PROJECT COORDINATOR - NATIONAL ENERGY ACTION PLAN
ST VINCENT’S HEALTH AUSTRALIA
POSITION DESCRIPTION
POSITION TITLE:
Project Coordinator – National Energy Action Plan (NEAP)
REPORTS TO:
Project Director – National Energy Action Plan
KEY RELATIONSHIPS
(INTERNAL):

Group General Manager People and Communications

Facility Executives (GMs, CEOs)

Facility Infrastructure Managers
KEY RELATIONSHIPS
(EXTERNAL):
Third Party Vendors and Service Providers
KEY RESPONSIBILITY:
The key responsibility of the project coordinator is to provide project support,
coordination and document coordination for the implementation of the NEAP.
LOCATION:
SVHA Group Office, Sydney
DATE REVIEWED:
Sept 2016
PURPOSE:
The purpose of this position is to provide project support, coordination and document coordination for the
implementation of the NEAP. This will involve working closely with the Project Director, facility infrastructure
managers and internal/external stakeholders, and Contractors to achieve the goals and objectives of the
project.
The successful candidate will be involved in the documentation, communication, project scheduling and
configuration management aspects of the Project. The role will also provide support in the coordination of
project control group and working party meetings, status update collection and reporting.
All positions contribute to the provision of quality and sustainable health services within the ethos of the
philosophy, mission, values and ethics of St Vincent’s Health Australia.
ST VINCENT’S HEALTH AUSTRALIA: IDENTITY
Our organisational values are relevant to all positions. All employees are required to consistently demonstrate
behaviours that support the Mission, Vision, Creed and Values of St Vincent’s Health Australia and promote
an ethical environment in accordance with the St Vincent’s Health Australia Code of Conduct.
OUR MISSION
As a Catholic healthcare service we bring God’s love to those in need through the healing ministry of Jesus.
We are especially committed to people who are poor or vulnerable
OUR VISION
We lead through research driven, excellent and compassionate health and aged care
OUR CREED
We believe in the dignity of all people because each one is created in God’s image. We are committed to
justice and compassionate care for all
OUR VALUES
Our values, based on the Gospels, reflect the healing ministry of Jesus, and act as a point of reference for our
decision making which is fundamental to our Catholic identity. Our values provide direction as to the type of
organisation we aspire to be and the kind of behaviours we regard as appropriate to help achieve our
aspirations. Our values underpin all that we do and are demonstrated through our everyday actions, giving our
mission and vision life.
Compassion: Our care is an act of love. We are present and accompany people when they are most in need
Justice: To act with courage and speak in pursuit of what is right and just
Integrity: Ensuring our actions and decisions are transparent and aligned with our values
Excellence: Our care is safe evidence based and continually seeking to improve
OUR CARE
Our Care is:
 Provided in an environment underpinned by our mission and values
 Holistic and centred on the needs of each patient and resident
 High quality, safe, and continuously improved to ensure best practice
 Innovative and informed by current research using contemporary techniques and technology
 Delivered by a team of dedicated people who are supported in a continuing development of their skills
and knowledge
 Committed to a respect for life in accordance with the Gospels
RESPONSIBILITIES:
MISSION AND CATHOLIC IDENTITY
 Work with the Mission, Vision, Creed and Values of SVHA as outlined in the Mission Framework and
SVHA Code of Conduct ensuring that these principles are effectively integrated in all areas of
responsibility;
 Maintain confidentiality and act professionally within ethical boundaries;
 Support the mission, goals, values and behaviours of SVHA and Mary Aikenhead Ministries.
PROJECT MANAGEMENT
Project Management Support







Underake project coordination and support services, under the direction of the Project Director, across
the SVHA portfolio sites where technology projects will be undertaken;
Administer and assist in project meetings and the compilation of status, exception and highlight reports
through out the project implememtation;
Assist in the identification and prioritisation of work demands for the project team, and management of
project deliverables and objectives;
Monitor and report back to the internal customer/s or function leads on project status / performance
against defined objectives and outcomes.
Ensure that controls, records, systems and processes used to track and report on progress are
recorded as per SVHA procedures, well maintained and include high quality, meaningful information
relating to the NEAP;
Provide feedback to the Project Director in relation to ongoing review and communication with
Contractors in maintaining health, safety and security standards and principles and identification and
reporting of potential risks including implementation and adherence to access protocols and plans.
Identify and document potential risks, opportunities and lessons learnt for project components and
develop effective strategies to mitigate risks and enhance opportunities to full fill the successful
implementation of the NEAP;
Page 2 of 5
Project Scheduling and Financial Management





Track and manage project activities and deliverables towards agreed outcomes, and identify and
develop mitigation strategies to manage project interdependencies.
Plan, monitor, control and report projected versus current project timelines and milestones, assisting
the Project Director to execute projects to budget and timeframes;
Maintain overall administration of the group project schedule and monitor progress of individual project
teams in the delivery of Works.
Provide feedback as to the financial management or status of projects in this portfolio, tracking budget
and identifying variance or the risk of budget variance;
Compile required project related reporting for review by Group Manager – Business Systems and
Projects.
Measurement and Verification



Administer and assist in the management of measurement and verification (M&V) processes across all
projects including reporting and review of performance based on utilisation of M&V systems and plans
and in liaison with SVHA’s contracted certificate generator.
Adminster and support the contracted certificate provider in the development of supporting information
to assist in the securing of certificates and related offsets for all project solutions.
Produce ongoing measurement and verification reporting to support engagement with senior
executives across the group in terms of providing information showing impact and progress in energy
reductions.
Stakeholder Engagement



Consult widely with key stakeholders to identify and confirm project collateral and schedules;
Set and continually highlight project expectations with team members and other stakeholders;
Provide advice to the Project Director to ensure that they are able to brief the Group Executive and
other key stakeholders on a regular basis.
COMPLIANCE:
 Work within the St Vincent’s Health Australia Code of Conduct, relevant legislation, standards and
industrial instruments;
 Model the values and code of conduct of SVHA and promote an ethical work environment;
 Promote the Mission, Vision & Values of SVHA and the healing ministry of the Catholic Church;
 Ensure relevant personal qualifications, registrations and memberships are maintained as required;
 Demonstrate understanding of workplace health and safety requirements;
 Operate within the delegated responsibilities and authorities as set by the Project Director or Group
Executive;
 Maintain a workplace that is safe, appropriate for work, mitigates risk to one’s health and one that
promotes personal wellbeing;
 Maintain compliance with mandatory training requirements;
 Take immediate action to rectify any unsafe situations or acts, report all hazards, incidents and near
misses according to relevant policies/procedures;
 Comply with the Privacy Act by maintaining confidentiality and ensuring that staff and health service
information records are not disclosed or misused in any way.
INCUMBENT CAPABILITY REQUIREMENTS (Level 2):
Page 3 of 5
The incumbent of this position will be expected to possess the following core capabilities:
Personal
Capability
Personal effectiveness
Learning Agility
Outcomes
Patient/Resident/client
centred
Innovation and Improvement
Strategy
Driving Results
Organisational Acumen
People
Working with and Managing
others
Collaboration
Demonstrated Behavior
Plans & Organises – Takes responsibility for accurate,
timely work results
Adaptability – Identifies personal development needs and
seeks information from a range of sources
Patient Focused – Strives to meet and exceed
expectations, demonstrating sound judgement
Identifies Issues – Contributes to improvement by
reviewing strengths and weaknesses of current processes
Delivers Results – Manages own work load to deliver
results
Understands Interdependencies – Understands the
interdependencies between departments
Monitors Others – Takes responsibility for ensuring
productive, efficient teamwork
Collaborates – Works collaboratively within and outside
the team
EXPERIENCE:
Essential
 Proven record of administering the project planning, resourcing, scheduling, controlling and reporting
functions of a complex project;
 Prior position in a project support officer or coordination role, preferably in healthcare;
 Demonstrated knowledge and understanding of the functionality of base building services preferably
within a healthcare setting
 Previous exposure to a healthcare environment including broad knowledge of healthcare workflows,
both clinical and corporate related;
 Demonstrated effectiveness in the support and execution of measurement and verifications
methodology (i.e. IPMVP) particularly in the application of energy efficiency programs in the built
environment
 Demonstrated effectiveness in the support and execution of project communications plans;
 Former success working with people in a project environment to achieve stated objectives;
 Demonstrated high level of computer literacy.
Desirable
 Knowledge of project management protocols within a healthcare context;
 Experience in change management, quality management and/or business analysis in a healthcare
setting;
 Experience in project planning and scheduling of multiple project scenarios.
QUALIFICATIONS:
Essential
 A tertiary qualification (or equivalent) in Project Management, Engineering, Building Sciences or related
 Minimum 2 years relevant technical and business experience in organisations where project
management and project disciplines were a demonstrable part of the job specification
 Understanding of project scheduling methodologies and project progess assessment
 Demonstrated experience in the use Microsoft Project application
 Understanding of measurement and verifications methodologies and approaches and their application
Desirable
 Certification in a project management methodology / standard, e.g., PRINCE2 Foundation
Page 4 of 5


A healthcare qualification would be highly regarded.
Experience in coordinating a project from initiation to completion
SKILLS:
PEOPLE AND LEADERSHIP
 Personal behaviours and attributes that include self-motivation, delivery focus and the ability to deal
with uncertainty and frequent change;
 Highly developed interpersonal skills including listening and consultation skills;
 The ability to work both autonomously and collaboratively in a team environment;
 Excellent written and verbal communication skills and the ability to communicate with project
stakeholders both internally and externally;
 Strong organisational and time management skills with the ability to prioritise workload to meet project
objectives;
 Excellent customer service and facilitation skills with the ability to engage people and influence change;
 The ability to act in a decisive and energetic manner and convey information in a direct and
meaningfully way.
STRATEGIC AND ANALYTICAL THINKING
 Strong analytical and problem solving skills – demonstrated ability to apply logic and structure to
resolve complex problems;
 Ability to understand and navigate complex stakeholder environments;
 Comprehends the healthcare environment and the impact of technologies on workflows.
TECHNICAL
 Understanding of project methodology standards such as PMBOK, SP within large and complex
organisations; preferably within healthcare;
 Advanced skills in the use of project scheduling methodologies and systems (e.g. Microsoft Project).
 Strong understanding of building services functionality and the application of technologies to address
energy use;
 Advanced skills in the Microsoft suite of products (Word, Excel, PowerPoint, Project and Visio);
 Competency in project documentation, communication, change and configuration management
support;
 Skills in the creation, upkeep and closure of project documents, business cases, correspondence,
product registers and work plans for business proposals and projects;
Page 5 of 5