PURCHASING AGENDA ITEM
Hernando County School Board
School Board Meeting of: July 19, 2016
RFP No:
14-393-19 RN
RFP Title:
Exclusive Beverage Vending
Services
Recommend approval of this agenda item under the specific category checked below.
Agenda Item Categories:
Lowest Bid(s)
Revised Award *
Contract/Bid Termination *
Contract Period:
Request for Proposal(s)
Renewal of Contract
Emergency *
Low Bid(s) Meeting Specification
Sole Source *
Contract/Bid Extension *
08/01/16 thru 07/30/17
Contract Type:
Firm, Fixed
Dollar Amount
Renewal Options:
No. of Terms
Remaining
2
Rejection/Cancellation *
Re-Award (partial/whole) *
N/A - One Time Purchase
Firm, Fixed
Unit Prices
Firm, Fixed Hourly Rates,
Fees and/or Percentages
Length of
Each Term
6-months
Length of
Each Term
1 - year
None
* Rationale/Reason
Bidders Electronically
Downloaded From Public
Purchase Website:
Submitted By:
Title/Department:
Bids Received:
No Bids:
Joyce McIntyre
Director of Finance & Purchasing
Requested By:
Late Bids:
Rejected Bids:
N/A - Bids Not
Required
School(s):
District Wide
Department(s):
District Wide
Title/Department:
Recommended award by vendor(s), description of item(s)/service(s) and prices:
Pepsi Beverage Company (V – 42283)
Provide and deliver various authorized Pepsi products (carbonated and non-carbonated), district wide to
school campuses, on an as needed basis, per the original terms, conditions and pricing, for the specified
contract period. Products are sold through vending machines, at school fundraisers and athletics,
boosters, etc., and funding revenue (commissions, annual exclusivity premiums, donated products) are
generated back to the schools, lending much needed funding assistance and support to student and athletic
programs and other various school targeted areas.
The Food & Nutrition Department has made a decision not to participate in this contract and will not be
purchasing products to be sold as ala-carte items out of the school cafeterias.
T/C Code - PEPS
(14-393-19 RFP Tabulation 07-19-2016)
1
Pepsi Beverage Company V#42283
Commission Rate Offered - Based On Vending Machine Sales
40%
Vending-Full Service Student(s) Rate
Products & Container Sizes
Vending Rate
12 Ounce Sport Drinks
Case Size
$1.00
Price Per Case
40% Commission
24
$24.00/Case
24/Case
20 Ounce Water
$1.25
(Zero Calories)
40% Commission
24
$30.00/Case
24/Case
20 Ounce
$1.25
No Sugar Carbonated
40% Commission
24
$30.00/Case
Drinks
NOTE-Stricter Federal Regulations May Effectively Ban All Sugared & Caffeinated Drinks, Including Sport Drinks, On
Products Made Available to Students
Annual Exclusivity Premium/Sponsorship Paid To Each Participating School:
Proposed Pricing/Structure
High Schools
$2,000.00
/School
Middle Schools
NA
/School
Elementary Schools
NA
/School
Annual Quantity Of Beverage Donations
Proposed Number Of Case Donations
High Schools
50 Cases Per School
Middle Schools
20 Cases Per School
School District
10 Cases District Wide
Five-Year Funding Projection-Less Equipment & Other Criteria
$239,700.00
(Annual Exclusivity Premium, Donated Product, & Commissions)
(14-393-19 RFP Tabulation 07-19-2016)
2
Pack/Size
Product
12 oz
Carbonated Cans - Soft Drinks
Qty/Case = 24
Flavors:
Pepsi/Diet Pepsi
Dr. Pepper/Diet Dr. Pepper
Mountain Dew/Diet Mountain Dew
Crush (Cherry, Grape, Orange,
Strawberry
Lipton Brisk Ice Tea
Mug/Diet Mug Cream or Root Beer
Schweppes/Diet Schweppes Ginger Ale
Sierra Mist/Diet Sierra Mist
Price
$7.43
20 oz
Qty/Case = 24
Carbonated Bottles - Soft Drinks
Flavors:
Pepsi/Diet Pepsi
Dr. Pepper/Diet Dr. Pepper
Mountain Dew/Diet Mountain Dew
Crush (Cherry, Grape, Orange,
Strawberry)
Lipton Brisk Ice Tea
Mug/Diet Mug Cream or Root Beer
Schweppes/Diet Schweppes Ginger Ale
Sierra Mist/Diet Sierra Mist
$16.78
20 oz
Qty/Case = 24
Non-Carbonated Bottles
Flavors:
Gatorade/G2
Lipton Ice Tea
$16.78
16.9 oz
Qty/Case = 24
Water Bottles
$5.35
Flavors:
Aquafina
Other
Flavors:
Starbucks (Various)
Propel
Ocean Spray
Muscle Milk
Sobe Lifewater
Kickstart Mountain Dew
Izze Sparkling
(14-393-19 RFP Tabulation 07-19-2016)
$18.38
$23.85
$13.80
$28.16
$14.51
$12.00
$15.00
3