ACCOMMODATION AND TOUR BOOKING FORM
 We would prefer type written form for neat entries and would request you to avoid
sending hand written forms.
DELEGATE DETAILS (Please fill in block letters)
Title
First Name
Last Name
Institution / Organisation
Mailing Address
City
State
Country
Telephone* with STD code
Fax
Mobile
Email
Passport Details (Mandatory for Non Indian Delegates)
Passport No.
Date of Issue
Place of Issue
Date of Expiry
Pin Code
HOTEL DETAILS (Please type all information clearly)
Hotel Choice
(Please indicate choice in
order of preference, subject
to availability on first come,
first served basis)
Type of Room Required
1………………………………………………………………..
2………………………………………………………………..
3………………………………………………………………..
SINGLE
DOUBLE
TWIN
Arrival Date
Departure Date
Total No. of Nights
Special Requests, if any
PRE POST CONFERENCE TOUR DETAILS
LIVING SYMBOL OF LOVE - THE TAJ MAHAL
THE PINK CITY – JAIPUR
Please Select the tour
(subject to availability on
first come, first served
basis)
GOLDEN TRIANGLE
GOLDEN SANDS-GOA
ROMANCING THE STONES
THE HIMALAYAN ABODE
ANANDA IN THE HIMALAYAS
Type of Room Required
SINGLE
DOUBLE
TWIN
Special Requests, if any
LOCAL CITY SIGHTSEEING PROGRAMME
HISTORICAL MONUMENTS
OLD DELHI TOUR
TEMPLE TOUR
DELHI BY NIGHT
Please Select the tour
(subject to availability on
first come, first served
basis)
MUSEUM TOUR
SANTUSHTI / DELHI HAAT
ART GALLERIES TOUR
HERBAL BEAUTY & SHRINGAR DEMONSTRATION
SARI-TYING, CARPET WEAVING DEMONSTRATIONS, HENNA
APPLICATION & VISIT TO CRAFTS MUSEUM
ANAND GRAM – SANSKRITI
PAYMENT DETAILS
(Please type or print all information clearly, please avoid errors due to illegible data)
Particulars
Amount (INR)
01 night advance towards Accommodation
Full advance towards Pre Post Conference Tour
Full advance towards Local City Sightseeing Programme
Airport transfer ** (AIRPORT – HOTEL or vice-versa)
Total advance payable
** Airport transfer in private car is available at a very special price of INR 1250 per car per way. If you
require Airport transfer please furnish the details below enabling us to serve you better:
Date of Arrival…………………………..
Arrival time………………………… Flight number………………..
Date of Departure………………………
Departure time……………………… Flight number………………
Mode of payment:
1. Online Credit Card: (3% transaction fee will be applicable on all online transactions)
Kindly send us the scan copy of ‘Accommodation & Tour Booking Form’ by email at
[email protected] or [email protected] and make the payment through our secure online
payment gateway. Please add 3% transaction fee on the total payable amount for any online transaction.
Also mention conference name “Road Safety 2011” in the column “Purpose of Payment”.
Visit the site for online payment: - http://www.tcindia.com/onlinepay.aspx
Demand Draft in favour of “TRAVEL CORPORATION (INDIA) LTD.” payable at New Delhi
2. If paying by Demand Draft:
Demand Draft in favour of “TRAVEL CORPORATION (INDIA) LTD.” payable at New Delhi
INR
________________________________________________________________
DD No. ________________________________________________________________
Dated:
________________________________________________________________
Drawn on:
________________________________________________________________
3. If paying by Bank / Wire transfer: Bank Details
Name & Address of Bank
BNP Paribas, East Towers, 25, Barakhamba Road,
New Delhi – 110001
Swift Code
BNPAINBBDEL
Beneficiary
Travel Corporation (India) Limited
504-505, New Delhi House, 27, Barakhamba Road, New
Delhi – 110001
Account No.
09065 010672 003 29
TERMS AND CONDITIONS
All Hotel room rates are on per room / per night basis.
Incase of any increase in tax amount by the Government, the revised tax amount will be
applicable and will be payable by the Delegate/Guest
Rooms will be allotted on a first come first serve basis and are subject to availability at the time of
booking with the Official Travel Agent.
All payment should reach the Official Travel Agent within five days of submitting the Hotel
Accommodation Form or else the same will be treated as a dummy booking and cancelled
thereby.
To book and confirm hotel accommodation, one night room tariff plus service tax @ 2.58% of the
first preference of hotel needs to be submitted.
Incase hotel of your first preference is not available, room shall be confirmed from the next
available preferred hotel and the difference if any shall need to be paid within four days of
confirmation.
Balance payments shall need to be paid 45 days prior to Check In.
Refunds if any, will be made within 30 days after the completion of the Conference.
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CANCELLATION POLICY
Cancellations received before 90 days prior to
check in date
No cancellation charges
Cancellations received between 90 – 60 days
prior to check in date
One night room retention will be charged
Cancellations received between 59 - 30 days
prior to check in date
Minimum one night room tariff or 25% of the
total billing whichever is higher would be
charged as retention.
Cancellations received less than 30 days prior
to check in date
Full retention (no refund will be made)
QUERIES AND BOOKINGS
For any queries and bookings, please contact Mr. Hemant Tripathi / Mr. Rahul Chopra at:-
Travel Corporation (India) Ltd / Thomas Cook (India) Ltd
Address:
520, Udyog Vihar – Phase III,
Gurgaon – 122016, Haryana
Tel:
+91.124. 6120282 / 6120284
Email:
[email protected] / [email protected]
[email protected] / rahul.chopra@ in.thomascook.com