Close Out Meeting & Post
On-scene Activities
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Objectives
• Participate in the on-scene portion of an
accident
• Explain your role on a working group
• Explain your role as a party spokesperson
• Describe a submission to the Board
• Understand the objectives of a Public Hearing
• Understand the NTSB accident report process
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Close Out Meeting
• Call the meeting to order
• Identify emergency evacuation for meeting
room
• Identify CPR qualified individuals
• Specify individual to call 911 and backup
• Excuse all members of the news media,
attorneys, insurers, persons representing
claimants, and others not authorized to
participate
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Close Out Meeting – Field Notes
• Final on-scene meeting
• Each of the groups should have reached
agreement on the technical accuracy of the
field notes
• Each of the group members should have a
copy
• Each party spokesperson/representative
should have a copy of the field notes for each
group
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Close Out Meeting
• Field notes are preliminary and the
investigation is not complete
• The restrictions regarding release of
information continues
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Post On-scene Activities
Continued contact with:
• Spokespersons
• Members of the working groups
If formal testing or laboratory work is performed
the parties will normally:
• Have input with the testing protocols
• Witness the actual testing
A draft group factual report will be sent to the
working group members to verify factual accuracy
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Technical Reviews
The Investigator-In-Charge prepares a draft
factual report or assembles all group chair
factual reports
The party spokespersons will be asked to
review and check for:
• Technical accuracy
• Factual accuracy
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Post On-scene Activities
Formal follow-up actions
• Sworn Testimony
• Investigative Hearing
- Decided by the Board with input from
parties
- May have new parties added
(manufacturers, product specialists, etc.)
- List of witness’s and exhibits predetermined
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Post On-scene Activities
Public Hearing CFR 49 845.2 Nature of hearing.
• Convened to assist the Board in:
- Determining probable cause and reporting:
Facts, conditions, and circumstances of
the accident
• Ascertain measures which will tend to prevent
accidents and promote transportation safety
• Fact finding only
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Post On-scene Activities
Investigative Hearing Format
- Three questioning groups:
• Board of Inquiry (NTSB)
• Technical Panel (NTSB)
• Party Representatives (on-scene and/or
upper management)
Witnesses
- Selected by NTSB may have Party input
- Have information related to accident or might
aid in preventing the accident
- Most exhibits pre-determined
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Post On-scene Activities
Party Submissions
• Factual Report
• Analysis
• Findings
• Probable Cause, and;
• Possible Recommendations
Submit to IIC and to the other spokespersons
IIC forwards to the Board and enters in the docket
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Internal Post On-scene Activities
Office Director’s draft is circulated and reviewed by:
• General Council
• Recommendations
• Research and Engineering
• Public Affairs
• Managing Director
• Governmental Affairs
These individuals will possess the party submissions
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Safety Board Sunshine Meeting
• Sunshine Act requires a public Board meeting
• Staff presents the draft report
• You will be invited to attend that meeting if
one is scheduled (also webcast)
• Only Board members and their staff
participate in the discussion
• The Safety Board adopts, modifies or rejects
the draft report
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Final Report
A majority vote by the Safety Board to adopt the
report will determine:
• the probable cause of the accident
• the findings and conclusions
• and the recommendations to prevent
recurrence of a future accident
Once approved it will be made available
electronically at NTSB.gov
Recommendations will be delivered to the
recipients by fax and/or email and mail
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