Parents' Association
of the
European School Frankfurt am Main
Annual General Assembly 2013
12 November 2013
ESF
November 12, 2013
Annual General Meeting 2013
Agenda

Welcome

Brief Activity Reports

Financial Audit Report

Discharge of the Board

Designation of Next Year‘s Auditors

(Re-) Election of up to 5 Board Members

Proposed Change of Statutes

Q&A Session (by ECB on Extension Plans)

Miscellaneous
November 12, 2013
Annual General Meeting 2013
Highlights
Agreement with ECB
•
•
PA Liquidity no longer a problem
•
Administrative expenses reduced
•
Childminding fees kept stable (first time in last 4 years)
•
Reform to be launched in 2014
School Extension main priority of Board
•
•
•
Discussion with ECB/ City of Frankfurt/German Authorities/ Secretary Generals
office
Executive lobbying in Brussels & Luxembourg during interparents meetings
November 12, 2013
Annual General Meeting 2013
Highlights
Extension of child-minding premises
•
•
Purchase of new containers
•
Preparations started in relation to increases due to SSM
Replacement of teachers
•
•
Non secondment by UK
•
Cost sharing proposal
Book sharing portal
•
•
Newly introduced
November 12, 2013
Annual General Meeting 2013
School Extension - Timeline
●
●
●
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2002 ESF opens with a capacity of about 800
children
2006 Preprimary extended to the size we have
today
2008 Plans to extend the ESF to a capacity of 1800
students ready
2008 The host country did not support these plans
2011 The first four container classrooms for primary
are needed
●
2013 Now we have 10 classrooms in containers
●
2014 ?
November 12, 2013
Annual General Meeting 2013
School Extension – Situation Today
●
Over 1250 children today
●
Lack of space everywhere
●
Sports hall and cantines for primary and secondary
are far to small for the number of children
●
Language classes even in corridors
●
Aula is to small for normal school events
November 12, 2013
Annual General Meeting 2013
School Extension Plans
●
●
●
Since at least 2008 capacity problems are expected
In the Admin Board of the ESF in Nov. 2012 the PA
mentioned figures of students that were not far from
what is expected in the next year
There is no shortterm or a longterm solution offered
by the host country yet!
November 12, 2013
Annual General Meeting 2013
School Extension - Discussions
●
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School directors, ECB and PA are working together
Several meetings with the city of Frankfurt but no
solution
Change of responsibility in the German Government
for European Schools 31.12.2013
Letter to Merkel with facts as a document for the
Admin Board 18.10.2013
November 12, 2013
Annual General Meeting 2013
Afternoon Activities Development
80
70
60
13
50
22
26
26
26
35
13
17
40
13
14
30
20
31
26
23
23
21
19
19
16
32
10
20
21
0
2007/08
2008/09
November 12, 2013
2009/10
2010/11
2011/12
2012/13
Annual General Meeting 2013
2013/14
Arts
Languages
Sports
Afternoon Activities
Courses
2012/13: About 400 children (586 registrations) in 71 courses
2013/14: About 426 children (600 registrations) in 70 courses
Sports Activities
Judo, Soccer, Volleyball, Basketball, Badminton, Motorical Coordination
Training, Yoga, Running and Ball Games, Chess, Table Tennis
Language Courses
English, Spanish, German, Dutch, Finnish, Latvian, Portuguese, Hungarian
Arts
Theater, Ballet, Flamenco, Early Musical Education, Flute, Guitar, Drama
Club, Pottery, Fine Arts, Creative Workshop, Jewellery
Other Courses
Computers
November 12, 2013
Annual General Meeting 2013
Sports Camps
2012/13: 641 registrations in 16 holiday camps
Sports Camps (166 children):
–
Fall Break
–
Easter
–
Summer (3)
November 12, 2013
Annual General Meeting 2013
Internet Security
●
●
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PA invited parents to two workshops on Internet security on 5/6
June 2013.
Workshops were highly appreciated by the parents.
Unfortunately quite a number of those who signed up didn't
come, blocking space for others who were interested.
Follow-up workshops are planned which will go into more detail
and which give practical help to parents on how to make their
Internet experience and that of their children more secure.
Prerequisite: Telekom connects the cable in the existing hole in
the street and provides Internet
November 12, 2013
Annual General Meeting 2013
Childminding
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Childminding and holiday camps are offered for
children from PP to S2 and until 18.15h
Childminding is used by 469 children in 3 sections:
125 PP, 234 P, 109 P+S
Childminding capacity is up to 400 children per day
Thursday and Friday for P+S waiting list: 4 Thursday
and 2 Friday
Holiday camps can take up to 80 children per week
November 12, 2013
Annual General Meeting 2013
Holiday Camps - Familienservice
2012/13: 641 registrations in 16 holiday camps
Familienservice Camps (475 children):
–
Fall Break
–
February
–
Easter (2)
–
May
–
Summer (6)
November 12, 2013
Annual General Meeting 2013
Premises
●
●
●
Permanent Building postponed
Additional portacabin erected to house P+S (P4-S2)
childminding
More construction foreseen for summer 2014 to
replace old portacabins and further increase capacity
November 12, 2013
Annual General Meeting 2013
Events
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●
Halloween party: As always, Friday Evening after the
Fall Break - Party, Games and Fun for P1 to P5
Spring bazar 2013: In the week before the Easter
break. Students present and sell their project works.
Parents donate for a big cake buffet.
Summer Party 2013: A lively end-of-the school-year
celebration.Big support by Ms. Henninger and Team
as well as Ms. O´Neil and Mr. Mohr to make this an
event for all ages (PP-S7).
Thanks to all Parents! Your support makes all this
possible.
November 12, 2013
Annual General Meeting 2013
Canteens
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The canteen services are not provided by the PA: contract between caterer
and the ESF
Caterer has changed from this school year (from Appetito to Menu Taxi)
PA continued to participate in school's Canteen Committee relaying parents
concerns, and pressing and discussing for improvements
Quality monitored by ad-hoc check of the canteen by PA Board members:
latest check showed that quality and speed of distribution are respectable
Next steps:
–
What can be done to assist/ monitor that children get proper meals
from the buffet type service (especially at Primary)
–
Test eaters project - could be restarted if enough interest
–
Execute 2 times a year parent’s survey by PA (via class reps) to
check overall feedback
November 12, 2013
Annual General Meeting 2013
Alumni
●
Goals:
– identify
– connect
– Support
– promote
Interests
●
●
●
both European School Values & Member
ESF is informed and supports the Idea of Alumni Europae
President: Thomas Fairhurst, is closely informed of the needs and
expectations of the ESF
www.alumnieuropae.org, registered as an ASBL, will be
considered as a holding organisation integrating the various
specific and local alumni organisations in order to promote
economies of scale
November 12, 2013
Annual General Meeting 2013
Alumni - 2
●
We are fighting to position our 50.000 alumni considering that other similar
organisations like:
– Lycée Francais worldwide
– Collèges Jésuites worldwide
– HEC out of Paris
– among others
have traditionally positioned their Alumni.
●
●
●
The Alumni Organisation of Lycée Francais in Brussels is supporting us
generously with logistics and experience.
This is the frame in which we intensively work in order to support the
present and to come Alumni of ESF.
Example: support of the new alumni moving for study reasons e.g. to
Munich, looking for a room. We might place this request within the
community of parents based in Munich mainly if their son or daughter starts
to study in another town.
November 12, 2013
Annual General Meeting 2013
Libraries
The ESF Parents Association supports the
Primary and Secondary Libraries:
●
Primary Library
●
●
The PA fully funds the remuneration of the librarian, Stephanie von Selchow
Ms. von Selchow works part-time (Mondays & Wednesdays) – she is
supported by a very dedicated team of over 17 helpers.
●
New Library blog http://primarylibrary.esfparents.org
●
Author readings and workshops.
●
Resources boxes.
Secondary Library
●
●
The school librarian is Jose Krijinsen.
●
PA supported a number of author readings and workshops.
●
Parent helpers now also working in the secondary school library.
November 12, 2013
Annual General Meeting 2013
Social Fund

PA has a Social fund Committee and Procedure since 2010

Objective:
–
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

- “assist financially disadvantaged families and pupils at the
ESF in situations of need” by sponsoring school trips, purchase of
books and education material, of up to 100% of the total cost; by
reducing or waiving the PA membership fee, or by other means of
support
Key Principles
–
only PA members may benefit
–
PA may rely upon school administration for validation purposes
–
yearly amount cap
Last year support of one case of family for a School trips
Please contact the PA in case you know parents/pupils in need –
discretion will be secured
November 12, 2013
Annual General Meeting 2013
Cat III


●

Decisions from the last BoG meeting on Dec. 5, 2012
–
increase of school fees for new students (one time +25%, with
school autonomy of +/- 5% followed by 2% (= inflation rate) )
–
Significant decrease of siblings reduction (1st sibling pays 80% instead of
50%, second sibling 60%)
The ESF PA as well as other PAs of the 'Type I' Schools represented by Interparents
actively contributed to the CAT III fees Working Group
Changes do not apply to CAT III students already enrolled at ESF, but is limited to
new CAT III students from 2013/2014.
New Students vs. New Families concept
–

Families that already have children at ESF are affected in case they plan
to enroll their younger children in the future.
Discussions across all Boards and Interparents and consideration for legal appeals
against the decision.
Non CAT I students are a small but important group at our school, especially as the
smaller sections (IT and FR) often rely on the intake of non-CAT I students to reach
the necessary minimum class sizes.
November 12, 2013
Annual General Meeting 2013

Interparents
The umbrella organization of the ES Parents' Associations
The PA actively participates in the
formulation of IP policy in areas of
common interest:

new SEN regulations;

modifications to the European BAC;

organisation of studies in Secondary;

fees policy;

Marking system
November 12, 2013
Annual General Meeting 2013
Secondary Reform

The new organization would be phased as follows:

2014 for years S1 to S3: L3 starting in S1/ Latin in S2;




2015 for S4: MAT modular method 4+3 (In L1); BIO, CHE and
PHY not anymore with one passing mark as well as HIS and
GEO;
2016 for S5: MAT 4 and MAT 6 separately;
2017 for S6/S7 with 3 streams: Science Economics and
Humanities. Subject to external analysis from a network of
universities.
2019 first BAC
November 12, 2013
Annual General Meeting 2013
Cost Sharing
2013 UK made clear would not replace any teachers who were
leaving ES due to unfairness of the cost sharing;


UK Proposal: Member State pay on % pupils have in the
System;
Structural Model: should be based on
1. Number of pupils by nationality,
2. Number of seconded staff members,
3. Average annual national salary of seconded,
4.
Language section structure
November 12, 2013
Annual General Meeting 2013
Special Education Needs - SEN
•
A new concept came into force from the past
school year: the tripartite agreement (school –
parents – expert); continues to be „work in
progress“.
•
Lack of room space is a restricting factor for the
implementation of tripartite agreements in ESF.
•
ESF continues to offer SEN support to Pupils under
the ‚old’ SEN rules (currently up to 16 periods in
Secondary) – the relevant ‚legacy’ SEN rules
continue to be posted on the ESF school website.
November 12, 2013
Annual General Meeting 2013
Pedagogical Committees


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
Ped com takes place two (sometimes three) times a year and is
a Meeting between the School Management, students,
teachers and parents.
It is a Forum for the discussion of issues affecting the whole of
the secondary School.
Recent Topics discussed have included School House Rules
policy, harmonisation of marking across the language sections,
Situation regarding Seconded teachers, preparing pupils to use
the TI Inspiration calculator, and the availability of the Internet
for Research at School.
For the parents it is valuable opportunity to put Forward their
views and concerns to the School Management, teachers and
parents and in return the School is able to pass on Information
regarding pedagogy back to the parents.
November 12, 2013
Annual General Meeting 2013
Why a School Bus?
●
ESF the last ES without a schoolbus system
●
Parking (and streets around) saturated
●
●
500+ private cars / day
●
School population rise + construction work
Schoolbus service beneficial for children AND parents
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New PA service, in operations since 2011/12
●
Kids collected in and around FRA-City
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Trained driver + on-board care-taker
●
ESF & PA staffs welcome/bring the children at/to the bus door
●
Parking lines reserved for the bus, safe access to school guaranteed to the
bus users
November 12, 2013
Annual General Meeting 2013
a consolidation phase
2012-2013
2013-2014
●
~90 users morning
●
~110 users morning
●
~30 users afternoon
●
~50 users afternoon
●
4 lines in the morning
●
3 lines in the morning
●
A, B, C and E
●
A, B, C
●
2 afternoon shuttles
●
2 afternoon shuttles
●
Not all not covered
November 12, 2013
B
A
●
C
Positive balance
redistribution to parents
Annual General Meeting 2013
parameters, boundary conditions and constraints
User coverage
Actual
income ?
Close to
house-door
A priori
model ?
Statutes
No gains/no losses
Adaptable Capacity
Cheap
mid-term:
A 200+ k€ business,
2013/14
2011/12
2012/13
serving
200+ users,
fully flexible...
Comfort
Accomodate
new-comers
Staffing
e.g. trained driver,
school escort...
Availability
Safety
Timeliness
November 12, 2013
Annual General Meeting 2013
summary and perspectives
ca. 110 + 50 children transported every day to and from ESF
“The bus saves me 1 to 1.5h every morning”
“The bus positively impacted the school life quality” s
➢
Short-term: solve Line C timeliness issue (morning)
➢
Future: Shorter routes, area dedicated direct shuttles
Keys for success:
Integrated PA permanent support (IT, organisation,
communication, negotiations, kids-care...)
Flexible and pro-active supplier
ECB
ESF
You !!!
November 12, 2013
Annual General Meeting 2013
Car pooling on-line tool
November 12, 2013
Annual General Meeting 2013
SWALS – students without a language section



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20% of school population. Two SWALS representatives
on the Board of PA. Excellent cooperation and
exchange of ideas with Mother Tongue teachers.
Since 2012 SWALS are represented in Primary and
Secondary Pedagogical Committees by MT teachers’
coordinator and respective PA member.
To address the lack of information among parents on
the language choices and their implications, info
evenings were organised with Deputy Heads and MT
teachers; feedback was posted on PA website.
SWALS reps provided advice to individual parents
regarding specific issues.
November 12, 2013
Annual General Meeting 2013
SWALS – cont’d
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
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Primary: discussions were held with school admin
regarding a better solution for fitting additional MT
hours into the timetable.
Secondary: a welcome development after many years’
discussions - in 2013 teachers of English L2 start
applying a differentiated teaching approach, hopefully
to be disseminated to other sections.
Secondary: SWALS in S6/7 to join L1 students in
preparations of personal statements and interviews for
universities.
Secondary: introduction of a ’class teacher hour’
(Klassenlehrerstunde) for better dialogue and
communication.
November 12, 2013
Annual General Meeting 2013
Book x-Change
Web based platform for selling and buying second-hand school books.
https://esfparents.org/index.php/en/book-exchange
November 12, 2013
Annual General Meeting 2013
Book x-Change – cont’d
Free.
User-friendly.
Available to PA members.
Give it a try if you have
books for sale.
Report any problems
so that it is fully operational for the next school
year.
You can also give away
old books for free – we
will take care of them.
https://esfparents.org/index.php/en/book-exchange
November 12, 2013
Annual General Meeting 2013
Finances 2012/13 – P&L
2012/13
2011/12
Membership Fees
68
61
ECB Contribution
2080
1083
Childminding Fees
432
408
94
73
Afternoon Activities
197
188
Transportation
101
26
35
0
3007
1839
941
793
1632
675
Afternoon Activities
173
186
Support of School
60
108
117
25
74
54
2997
1819
10
20
Holiday Camps
Other
Total Income
Childminding/Holiday Camps
Asset Maintenance / Development
Transportation
Other Cost / Not Allocated
Total Expenses
Net Profit
All numbers '000€ rounded
November 12, 2013
Annual General Meeting 2013
Formal Proceedings

Financial Audit Report

Discharge of the Board

Designation of Next Year’s Auditors

Election of up to 5 board members
November 12, 2013
Annual General Meeting 2013
Current Board
Name
Board
Member
Responsibility
Section
Pri/Sec
Category
Karl-Heinz Endres
Vice President, Afternoon
Activities
EN
Pri / Sec
I
Andrea Haringová
Treasurer
EN, SWALS
Pri
I
Sharon Mawdsley
Secretary / Libraries / PedCom
Pri EN
EN
Pri / Sec
I
Current Board
Tony Obisesan
Thomas August
X
Transport
FR
Pri
III
Mark Boxall
X
Interparents / SEN
EN
Sec
I
Insa Jung
X
Events
DE
Sec
I
Vlaho Kostov
X
Cat III Representation
IT
Pri
III
Marius Mager
X
Intercambio, School Extension
DE
Sec
I
Samantha Malmberg
X
PedCom Sec EN / Interparents
EN
Sec
III
Geraldina Santandrea
X
Interparents / SEN, PedCom Sec
DE
DE
Sec
Daniela Schackis
X
Childminding, Premises
FR
Pri
I
Barbara Soszyńska
X
SWALS
EN, SWALS
Sec
I
Reinhold Ziegler
X
Alumni, Canteens
DE
Sec
III
November 12, 2013
Annual General Meeting 2013
I
Election of up to 5 board members
Statutes Article 8 - The Board
The members of the Board are elected by the General Meeting for a
period of office of two financial years.
Immediate re-election is permissible for a maximum of three consecutive terms
of office.
Statutes Article 10 - General Assembly
Only the ordinary members have the right to vote at the General Assembly;
they can exercise this voting right either in person, or give a power of attorney
to another member or to a third party.
Each voting member (or proxy) can produce powers of attorney and exercise
the voting rights of up to 2 other Association members.
Before the election starts, the General Assembly shall appoint two tellers
who shall count ballots and announce the result of the vote.
November 12, 2013
Annual General Meeting 2013
Candidates
Name
Board
Member
Karl-Heinz Endres
X
Responsibility
Section
Pri/Sec
Category
Vice President, Afternoon
Activities
EN
Pri / Sec
I
DE
Sec
I
IT
Pri
III
EN
Pri
I
EN
Pri
I
FR
Sec
III
DE
Sec
I
EN
Sec
Lothar Juli
Vlaho Kostov
X
Cat III Representation
Mark Milam
Tony Obisesan
x
President, Interparents
Friedrich Philipps
Geraldina Santandrea
Elgin von Wedel
Diego
Rodriguez
November
12, 2013
X
Interparents / SEN, PedCom Sec
DE
Annual General Meeting 2013 EN
Pri / Sec
I
Mark Milam
I am from the US, but have lived most of my life abroad. I have several
years of experience of managing personnel, property and/or
equipment. I have served in the US military and worked for the State
Department.
My good interpersonal and communicative skills, enable me to interact
well in a culturally diverse environment. My own family is proof: my
wife Zsuzsanna is Hungarian and we have been married for 16
years. We moved to Frankfurt when she got a job at the ECB in 2004.
We have two daughters, one already graduated from ESF, the other
is in 1st grade.
As an ESF parent myself, I am aware of many of the issues we are all
facing, but if elected, I would make it my job to listen to your
problems and dedicate my time and energy to make a difference; to
make the school a better, happier place for the children and less
stressful for the parents. The past two years I have been
volunteering to help out with several activities: some of you might
have tasted my gulyas at the summer event, or might know me as
Santa Claus, or the knight guarding the door at the Halloween party,
or the person who got Dunkin Donuts to donate for the tam-tam
event. But I believe that with my dedication, communication and
organision skills I could do much more, that I could make a positive
contribution to the work of the Parents‘ Association.
November 12, 2013
Annual General Meeting 2013
Statute Change Proposals
Art 4 (3) “Members” previously
“Supporting members shall enjoy the same rights as ordinary members, with the exception of voting
rights.”
Art 4 (3) “Members“ new
“Supporting members shall enjoy the same rights as ordinary members, with the exception of voting
rights and the right to be elected to the board.”
Art 8 (1) “The Board” previously
“The Board consists of at least seven and at most fifteen members and is responsible for all tasks to
be performed by the Association, without prejudice to the responsibilities of the General Meeting.
Persons who are employed by the Association or the ESF cannot be members of the Board.”
Art 8 (1) “The Board” new
“The Board consists of at least seven and at most fifteen ordinary members and is responsible for all
tasks to be performed by the Association, without prejudice to the responsibilities of the General
Meeting. In case that a member of the board ceases to be an ordinary member of the
association, his/her board membership ceases at the latest at the next General Meeting.
Persons who are employed by the Association or the ESF cannot be members of the Board.”
November 12, 2013
Annual General Meeting 2013
Vorschläge Satzungsänderung
Art 4 (3) “Mitglieder“ alt
„Fördernde Mitglieder genießen mit Ausnahme des Stimmrechts die gleichen Rechte wie ordentliche
Mitglieder.“
Art 4 (3) “Mitglieder“ neu
„Fördernde Mitglieder genießen mit Ausnahme des Stimmrechts und der Möglichkeit in den
Vorstand gewählt zu werden die gleichen Rechte wie ordentliche Mitglieder.“
Art 8 (1) “Vorstand” alt
“(1) Der Vorstand besteht aus mindestens sieben und maximal fünfzehn Mitgliedern und ist
unbeschadet der Zuständigkeiten der Mitgliederversammlung für alle Aufgaben des Vereins
zuständig. Personen, welche in einem Dienstverhältnis zum Verein oder zur ESF stehen, können
nicht dem Vorstand angehören.“
Art 8 (1) “Vorstand” neu
“(1) Der Vorstand besteht aus mindestens sieben und maximal fünfzehn ordentlichen Mitgliedern
und ist unbeschadet der Zuständigkeiten der Mitgliederversammlung für alle Aufgaben des
Vereins zuständig. In dem Fall, dass ein Vorstandsmitglieder während seiner Mandatszeit nicht
mehr ‘ordentliches’ Mitglied ist, endet das Mandat spätestens zum Zeitpunkt der nächsten
Mitgliederversammlung. Personen, welche in einem Dienstverhältnis zum Verein oder zur ESF
stehen, können nicht dem Vorstand angehören.“
November 12, 2013
Annual General Meeting 2013
ECB: Information on Extension
November 12, 2013
Annual General Meeting 2013
Discussion
Thank you very much
for supporting the ESF Parents Association by
attending this year‘s General Assembly !
November 12, 2013
Annual General Meeting 2013