Request for Summer Appointment in Excess of Two Months
Instructions to Faculty:
Faculty appointments are from September 1 through May 31, and faculty are expected to fulfill their
teaching and university year service obligations during that period. Fill out this form if you are
requesting a summer* appointment greater than two months from any source of funds.
*Summer appointments consist of appointments in June, July and August of the same summer.
Guidelines:
1. Faculty may not receive more than two months of summer funding from general fund accounts.
2. The University’s new Standard Practice Guide (SPG 201.04) limits summer appointments on
sponsored research (direct costs or cost-sharing) to a maximum of two and a half months.
3. The College permits faculty members to fund up to two months of summer salary from any source
including externally sponsored grants without the need for special approval beyond that of the
sponsor. Summer appointments extending beyond two ninths require Department and College
approval (see document entitled “Salary on Sponsored Funds Guidelines for Tenure Track Faculty”)
4. If a faculty member has been granted permission to fund two and a half months of summer salary
from externally sponsored research, s/he may be permitted to fund an additional half month of
summer salary from a general fund summer-salary account. Use of these funds requires explicit
approval of the Department Chair/Director and Dean; a brief work proposal outlining the proposed
work and expected outcome must be approved by the Chair/Director and submitted with the
appointment paperwork.
5. The conditions for approval of a half month of salary include, but are not limited to:
• having funds available in the summer-salary account (LSMRN). These funds may be accrued
each year by paying a portion of the academic year salary on externally funded grants (for
example, 5.56% effort for the academic year, 11.12% for one term, etc.). Alternatively, faculty
may request approval to allocate a portion of their discretionary research funds (to cover both
salary and benefits) to the summer-salary account (LSMRN); such approval requires the chair’s
agreement that expenditure of these funds on summer salary is the best use of the faculty
research account under the particular circumstances
• meeting all College and department obligations for nine months of effort under the UniversityYear appointment
• meeting departmental expectations for graduate student support
• having an appropriate work expectation for the duration
6. If a faculty member is performing work on multiple grants/funding sources, that work should be
spread appropriately between active summer appointment months.
Once approved by the Department Chair or Director, the Request for Summer Appointment in Excess of Two Months form
should be sent along with the faculty member’s summer ninth submittal to Deb Erskine in the LSA Dean’s Office. When
paying academic year effort on sponsored funds, please remember to add the sponsored flag to the faculty member’s
academic year appointment.
Request Form for Summer Appointment in Excess of Two Months
Faculty Name: ________________________________________
Last, First
uniqname:_____________________
To: Department Chair
I hereby apply for a total of _______ months of summer support for the period of June 1, ______ (year)
to August 31, ______ (year). I understand that I may not use Sponsor research funds to cover more
than two and a half months of summer support as provided for in SPG 201.04.
I expect to fully meet the obligations of my University Year appointment (Sept 1 through May 31) and
understand that if this request is granted, my available vacation time for this fiscal year will be:
• ___________month/s (available vacation time = 3 months – # summer months
requested above).
OR
• __None_____ I attest by signing this form that I am not taking vacation time this FY
summer and am providing a brief work proposal for the half month support from nonsponsor funds.
Support for the requested summer appointment is as follows:
Type of Funds
Month
Sponsored Research
June
July
August
Departmental Administration or
Instruction
June
July
August
Discretionary (Including LSMRN)
June
July
August
Percent
Effort
Shortcode
LSMRN will be funded by (if using LSMRN for August half ninth):
Type of Funds
Term(s)
Percent
Effort
N/A
N/A
Academic Year Sponsored Effort
Faculty Discretionary Research Funds Transfer
(to cover salary and benefits)
Shortcode
Enter details of your record of support for GSRAs last year, this year and (anticipated for) next year. This
is needed only if sponsored/discretionary funds are supporting more than two months of the summer
appointment.
Term
Fall (last year)
Winter (last year)
Spring/Summer (last year)
Fall (this year)
Winter (this year)
Spring/Summer (this year)
Fall (next year) (anticipated)
Winter (next year) (anticipated)
Spring/Summer (next year) (anticipated)
# GSRAs supported
If any of this appointment is requested from discretionary funds, provide a work statement and an
explanation of why this is the most appropriate use for these funds.
______________________________________
Name (printed)
______________________________________
Signature
Approved:
______________________________________
Department Chair
____________________________
Date