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O C A C I R C U L A R N O . 1 4 4 - 2 0 11
ALL
EXECUTIVE/PRESIDING
JUDGES AND
CLERKS
OF
COURT
OF
THE FIRST
AND SECOND LEVEL COURTS
SUBJECT :
M O D I F I C AT I O N O F O C A C I R C U L A R N O . 1 0 2 - 2 0 0 8
R E L AT I V E
TO
ANNEX
"A"
ON
C E R T I F I C AT I O N F O R M O N E Y A N D / O R P R O P E R T Y
A C C O U N TA B I L I T Y / N O N - A C C O U N TA B I L I T Y
O n 0 4 O c t o b e r 2 0 0 8 , t h i s O f fi c e i s s u e d O C A C i r c u l a r N o . 1 0 2 2 0 0 8 r e q u i r i n g e v e r y e m p l o y e e o f t h e fi r s t a n d s e c o n d l e v e l c o u r t s
applying for a clearance from the Supreme Court to submit a
C e r t i fi c a t i o n o f A c c o u n t a b i l i t y / N o n - A c c o u n t a b i l i t y f o r M o n e y a n d / o r
P r o p e r t y ( A n n e x " A " ) . H o w e v e r, i t h a s b e e n o b s e r v e d t h a t d e l a y i n t h e
processing of the clearance occurs due to improper accomplishment of
the said certification.
In relation thereto, and to properly monitor the issuance of the
a b o v e m e n t i o n e d C e r t i fi c a t i o n , t h e A n n e x " A " o f O C A C i r c u l a r N o . 1 0 2 2 0 0 8 i s a c c o r d i n g l y m o d i fi e d b y p r o v i d i n g t h e a t t a c h e d A n n e x " A " f o r
single sala courts and Annex "B" for multiple sala courts, with
respective instructions printed at the back thereof.
T h i s C i r c u l a r, t h e r e f o r e , m o d i fi e s t h e A n n e x " A " o f O C A C i r c u l a r
No. 102-2008 dated 04 October 2008 and to take effect fifteen (15) days
after its issuance.
For strict compliance.
October 10, 2011.
A S P. M A R Q U E Z
Administrator
I~C/I~ fro/09.30. I 1 / revised.accountabilitylbrm,doc
Annex "A"
REVISED FORM.dsi (For Single-Sala Courts)
Republic of the Philippines
Tr i a l C o u r t
__ Judicial Region
City/Province of
Branch
C E R T I F I C AT I O N
FOR MONEY AND/OR PROPERTY
A C C O U N TA B I L I T Y / N O N - A C C O U N TA B I L I T Y
I hereby certify that
(name of court employee)
(designation)
(court station)
money and/or property accountability;
a°
b e e n d e s i g n a t e d a s A C C O U N TA B L E O F F I C E R t o
h a n d l e fi n a n c i a l t r a n s a c t i o n s o f t h e c o u r t ; ( i f e m p l o y e e h a d b e e n s o
designated,
state
the
period
o f
designation)
unliquidated cash advance/s received pursuant to
paragraphs 2, 3 and 4, Sec. 10, Rule 141 of the Revised Rules of
C o u r t ; s p e c i fi c a l l y t h e O n e T h o u s a n d P e s o s ( I ! 1 , 0 0 0 . 0 0 ) d e p o s i t
to defray actual travel expenses, and (2) the cash deposit of
interested party litigants for other expenses such as execution Of
w r i t s , s a f e g u a r d i n g o f t h e p r o p e r t y, a n d t h e l i k e .
T h i s c e r t i fi c a t i o n i s b e i n g i s s u e d a s o n e o f t h e d o c u m e n t a r y
requirements in the processing of the Supreme Court clearance by the
O f fi c e o f t h e C o u r t A d m i n i s t r a t o r.
Issued this __ day of
(Clerk of Court/.
Designated Officer-In-Charge)
Noted:
(Executive~Presiding Judge)
See instructions at the back.
R E I ~ N D E R S F O R P R O P E R LY A C C O I I ~ L I S H I N G T H I S F O R M :
1)
T h i s C e r t i fi c a t i o n s h a l l b e s i g n e d b y f h e C l e r k o f
Couch~Designated OIC and be issued to court employee applying for
clearance or relief from money and~or property accountability from the
COUrt;
2)
T h e b l a n k p o r t i o n i n l e t t e r ' ~ a " s h a l l b e fi l l e d i n w h e t h e r t h e
employee ~Has" or '~Has no" money and/ or property accountability;
3)
T h e b l a n k p o r t i o n i n l e t t e r ~ b " s h a l l b e fi l l e d i n w h e t h e r t h e
e m p l o y e e ~ ' H a d " o r ~ H a d n e v e r " b e e n d e s i g n a t e d a s o f fi c e r - i n - c h a r g e o r
a c c o u n t a b l e o f fi c e r w h o h a n d l e s fi n a n c i a l t r a n s a c t i o n s ; a n d i f t h e
employee had been so designated, state period of designation in the line
provided;
4)
T h e b l a n k p o r t i o n i n l e t t e r ~ ' c " s h a l l b e fi l l e d i n w h e t h e r t h e
employee ~H¢~" or '~Has no" unliquidated advance/ s received pursuant to
S e c . 1 0 , R u l e 1 4 1 o f t h e R e v i s e d R u l e s o f C o u r t , s p e c i fi c a l l y t h e O n e
Thousand Pesos (~1,000. 00) deposit for actual travel expenses; and (2) the
cash deposit of interested party litigants for other expenses such as the
execution of writs, safeguarding of the property, and the like.
5)
Letters ~a", ~b" and "c" must be filled up.
6)
This form is computer-generated and may be photocopied.
Annex "B"
REVISED FORM.dsi (For Multi-Sala Courts)
Republic of the Philippines
Tr i a l C o u r t
Judicial Region
C i t y
/ P r o v i n c e
o f
Branch
C E R T I F I C AT I O N
FOR MONEY AND/OR PROPERTY
A C C O U N TA B I L I T Y / N O N - A C C O U N TA B I L I T Y
I hereby certify that
(name of court employee)
(designation)
(court station)
money and/or property accountability;
b e e n a p p o i n t e d o r d e s i g n a t e d a s A C C O U N TA B L E
O F F I C E R i n t h e O f fi c e o f t h e C l e r k o f C o u r t t o h a n d l e fi n a n c i a l
transactions
of
the
appointed~designated,
court;
(if
employee
state
the period
had
been
so
of designation)
; and
unliquidated cash advance/s received pursuant to
paragraphs 2, 3 and 4, Sec. 10, Rule 141 of the Revised Rules of
C o u r t ; s p e c i fi c a l l y t h e O n e T h o u s a n d P e s o s ( P l , 0 0 0 . 0 0 ) d e p o s i t
to defray the actual travel expenses in the service of summons
and other court processes, and (2) the cash deposit of interested
party litigants for other expenses such as execution of writs,
s a f e g u a r d i n g o f t h e p r o p e r t y, a n d t h e l i k e .
T h i s c e r t i fi c a t i o n i s b e i n g i s s u e d a s o n e o f t h e d o c u m e n t a r y
requirements in the processing of the Supreme Court clearance by the
O f fi c e o f t h e C o u r t A d m i n i s t r a t o r .
Issued this __ day of
(Branch Clerk of Court/
D e s i g n a t e d B r a n c h O f fi c e r - I n - C h a r g e )
(OCC-Clerk of Court/
D e s i g n a t e d O C C - O f fi c e r - I n - C h a r g e )
Noted:
(Executive Judge)
R E M I N D E R S F O R P R O P E R LY A C C O M P L I S H I N G T H I S F O R M :
1)
T h i s C e r t i fi c a t i o n s h a l l b e s i g n e d b y b o t h t h e C l e r k o f
C o u r t / D e s i g n a t e d O f fi c e r - I n - C h a r g e o f t h e B r a n c h a n d t h e O f fi c e o f t h e
Clerk of Court and be issued to those court employees applying for
clearance or relief from money and~or property accountability from the
Court;
2)
In case of court employee applying for clearance is from the Ofj~ce
of the Clerk of Court, the portion provided for Branch Clerk of Court shall
be disregarded;
3)
T h e b l a n k p o r t i o n i n l e t t e r ' ~ a " s h a l l b e fi l l e d i n w h e t h e r t h e
employee "Has" or "Has no" money and/or property accountability;
4)
T h e b l a n k p o r t i o n i n l e t t e r " b " s h a l l b e fi l l e d i n w h e t h e r t h e
e m p l o y e e " H a d " o r " H a d n e v e r " b e e n d e s i g n a t e d a s o f fi c e r - i n - c h a r g e o r
a c c o u n t a b l e o f fi c e r w h o h a n d l e s j fi n a n c i a l t r a n s a c t i o n s ; a n d i f t h e
employee had been so designated, state period of designation in the line
provided;
5)
T h e b l a n k p o r t i o n i n l e t t e r ' ~ c " s h a l l b e fi l l e d i n w h e t h e r t h e
employee "Has" or "Has no" unliquidated advance/s received pursuant to
Sec. 10, Rule 141 df the Revised Rules of Court, speeij~caUy the One
Thousand Pesos (~1,000.00) deposit for actual travel expenses; and (2) the
cash deposit of interested party litigants for other expenses such as the
execution of writs, safeguarding of the property, and the like.
6)
L e t t e r s " a ' ; " b " a n d " c " m u s t b e fi l l e d u p .
7)
This form is computer-generated and may be photocopied.