HI NOON SKI CLUB Inc.
ANNUAL GENERAL MEETING
29th November 2014
The meeting was held at the Rugby Union Club, 51 Blackall Street, Barton ACT 2600 and
commenced at 2.00 pm.
WELCOME
Peter May welcomed the members to the meeting and called for any proxies. The meeting was
available through a teleconference facility.
PRESENT (13 Members)
Peter May (Chair), David Burge, Robert Twin, Ian Kerr, Graeme Kruse, Paul Kupacz,(phone) Tania
Ellison (phone) Sandra Reddy, Jan Walker, Stacey George, Harald Pieknik, Roslyn Pieknik, Corinna
Ting (phone)
1. APOLOGIES AND PROXIES
Apologies
John Growder, Rod Growder, Chris Joshua, John Marrington, Quentin Goldfinch, Nicki Vance,
Matthew George, Sandra George, Pam Munday, Stephen Todd, John Meads, Bailey George.
Proxies
Tania Ellison
Pam Munday
Sharon Murray
Paul Kupacz
John Meads
Stephen Todd
Rod Growder
John Growder
held by
held by
held by
held by
held by
held by
held by
held by
David Burge
Graeme Kruse
Jan Walker
Jan Walker
Jan Walker
Stacey George
Jan Walker
Jan Walker
2. MINUTES OF PREVIOUS ANNUAL GENERAL MEETING - 23/11/2013
Moved that the minutes be accepted: Peter May, seconded: David Burge.
Passed
3. PRESIDENT’S REPORT
The President’s report, the agenda, and other reports, had been available on the Hi Noon website
prior to the meeting.
Peter thanked the committee for their hard work this past year. He stated that the introduction of
the chorus call access for all committee members had opened the path for members outside
Canberra to join the committee. The Treasurers report would give a small profit for this year.
What Ian had done to the downstairs walk way was outstanding; it had saved the club thousands
of dollars. He thought that the introduction of Roslyn as Liaison officer to Daf had improved the
communication immensely between Daf and the Committee. Daf’s contract was due for renewal
at the end of the year, it was envisaged that it would be along the same lines as this. He thought
the introduction of the internet had worked on the whole, although it was evident that when there
were children in the lodge at the beginning of the month, there was nothing left in our current
allocation for those members and guests at the end. There would be a need to buy a couple of plug
in boosters for the ends of the lodge to improve the signal.
Moved that his report be accepted: Peter May, seconded: Graeme Kruse.
Passed
Hi Noon Ski Club: Minutes of AGM 29/11/14
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Peter opened up to the floor for questions - What was his view on the price of a membership fall?
Peter suggested that it was the current market, although Stacey said the interest was out there as
she would state in her report. The valuation of the lodge was not comparable to the cost of shares
currently exchanging hands. We do need to continue a work schedule of maintaining and
improving the lodge.
4. FINANCE OFFICER’S REPORT
David Burge highlighted the main points of his report which was posted on the Hi Noon website
prior to this meeting:
• Books have been audited.
• The year’s surplus was $7000 compared to last year of $16,552.
• We had left the AIA at $800.
• Whilst income was down on the previous year there had been significant savings made
through the work that Ian had done.
• Telephone costs were up and the addition of the WIFI in the lodge was also a factor.
• Electricity costs were down, yet Gas prices had increased considerably too.
• The 40th anniversary dinner last year.
• There was $161,000 in the bank so the lodge was still in a sound financial position.
In discussion it was suggested that the cost of replacing the carpets and kitchen would be part of
the schedule of works plan.
Moved that the audited financial statements and Treasurer’s report be accepted: Graeme Kruse,
seconded: Robert Twin.
Passed
Moved that the annual subscription/AIA for 2015 be set at $800: David Burge, seconded: Stacey
George.
Passed
Moved that the administration fee on membership change for 2015 remain at $750 for external
new members, and $100 for family membership changes. However, when change is due to death
of member – no charge would be made for a family member transfer: Stacey George, seconded:
Sandra Reddy.
Passed
Sandra asked about the member who still owed a considerable amount of money. It has been
discussed at committee level to suggest sale of share but as yet the value of share was more than
half owed. Peter was following up with the member on this issue.
5. MEMBERSHIP SECRETARY’S REPORT
Stacey George highlighted the main points of her report which was posted on the Hi Noon
website prior to this meeting:
• There had only been 3 sales during the year and the accepted price was between $10,000 and
$11,000.
• During the year 2 members passed away, John McMillan and Mark Dilli. John’s daughter
Sarah Cummins now has his membership. The Dilli family are yet to decide about their
father’s share.
• Although it is a disappointing price – it is supply and demand, and where members choose to
advertise their share for sale. It was thought that the Hi Noon website could also list these. It
was re-iterated that the lodge is the facilitator and the members take responsibility for selling
their share.
Moved that the report be accepted: Stacey George, seconded: Roslyn Pieknik.
Passed
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In discussion Robert suggested that in order for the club to assist with the sale process a policy
should be developed. Sandra mentioned that she had had several calls also from prospective
buyers and asked that the website be updated accordingly. The new committee would look at
attending to these issues.
6. CONTRACT MANAGER'S REPORT
Roslyn Pieknik highlighted the main points of her report which was posted on the Hi Noon
website prior to this meeting.
• Regular direct contact between Daf Daley, Lodge Manager, and Contract Manager had
significantly improved the lodge managers' issues that had previously gone unreported.
• He issued a tax invoice every month.
• He provided a manager’s report every month.
• Schedule of works was in place to be discussed at committee level.
• Issues with cleaning contractor raised and resolved.
• Fridge issues reported and resolved with Ian Kerr, maintenance officer.
• Issues with members and guests and guide dog inclusion in lodge – resolved.
Roslyn reported that there had been good feedback from members over a very busy winter period,
that Daf was more present, chatty and at ease. Now that there was a committee member in direct
contact with him, he felt comfortable to notify her of any issues. The structure is better and he is
being given responsibility and is more accountable.
Robert commended the Committee’s approach to managing Daf through Roslyn as Contract
Manager. This was one of the concerns that the previous Committee held about the situation prior
to last AGM.
Thanks was given to Roslyn across the room, this position had been very successful.
Proposed that the report be accepted: Sandra Reddy, seconded: Graeme Kruse
Passed
7. CONTACT OFFICER’S REPORT
Jan Walker highlighted the main points of her report which was posted on the Hi Noon website
prior to this meeting.
• It had been the best snow season for some years and although it had started slowly, had
exceeded any expectations. Jan referred to Paul’s report as Invoicing Officer that many
members had enjoyed multiple bookings.
• Members are reminded to give names of guests and ages of children as soon as possible in
the winter so that she could let Daf know the room list configuration.
• She thanked the members for their cooperation if they had been asked to change the week of
their booking due to over subscription.
• Thanked Daf for his continued assistance with some booking periods requiring a number of
changes.
• Jan expressed sincere thanks to Tim Norman for his assistance again with all the booking
sheets.
Jan thanked the committee for their support through the year.
Moved that the report be accepted: Jan Walker, seconded: Stacey George
Passed
Hi Noon Ski Club: Minutes of AGM 29/11/14
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8. HOUSEKEEPING REPORT
Chris Joshua’s report, which was posted on the Hi Noon website prior to this meeting, was read
out by Peter May.
• There had been concern over the spring clean – and suggested it should be tendered for next
year.
• Cleaning of the curtain frills in the lounge and dining room. He was exploring a dry clean
for next time.
Peter moved that the report be accepted, seconded: Stacey George
Passed
9. MAINTENANCE REPORT
Ian Kerr highlighted the main points of his report which was posted on the Hi Noon website prior
to this meeting.
• Ian noted that the biggest job had been completed – the ground floor walk way.
• He had received a letter from Jindabyne council re. fire inspections
• Replacement of carpet
• Updating of kitchen
• Working bees from qualified persons
Moved that the report be accepted: Robert Twin, seconded: Graeme Kruse
Passed
Robert said he fully supported the idea of a working bee as this is a great way for members to
meet and work for the benefit of the lodge.
This would be a consideration for the next committee.
10. ELECTION OF OFFICE BEARERS FOR 2015
The following nominations for the committee positions were received:President
Peter May
Secretary
Corinna Ting
Treasurer
David Burge
Membership Secretary
Stacey George
Contact Officer
Jan Walker
Invoicing Officer
Paul Kupacz
Housekeeping Officer
Chris Joshua
Contract Manager
Roslyn Pieknik
Maintenance Officer
Ian Kerr
Committee member
Bailey George
There being no other nominations for these positions, the 10 people nominated above were
declared elected.
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11. APPOINTMENT OF AUDITOR
David Burge proposed that John Beard be appointed auditor, seconded: Robert Twin.
Passed
12. CLOSURE
There being no further business the President thanked everyone for attending and closed the
meeting at 15.55.
Hi Noon Ski Club: Minutes of AGM 29/11/14
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