Nomination Form
Student Senate
Nominations OPEN Tuesday 14 March and CLOSE Monday 27 March 2017
We, the undersigned being students enrolled in a Federation University Australia program within Faculty of Education
and Arts, hereby nominate the following student for election to Federation University Australia’s Faculty of Education
and Arts Board for the term until 31 October 2017:
NOMINEE The nominee must sign below to validate the nomination.
Full Name in Block Letters
Student ID
Program & Year
Phone
Email
Signature
CONSENT TO NOMINATION
I confirm that I am:
• Enrolled in a Federation University Australia program within Faculty of Education and Arts
• Studying at a time fraction of 0.5 or more;
• Not employed by Federation University Australia at a time fraction of 0.5 or more;
• 18 years or over; and
• Not currently serving a custodial sentence.
I have checked the criteria and am eligible to nominate for the position indicated on the following page.
Signature
Date
*Nominators must be currently enrolled students of the Faculty of Education and Arts and must sign
below to validate the nomination
NOMINATOR – 1
NOMINATOR – 2
Full Name
Full Name in Block Letters
Full Name
Student ID
Student ID
Student ID
Program & Year
Program & Year
Program & Year
Phone
Phone
Phone
Email
Email
Email
Signature
Signature
Signature
The nominator must sign above to validate the nomination
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Nomination Form
Student Senate
Nominations OPEN Tuesday 14 March and CLOSE Monday 27 March 2017
Nominee’s Policy Statement
You are also required to submit a policy statement (150 words maximum) and a photo (jpeg file) with your
nomination form. Policy statements and photos will be published on the FedUni website and on
noticeboards around campus to help students decide on their voting options.
Submissions
Completed Nomination Forms, along with a policy statement and photo, must be lodged no later than
3pm Monday 27 March, to:
April Hardy, Executive Assistant, Faculty of Education and Arts Board in one of the following ways:
•
In person to Faculty of Education and Arts Reception, T Building, Mt Helen Campus (between 9:00am
and 4:30pm weekdays)
•
In person to Faculty of Education and Arts – Arts Academy Building Reception (between 9am and
4:30pm weekdays)
•
In person to Faculty of Education and Arts Student Services Hub, S1, Gippsland Campus (between
9am and 4:30pm weekdays)
•
Post to April Hardy, Executive Assistant, Faculty of Education and Arts Board, Federation University
Australia, PO Box 663 Ballarat VIC 3353
•
Email to [email protected] (Scanned/emailed nominations forms are acceptable)
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Notice of Nominations - Student Representative
Faculty of Education and Arts Board
Nominations: Open 9am Tuesday 14 March until 3pm Monday 27 March 2017
Elections (if required): 9am Wednesday 29 March until 3pm Friday 31 March 2017
Background to Election
Nominations are called for members of the Faculty of Education and Arts Board for the position of Student
Representative (up to 3 positions). The term of these positions is until 31st October 2017.
At the time of the calling for nominations students nominated must be:
(i)
enrolled in a Federation University Australia program within the Faculty of Education and Arts
(ii)
studying at a time fraction of 0.5 or more;
(iii)
not employed by Federation University Australia at a time fraction of 0.5 or more;
(iv)
18 years or over; and
(v)
not currently serving a custodial sentence;
Nominees should familiarise themselves with the Terms of Reference (see attached). The election is
governed by Federation University Election Procedures Statute (7.1) and Regulations (7.1)
One School Board student representative will also be invited to join the Student Senate through a future
expression of interest. As a member of this student representative body students will be instrumental in
providing recommendations and advice to the university on amenities, services and facilities for students,
learning environments and other areas affecting student life at FedUni. For further information regarding the
Student Senate please contact Anya Kelly, Executive Officer, [email protected] or phone
5327 8478.
Nomination Process
The proposer, seconder and the person being nominated must be students currently enrolled in a Federation
University Australia program within the Faculty of Education and Arts.
Nomination Forms
Nomination forms are available from 9am Tuesday 14 March 2017:
•
•
•
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Download at www.federation.edu.au/faculties-and-schools/faculty-of-education-and-arts or
Mt Helen Campus – Collect from Faculty of Education and Arts Reception Building T
Camp St Campus – Collect from Arts Academy Reception
Gippsland Campus – Collect from Student Services Hub, Building 1S
Policy Statement & Photograph
Each nomination form must also be submitted with a policy statement and photograph, both of which will be
posted to the Faculty of Education and Arts website and to Faculty of Education and Arts Noticeboards:
•
•
Policy statements must not exceed 150 words
Photograph should be emailed in jpeg format
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Senate Nominations & Elections
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Notice of Nominations - Student Representative
Federation Business School Board
Submissions
Completed Nomination Forms, along with a policy statement and photo, must be lodged no later than
3pm Monday 27 March, to:
April Hardy, Executive Assistant, Faculty of Education and Arts
•
In person to Faculty of Education and Arts Reception, T Building, Mt Helen Campus (between 9:00am
and 4:30pm weekdays)
•
In person to Faculty of Education and Arts – Arts Academy Building Reception (between 9am and
4:30pm weekdays)
•
In person to Faculty of Education and Arts Student Services Hub, S1, Gippsland Campus (between
9am and 4:30pm weekdays)
•
Post to April Hardy, Executive Assistant, Faculty of Education and Arts Board, Federation University
Australia, PO Box 663 Ballarat VIC 3353
•
Email to [email protected] (Scanned/emailed nominations forms are acceptable)
Voting Arrangements
If the number of nominations received exceeds the number of vacancies, an election will be held
Wednesday 29 March to Friday 31 March 2017. Ballot papers and details for submitting your vote, will
be made available at www.federation.edu.au/faculties-and-schools/faculty-of-education-and-arts/studentresources/student-senate-representative. The election is based on the optional preferential voting system.
All enrolled students at the Faculty of Education and Arts are eligible to vote.
Enquiries relating to these arrangements may be referred to:
April Hardy, Executive Assistant
Faculty of Education and Arts Board
Phone 03 5327 9612
Email [email protected]
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Faculty of Education and Arts Board
Student Representative Position Description
Background
The Faculty of Education and Arts Board consists of Senior Management and academics with representatives from
campuses in Ballarat and Gippsland.
As members of the Faculty Board, student representatives will be instrumental in providing recommendations and advice
on feedback from the Faculty of Education and Arts students on facilities, learning environments and other areas affecting
their student experience at FedUni.
One Faculty Board student representative will also be invited to join the Student Senate.
Key responsibilities of a student representative on the FEA Faculty Board
•
Attend up to six Board meetings per annum at your home campus
•
Advocate on behalf of students from the Faculty of Education and Arts
•
Collect feedback from the Faculty of Education and Arts students in order to inform the Faculty of Education and Arts
decision making
In addition to the above responsibilities, the student representative that is co-opted onto the Student Senate will report to
the Board on issues relevant to the Faculty arising from Student Senate discussions.
Examples of previous Faculty Board Student Representative action
•
Raising issues with accessibility to text books, resulting in a change to university policy to state that all book lists and
course descriptions must be released one week prior to classes starting
•
Supporting students within the faculty to access support services
•
Implementing a faculty society
Dated:
10 March 2017
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Terms of Reference
Faculty Board
For the purposes of this document, the word ‘Faculty’ refers to Faculty/Centre/College.
Terms of Reference
Each Faculty shall have a Faculty Board. The Faculty Board shall be the chief academic
committee of the Faculty responsible for the oversight of teaching, learning and research
and ensuring that the Faculty contributes towards the good governance and the
achievement of the strategic and academic goals of the university.
The Faculty Board shall:
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•
•
•
•
•
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•
•
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be the forum for discussing, determining and monitoring the strategic
academic development of the Faculty;
encourage the development of high quality and innovative teaching programs in
the Faculty;
encourage academic and teacher involvement in the academic affairs of the Faculty;
foster the development of a culture of scholarship and research in the Faculty;
establish sub-committees as it sees fit and receive minutes, recommendations
and reports from these sub-committees. Specifically Faculty Boards shall
establish sub-committees for
1. assessment
2. teaching and learning
3. research;
endorse all new program proposals including additions to Scope of Registration
and submit proposals to the Curriculum Committee as appropriate;
work towards increasing the degree of articulation and the opportunities for credit
transfer between higher education programs and vocational education and
training courses;
in accordance with national and university policies, determine eligibility requirements
for entry to programs and courses and conditions for credit;
consider reports from discipline groups to the Faculty on the outcomes of quality
assurance processes for its programs, having regard to national benchmarks and
accreditation requirements, and where appropriate, make recommendations to
Academic Board based on these reports;
ratify the standards, conduct and content of approved programs and courses and the
modification and termination of programs and courses;
oversee all assessment processes and ratify student results in programs and courses;
ensure the timely conduct of program reviews within the prescribed cycle;
monitor the compliance of the Faculty in academic matters with all relevant Academic
Board policies;
make recommendations on academic matters to Academic Board and to
appropriate standing committees of Academic Board;
ensure that all decisions and deliberations of Academic Board are communicated to
staff of the Faculty on a regular basis.
Membership
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Executive Dean/Director, (Chair)
Heads of Schools
Deputy Deans/Associate Directors
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Terms of Reference
Faculty Board
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Associate Deans
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Discipline Heads
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Program Coordinators– one representative from each discipline area. In Combined
Faculties, both VET and Higher Education Program Co-ordinators should be included
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Three elected members of academic or teaching staff. In Combined Faculties, one
staff member should be from Higher Education and the other from VET
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One elected member of the professoriate of the Faculty (Higher Education and Combined
• Faculties only)
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Up to three student members
The student member should not be a staff member currently studying at the university.
The Chair of Academic Board and Deputy Vice-Chancellors will have the right to attend
meetings of any Faculty Board.
The Faculty Board may appoint up to two members as it thinks appropriate for the purpose of
assisting the Faculty Board achieve an informed perspective on any of the powers or duties of
the Faculty Board. Appointed members may include an appropriate representative external to
the University such as an employer or industry representative.
Elected staff shall hold office for a term of two years with a maximum of three consecutive terms;
elected students will hold office for a term of one year; and an appointed member will hold office for
a term of two years.
Chair
The Faculty Board shall be chaired by the Executive Dean/Director of the Faculty/Centre/College
Deputy Chair
The Faculty Board shall elect from its members at its first meeting of each year a Deputy Chair.
The Deputy Chair shall hold office for a period of one year.
Absence of Chair and Deputy Chair
In the absence of the Executive Dean/Director of the Faculty the Deputy Chair shall preside at a
meeting of the Faculty Board. If both the Executive Dean/Director and the Deputy Chair are
absent from any meeting of the Faculty Board, a member nominated in writing by the Executive
Dean/Director shall preside at a meeting; but if no such nomination has been made the members
present at the meeting shall elect a chairperson of the meeting.
Vacancies Arising
If a member of the Faculty Board(a) elected by staff, ceases to be a member of staff or resigns their position from the Board; or
(b) elected by enrolled Students, ceases to be an enrolled Student, that member's office
becomes vacant and shall be filled in the manner prescribed for the filling of casual
vacancies.
Removal and Resignation of Faculty Board Members
The Faculty Board may remove an elected member from office if:
(a) the member, without the approval of the Faculty Board, fails to attend three consecutive
meetings;
(b) in the opinion of the Faculty Board the performance by the member of his or her duties has
been found to be unsatisfactory; or
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Terms of Reference
Faculty Board
(c)
in the opinion of the Faculty Board the member has engaged in misconduct of a serious or
recurrent nature.
An elected or appointed member of the Faculty Board other than the Chair may resign by writing
to the Chair.
Attendance at Meetings and Apologies
Members must make every effort to attend all meetings of the Faculty Board. Members who are
unable to attend a meeting should, as a matter of courtesy, convey their apologies to the
Executive Officer before the commencement of the meeting. Such apologies are announced at
the meeting and are recorded in the minutes.
Where a member expects to be absent for up to three consecutive Faculty Board meetings in a
calendar year, the member must seek a leave of absence in writing from the Chair of the Faculty
Board at the first meeting of the Board after it becomes known to the member that the absence
is likely.
Meetings and Voting
The Faculty Board shall meet at least 6 times per year and at least twice in any semester. The
Faculty Board can hold extraordinary meetings if called by the Chair, or by the Executive Officer
upon the written request of –
a)
the Vice-Chancellor or
b)
one third of the members of the Faculty Board.
If voting on a resolution at a meeting of the Faculty Board is tied, the person presiding will
exercise a casting vote as well as a deliberative vote.
Quorum
A quorum is defined as 50% of the voting membership. If a quorum is present at the
commencement of the meeting, the meeting may continue unless attention is drawn to the lack of
a quorum. When this occurs, the meeting shall be adjourned until such time as the Chair may
determine. Where a meeting is adjourned for lack of a quorum, the reconvened meeting shall
normally deal only with matters listed for the original meeting that were not dealt with.
Reporting
The Faculty Boards shall report to Academic Board at such time and in such manner as the
Board directs on any question referred to it.
The Faculty Board shall table its minutes to Academic Board.
The Faculty Board will in the first instance refer recommendations to appropriate standing
committees (e.g. Curriculum Committee, Learning & Teaching Committee, Research Committee)
and other university committees (e.g. the University Program Planning Committee) and may
refer recommendations to Academic Board Executive Committee.
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