2016/2017 Student Handbook
Revised August 2016
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Table of Contents
Welcome to AVTEC .................................................................................................................. 2
General Admissions and Training Information ........................................................................ 2
Introduction ................................................................................................................................................... 2
Orientation ..................................................................................................................................................... 2
Training Programs .................................................................................................................... 2
The Nature of AVTEC Training ................................................................................................................ 2
Cell Phone Policy .......................................................................................................................................... 2
Training Progress .......................................................................................................................................... 3
Evaluation of Progress ................................................................................................................................. 3
Training Summary ........................................................................................................................................ 3
Ratings for the Levels of Achievement are: .............................................................................................. 3
Receiving a Graduation Certificate ............................................................................................................ 3
Student in Good Standing............................................................................................................................ 3
Graduation ..................................................................................................................................................... 4
Transferring from One Program to Another ............................................................................................ 4
Leave of Absence .......................................................................................................................................... 4
Federal Title IV Funding Recipients .......................................................................................................... 5
Satisfactory Academic Progress (SAP) ...................................................................................... 6
Training Objectives - Qualitative ................................................................................................................ 6
Clock Hours - Quantitative ......................................................................................................................... 6
Attendance Policy.......................................................................................................................................... 6
Types of Absences (Defined) ...................................................................................................................... 7
Discipline ........................................................................................................................................................ 7
Attendance/Academic/Behavioral Probation .......................................................................................... 8
Make-up Time..............................................................................................................................................10
Dismissal .......................................................................................................................................................10
Appeals .........................................................................................................................................................10
Support Services ...................................................................................................................... 11
Counseling ....................................................................................................................................................11
Tutoring and Academic Improvement ....................................................................................................11
Learning Opportunities for Students and Their Families .....................................................................11
Internet Use Policy......................................................................................................................................15
Study Areas...................................................................................................................................................15
Job Placement Services ...............................................................................................................................15
Job Search Skills Course ............................................................................................................................15
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Job Interview Training ...............................................................................................................................15
Communications Training .........................................................................................................................15
Work Related Issues....................................................................................................................................15
Library ...........................................................................................................................................................16
Recreation .....................................................................................................................................................16
Animals .........................................................................................................................................................17
Access for Students with Disabilities .......................................................................................................17
Child Care and Local Schools....................................................................................................................17
Campus Security and Safety .................................................................................................... 17
Financial Services .................................................................................................................... 24
Payments.......................................................................................................................................................24
Payment for Long Term Training Programs (six weeks or longer) ....................................................24
Student Services Fee & Technology Fee .................................................................................................24
Returned Check Policy ...............................................................................................................................24
Schedule of Fees ..........................................................................................................................................24
Long Term Programs .................................................................................................................................24
Financial Aid ................................................................................................................................................25
Online Loan Counseling ............................................................................................................................26
Other Financial Aid Sources .....................................................................................................................26
Ineligibility for Financial Aid .....................................................................................................................26
Unemployment Benefits.............................................................................................................................26
Student Employment ..................................................................................................................................26
Check Cashing and Change Making .........................................................................................................27
Financial Emergencies ................................................................................................................................27
Cancellations, Withdrawals, and Refunds ................................................................................................27
Policies Affecting All Students or Potential Students ...........................................................................27
Withdrawal/Cancellation after classes begin ..........................................................................................27
AVTEC Refund Policy ..............................................................................................................................28
Repayments – Title IV Federal Policy .....................................................................................................28
Security Deposit ..........................................................................................................................................29
Health and Medical Services ................................................................................................... 29
Zero Tolerance Substance Abuse Policy .................................................................................................30
Smoking Policy ............................................................................................................................................33
Dress and Hygiene ......................................................................................................................................33
Safety and Emergency Procedures .......................................................................................... 33
Training .........................................................................................................................................................33
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Safety Reporting Procedures .....................................................................................................................34
State Vehicles ...............................................................................................................................................35
Accidents and Accident Insurance ...........................................................................................................35
Building Evacuation Routes ......................................................................................................................36
Civil Rights .............................................................................................................................. 37
Human Rights Policy ..................................................................................................................................37
Grievance Procedures .................................................................................................................................37
Student Rights and Responsibilities ....................................................................................... 38
Student Records ....................................................................................................................... 39
Permanent File .............................................................................................................................................39
Training Summaries/Transcripts ..............................................................................................................39
Family Education Rights and Privacy Act (FERPA) .............................................................................39
Student Groups ........................................................................................................................ 41
Interest Groups ...........................................................................................................................................41
Athletic Teams .............................................................................................................................................41
Student Council ...........................................................................................................................................41
Student Volunteer Opportunities ............................................................................................ 42
Housing ................................................................................................................................... 42
Dormitory Payments...................................................................................................................................42
Dormitory Application and Room Assignment .....................................................................................42
Dormitory Roommates ..............................................................................................................................43
Moving Into the Dormitory.......................................................................................................................43
Moving Out of the Dormitory ..................................................................................................................43
Dormitory Closures ....................................................................................................................................44
Dormitory Rules ..........................................................................................................................................44
Housing Violations .....................................................................................................................................45
Family Housing Payments .........................................................................................................................45
Family Housing Application and Assignment ........................................................................................45
Evictions and Appeals ................................................................................................................................46
Privacy Rights ..............................................................................................................................................46
Right to Entry..............................................................................................................................................46
Security..........................................................................................................................................................46
Room or Apartment Displays ...................................................................................................................46
Plain View Rule ...........................................................................................................................................47
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Maintenance Request ..................................................................................................................................47
Dormitory and Family Housing Inspections ..........................................................................................47
Guests, Dependents, and Public Use Policies ........................................................................ 47
Cafeteria ........................................................................................................................................................47
Campus Housing .........................................................................................................................................48
Dormitory ....................................................................................................................................................48
Family Housing ...........................................................................................................................................48
Student Service Center (SSC) ....................................................................................................................48
Library ..........................................................................................................................................................48
Fitness/Wellness Center ............................................................................................................................48
AVTEC and Public Activities ...................................................................................................................48
Parking..................................................................................................................................... 49
Parking Areas ...............................................................................................................................................49
Designated Parking .....................................................................................................................................49
Parking Permits............................................................................................................................................49
Illegal Parking...............................................................................................................................................49
Damage to Vehicles ....................................................................................................................................50
Bicycles..........................................................................................................................................................50
Mail .......................................................................................................................................... 50
Personal Property and Storage ................................................................................................ 50
Transportation ......................................................................................................................... 51
AVTEC Facilities..................................................................................................................... 52
Alaska Culinary Academy and Cafeteria ..................................................................................................52
Dormitories ..................................................................................................................................................52
Family Housing............................................................................................................................................52
Student Service Center ...............................................................................................................................52
Recreational Activities ................................................................................................................................53
Library Services ...........................................................................................................................................53
First Lake Facility (Administration Building) ..........................................................................................53
Services .........................................................................................................................................................53
Administration Office, Phone: 224-6153 ................................................................................................53
Students Records, Phone: 224-6166 ........................................................................................................53
Counseling Services, Phone: 224-6170 ....................................................................................................53
Training Programs ......................................................................................................................................53
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Maritime Safety Training Center ...............................................................................................................53
Energy & Building Technology Department ..........................................................................................54
Department of Applied Technologies .....................................................................................................54
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AVTEC Student Handbook
Welcome to AVTEC
Welcome to AVTEC where over 40,000 Alaskans have benefited from training programs since
1970.
This handbook provides a reference that will help your stay be one that is both productive and
enjoyable.
General Admissions and Training Information
Introduction
Information about AVTEC and admission into training programs is available year round. You
can get information about AVTEC on our web site at www.avtec.edu, call
1-800-478-5389 or 907-224-3322, or stop by the Admissions Office at 809 Second Avenue,
Seward, Alaska, 8:00 a.m. to 5:00 p.m., Monday through Friday.
Orientation
Students enrolled in a long-term training program will begin their training with a brief
orientation.
Please Note: Missing orientation can impact your attendance record and financial aid
disbursement.
Training Programs
The Nature of AVTEC Training
AVTEC training programs are designed to prepare and teach you specific skills you can use
immediately on the job. Training is conducted throughout the day, similar to a workday
schedule. The training is competency-based and leads to a certificate, different from a series of
college courses leading to a degree.
In this type of training students demonstrate what they’ve learned by performing tasks as if on
the job. Students perform both classroom activities and "hands on" work. Receiving a
certificate of graduation means you have performed the training activities and met the standards
required for entry into, or advancement within, a specific occupation.
Cell Phone Policy
Just like while at work cell phone use is prohibited during class lectures, discussions, lab
activities, and group/classroom study times. This includes initiating or answering calls, sending
and receiving messages and/or emails, and use of the internet. Phones should only be used
before or after class or during an authorized break, and phone conversations should be
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conducted as privately as possible and in a manner that does not disturb other students If an
urgent situation requires communications, speak with the classroom instructor to arrange it.
Students who disregard this policy are subject to disciplinary action. Students who have been
previously warned will be dismissed from class for the remainder of the day and receive an
unexcused absence for class time missed. Continued disregard of this policy could result in
dismissal from the training program.
Training Progress
Evaluation of Progress
Instructors formally evaluate each student’s performance at the end of every month on an in
progress report evaluation form.
Training Summary
The occupational skills that are included in the training program are listed on a Training
Summary. Your instructor will rate your performance on each training objective. The purpose
of the Training Summary is to give you and your future employers a realistic picture of the
technical skills and work habits you demonstrated during training. Your Training Summary
becomes a permanent part of your record.
Ratings for the Levels of Achievement are:
Level 4 Skilled
Performed task independently; requires minimal supervision.
Level 3 Moderately Skilled
Performed independently in learning situation; may require initial supervision.
Level 2 Limited Skill
Performed job during training; additional training is required.
Level 1 Demonstration Only
No practice provided; further training required.
Receiving a Graduation Certificate
The typical requirement is a rating of Level 3 or 4 in 85% of the unit competencies required for
the certificate level.
Student in Good Standing
To be considered in “good standing” you must meet the following requirements:

In-Progress Evaluation Reports indicate the student is progressing at a rate that will
allow achievement of an occupational certificate level by the scheduled graduation date;
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


The student has been in attendance for at least 85% of the available program hours to
date;
The student is not on academic or attendance probation;
The student is not on probation due to inappropriate conduct on-campus.
Graduation
All students who successfully complete their program requirements will receive a Program
Certificate of Completion, and will be issued an industry-recognized occupational level based on
the competencies completed by the student. In addition to meeting program minimum
competencies, some programs require the student to obtain industry certifications to be eligible
for a program certification.
In most AVTEC programs, a student may train for one of several occupational levels with each
progressive level representing greater achievement. The student’s motivation, abilities, and
performance determine the final certificate level. The student’s completed Training Summary is
issued with the certificate.
Transferring from One Program to Another
Students are able to transfer from one training program to another by completing a Training
Program Transfer Request form. Approval from the department head of both training
programs, the student’s counselor, AVTEC’s Deputy Director, and, when applicable, a designee
for the student’s funding source is required. The student must meet with AVTEC’s Financial
Aid Officer to go over the changes in costs that will occur as a result of the transfer, and notify
the Admissions Office. The transfer form can be obtained from the student’s counselor, and
must be filled out completely, signed, and given to the Student Records Office prior to the
transfer taking effect.
Leave of Absence
If a student’s excused absence is or is expected to be greater than three (3) days, a leave of
absence should be considered. A Leave of Absence (LOA) is a period of time, formally agreed
upon by the school and the student, in which the student has a break in training due to
extenuating circumstances. A LOA is an interruption in training; it is not a period of excused
absences. Training time missed during a LOA does not count against the student’s attendance
record.
The department head of the student’s training program may grant an LOA up to 60 days.
AVTEC administration must approve any LOA longer than 60 and up to 180 calendar days.
Exceptions to the 180-day limitation will only be made in extreme circumstances as determined
by the department head and AVTEC’s Deputy Director, or another member of AVTEC’s
administration.
Depending on the student’s progress and amount of training missed, an extended enrollment
may be granted by the department head for the student to complete certificate requirements.
Students extending their training time equal to the amount of time spent on LOA will not be
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charged any additional tuition. If training time is needed beyond the contracted length, the
student will be charged a prorated tuition for that time. Extensions in training may result in a
recalculation of the student’s training midpoint, the point at which the student may qualify for
second disbursements of financial aid.
A Leave of Absence Request and Approval form must be completed and signed by both the
student and the department head (and an administrator if required). The original form will be
maintained in the student’s permanent file. If the student is unavailable to sign the form at the
beginning of the leave, he/she must sign it the day he/she returns from the LOA.
Students have two options with regard to their tuition when going on LOA. One of the
following options must be chosen when completing the form:

I choose to graduate on my original graduation date and will be charged tuition as if I
was in attendance.

I choose to extend my graduation date beyond my normal graduation date by the
amount of training time I am on LOA. I will not be charged tuition for the time I am
on LOA.
Students who fail to return to AVTEC at the end of a LOA will be considered withdrawn
effective on the date of their scheduled return to AVTEC.
Federal Title IV Funding Recipients
Federal Title IV funding recipients (Federal Pell Grants and Stafford Loans) may take a
LOA not to exceed a total of 180 days in a 12-month period. The 12-month period
begins on the first day of the student’s first LOA. If a Title IV recipient takes a LOA in
excess of the allowed 180 days, the LOA is considered “unapproved” and the student
will be considered withdrawn from school for Title IV purposes. A refund/repayment
calculation will be performed based on the student’s last date of physical attendance,
with the possibility of Title IV funds needing to be returned.
The student may be eligible to receive those funds again when returning from the LOA
and “re-enrolls”. Students re-enrolling for a time period equal to the time spent on LOA
will not be charged any additional tuition. Federal regulations do not dictate reasons for
which a single LOA may be granted. However, a subsequent LOA should only be
granted for unforeseen circumstances such as being called into military reserve duty or
consistent with the Federal Family Medical Leave Act of 1993 (FMLA). The student
may make a request for multiple leaves of absence when the leave is for the same
reason, such as for periodic medical treatments. If the LOA is longer than 60 calendar
days, any Alaska Supplemental Education Loan (ASEL) warrants that have been issued
to the school and have not been disbursed may have to be returned, and the student
may have to reapply based on the revised dates of attendance. ASEL funds cannot be
disbursed to students while on LOA.
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Documentation of all contacts with the student during a LOA will be included in the
student’s permanent file. Students who do not return to training at the end of a LOA
will be considered withdrawn. Tuition refund(s) due will be calculated based on the
student’s last date of physical attendance. The withdrawal date will be either the return
date, as agreed upon in the Leave of Absence and Approval form, or the date AVTEC
was notified the student would not be returning, whichever is earlier. If the student was
awarded a Federal Pell Grant, and funds were released directly to the student, a portion
of those funds may have to be repaid by the student.
Satisfactory Academic Progress (SAP)
Training Objectives - Qualitative
Training progress will be reviewed at the end of each month, evaluating each student’s
achievements of program objectives relative to their time spent in training. The instructor will
determine if the student is achieving the course objectives at a rate that will allow for successful
completion of the training program by the graduation date. This will result in a “yes” or “no”
response to the “Student Progressing” criteria.
A “No” response results in academic probation and the student’s ineligibility for Federal
Financial Aid, Alaska Supplemental Education Loan, or any other financial aid disbursed based
on the student’s progress. The student becomes eligible again at the point where the student is
again progressing satisfactorily towards successful completion of the course by the graduation
date.
Clock Hours - Quantitative
Students are required to have a minimum of 90% attendance of available class time per training
period. The duration of training programs has been established to allow the average student to
obtain at least the minimum certificate level at completion. An extension of training may be
permitted when the student is not progressing adequately to receive the minimum level
Occupational Certificate, provided there is space available and the department head agrees to
the extension. Additional training which would exceed 150% of the time allotted for the original
training program is not allowed.
Additional training time will be charged at a pro-rated tuition rate. The student may, or may not,
be eligible for additional financial aid. Federal Financial Aid is not available for training time
beyond 150% of the original course length.
Attendance Policy
Class attendance is required. Attendance is a job training competency that is measured every
day. Like going to work, students are expected to be in class every day, ready to work. Total
absences, unexcused and excused combined, cannot exceed 10% of the total available training
time per program, regardless of the length of training.
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When illness or urgent events require an absence, students must provide the same courtesy to
their training program as they would an employer. Students must contact or coordinate
absences with the training area staff PRIOR to the start of class time. Contact information will
be provided during the instructor orientation with the class.
Unexcused absences (no call – no show) and frequent lateness are grounds for an employer to
release a person from employment. In keeping with AVTEC’s goal of providing work ready
graduates, unexcused time and tardies are strongly discouraged and subject to discipline
measures up to and including dismissal.
Students with three consecutive days of unexcused absences will be considered to have left
training. Students will be dismissed from the training program on the morning of the fourth
day.
Types of Absences (Defined)
Excused Absence - A student calls or otherwise notifies their instructor/department head
prior to the class start time. A single absence/illness of three (3) or more days may require a
doctor's excuse or other verification, at the discretion of the instructor or department head. A
student sent home during class due to illness or injury is excused.
Unexcused Absence - A student absent from class without prior notification is considered an
unexcused absence, no call - no show. Students dismissed from class for cause as determined by
the classroom instructor is an unexcused absence.
Students involved in a documented incident the night prior to class will not be allowed to
attend training until work ready. Any training time missed because of a documented incident is
unexcused. A student’s absence due to being arrested, in jail, or sent home by the instructor is
unexcused.
Tardy - Students who are late for training are disruptive to the flow of the training, the
instructor, and the class in general. Being on time and ready to work is an essential component
of employability. If a student arrives to training after the appointed start time, they will be
marked as tardy. Time accrues in 15 minute increments when students are tardy for training.
Discipline
Just like in the work environment, students are provided due process in the administration of
discipline. However, some issues are so severe that a student may be summarily dismissed.
Warnings
Instructors will provide a reasonable warning to students who are in danger of being placed on
probation, so that the student has the opportunity to make positive changes. Instructors will use
the Attendance or Academic Warning Form to document the warning, and the requirements
that the student needs to accomplish to remain in good standing. Warnings will be issued by
the instructor via Attendance/Academic Warning form when a student has 1) three (3) hours of
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unexcused absences, or misses 6% of available training time; or 2) Students whose academic
standing is less than 85%.
Generally, students receive a “warning” as described below:

Reiterates and confirms the student understands the AVTEC attendance/academic
policy and probation/dismissal conditions.

Requires student action, including meeting with their counselor, and AVTEC’s financial
aid officer (if applicable).

Make-up time may be assigned at the discretion of the instructor.

Original form is maintained in the student’s permanent file and copies are distributed to
appropriate staff members.
Attendance/Academic/Behavioral Probation
Productivity at AVTEC is measured by academic performance, hands-on competencies,
employability skills, and attendance. When students fail to meet the academic standard, or
attendance issues arise, the next step following the warning will be to place the student on
probation.
Probations result in the loss of good standing; thus, the student cannot graduate with an
AVTEC certificate while on probation, and it may prevent disbursement of federal financial aid.
Attendance Probation - is issued by the department head for a period of thirty (30) days when
any one of the following three (3) events occur:
1) A student has accumulated unexcused hours within an eight week period that exceed
the number of hours in one training day (usually after six (6) hours).
2) A student has three (3) tardies within an eight week period. The probation will begin
after the third (3rd) tardy.
3) A student accumulates, excused and unexcused absences combined, more than 10% of
the available training time in a program/class.
Terms and conditions of attendance probation include the following:
1) The student must meet with a counselor and set up an appointment to meet
with AVTEC’s Deputy Director (or designee) within three (3) days of the
probation being initiated.
2) Three (3) unexcused hours or three (3) tardies while on attendance probation
will result in dismissal.
3) At the end of probationary period, the total absences must be less than 10% of
training time.
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4) During probation, an absence will be excused for emergencies or medical
reasons only. A note from a medical provider or authorized AVTEC employee
is required for absences of two (2) days or longer for medical reasons.
5) Complete all make-up time and assignments required by the instructor.
If at the end of the 30-day probation the student is not under 10% attendance standard, but he
or she is making reasonable and expected progress toward improving their attendance, the
attendance probation may be extended by an additional 30 days based on the instructor’s
discretion.
If the student fails to make reasonable and expected progress improving their attendance after
60 days of probation, they will be dismissed from training.
Academic Probation - is issued by the department head for a period of thirty (30) days when a
student fails to make satisfactory academic progress toward training objectives. This could be in
the form of either of the following:
1) A “No” response on a monthly progress report that the student is not progressing
toward a certificate level.
2) Failure to make satisfactory academic progress toward training objectives.
Terms and conditions of academic probation include the following:
1) The student must meet with a counselor and set up an appointment to meet
with AVTEC’s Deputy Director (or designee) within three (3) days of the
probation being initiated.
2) The instructor will provide the student with a mandatory plan for academic
improvement.
3) The student must spend a minimum of four (4) documented hours per week in
evening tutoring. The details will be part of the plan.
4) Complete all make-up time and assignments required by the instructor.
5) Academic probation status may be extended by 30 days at the discretion of the
instructor. If the student is making reasonable and expected progress toward
improving their attendance.
If at the end of the 30-day probation the student has not met the academic standard, but he or
she is making reasonable and expected progress toward improving their scores, the academic
probation may be extended by an additional 30 days based on the instructor’s discretion.
If the student fails to make reasonable and expected progress improving their academic
performance after 60 days of probation, they will be dismissed from training.
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AVTEC Student Handbook
Behavioral Probation – is issued by the department head for a period of thirty (30) days when
a student’s behavior becomes a disruption to the training of other students, or when the student
is insubordinate to the instructor or other AVTEC staff member.
Terms and conditions of behavioral probation include the following:
1) The student must meet with a counselor and set up an appointment to meet
with AVTEC’s Deputy Director (or designee) within three (3) days of the
probation being initiated.
2) The instructor/department head/ Deputy Director will provide the student with
a mandatory plan for behavioral improvement.
If at the end of the 30-day probation the student has not met the behavioral standard, but he or
she is making reasonable and expected progress toward improving, the behavioral probation
may be extended by an additional 30 days based on the instructor’s discretion.
If a student fails to make reasonable and expected progress improving their academic
performance after 60 days of probation, they will be dismissed from training.
Multiple probations
If a student is caused to be placed on a second probation for the same cause that they were on
previously, they will be subject to similar terms and conditions as the first probation, with the
exception that there will be no extension. After a thirty (30) day second probation, failure to
make reasonable and expected progress will result in dismissal. There will be no third probation
for the same issue.
Make-up Time
Students are expected to be in class and working toward completion of training every class day.
A student may make-up clock hours and training assignments at the discretion of the instructor.
Dismissal
Failure to abide by the terms and conditions of probation makes the student subject to
dismissal from training by their department head.
Appeals
A student may appeal a disciplinary action within two (2) business days of the action, provided
the student has new or previously unknown information to present. Appeals must be in writing
on the approved form that is available from their counselor, and should be submitted as soon as
possible to avoid missing training. The student must contact their counselor to arrange for the
appeal to be presented to AVTEC’s Deputy Director.

AVTEC’s Deputy Director (or designee) hears appeals and consults with the student’s
counselor and department head.
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
The hearing will determine whether the student received due process and whether there
were mitigating circumstances deserving of leniency in the discipline applied. Written
documentation of the results of the appeal will become part of the student’s permanent
file and will include any written document(s) which the student and/or counselor
submits as part of the appeal.

During the appeal period, the student may request to stay on campus until the appeal
meeting is held and a decision is made, provided the incident of cause and the student
behavior did not or does not harm, intimidate, or disturb other students, staff, or the
reputation of the Institute, as determined by AVTEC Administration.
Support Services
Counseling
AVTEC’s counselors assist students in adjusting to their training programs and meeting their
goals of graduation, employment, or personal growth.
Counseling on specific personal development issues is also available locally from the SeaView
Community Services, phone 907-224-5257.
Tutoring and Academic Improvement
Talk to your instructor for tutoring needs. AVTEC’s Learning Resources Department staff will
provide instruction or you may be assigned a peer tutor who will work with you individually.
Learning Opportunities for Students and Their Families
The Learning Resources Department (LRD) provides basic education instruction for AVTEC
students, their families, and members of the community. Instruction is available for GED
Preparation, English as a Second Language, Basic Math, Reading, and Writing. These programs
are offered from 8:30 - 11:30 a.m. Monday through Thursday. For more information call the
Learning Resources Department at 907-224-6114.
The counselors and youth grant coordinator conduct GED testing at times and sites convenient
for students who want to obtain their high school credential while at AVTEC.
Internet Use Policy
Introduction
This is a school-wide policy intended to provide guidelines for the proper use of all AVTEC
computing and network resources, effective protection of individual users, equitable access, and
proper management of these resources. This policy is a guide for students and official guests at
AVTEC in the appropriate uses of electronic and computer resources. This policy may be
supplemented by other AVTEC policies. It is the user’s responsibility to be aware of all relevant
policy documents.
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Definitions
Authorized Use: Any scholarly activity, AVTEC business activity, or personal activity by an
authorized user that does not violate any federal or state law or AVTEC policy.
Authorized Users: Currently enrolled students, authorized guests, or other individuals as
approved by the AVTEC Administration or their designee.
Computing resources: Refers to and includes any and all forms of computer-related
equipment, tools and intellectual property. This includes computer systems, personal computers
and computer networks and all forms of software, firmware, operating software and application
software, owned by AVTEC or under the schools possession, custody or control.
E-mail: Electronic mail
Personally Owned Computer (POC): Any desktop or laptop, or hand held computing device
such as tablets, smart phones, gaming devices, or other electronic devices that may connect to
AVTEC computing resources owned by an employee or student that is used on campus or in
campus housing.
AVTEC Owned Computer (AOC): Any AVTEC-owned desktop computer, laptop
computer, or hand held computer that is assigned to or used by an Authorized User.
AVTEC recognizes that principles of academic freedom, shared governance, freedom of
speech, and privacy of information hold important implications for computer-mediated
communication in the educational environment. Personal use of campus computers in offices,
computer labs, library, and other areas is allowed within reasonable limits. Authorized users
shall be made aware that they are using AVTEC equipment and/or resources and such use is a
reflection on the institution. Authorized users shall be aware that that they are subject to all
AVTEC policies while personally owned computers are connected to AVTEC’s network.
AVTEC Rights and Remedies
Overview
AVTEC’s Information Technology (IT) Department IT Services provides technical support for
and monitoring of AVTEC’s Campus Network and Campus Housing Network which includes
any on-campus housing such as in the dormitories or family housing. IT Services is responsible
for ensuring that students abide by the AVTEC’s Acceptable Use of Computing Resources
Policy. The Policy shall be enforced in concert with all other AVTEC policies, as well as local,
state, and federal laws pertaining to the use of the network and computer resources. This policy
applies to both the AVTEC wired and wireless networks. It is the user’s responsibility to be
aware of all relevant policy documents.
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Network Access
1. Campus network resources are as advanced as possible and every effort is made by IT
Services to provide dependable service. Using load balancing, each student is assigned
an appropriate level of bandwidth for authorized use. IT Services cannot control failure
of equipment and/or network and/or remote location problems beyond the boundary
of AVTEC’s campus.
2. Individuals should always have a contingency plan for critical activities, assignments
and/or communications.
Enforcement of the Acceptable Use Policy
1. The purpose of this policy is to assure the availability and quality of service of the
Campus Network and Internet access. In most cases, violations will be brought to the
user’s attention through a phone call or email message. If the problem is rectified
quickly, no further action will be necessary. In some extreme cases, it may be necessary
to block network connectivity to the user’s computer immediately. IT Services reserves
the right to block network access to/from the user’s machine without warning. Repeat
violations may result in permanent loss of network connectivity privileges.
2. In an effort to keep the Campus Network functioning properly, it is constantly
monitored for abuse. Network data content is not monitored, reviewed or stored. If
connections to and from the user’s computer look unusual, the user will receive an
email or phone call from a staff member about the activity. The staff member will
attempt to ensure that the computer is configured correctly and/or not infected with a
virus. In some cases, the user may be asked to modify their activity. In emergency cases
the computer may be disconnected from the network without warning.
3. Failure to abide by AVTEC’s Acceptable Use of Computing Resources Policy and the
AVTEC General Acceptable Use Policy may result in actions including but not limited
to:
a. Immediate disconnection from the Campus Network without warning.
b. Disciplinary action as outlined in AVTEC Housing and Student Affairs Policies.
c. Legal action under state and federal law.
Responsibilities
1. The user is responsible for registering the computer or electronic device at
http://www.AVTEC.edu/webform/guest-wireless-internet-access or at the Marathon
Hall dormitory office.
2. If registration information changes, the user must contact AVTEC’s IT Services with
the updated information.
3. The user is responsible for all network traffic generated by their network attached
device. The user will be held accountable for violations of the applicable policies
regardless of whether the user 1) generated the traffic, 2) is aware of the traffic or 3) is
aware of the policy violation.
4. The user is responsible for seeking clarification from IT Services about any situations
that they feel may violate policy.
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5. The user is responsible for installing, maintaining and utilizing a virus prevention
application.
6. The user is responsible for protecting the wireless network's security software so it is
not transferred from one machine to another. The user is also responsible for the
safekeeping of their authentication, user identification, and password.
Unacceptable Use Policy
The performance of normal AVTEC business, education, and other vital functions is
dependent upon the appropriate use of network resources. Any disruption of the network can
penalize hundreds of users on campus or statewide. Under no circumstances is an AVTEC
student or authorized guest to engage in any activity illegal under local, state, or federal law or
to violate the Alaska Administrative Code. To minimize network disruption, the conditions
listed below are strictly prohibited:
1. Any action that would impair the function of the network, including intentional or
unintentional actions that affect the overall performance of the network.
2. Any intentional or unintentional action that would deny or impair network service to
another system or user.
3. Operation of any server on the network.
4. Peer to peer programs that share music, video or other files.
5. Hosting a WEB site on a machine connected to the campus network.
6. Providing access to the AVTEC network to non-authorized users.
7. Using a computer, computer account or system (including scanning systems for security
loopholes, user accounts, passwords) without authorization.
8. Using the campus network to gain unauthorized access to any computer.
9. Connecting to another Internet Service Provider (dial-up, DSL, cable modem) while
connected to the campus network.
10. Performing an act that will interfere with, damage or otherwise degrade the normal
operation of other systems and/or network resources, including but not limited to,
running, installing or distributing programs known as computer viruses, Trojan horses
and worms.
11. Attempting to monitor or tamper with another individual's electronic communications,
including scans, “sniffers” and probes of the campus network.
12. Attempting to circumvent data protection schemes or security mechanisms.
13. Misrepresenting one’s identity to avoid accountability including, but not limited to,
falsifying one’s E-mail address or impersonating others in any communication form.
14. Using another individual's computer account identity.
15. Violating terms of applicable software licensing agreements or copyright protection
laws, including making available materials such as music, videos, text or software
without appropriate permission.
16. Taking any action that invades the privacy of individuals or entities that are creators,
authors, users, or subjects of information resources.
17. Violating any state or federal law or regulation.
18. Using the network for commercial purposes, for personal financial gain, or the
exchange of services for money or any other thing of value. Advertising of the
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19.
20.
21.
22.
availability for sale of miscellaneous used personal property belonging to the resident is
not commercial within the meaning of this paragraph.
Using an unauthorized IP address or statically assigned address without approval.
Using electronic mail, services, or facilities to harass others, including, but not limited
to, sending unsolicited mass mailings over the network (chain mail, solicitations, etc.),
sending email and/or attachments to an individual who has requested that such email
and/or attachments not be sent, using harassing comments or activities during Internet
Chat applications.
Connecting a personal wireless switch, router, or access point to the campus network.
Extending the campus network services by modifying the wiring beyond the area of
their intended use of one computer per data jack. This applies to all network hardware,
computer lab equipment and in-room data jacks.
Study Areas
The library and the classroom next to the library are normally available for study in the evening.
Students who wish to study with a partner may use the lounge outside the library or their
dormitory room if they live on campus. The Seward Community Library, located at Fifth
Avenue and Adams Street, is also available for study purposes.
A number of training areas are open for after-hours study. Your instructor will inform you if
your department provides this service.
Job Placement Services
Job Search Skills Course
Students enrolled in long-term training programs (six weeks or longer) will receive instruction
on how to create a resume, enhance their job search skills, and complete job applications.
Job Interview Training
Training in job interview skills is a 10-hour class conducted for all students in long-term training
programs (six weeks or longer). Both new and experienced workers benefit from videotaped
practice, which concludes with a simulated interview.
Communications Training
Employers require workers to be dependable and get along well with coworkers and customers.
In response to this need, AVTEC’s counseling staff presents Soft Skills and Communications
Training as part of the curriculum in several training programs. Learning activities include
building self-esteem, assertiveness training, techniques for dealing with difficult people, and
problem solving skills.
Work Related Issues
Students enrolled in long-term training (six weeks or longer) receive instruction on the
Drug-Free Workplace Law. Topics include the risks to safety and personal health resulting from
substance abuse and workplace drug and alcohol testing.
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AVTEC’s Counseling Department offers presentations on Discrimination/Harassment and
Stress Reduction to interested classes or student groups.
Library
AVTEC’s library, the Jack Werner Memorial Library, is open afternoons and evenings seven
days a week. The library provides students access to a wide range of technical information and
resource material. The library’s collection is devoted to training related materials to support
students in their vocational areas. Students can find recreational reading with novels, magazines,
and can even keep current with news from home from the statewide collection of newspapers.
Students can stay in touch with family and friends, initiate a search for employment, and learn
basic computer skills in the library’s computer lab. Assistance is available to learn basic
computer skills, how to access the Internet, and set up e-mail accounts.
The City of Seward also has a public library open for the use of our students and the
community.
Recreation
AVTEC employees a fulltime recreation specialist. A variety of leisure-time activities are
available at the Student Service Center, which has a gymnasium, racquetball court, exercise
equipment, sauna, crafts room, and snack bar. There are organized basketball, volleyball, and
roller skating events. Swimming is available free to AVTEC students at the local high school
pool once a week.
In the game room students can play billiards, ping-pong, foosball, video games or watch cable
television. Tournaments may be organized upon request. A variety of board games and sports
equipment is available for students to check out. Movies are shown on the big screen in the
auditorium. Dormitory residents may checkout TV/VCR or DVD players and select from
hundreds of movies available in the dorm office for short-term use in their rooms.
Social events such as dances, potlucks, and cultural activities are scheduled throughout the year.
For those who like to get outdoors, there are skis, snowboards, snowshoes, camping gear,
sports equipment, fishing poles and bicycles to check out. Recreation staff can tell you where to
find good fishing spots, hiking trails, and camping areas.
Most days after classes end, the AVTEC craft room is open. Supplies for a variety of crafts are
available for students to use, including ceramics, beading, painting, carving, and traditional arts
and crafts.
The Alaska SeaLife Center offers free admission to AVTEC students. Students must show their
Student ID cards at the door. From time to time, free admission passes for students’ families
are available at the Student Service Center. Check with the Residence Life staff.
Other activities in Anchorage and the Kenai Peninsula offer discounts to students with a valid
AVTEC Student ID.
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Animals
Animals are not allowed in any AVTEC training facilities or dormitory rooms. Accommodation
for service animals must be pre-approved.
Access for Students with Disabilities
AVTEC complies with Title I of the Americans with Disabilities Act (ADA). Individuals with
disabilities who require special accommodation, auxiliary aides or services, or alternative
communication formats (TTY) call 1-800-478-5389 or 224-3322. We are an equal opportunity
provider and support workplace diversity. Students that have contacted AVTEC about special
accommodations are advised to contact the ADA Officer to be sure the accommodations are in
place prior to arrival at AVTEC.
Child Care and Local Schools
For a list of daycare services, contact AVTEC’s Admissions Office, Student Services Office or
Counseling Department.
Seward’s public schools are:
William H. Seward Elementary
Phone: 907-224-3356 Fax: 224-7077
P.O. Box 247 (600 Sea Lion Drive) Seward, AK 99664
Seward Middle School
Phone: 907-224-9000
P.O. Box 1149 (304 Sealion Ave.) Seward, AK 99664
Seward High School
Phone: 907-224-3351 Fax: 907-224-3306
P.O. Box 227 (2100 Swetmann Drive) Seward, AK 99664
After-school programs for children are organized through the Boys and Girls Club (224-7001),
and the Seward Parks and Recreation Department (224-4053). The Youth and Teen Center is
located at 336 Third Avenue, one block south of the Student Life Campus.
Campus Security and Safety
AVTEC Faculty, Staff and Administration seek to create a campus where students can learn,
study, and live free from unnecessary risks and crime. As an accredited post-secondary
institution, AVTEC is subject to policies and procedures from a variety of federal laws,
including but not limited to the Higher Education Act and the Clery Disclosure of Campus
Security Policy and Crime Statistics Acts.
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Reporting of Criminal Offenses
Community members, students, faculty, staff and visitors are encouraged to report all crimes
and public safety related incidents that occur in or around AVTEC facilities to the local police
department or AVTEC faculty or staff member in a timely manner. Prompt reporting of all
crimes that occur in or around AVTEC facilities will assure timely warning notices on-campus
and timely disclosure of crime statistics. Any AVTEC staff member can help a victim access the
911 or non-emergency police system to make a report at any time of the day or night.
To report a crime in or around an AVTEC facility:

In Seward, contact Seward Police by calling 911 for emergencies or 224-3338 for other
issues.

In Anchorage, contact Anchorage Police by calling 911 for emergencies or 786-8500 for
other issues.
Suspicious Activity
Any suspicious activity or person seen in parking areas or loitering around vehicles, inside
buildings, or around the student housing areas should be reported to a staff member or,
depending on the location, the Seward or Anchorage Police Department. In addition you may
report a crime to the following areas:
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Residence Life Coordinator: 224-6100 - Third Ave Dorm Room 115
Student Counseling Offices: 224-6170 / 224-6115 – First Lake Facility Room 105 /
Student Services Building
Director / Deputy Director’s Office: 224-6153 – First Lake Facility Room 201
Any Academic Department Head or Faculty Member
AVTEC counseling staff will encourage persons whom they are counseling to report crimes to
the local Police Department or if they are unwilling to involve the criminal justice system, to a
representative of the school on a confidential and voluntary basis for inclusion in the annual
disclosure of crime statistics.
To report a crime confidentially:
Victims or witnesses to a crime who do not want to pursue action with the criminal justice
system may still want to consider making a confidential report. An AVTEC Counselor or other
staff member listed above can file a report on the details of the incident without revealing the
identity of the reporter. The purpose of a confidential report is to comply with a crime
reporter’s wish to keep the matter confidential, while taking steps to ensure the future safety of
the campus community. With such information, AVTEC can keep an accurate record of the
number of criminal incidents on and around campus, determine where there is a pattern of
crime with regard to a particular location, method, or assailant, and alert the campus community
to the potential dangers. Reports filed in this manner are counted and disclosed in the annual
crimes statistics for the institution.
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Security Awareness Program
A common theme of all awareness and crime prevention programs is to encourage students and
employees to be aware of their responsibility for their own security and the security of others.
During the large group orientation sessions in August and January, as well at other class start
times students are provided with crime prevention and personal safety information. Students
and new employees are made aware of crime patterns on campus and in surrounding
neighborhoods.
When time is of the essence, information is released to the AVTEC community through timely
warnings and security alerts posted throughout campus, via email, Facebook, and word of
mouth from instructional staff.
Off Campus Activities and police cooperation
AVTEC does not recognize any off campus locations of student organizations so we are not
required to have a policy under 34 CFR 668.46(b)(7) and we do not have one.
Campus Law Enforcement
AVTEC does not maintain or support any school based law enforcement personnel. Dormitory
Attendants do not possess arrest power. AVTEC maintains a highly professional working
relationship with the Seward and Anchorage Police Department as well as the Alaska State
Troopers. Crimes reported on the various AVTEC campuses can and will be investigated by the
designated local law enforcement agency in that jurisdiction and/or the Alaska State Troopers.
All crime victims and witnesses are strongly encouraged to immediately report the crime to the
appropriate police agency.
Timely Warnings
In the event that a situation arises, either on or off campus, that AVTEC personnel believe
constitutes an ongoing or continuing threat to individuals or facilities, a campus-wide ‘timely
warning’ will be issued to students, faculty, and staff. Notice of this warning will also be
provided to the Seward Police Department or the Anchorage Police Department as well as the
Alaska State Troopers depending on the type of warning required and the local jurisdiction of
the campus involved.
Anyone with information warranting a timely warning for the campus or surrounding
community should report the circumstances to the Dorm Attendant Office either in person or
by phone (224-6100/362-1645) or to the Seward or Anchorage Police Department.
Annual Campus Crime Disclosure Report
AVTEC prepares an annual report to comply with the Jeanne Clery Disclosure of Campus
Security Policy and Crime Statistics Act. The full text of this report is located on the AVTEC
website at www.avtec.edu . The report is prepared in cooperation with the Seward Police
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Department and the Anchorage Police Department, whose agencies are responsible for law
enforcement on the AVTEC campuses and the surrounding areas.
In 2015, changes were made to the Violence Against Women Act (VAWA) that will require the
inclusion and dissemination of information about sexual offenses that occur on campus as well
as details about what constitutes a sexual offense and resources available for the accuser and
accused in these incidents.
Sexual Offenses
As an educational institution, it is a priority for AVTEC to provide an environment conducive
to basic civil rights of all members of the school community. To this end, the following sexual
offenses are prohibited and will be considered serious infractions of student conduct, and will
all be thoroughly investigated and individuals found to have committed them will face serious
campus sanctions up to and including dismissal from training or eviction from student housing
as well as charges through the criminal justice system. Dating violence, domestic violence,
sexual assault and stalking of any student or campus community member on or around AVTEC
property is not tolerated by AVTEC and every accusation related to any of these offenses will
be treated seriously by all AVTEC staff members
When a student makes an accusation against another student of a sexual offense, immediate
steps will be taken to provide safety and security to all students. Protective measures will be
implemented as soon as possible, including the moving of the accused or accuser to a different
housing room location, the provision of a Leave of Absence for the accused or the accuser, and
the temporary restriction of the accused individual from certain activities or areas of the
campus.
Students who make an accusation against another student of a sexual offense will be made
aware, through a meeting with their counselor as well as in writing, of their rights during the
discipline process (including the right to anonymity and to not involve the criminal justice
system), the availability of changes to their academic, housing, transportation and working
situations, and the ability to be present with an advisor for any and all judicial hearings
throughout the process, regardless of the involvement of the criminal justice system. They will
also be informed in writing of resources available to them, including health, mental health,
victim advocacy, legal assistance both from AVTEC and the community.
‘Unfounded’ reports of sexual offenses
In very rare cases, a sexual offense reported to the police may be considered ‘unfounded’ and
the case closed without charges pressed or discipline implemented. These cases will only be
considered ‘unfounded’ after a thorough investigation by the local police department and the
AVTEC Administration determines that the offense did not in fact occur or that there was
insufficient evidence that consent was not provided prior or during the incident. In the event of
an unfounded sexual offense, the incident will not be included in the annual Clery report
statistics, but the data will be included in the report narrative as information for current and
perspective students.
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Student Discipline
AVTEC does not have an independent student judicial system. Students alleged to have
violated the terms of the Student Handbook will be informed of the alleged violation in writing
in a timely fashion (typically within 48 hours of the incident, although for some incidents this
notification may take additional time). The violation notice will include a sanction based on
prior incidents, school policy, and administrative prerogative. It will also detail an appeals
process which a student may initiate.
If a student would like to appeal an administrative decision that was based on a violation of the
student handbook, a hearing will be scheduled with the Deputy Director (or his/her designee)
to consider the facts of the alleged violation. Both the accused and the accuser will be notified
in writing of the date, time, and location of the hearing and provided the opportunity to have
others present, including an advisor from the Counseling staff or AVTEC administration.
Within a reasonable time period, the Deputy Director will make a decision available in writing
to all parties involved (accused and accuser), including a statement regarding whether the
alleged violation did in fact take place. This decision will also include steps which any involved
party can use to appeal this decision to the AVTEC Director in writing. Upon receiving a
request for appeal, the AVTEC Director will notify all involved parties of a date when
additional information can be brought forward to support their case. Within a reasonable time
period, the AVTEC Director will release to all parties his/her decision, including a statement as
to whether the appealed decision and its associated sanction is upheld. This decision will also
include steps which any involved party can use to appeal this decision to the Commissioner of
the Alaska Department of Labor and Workforce Development in writing. The Commissioner
may choose to deny or accept the appeal, and may choose to hold additional hearings to
determine if the decision and/or its sanction should be upheld.
The student discipline process should be timely, and involved parties should respond to any
notifications or sanctions they would like to appeal within five working days of their receipt.
Complaints and appeals should be submitted in writing to either the AVTEC Counselor or the
AVTEC Administrative Office. Appeal and hearing requests must be made in writing and
submitted in a timely manner to the student’s AVTEC Counselor or the AVTEC
Administrative office. Throughout the discipline process, all accusers and accused students will
get simultaneous notification in writing of the appeal procedures and decisions as well as a
timely process of adjudication.
Sanctions that may be implemented on students who have been found responsible for violating
parts of the student handbook are at the discretion of the AVTEC Administration. Sanctions
should be commiserate with the seriousness of the violation and real and potential harm caused
by the violation as well as similar to other sanctions in the past. These sanctions vary and
should reflect the seriousness of the violation. Sanctions include warnings, student probation,
eviction from student housing (temporary and permanent), dismissal from training, restorative
justice, or referral to non-campus assessments or treatment as appropriate.
Compliance with the general and specific provisions of the Clery and Violence Against Women
Acts does not constitute a violation of the FERPA.
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Required Definitions
Awareness Programs: programs, campaigns, or initiatives that increase audience knowledge of
the issues of sexual assault, domestic violence, dating violence and stalking and share
information and resources to prevent interpersonal violence, promote safety, and reduce
perpetration. These efforts can include campus communitywide mobilizations as well as
targeted audience specific programming (including both students and employees). Awareness
month campaigns, “Speak Outs,” rallies or marches, informational poster campaigns or
resource websites, and educational programming that focuses on sharing resources and
information about these issues are examples of awareness programs.
Bystander Intervention: safe and positive options that may be carried out by an individual or
individuals to prevent harm or intervene in situations of potential harm when there is a risk of
domestic violence, dating violence, sexual assault, or stalking against a person other than the
individual. Effective bystander intervention training prepares participants to recognize
situations of potential harm, overcome barriers to intervening, identify safe and effective
intervention options, and take action.
Consent: “Affirmative consent is a knowing, voluntary, and mutual decision among all
participants to engage in sexual activity. Consent can be given by words or actions, as long as
those words or actions create clear permission regarding willingness to engage in the sexual
activity. Silence or lack of resistance, in and of itself, does not demonstrate consent. The
definition of consent does not vary based upon a participant's sex, sexual orientation, gender
identity, or gender expression.”
Domestic Violence: Under Alaska State law, it is illegal for another person associated with you
to hurt you physically in any way, to force you to have sex when you don’t want to, to threaten
to hurt or kill you or your children, or to destroy your property. Domestic violence occurs when
you are physically, sexually, or emotionally abused by another person who is associated with you
as:
• A spouse or former spouse;
• A person you have dated, or are presently dating;
• A person with whom you have had sex;
• A person who lives, or has previously lived with you, in the same household;
• A parent, stepparent, grandparent, child or grandchild, aunt, uncle, cousin, second cousin or
children of any of these persons. Under Alaska law, dating violence is considered to be
domestic violence when it involves individuals who are in current or former dating
relationships, regardless of their housing situation.
Ongoing Prevention and Awareness Campaigns: campaigns that are sustained over time
focusing on increasing awareness or understanding of topics relevant to SA, DV and stalking
prevention. These programs will occur at different levels throughout the institution (ie. faculty,
athletics, incoming students) and will utilize a range of strategies. Ongoing awareness and
prevention campaigns may include information about what constitutes sexual assault, dating
violence/intimate partner abuse, and stalking, changing social norms, promoting recognition of
perpetrator tactics, enhancing understanding of consent, and advancing prosocial behaviors of
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individuals and communities. Effective ongoing awareness and prevention campaigns will
include developmentally appropriate content for the specific audience and their knowledge and
awareness level and provide positive and concrete ways for individuals to get involved.
Primary Prevention Programs: programming, initiatives and strategies intended to stop
domestic violence, dating violence, sexual assault, or stalking before it occurs to prevent initial
perpetration or victimization through the promotion of positive and healthy behaviors and
beliefs. Efforts to change behavior and social norms, and promote healthy relationships, healthy
sexuality and egalitarian gender roles, or efforts to understand risk factors and protective factors
for bystander inaction and change social norms around bystander inaction are all examples of
primary prevention.
Proceeding: A prompt and equitable investigation and hearing with an impartial decision maker
in which accused and accuser are allowed notification and with their advisors an opportunity to
speak and which will allow the hearing officer (Deputy Director, Director, or Commissioner)
sufficient information to reach a determination (result) regarding whether a violation of the
student handbook actually occurred. This does not include communications between only the
accuser or the accused related to an accusation. For a proceeding to have occurred, both the
accuser and the accused must be able to participate.
Result: The determination of the impartial hearing officer after a Proceeding as defined above.
Risk Reduction: approaches that seek to mitigate risk factors that may increase the likelihood of
perpetration, victimization, or bystander inaction. Risk reduction focuses on helping individuals
and communities address the institutional structures or cultural conditions that facilitate SV,
DV & stalking to increase safety. Examples of risk reduction may include but are not limited to
general crime prevention education, campus escort programs, programs that educate on how to
create individual and community safety plans and strategies, and bystander intervention
programs that educate the campus on how to recognize and interrupt situations of harm, or
implementing a communications system that can notify the entire campus community of
immediate threats to security.
Sexual Assault: sexual penetration and sexual contact of another person without consent is
sexual assault and can occur under a variety of circumstances, including:
• Engaging in sexual penetration with someone without their permission and/or
who has told you no;
• Engaging in or attempting sexual penetration or contact with someone without
their permission and they are seriously physically injured as a result;
• Engaging or attempting to engage in sexual activity or contact with someone
known to be mentally incapable;
• Engaging or attempting to engage in sexual activity with someone who is
incapacitated, too drunk or high to remember what happened, too drunk or high
to walk, talk, or clearly communicate and to give consent; or
• Engaging in or attempting to engage in sexual activity or contact with someone
who is unaware what is happening to them.
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Stalking: Under Alaska law, it is illegal for another person to intentionally act in such a way that
recklessly places you or someone else in fear of death or physical injury to either yourself or a
member of your family. Examples of stalking vary, but stem from “nonconsensual contact”
which means that any contact that is initiated or continued without that person’s consent, after
someone has expressed a desire to cease contact, or is outside of the realms of desired contact.
Some examples include:
• following or appearing within the sight of that person;
• approaching or confronting that person in a public place or on private property;
• appearing at the workplace or residence of that person;
• entering onto or remaining on property owned, leased, or occupied by that person;
• contacting that person by telephone;
• sending mail or electronic communications to that person; or
• placing an object on, or delivering an object to, property owned, leased, or occupied
by that person.
Financial Services
Payments
Payment for Long Term Training Programs (six weeks or longer)
Half of the tuition, the student service fee and the technology fee must be paid no later than
three weeks (21 calendar days) prior to the start of training. Written proof of funding may
be submitted in lieu of payment. Book fees and current term dorm and meal plan must be
paid on the first day of training. The remaining balance on your account must be paid by
the mid-point of your training program. Students with a balance due after the mid-point
date will be charged a $200.00 late fee and will face possible dismissal from their training
program.
Student Services Fee & Technology Fee
A non-refundable student services fee and a non-refundable technology fee are also
required to be paid on enrollment day.
Returned Check Policy
AVTEC accepts payment by personal check and reserves the right to withdraw that
privilege at any time to anyone. The person receiving the benefit from the returned check is
responsible for repayment if the check is returned to AVTEC unpaid. A returned check
charge, plus the amount of the check, will be charged to the party responsible for the check.
The fee will be assessed for any checks returned to AVTEC regardless of the reason.
Schedule of Fees
Long Term Programs

Application Fee: Non-refundable. Required for ALL training programs.
Applications sent without the fee will not be processed.
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Tuition: Half of the tuition, the student service fee and the technology fee must be
paid no later than three weeks (21 calendar days prior) to start of training. Written
proof of funding may be submitted in lieu of payment.
Book fees, Dormitory Room & Meal Plan must be paid in full for the term on the
first day of training. Fall term is from the day the student enrolls until Christmas
break. Spring term is from the end of Christmas break until the student’s graduation
date, or summer break, whichever comes first.
Family Housing: Half of security deposit with family housing contract due when
accepted. Remaining half of security deposit and first month's rent due upon
occupancy. Rent is due the first workday of each month thereafter. Meals are not
included for family housing residents.
Student Services Fee: Activity fee upon enrollment (non-refundable).
Technology Fee: Due upon enrollment (non-refundable).
Student ID: Every long-term student is issued a picture ID when they enroll. It is
valid for the length of their training program. If an ID is lost, it must be reissued.
Students will be charged a replacement fee for each ID issued after the first ID.
Exception: If a student moves on or off campus during training and needs a new
ID issued to reflect the change in status, there will be no fee for the replacement ID.
Financial Aid
Students must have funding issues resolved prior to the start of training. AVTEC accepts
funding from most funding sources that provide a written Billing Authorization detailing what
will be funded by the organization. The written Billing Authorization is a commitment by the
organization to pay what they have agreed to. For more information on this, contact the
Financial Aid Departments.
Students should contact the Workforce Investment Act (WIA) offices within their regions to
see if they may qualify for WIA funds. Check with the State of Alaska Job Center for more
information.
Federal Pell Grants, Federal Stafford Loans, and Alaska Supplemental Education Loans
(formerly the Alaska Student Loan Program) are available to qualified students. Applicants must
submit a FAFSA (Free Application for Federal Student Aid), via the web at www.fafsa.ed.gov.
Funding for Federal Pell Grants is based on financial need exhibited by the student, based on
their prior year tax return information. Applicants may be required to provide a copy of prior
year’s tax returns, if requested by the Financial Aid Office. Alaska Family Education Loans and
PLUS Loans are also accepted by AVTEC, and may be applied for online at
www.akadvantage.alaska.gov. Applicants may be required to provide a copy of prior year’s tax
returns, if requested by the Financial Aid Office.
All funds awarded are subject to Federal and State regulations and AVTEC policy. These funds
are disbursed in two disbursements, one at the beginning of training, and the second when half
of the training is completed. Students must meet AVTEC’s definition of Satisfactory Academic
Progress to receive the funds.
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To read more about Federal Financial Aid, please visit the following website:
http://studentaid.ed.gov/students/publications/student_guide/index.html.
Online Loan Counseling
Students who borrow under the Federal Family Education Loan Program and Alaska
Supplemental Education Loan are required to complete loan counseling before receiving
loan proceeds from their first loan disbursement and again shortly before graduating or
otherwise leaving school. The counseling may be completed either on line or via paper loan
counseling forms. These may be obtained from the Financial Aid Officer.
Students with questions may contact the financial aid office at (907) 224-6157 or
(800) 478-5389.
Other Financial Aid Sources
Other financial aid sources are the Department of Veterans’ Affairs (VA), Native
Corporations, Division of Vocational Rehabilitation (DVR), and the Bureau of Indian
Affairs (BIA). To find out qualifications for funding, contact the agencies directly.
Occasionally students are eligible to receive unemployment insurance benefits while
attending training. For more information, contact Unemployment Insurance at
1-888-252-2557.
Ineligibility for Financial Aid
A student loses eligibility for Federal Title IV funds, such as Federal Pell Grants and Stafford
Loans, only if the drug related offense for which the student was convicted occurred during a
period of enrollment for which the student was receiving Title IV aid.
The student may regain eligibility if he/she successfully completes a drug rehabilitation program
that meets the requirements of the U.S. Department of Education.
Unemployment Benefits
Unemployment Insurance benefits for the Seward area are coordinated from an Anchorage
office. Call 1-888-252-2557 to establish a claim or 1-888-222-9989 to claim weeks of
unemployment.
Student Employment
A few part-time positions at AVTEC are available to students. The jobs are in the library, snack
bar, computer labs, and recreation center. Job announcements are posted as openings occur.
You may inquire about possible openings from AVTEC’s Personnel Office or the Residence
Life Department Head.
Student workers are also employed through the Learning Resources Department. Call
907-224-6114 to inquire about employment opportunities.
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Check Cashing and Change Making
AVTEC is unable to cash checks. The banks in Seward are:
First National Bank of Alaska
303 Fourth Avenue - Phone 907-224-4200
Wells Fargo Alaska
908 Third Avenue - Phone 907-224-5283
Change-making machines are located in the Student Service Center and the First Lake Facility
student lounge. Vending machine refunds can be requested by contacting the dorm attendant,
recreation staff member, or a staff member in the Business Office.
Financial Emergencies
If you experience financial difficulties at any time during your training, see your counselor
immediately about resources that may be available to you from AVTEC and community or
State agencies.
Cancellations, Withdrawals, and Refunds
Policies Affecting All Students or Potential Students
AVTEC is required to have a fair and equitable refund policy. Using the appropriate
refund policy related to the student’s financing and program length, a refund is
calculated when a student withdraws, drops out, is terminated, or otherwise fails to
complete the student’s contracted training program on or after the first day of training.
The school’s policy is deemed fair and equitable if the policy provides for a refund of
the larger of the calculations required for the type of financing the student is receiving.
Refunds are not calculated on application, technology, and student service fees, or
non-refundable tools, books, or materials provided by AVTEC.
Withdrawal/Cancellation after classes begin
To withdraw from school, a student must submit a written, signed and dated statement
of withdrawal, or contact an authorized AVTEC staff member indicating the reason and
effective date of the withdrawal. Withdrawals will be acknowledged in writing.
If a student fails to withdraw, AVTEC will dismiss the student from training after three
(3) days of no call no show.
Refund calculations are based on the last date of recorded attendance. Refunds will be
made no later than thirty (30) days from the student’s official withdrawal date. If the
student does not officially withdraw, refunds will be made no later than 30 days from
the date the school terminates the student or determines the student has withdrawn.
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The following is the priority of the distribution of refunds, as mandated by Federal and
State regulations:
1) Unsubsidized Federal Stafford Loans
2) Subsidized Federal Stafford Loans
3) Federal Pell Grants,
4) Alaska Supplemental Education Loan,
5) Other federal, state, private, or institutional sources of aid,
6) The student and/or student’s family.
AVTEC Refund Policy
Refunds will be made as follows:
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100% Refund. Prior to the fourth day of training.
90% Refund. From the fourth day up to 10% of the allotted program training
for that period.
80% Refund. For the period of time after 10% but no more than 20% of the
allotted program training.
55% Refund. For the period of time after 20% but not more than 25% of the
allotted program training.
30% Refund. For the period of time after 25% but not more than 50% of the
allotted program training.
After 50% of the allotted program training for that period no further refunds
will be allowed.
Room and board/rent will be charged consistent with the agreement signed for
housing. Any funds paid in excess of the current charges will be refunded.
Refunds to eligible veterans will be made on a prorated basis.
Repayments – Title IV Federal Policy
Students receiving any Federal Title IV aid, such as Federal Pell Grants, Federal
Stafford Loans, and Federal PLUS loans are subject to the regulations of that program
as written by the Federal Government under the Higher Education Act of 1965 (as
amended).
Students who withdraw from class, are terminated by the institution, or otherwise do
not complete their contracted class prior to completing more than 60% of the payment
period will have their eligibility for aid recalculated based on the percent of the term that
has elapsed and that the student has completed. For example, when a student withdraws
and has only completed 30% of their first term of training, it will be determined they
have only “earned” 30% of the Federal Title IV aid that has been disbursed or could
have been disbursed for that term. The other 70% of the funds must be returned by the
student/school, as those funds are considered “unearned” funds.
When the amount of aid that is considered “unearned” and must be returned by
AVTEC is more than the amount that the student has on their account at AVTEC, the
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student must repay AVTEC. The student will not be able to attend AVTEC again until
that debt is repaid. The funds returned will be returned to the appropriate Title IV
programs in this order: Unsubsidized Federal Stafford Loans, Subsidized Federal
Stafford Loans, Federal PLUS Loans, Federal Pell Grants.
Once the school returns the portion of aid they are required to return and there is still
an amount considered “unearned” and due, the student is responsible for repaying that
debt to the US Department of Education. This information will be referred to the US
Department of Education by AVTEC. Failure to repay these funds may result in the
inability to receive Federal Title IV aid, tax refund garnishment, and other
consequences.
When it is determined that a withdrawing student has more aid earned than has actually
been disbursed as of the withdrawal date, AVTEC may apply “post-withdrawal
disbursements” to any current year charge owed AVTEC without the specific
permission of the student, providing the student would have been otherwise eligible for
the aid as of the withdrawal date. Should any of the “post-withdrawal disbursement” aid
remain after paying amounts owed to AVTEC, withdrawing students (or their
respective PLUS borrower) will be offered, in writing, post-withdrawal disbursements
of the funds within 30 days of the withdrawal/termination date. The withdrawing
student must accept the balance of the “post-withdrawal disbursement” within 14 days,
and AVTEC must provide the funds to the withdrawn student within 90 days of the
withdrawal date. If the student (or parent for PLUS loans) does not respond within the
14-day window, AVTEC is not required to make the disbursement, but may do so at its
discretion.
The fees, procedures and policies listed above supersede those previously published and
are subject to change.
Security Deposit
Depending on the amount of the charges incurred by the student, there may be a full, partial, or
no refund. Refunds will be mailed to the person who made the payment within 30 days of the
date of graduation, termination, or withdrawal date.
Health and Medical Services
A list of general medical providers in Seward will be included in the orientation packet that is
provided to new students. Major health providers in Seward are:
Seward Community Health Center
417 First Ave., Seward. Phone: 907-224-2273
Providence Seward Emergency Medical Center
417 First Ave., Seward. Phone: 907-224-5205
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North Star Clinic
201 Third Avenue, Room 201, Seward. Phone: 907-224-3490
North Star Clinic is operated by Chugachmuit Native Health Corporation and provides
medical services to Indian Health Service (IHS) patrons.
Glacier Family Medicine Clinic
11724 Seward Highway, Suite D, Seward. Phone: 907-224-8733
Students are responsible for their medical costs. Students with or without medical insurance are
encouraged to seek medical attention when they become ill for their own heath as well as
preventing the spread of illness to other students.
AVTEC carries an accident insurance policy for students who may need treatment for injuries
arising from accidents that occur during training or in AVTEC sponsored activities. This policy
does not cover illnesses.
Zero Tolerance Substance Abuse Policy
The Drug-Free Schools and Campuses Act requires that all institutions of higher education, as a
condition of receiving any federal financial assistance, develop, distribute in writing, and enforce
a set of policies for preventing the unlawful possession, use, or distribution of illicit drugs and
alcohol by students.
AVTEC requires that its campus be free of drugs and alcohol. There is a zero tolerance
threshold for the possession or use of alcoholic beverages anywhere on AVTEC property. The
possession, use or distribution of alcohol/drugs on AVTEC property or as part of any school
activity is strictly prohibited. Individuals under the influence of alcohol or drugs are not allowed
to participate in training or in any AVTEC sponsored activities. Individuals in violation of this
policy are subject to disciplinary action up to and including eviction from student housing and
dismissal from training, at the discretion of the Administration.
Drug/Alcohol Policy
AVTEC complies with the Drug-Free Schools and Campuses Act which requires that all
institutions of higher education, as a condition of receiving federal financial assistance, develop,
distribute in writing, and enforce a set of policies for preventing the unlawful possession, use, or
distribution of drugs and alcohol on its premises.
All AVTEC campuses are designated as ‘Drug-Free’ and the possession, use, manufacture,
distribution, or sale of any drugs and alcohol is strictly prohibited on its premises or within its
facilities. For purposes of clarification, the term drugs means all drugs or mind altering
substances, including prescription medical drugs being used without a prescription or abused.
There is a zero-tolerance for violations of this policy. This policy also includes intoxication
related to alcohol or drugs.
Individuals deemed “under the influence” by AVTEC personnel are not allowed to participate
in training or in any AVTEC sponsored activities.
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Violations of Drug/Alcohol Policy
Individuals who violate AVTEC’s drug/alcohol policy are subject to disciplinary action up to or
including eviction from student housing, dismissal from training and/or policy intervention.
AVTEC reserves the right to test students while on campus if suspected of being under the
influence of alcohol or drugs.
AVTEC will notify law enforcement at any time when staff have evidence that an illegal activity
is occurring. This may include, but is not limited to, the following situations:
1) A student is determined by AVTEC personnel of using, possessing, selling, distributing,
or manufacturing drugs;
2) Any time staff are made aware of and confirm that an individual under the age of 21
possesses or has recently used drugs and/or alcohol; or
3) Any time that staff are made aware of and confirm a student has provided alcohol
and/or drugs to an individual under the age of 21. These students are subject to
criminal prosecution as well as AVTEC disciplinary action.
Any student found on campus intoxicated or under the influence of drugs or alcohol will be
subject to AVTEC disciplinary action. Students aged 21 or older found to be intoxicated or
under the influence of drugs or alcohol may be disciplined depending upon the behavior of that
individual and the impacts of such behavior upon the institution, its employees, other students,
or the community of Seward as determined by AVTEC personnel.
Intoxication is determined by behavior, and is confirmed by staff observation and the use of
Personal Breath Testing. Refusal to submit to staff questions and/or a PBT will be a violation
of this policy and treated as such. Students may request a PBT when they feel it is in their best
interest to provide documentation that he/she is not intoxicated. Students suspected of using
drugs may be required, as a condition of continued attendance, to submit to a drug and alcohol
screen.
AVTEC practices a progressive discipline approach regarding disciplinary actions. However,
AVTEC reserves the right to bypass the progression of discipline and immediately evict or
dismiss students who violate AVTEC’s substance abuse policy depending upon the
circumstances and the impact of those circumstances.
AVTEC disciplinary sanctions for violations of the standards of conduct of the Drug-Free
Schools and Campuses policy are as follows and shall be consistently enforced in order to
promote fair and equitable treatment of all individuals determined to have violated this policy.
First Offense:
Written Warning: The student will be required to meet with the Deputy
Director and an AVTEC counselor within three days after the first
offense.
Second Offense:
Restricted Movement: A 30 day restriction involves moving to a dorm
room near the housing office, checking in with the dorm office every
evening by 10:00pm, remaining in own dorm room between 10:00pm
and 6:00am.
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Substance Abuse Assessment: (Student must contact a substance abuse
assessment facility within one week and complete the assessment within
thirty days or as soon as possible and is financially responsible for its
cost.
E-Check-Up to Go: Compete this online educational instrument within
two weeks.
Violation of these restrictions shall result in progressive restrictions up
to and including eviction from AVTEC Housing for two weeks.
Third Offense:
EVICTION from AVTEC Housing for a term to be determined by the
circumstances of the violation.
AA or NA Program: Before consideration for return to the dorms the
violator must attend a minimum of three meetings providing
documentation of attendance.
Refusal to abide by these requirements will result in program dismissal.
Fourth Offense:
DISMISSAL.
Consequences
Disciplinary sanctions for violations of the standards of conduct of the Drug-Free Schools and
Campuses policy shall be consistently enforced in order to promote fair and equitable treatment
of all individuals determined to have violated this policy.
Testing
AVTEC reserves the right to test students while on campus if suspected of being under the
influence of alcohol or illegal substances. Typically, the suspicion is based on the direct
observations of an instructor or staff member when the student exhibits physical signs of being
under the influence and/or demonstrates a pattern of erratic or unsafe behavior. In such a case,
the student is required to submit to a breathalyzer or saliva-based drug test upon request of a
staff member. A positive test result or refusal to submit to the appropriate test will result in
disciplinary action which may include probation, eviction from campus housing, or dismissal
from training.
Health Risks
The abuse of alcohol and drugs impairs the ability of students to learn and to work, and can
make any job dangerous. Substance abuse can impair eyesight, slow reflexes, lessen
concentration, impair judgment, and cause poor coordination. Impaired judgment and reflexes
can cause accidents, injuries, and even death.
In addition to the above-mentioned work-related dangers, the addictive nature of alcohol and
drugs may cause long-term health problems, including but not limited to, damage to all major
organs such as the heart, lungs, kidneys, liver, and brain. Abuse of alcohol or drugs by pregnant
women can lead to miscarriages, stillborn births, and severe physical and mental birth defects.
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Support Services
It is imperative that persons with alcohol or drug problems obtain professional counseling
before coming to AVTEC. There are limited resources available within the Seward community.
For those students who are actively working to overcome a substance abuse problem,
Alcoholics Anonymous (AA) and Narcotics Anonymous (NA) group meetings are available.
Individual and group substance abuse counselors are also available to provide counseling,
support, or assistance connecting with community resources. For more information about
resources available, please talk to your counselor or residence life staff.
Smoking Policy
Smoking is prohibited in all AVTEC facilities. Smoking on AVTEC property is allowed only in
areas designated for smoking. All of these areas are outside of school buildings and at least 15
feet away from entrances and exits. Students smoking in prohibited areas will be subject to
discipline up to and including dismissal.
Use of E-cigarettes is prohibited in all AVTEC facilities.
Dress and Hygiene
All students are expected to maintain good hygiene and dress in clean, neat clothes appropriate
for the workplace. Clothing worn in public view must be free from obscene, profane, or
offensive language, gestures, pictures, or symbols. Students using the cafeteria and living on
campus are required to leave work boots and coveralls in their training area or their room, and
dress appropriately for after training hours, recreation, and studying.
Weapons on Campus
AVTEC forbids student possession of weapons of any kind on AVTEC owned or leased
property. AVTEC property includes, for example, dormitories, family housing, training areas,
cafeteria, Business Office, and recreational facilities. This policy extends to all AVTEC
sponsored activities whether on or off campus. Weapons are considered any device that is made
with the intent to inflict or could reasonably be used to inflict injury to another person. The
exception is a student may possess or carry a small personal pocket knife with a manually
opened blade not to exceed 3 inches in length or a multi-tool device such as Leatherman or
Swiss Army knife.
Safety and Emergency Procedures
Training
All staff and students are required to know safety rules and to use safe practices and safe
equipment in performing training activities and daily tasks. Instructors provide safety
instruction to students enrolled in long-term programs. Each student is required to complete a
Safety Orientation Checklist, which is signed by both the instructor and the student and placed
in the student's permanent file.
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Student Responsibilities
As a student at the AVTEC-Alaska’s Institute of Technology, I am responsible to:
1. Observe all school safety and health rules and apply the principles of accident
prevention, as taught to me by my instructors, in my day-to-day learning
activities.
2. Report any training related injury, illness, or property damage to my instructor
and promptly seek treatment.
3. Report hazardous conditions (unsafe equipment, floors, material) and unsafe
acts promptly to my instructor.
4. Observe all hazard warnings and no smoking signs.
5. Keep aisles, walkways, and working areas clear of slipping and tripping hazards.
6. Know the location of fire/ safety exits and evacuation procedures. Designated
evacuation rally points must be a minimum of 100 feet from evacuated building.
7. Keep all emergency equipment such as fire extinguishers, fire alarms, fire hoses,
exit doors, and stairways clear of obstacles.
8. Refrain from fighting, horseplay, or distracting my fellow students.
9. Remain in my own work area unless I am instructed otherwise.
10. Use only the equipment for which I am authorized and properly trained to
operate.
11. Follow proper lifting procedures at all times.
12. Ride as a passenger in a vehicle only if it is equipped with a rider's seat, and not
ride in the cargo area of a school pickup when traveling from one work site to
another.
13. Be alert to see that all guards and other protective devices are in their proper
places before operating equipment.
14. Not wear frayed, torn or loose clothing, jewelry, or long unrestrained hair near
moving machinery or other sources of entanglement, or around electrical
equipment.
15. Actively support and participate in the Institute's efforts to provide a safety and
health program.
Safety Reporting Procedures
The form with the heading "Liability Accident Notice" will be used for all vehicular accidents
and other accidents which have the potential for third party liability claims. This form should be
used for the above incidents that involve either staff or students.
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The form entitled “Report of Occupational Injury or Illness” will be used for all accidents
which result in a bodily injury to staff. This accident report is used to report on-the-job injuries
to the workman's compensation carrier.
The form entitled "Student Accident Report" will be used for all accidents which involve
students.
The last form is an “Accident Investigation Report.” This report will be used for all incidents
which cause bodily injury and/or property damage, and all incidents which have the potential to
cause serious injury and/or property damage. This will be the first form completed by the
supervisor, and will often times be completed by the supervisor when in his/her judgment
something occurred that had the potential to cause an accident.
All reports should be forwarded to the Deputy Director.
State Vehicles
If you operate a State vehicle or other State road equipment as part of your training, you must
have the proper driver's license and abide by State laws. Everyone who rides in a State vehicle
must use the seat belts if the vehicle is equipped with them. State insurance will not cover
claims resulting from accidents in which an available seat belt was not used.
Accidents and Accident Insurance
When involved in an accident, first seek immediate medical attention. If no injury has occurred,
report the accident to the nearest supervising staff member, who will assist you with filing an
Accident Report and insurance claim form.
Students in long-term training programs (six weeks or longer) are covered by an accident
insurance policy, with a maximum liability of $2,500 for accidents that occur on campus or in
off-campus AVTEC-sanctioned activities and training. At the time of filing the Accident
Report, you should also sign the Insurance Claim Form and the Affidavit. The insurance
provided through AVTEC is for accidents only and does not cover accidents in which the
student was found under the influence of alcohol or other drugs, other than those medically
prescribed.
This policy is supplemental to any other insurance the student has. Please be aware not all
claims are automatically covered, this is a decision rendered by the insurance carrier. In the
event a claim is denied, the student is responsible to pay the provider.
In the case of medication that may be prescribed due to an accident, please be aware such
prescriptions cannot be charged to AVTEC. Students that pay for any medications prescribed
due to a covered accident must submit the itemized receipt of payment along with the insurance
claim form and such claim will be filed on their behalf.
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The student will receive a statement of benefit directly from the insurance company identifying
any action necessary to process the claim. It is important that students respond promptly to
any requests. Remember, ultimately the student is responsible for payment if the
insurance company does not pay.
First Aid Kits/Supplies
Each building will have first aid kit/supplies. First aid supplies are intended to treat minor
injuries that do not require the assistance of competent medical authorities or specialized
training. First aid kits/supplies do not include over-the-counter or prescription pain relievers.
Department heads/supervisors are responsible to ensure supplies are on hand of sufficient type
and quantity appropriate for the number of persons and activities. Additionally,
supervisors/instructors, or housing staff are responsible for ensuring staff and students under
their control are aware of the location of first aid supplies.
Reporting – In all cases of injury on campus, the incident/injury must be reported to
appropriate supervisor and appropriate forms complete as stated above.
Illness
Staff or students that become ill must take appropriate action and care to treat their illness,
prevent the spread of any contagious disease, and if applicable notify appropriate medical
authorities, and/or supervisor/instructor.
If food poisoning is suspected from the AVTEC cafeteria, the kitchen staff must be notified
immediately. Kitchen staff will immediately discontinue food service and take appropriate
actions to determine the cause of the suspected poisoning, notify the director/deputy director.
The director/deputy director will notify appropriate local/state health officials as required.
Food service will not be resumed until the cause of the poisoning is determined and corrected.
Students living in the dormitory who become ill should notify the dormitory attendant to the
nature of their illness. If the illness is considered contagious, the student should not attend
training and remain in their room until such time as they are no longer considered contagious.
In these situations, dormitory staff will bring food to the student and check on them
throughout the day to assist with their needs.
Building Evacuation Routes
Each building has an evacuation route to use in the event of fire, earthquake, or similar
emergency. Be aware of evacuation routes in each building where you are training or living and
take part in all evacuation drills. If you are not sure of an evacuation route or emergency
procedure, ask a staff member.
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Civil Rights
Human Rights Policy
AVTEC is committed by policy and action to provide an environment free from discrimination.
Students may participate in educational programs and institutional services and activities
including but not limited to: admissions, vocational and technical education, job placement,
financial aid, health and wellness programs, housing, and recreation activities without regard to
race, color, national origin, religion, age, sex, physical or mental disability, marital status,
changes in marital status, pregnancy, parenthood, or genetic make-up..
AVTEC students can participate in all school services and activities in an environment of
mutual respect without fear of discrimination, harm, or offense to include freedom from
profane and vulgar language.
It is our intent that equal opportunity applies to and will be an integral part of every aspect of
student advancement and treatment by faculty and staff. AVTEC will avail itself of the special
talents of every individual. Your cooperation and individual vigilance in correcting any
discriminatory practices and insuring that such practices do not occur is essential to the success
of our efforts.
Grievance Procedures
Students have the right to file a formal complaint alleging discrimination or harassment. A
formal written statement should be filed within fifteen working days from the date of the event
giving rise to the grievance or from the date the student could reasonably be aware of such an
occurrence. Grievance complaints are maintained in a secured filed cabinet in the AVTEC
administration office suite.
Students have the right to forego the steps below and go directly to the top. We suggest they
take the following steps:
1. Present your grievance to your instructor, counselor or department head.
2. Submit a written statement to AVTEC’s Equal Rights Compliance Officer.
3. Submit a written statement to AVTEC’s director.
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If the student is not satisfied after taking the steps listed above, or so chooses, the student may
contact any or all of the following agencies:
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Alaska Department of Labor & Workforce Development
Alaska State Commission for Human Rights
U.S. Department of Education, Office of Civil Rights
U.S. Equal Employment Opportunity Commission
Council on Occupational Education
7840 Roswell Road, Building 300, Suite 325
Atlanta, GA 30350
(770) 396-3898 or (800) 917-2081
Addresses and phone numbers for the agencies listed above are available from AVTEC’s
Compliance Officer. One of AVTEC’s counselors is designated as the Equal Rights
Compliance Officer, phone 907-224-6170.
Student Rights and Responsibilities
As citizens or residents of the United States of America, individuals enrolled at AVTEC are
guaranteed all rights afforded under the constitutions of the United States of America and the
State of Alaska. Likewise, students at AVTEC are subject to the laws of the Nation, the State,
and the Community of Seward.
Your rights include but are not limited to:
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A clean, organized, and safe training environment
Access to training and living facilities within reasonable guidelines
Written copies of the evaluation criteria that measure training performance
Access to staff who provide training, assistance, or guidance
Access to written policies, rules, and regulations
The opportunity to study without interruption or interference
Enforcement of rules and contracts that govern institutional operations and the conduct
of staff and students
Respect and security of personal property
Host guests within the established guidelines
Equitable treatment when behavior is in question
Self-expression
Recreational, social, and personal enhancement opportunities established within the
campus community
The opportunity to represent other students on appropriate advisory or governing
committees established within the campus community
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Your responsibilities include, but are not limited to:
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Maintain satisfactory progress in your training program
Follow the policies, rules, and regulations of training and campus life
Respect the rights of others
Meet expected payment schedules for tuition, room and board, and other fees
Monitor and accept consequences for behavior of guests
Allow health and safety inspections of your dorm room, while you are present
Report unsafe or disturbing situations to appropriate staff
Participate in self-governing activities and organizations
Comply with reasonable requests made by staff or Department of Labor and Workforce
Development officials including giving your evaluation of services
Participate in any judicial proceeding related to correction of behavior or situations that
violate rules and regulations or that compromise the common good
Contribute to the campus community through participation in student activities
Student Records
Permanent File
AVTEC’s Student Records Office maintains a permanent file of each student. AVTEC protects
the privacy of students and keeps records confidential in compliance with Family Educational
Rights and Privacy Act. These records are kept in locked fireproof file cabinets except when
accessed by authorized personnel: admissions, financial aid, instructors, counselors, and
administrators.
Training Summaries/Transcripts
Official copies of training summaries or transcripts, as applicable to individual programs, are
provided upon graduation. Additional copies may be obtained through the Student Records
office. A fee may be charged.
Family Education Rights and Privacy Act (FERPA)
The Family Education Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is
a Federal law that protects the privacy of student education records. The law applies to all
schools that receive funds under an applicable program of the U.S. Department of Education.
The purpose of FERPA and this statement is to set out requirements for the protection of
privacy of students who have attended AVTEC, access to educational records directly related to
them, AND to protect the information contained within those files from unauthorized persons.
FERPA affords students certain rights with respect to their education records. These rights are:
1. The right to inspect and review the student's education records within 45 days of the
day AVTEC receives a request for access. Students should submit to the Student
Records Clerk written requests that identify the record(s) they wish to inspect. The
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Student Records Clerk will make arrangements for access and notify the student of the
time and place where the records may be inspected.
2. The right to request the amendment of the student's education records that the student
believes is inaccurate or misleading. Students may ask AVTEC to amend a record that
they believe is inaccurate or misleading. They should write to the Student Records Clerk
responsible for the record, clearly identify the part of the record they want changed, and
specify why it is inaccurate or misleading. The Student Records Clerk will forward a
copy of the student’s statement to the party that submitted the information, and a copy
to the Deputy Director. If AVTEC decides not to amend the record as requested by
the student, the Student Records Clerk, at the advisement of the Deputy Director
and/or party that submitted the information, will notify the student of the decision and
advise the student of his or her right to a hearing regarding the request for amendment.
Additional information regarding the hearing procedures will be provided to the student
when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in
the student's education records, except to the extent that FERPA authorizes disclosure
without consent (see Directory of Disclosable Information below). One exception,
which permits disclosure without consent, is disclosure to school officials with
legitimate educational interests. A school official is defined as a person employed by
AVTEC in an administrative, supervisory, academic, or support staff position (including
law enforcement unit and health staff); a person or company with whom AVTEC has
contracted (such as an attorney, auditor, or collection agent); a person serving on the
Advisory Boards; or assisting another school official in performing his or her tasks. A
school official has a legitimate educational interest if the official needs to review an
education record in order to fulfill his or her professional responsibility. Upon request,
AVTEC discloses education records without consent by the student to officials of
another school in which a student seeks or intends to enroll.
4. The right to file a complaint with the U.S. Department of Education concerning alleged
failures by AVTEC to comply with the requirements of FERPA. The name and address
of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605
Disclosure of AVTEC records means information contained in an education record of a
student which would not generally be considered harmful or an invasion of privacy if disclosed.
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It includes and is limited to:
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student's name, current mailing address and telephone number,
training program(s) attended,
dates of attendance,
certificates received
Disclosure of the above information may be given to anyone who inquires WITHOUT the
consent of the student unless the institution has written notice, from the student, to withhold
said information.
Disclosure means to permit access to or the release, transfer, or other communication of
personally identifiable information contained in education records to any party, by any means,
including oral, written, or electronic means.
Students may withhold Directory Information by completing the “Request for Nondisclosure
of Directory Information” to the Student Records Clerk. This form may be obtained from the
Student Records Clerk. Requests to withhold Directory Information are in effect until rescinded
in writing by the student.
Student Groups
Interest Groups
AVTEC offers a variety of student run and organized interest groups. Offerings change year to
year based on student interest. Wellness, rocketry, crafts, knitting, photography, and a variety of
other hobbies have had organized clubs at AVTEC in the past. AVTEC has also had and
encourages student sponsored AA meetings.
Athletic Teams
AVTEC sponsors various sports teams such as basketball and volleyball teams each year that
play in seasonal leagues and special tournaments organized through the Seward Parks and
Recreation Department. Participating students will be responsible for player fees.
AVTEC may also sponsor coed athletic teams to play in local leagues. Students are encouraged
to join local teams of personal preference.
Student Council
Students are encouraged to form a self-governed Student Council. The Student Council
maintains a current set of bylaws and will announce an orientation meeting at the beginning of
the school for interested participants to explain the purpose, elections, and bylaws. Officers on
AVTEC’s Student Council are elected each year from the student body.
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Student Volunteer Opportunities
Volunteer activities provide students with the opportunity to gain experience that enhances
their job skills and that can be documented on resumes.
Occasionally AVTEC students volunteer to help coach school sports teams and the Native
Youth Olympics, translation for patients at the local hospital and care center, help with the
Community Health Fair, or to share their talents. The Alaska SeaLife Center can always utilize
volunteers in a variety of positions. Contact the Residence Life Coordinator if you would like to
share your time and participate in a community activity that is of interest to you.
Housing
Dormitory Payments
A deposit is required of all dormitory residents. Current rate is available through the
Business Office. It will be refunded within 30 days of exiting from the dormitory, less any
outstanding charges associated with residency in the dormitory, and will be refunded to the
party that paid it.
Dorm residents enrolled in a long-term program (six weeks or longer) will be charged per term
(fall and spring) and pay a flat rate per day for their room and meals served in the cafeteria. The
room and board charge for short-term students (enrolled in programs less than six weeks) is
also a per day rate. Current rates are available through the Business Office. The student
resident must pay their dormitory bill for the entire term starting the first day of training for the
term in which the student’s training program begins. Fall term is the period of time from the
start of the student’s training program until Christmas break. Spring term is the period of time
from the end of Christmas break until the student’s graduation date or summer break,
whichever comes first. Failure to make timely payments may result in eviction from the dorms.
Students who have been awarded sufficient financial aid to cover tuition and room and board
payments may delay full payment until financial aid disburses. However, the first month’s room
and board charges must be paid the first day of training. All payments will be automatically
deducted for the remaining balance once the financial aid disburses.
Students who do not meet requirements for their financial aid disbursement due to not meeting
Satisfactory Academic Progress requirements or any other reason, must make other payment
arrangements for what is owed AVTEC.
Dormitory Application and Room Assignment
Students who elect to live in the dormitory will have a room reserved for the entire length of
the training program. Minimum age to reside in AVTEC housing is 18. Applicants for
dormitory housing must complete a Dormitory Residence Application and Contract. An
application is available from the Admissions Office. Short-term dorm accommodations may be
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arranged with prior approval. When you arrive at AVTEC, you may go directly to the dorm
office and check in.
Generally it is more convenient and affordable to reside in the dormitory because the cafeteria,
library, laundry, and recreational services are more accessible. If you have already started
training and want to move into the dormitory, contact the Residence Life Coordinator.
AVTEC reserves the right to make room assignments and to change assignments in order to
maximize the number of individuals who have access to housing. AVTEC cannot guarantee
that a student will have a particular room or a particular roommate.
AVTEC has single and double occupancy dormitory rooms. The single rooms are limited and
are assigned on a first come basis. Double rooms will be assigned to students of the same
gender. The dormitory is coed; however, men and women are housed in separate areas of the
dormitory complex and have separate bathrooms.
Students may be temporarily housed at a local hotel if a dormitory room is not available. All
AVTEC services available to dormitory residents are available to students housed in a hotel.
Students will be required to move from the hotel to the dormitory when an appropriate space is
available.
Dormitory Roommates
Roommates are assigned to students with the same or similar characteristics. The following
criteria are used: gender, training program, age, and hometown or region.
Every effort will be made to accommodate requests for a particular room and/or roommate on
the basis of space availability and suitability of situation. Suitability of situation refers to
concerns for the health and safety of all dormitory residents.
Moving Into the Dormitory
Students who have been assigned a dorm room may move into the dormitory up to two days
prior to the first date of training. Any time beyond two days must be arranged with the
Residence Life Coordinator and the Admissions office.
You may move into or out of the dorms between 8:00 a.m. and 10:00 p.m. any day of the week.
Moving Out of the Dormitory
Students must move out of the dormitory no more than two days after
graduation/withdrawal/termination. Any time beyond two days must be arranged with the
Residence Life Coordinator. By completing a Dormitory Residence Application and Contract
and subsequently moving into a dorm room, the student is committed to paying the cost of
room and board for at least a full school term. Students may move out of the dorms at the end
of each term (Christmas and summer) without penalty. The student must provide written
notification to the Residence Life Coordinator before they leave on break that they do not
intend to move back into the dormitory after the break. To move out of the dorm the student
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must vacate and clean their dorm room and turn in their room key and On-Campus ID card at
the Dorm Office.
If a student moves from the dormitory at any time during the contract period, either by choice,
eviction, withdrawal, or termination, the student forfeits payments made for the current
dormitory term charges. Students who graduate early will be charged up to the date they move
out of the dorms. Any payments in excess of those charges will be refunded.
Termination of the dormitory contract during a term may be allowed for extenuating
circumstances such as a marriage or for compelling medical reasons. Written requests for
termination of the dormitory contract must be made to the Residence Life Coordinator and/or
Deputy Director. Students who move out of the dormitory without receiving approval will
forfeit their room and board payment for the balance of the term.
Dormitory Closures
The dormitories are closed during the Christmas and summer breaks. All dorm residents must
find other living arrangements during these breaks. Rooms may be entered during breaks by
residence life or maintenance staff.
During Christmas break students may leave their belongings in their room at their own risk. All
belongings must be removed from rooms during the summer break. Storage can be arranged
during the summer for returning students by coordinating with the Residence Life Coordinator.
Dormitory Rules
When you move into the dormitory, you will be provided with a list of the dormitory rules and
services so that you are acquainted with essential information immediately. If you have
questions about rules or responsibilities, please ask a dorm attendant.
The most important rules are:
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Maintain quiet and respect the rights of others to a peaceful environment.
No possession or consumption of alcoholic beverages on campus.
Do not bring firearms or other weapons on to school property.
Abide by laws regarding illegal drugs and the legal drinking age.
Residents are not permitted to cook in their rooms. Toasters, microwaves, hotplates,
and other heat-generating devices are not allowed on campus. Shared use microwaves
are provided in common areas in each dormitory building.
Bathroom facilities in the dormitories are for use only by the resident(s) assigned to the
room.
Smoking is permitted in designated areas only. Candles, incense, and other burning
items are not permitted anywhere in the dormitories.
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Housing Violations
Housing violations will be considered any serious violation of AVTEC policies that occur on or
around AVTEC property and aren’t related to academics, or attendance, but may overlap
regarding behavioral issues. A partial list would include substance abuse, intentional damage,
guest or quiet hour violations, or anger/violence issues.
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Violations of housing policies will be treated seriously and will result in sanctions up to
and including eviction from student housing and/or dismissal from AVTEC training.
Students over 21 who are found to have provided alcohol or drugs to a minor student
(under 21) or are found to be in an on-campus area where alcohol, drugs, intoxication,
or a minor consuming is present, or found in the company of a minor student who is in
possession of or under the influence of alcohol or drugs will have more serious
sanctions due to the more serious nature of this issue.
Family Housing Payments
The family housing resident must pay a security deposit. Half of the security deposit must be
submitted with the family housing contract in order to reserve an apartment. Current rates are
available through the Business Office. This security deposit payment will be refunded if
written notice of cancellation is received by AVTEC at least 15 days prior to the first day of the
rental period. The balance of the security deposit and the first month’s rent is due at the time
the student moves into the apartment. Subsequent rent payments are due on the first business
day of each month.
AVTEC has sixteen two-bedroom apartments and three one-bedroom apartments in three
separate buildings across the street from AVTEC’s dormitories, cafeteria, student service center
and library. Current rent prices are available through the Business Office for all
apartments. Available are one-bedroom apartments, two-bedroom, and four-bedroom
apartments. Partial month occupancy is calculated at a per day rate for each apartment.
Rent payments are received at AVTEC’s Business Office, 809 Second Avenue, or mailed to
AVTEC, PO Box 889, Seward, AK 99664. Make checks payable to AVTEC.
Family Housing Application and Assignment
To be eligible for an apartment the student must remain enrolled full-time in a training program
at AVTEC. AVTEC provides apartments for students with children on a space-available basis.
Applicants for family housing must complete a Family Housing Residence Application.
Applications are available from the Admissions Office. Applicants who are accepted into
Family Housing will sign a contract, which governs the use of the apartment and their
relationship with AVTEC.
If you do not get an AVTEC apartment, you are encouraged to stay on the waiting list since
vacancies may occur. A list of rental units in the community is available upon request from the
Admissions Office or Residence Life Coordinator.
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Evictions and Appeals
If a student is evicted from the dormitory as part of a disciplinary action, the student will forfeit
room and board payment for the balance of the current term, but may continue to eat in the
cafeteria for the current term as long as those rights have not been terminated as part of the
disciplinary action.
If a student is evicted from family housing as part of a disciplinary action, the student will
forfeit rent payment for the remainder of the current month, plus the following month.
Students evicted from on-campus housing will be provided with sufficient time to move their
belongings. Students evicted from Dormitories will be given two (2) days from the notice of
eviction before they are required to move off campus. Students evicted from Family Student
Housing will be given seven (7) days from the notice of eviction before they are required to
move off campus. A student may appeal an eviction or disciplinary action within three business
days of the action. Appeals must be in writing. The student must contact their counselor to
arrange for the appeal to be presented to AVTEC’s Deputy Director.
Privacy Rights
Right to Entry
Students have the right to the privacy of their room or apartment. AVTEC staff needs the
permission of the student to enter a room or an apartment except:
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With prior notification to the resident, to prepare room space for a new resident, or
to pack the belongings of a former resident.
With prior public notice, to conduct regular health and safety inspections.
With prior public notice to affected residents, to perform maintenance work
necessary for the continued operation of the entire facility.
To make repairs after a resident has given notice of needed maintenance.
To locate a missing student when the whereabouts cannot be determined from
instructors, family, or friends, and when his/her roommate is unavailable.
To handle any emergency which threatens the health and safety of the resident or
other residents.
To investigate illegal activity when staff has probable cause.
Security
AVTEC employs dormitory staff 24-hour a day, 7 days a week while school is in session.
Dormitory staff have primary responsibility for maintaining safety and security of resident
students and facilities. AVTEC’s dormitories and student service center are also monitored by
closed-circuit television.
Room or Apartment Displays
You are free to display posters and other wall hangings in your room. However, any materials
that conflict with accepted standards or AVTEC policies cannot be displayed outside the room,
on doors or in general view of the public. This includes materials that can be viewed through
open doors or windows when window coverings are open. Generally, collections of alcoholic
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beverage containers, stolen items, posters of nude men or women, or any harassing or
intimidating visual materials are considered inappropriate and may be a violation of the
harassment policy. Check with a dormitory attendant if you have any questions about what is
appropriate.
Plain View Rule
A room is a private area but it becomes public when the door is open or the window covering is
open. Any inappropriate materials or illegal substances or behavior that violates rules witnessed
through an open door or uncovered window are considered "plain view" evidence and are legal
as a basis for taking action. Vehicles parked on campus are subject to the "plain view" rule.
Maintenance Request
Residents of the dormitory or family housing must contact the dorm attendant to report broken
or inoperative items in their quarters or common areas such as laundry or TV rooms. The dorm
attendant will forward a maintenance request to the Maintenance Foreman for completion of
work. Residents will be held financially responsible for damage to their rooms or AVTEC
property.
Dormitory and Family Housing Inspections
AVTEC staff will perform periodic room and apartment health and safety inspections.
Occupants will be notified approximately 24 hours in advance. Residents will be informed in
writing of any unsafe and/or unhealthy conditions that must be corrected. Additionally, any
facility or equipment damage caused by residents will be identified. Upon notification of unsafe
or unhealthy conditions, residents will have 24 hours to correct the condition. If the condition
is not corrected within 24 hours, AVTEC staff may be assigned to correct deficiencies.
Residents will be charged a minimum of $50 per occurrence, to be deducted from their security
deposit. Residents will be billed for cost to repair damage to the facilities, equipment, or
appliances deemed to be beyond normal wear and tear. Repeated or flagrant abuse of AVTEC
property could lead to eviction from campus housing and dismissal from the training program.
Guests, Dependents, and Public Use Policies
Cafeteria
All students, both full-time and part-time, may eat in the cafeteria. If you live in the dormitory
you will need to use your student I.D. to obtain a meal. If you do not live in the dormitory, you
will need to purchase meals at the Business Office during Business hours of Monday-Friday,
8 a.m.-5 p.m. Students may have their dependents accompany them for meals. Each family
member over the age of six will need to have a meal purchased. Children age six and under,
who are dependents of students, eat for free.
You may, from time to time, bring guests to the cafeteria. If your relatives from out of town
visit, they may eat with you in the cafeteria. Each guest will need to purchase a meal.
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Meals can be purchased for a fee at the Business Office, 8:00 a.m. to 5:00 p.m., Monday
through Friday. There is a discount for volume purchases. Meal tickets are not refundable.
Campus Housing
Dormitory
Dormitory residents may bring guests to the dorm. Guests must be 18 years of age or older. No
guests are allowed to stay in the dormitory overnight.
Visiting families of a dormitory resident may bring children under age 18 into the dormitory,
but children need to be accompanied by one of their parents. Visiting hours need to be
observed (9:00 a.m. to 10:00 p.m.).
Family Housing
Guests of an AVTEC apartment resident may stay in the apartment overnight with prior
approval of the dormitory attendant.
Student Service Center (SSC)
Library
The library is open to students, the public, and to dependents and guests of students. Library
hours are posted on the library door.
Fitness/Wellness Center
The Fitness/Wellness Center is exclusively reserved for AVTEC students and staff. Any
AVTEC student or staff member, whether living on campus or off campus, full-time or parttime, may use these facilities.
AVTEC and Public Activities
Some athletic activities at AVTEC are scheduled for the general public. Students and their
dependents may participate in any program open to the public at the SSC. If you show your
student ID, you may participate in any age-appropriate activity free of charge.
Your dependents may accompany you at the SSC during AVTEC use time. They may use the
athletic facilities and watch movies or attend other programs in the auditorium. Children under
16, must be directly supervised by a parent in any part of the student service center.
Occasionally, the auditorium or lounge is reserved for a special function during the day or
evening and will be closed to students and their guests.
The SSC is a designated community shelter during earthquakes, tsunamis, or similar
emergencies.
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Parking
Parking Areas
AVTEC has limited parking for staff and students. Students and their guests may park in any
designated parking areas at AVTEC facilities. There is no reserved parking for students. Please
observe “No Parking” or designated areas such as:
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Designated Parking for People with Disabilities
Maintenance Vehicle Only
Bus Parking Zone
Loading Zones
Parking is not allowed in the driveway between the cafeteria-dormitory complex and the
Student Service Center.
Students must receive permission to leave vehicles parked on campus during the Christmas
break. Students may not leave their vehicle on campus during summer break. Please see the
dormitory attendant or Residence Life Coordinator for approval and arrangements.
Designated Parking
Parking spaces are designated at all AVTEC facilities for the exclusive use of those authorized
under ADA. Only authorized vehicles with a disabled person’s license or other clearly visible
designation acceptable under state law may park in these spaces. This policy applies to all
parking situations including short stops for loading and unloading, waiting for passengers, or
after hours parking. Violators will be ticketed. Additionally, there are AVTEC Vehicle Only
parking spaces in Student Service Center alleyway, as well as spaces adjacent to back of the First
Lake Facility. Students and staff are not permitted to park in these reserved spaces.
Parking Permits
Students living in the dorms or family housing are required to register their vehicles with the
dormitory attendant and obtain a parking permit that is to be placed where it is visible on the
windshield. There is no cost for this permit. Only one parking permit can be issued per student.
Student vehicles parked on AVTEC property must be drivable. Non-drivable vehicles are not
permitted on campus; this includes training area parking lots.
Illegal Parking
Vehicles without parking permits, inappropriately parked or non-operational will be towed away
at the vehicle owner's expense. Upon graduation, withdrawal, or dismissal from AVTEC,
students must remove their vehicles from AVTEC parking lots. Abandoned vehicles will be
towed away at the vehicle owner’s expense. Graduations certificates will not be issued to
students with an outstanding balance.
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Damage to Vehicles
AVTEC is not responsible for damage to students' or employees' personal vehicles. Vehicles
parked on school property are parked there at the owner’s risk. AVTEC assumes no liability for
damage to personal vehicles by other individuals or due to conditions caused by snow, ice, or
snow removal equipment.
Bicycles
If you live on campus and have a bicycle, you need to register it with the dormitory attendant,
identifying it by the serial number. Bicycle locks are the SMART way to go!
You may use any of the bicycle racks available at AVTEC’s buildings. Under no circumstances
is a bicycle to be left in such a position that it blocks doorways, hallways, other passageways, or
sprinkler systems in accordance with fire codes.
Mail
AVTEC has no capacity to receive nor deliver personal mail for enrolled students residing
either on-campus or off-campus. Students should NOT arrange to have personal mail sent to
them via AVTEC. Personal student mail received at the AVTEC Business Office will be
returned to sender.
Seward does not have a home delivery mail service. All mail is picked up at the Seward Post
Office. Students desiring to receive personal mail while attending training in Seward must go to
the Seward Post Office located at Fifth & Madison, one block from the Student Service Center
to make arrangements to receive mail. Post Office business hours are Mon-Fri 9:00am-4:30pm
and Saturday 10:00am - 2:00pm.
Dormitory residents desiring routine mail delivery are required to rent a mail box. There is a
box rental fee and a refundable key deposit to acquire a box. Students can share a box if
desired. If students will only require an occasional or one-time mail delivery, they can have mail
sent to them via General Delivery, Seward, AK 99664.
AVTEC Family Apartment student residents and off-campus students may receive a free post
office box if their housing location is within the Seward City limits. Apartment resident students
must obtain a letter from the Residence Life office with your AVTEC apartment address prior
to going to the Post Office to get a box. Off-campus students can take a copy of their rental
agreement or a utility bill with their address to the Post Office to qualify for a free mail box.
Students will still be required to pay the refundable key deposit.
Personal Property and Storage
Lockers are available in most of the training areas and one will be assigned for your personal
use during training. You must furnish your own lock. Occasionally more than one student will
be assigned to a locker.
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AVTEC is not liable for the loss or damage to personal property of students anywhere on
campus. Students are encouraged to keep their rooms, their lockers, and other areas assigned to
them secured.
When students leave AVTEC, either permanently or during Christmas or summer breaks, they
are encouraged to take all personal belongings with them. Limited storage is available but
storage is at the students' risk.
Belongings left 30 days or more will be donated to a local charity unless the student has
requested they be mailed. The student is responsible for postage plus a $20 handling fee payable
by money order prior to the articles being mailed.
Transportation
AVTEC provides bus transportation between the dorms and most training facilities before and
after training and for lunch Monday through Friday. Schedules will be posted in the dormitory,
cafeteria and training areas.
Transportation for on-campus students to swimming at Seward High School on Monday
evenings, and to the grocery store any weekday evening and at noon on Saturdays and Sundays
is provided. Dependents of AVTEC students can ride in State vehicles if they follow State law
regarding child restraints. All children of AVTEC students enrolled at Seward’s public schools
may ride school district school buses.
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AVTEC Facilities
Culinary Academy and Cafeteria
518 Third Avenue, Phone: 907-224-6111
Building Hours: 7:00 a.m. – 6:00 p.m. daily
Training Programs
Professional Cooking & Baking
Services
Meal Service for Students and Staff
Meal Service Schedules:
Monday – Friday (class days)
Breakfast: 7:00 a.m. to 8:00 a.m.
Lunch: 11:30 a.m. to 12:30 p.m.
Dinner: 5:30 p.m. to 6:30 p.m.
Weekends & Holidays
Breakfast: 9:30 a.m. to 10:30 a.m.
Dinner: 4:00 p.m. to 5:00 p.m.
Dormitories
516 Third Avenue and 505 Fourth Avenue
Dorm Office Phone: 907-224-6100 or (Cell) 362-1645
Visiting Hours: 9:00 a.m. to 10:00 p.m. daily
Quiet Time Hours: 10:00 p.m. to 9:00 a.m. daily
Outside Doors Locked: (except the main entrance) 11:00 p.m. to 6:00 a.m.
Check in/Checkout: 8:00 a.m. to 10:00 p.m. daily
Family Housing
303 Madison Street, 438 Fourth Avenue, and 440 Fourth Avenue
Apartments are available to students.
Contact: AVTEC’s Student Services Coordinator, phone 907-224-6100
Student Service Center
519 Fourth Avenue
Phone: 907-224-6100
Building Hours: 6:00 a.m. to 11:00 p.m. daily
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Recreational Activities
Recreational program schedules are posted on student information screen at SSC, on
bulletin boards and on the SSC page of AVTEC Facebook page.
Equipment check-out counter: 2:00 p.m. to 10:00 p.m. Phone: 224-6101
Learning Resources Department
(Student Service Center in Library classroom)
Phone: 907-224-6114
Adult Basic Education
GED Preparation and Testing
English as a Second Language
Library Services
Jack Werner Memorial Library (Student Service Center, Room 219)
Phone: 907-224-6114
Hours of operation posted at library entrance
First Lake Facility (Administration Building)
809 Second Avenue
Phone: 907-224-3322
Building Hours: 8:00 a.m. to 5:00 p.m., Monday – Friday
Services
Administration Office, Phone: 224-6153
Admissions, Phone: 224-6160/224-6161
Financial Aid, Phone: 224-6157
Students Records, Phone: 224-6166
Counseling Services, Phone: 224-6170
Placement Services, Phone: 224-6172
Resource Center, Phone: TBA
Alaska Temporary Assistance Program (ATAP), Phone: 224-2884
Training Programs
Maritime Training Center, Phone: 907-224-6196
U.S. Coast Guard Approved Courses
Marine Safety Training Courses
Business & Office Technology, Phone: 907-224-6186
Information Technology, Phone: 907-224-6186
Maritime Safety Training Center
3504 Jellison Avenue
Phone: 907-224-5658
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AVTEC Student Handbook
Energy & Building Technology Department
1916 Leirer Road (Bulk Fuels and Power Plant, Industrial Electricity- located behind
Applied Tech building),
808 Port Avenue (Plumbing & Heating and Refrigeration),
709 Second Avenue (Construction)
Phone: 907-224-6125
Building Hours: 8:00 a.m. to 4:30 p.m., Monday – Friday
Training Programs
Industrial Electricity, Phone: 224-6125
Construction Technology, Phone: 224-6178
Plumbing & Heating, Phone: 224-6176
Refrigeration, Phone: 224-6132
Related Studies, Phone: 224-6126
Bulk Fuels and Power Plant, Phone: 224-6125
Department of Applied Technologies
1916 Leirer Road (Welding) and 1906 Alameda Road (Diesel and Heavy)
Phone: 907-224-6153
Building Hours: 8:00 a.m. to 4:30 p.m., Monday – Friday
Training Programs
Department of Applied Technologies, Phone: 224-6153
Diesel Technology, Phone: 224-6124
Heavy Equipment Technology, Phone: 224-6123
Pipe Welding, Phone: 224-6129
Structural Welding, Phone: 224-6127
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AVTEC Student Handbook
AVTEC CAMPUS MAP
AVTEC
809 2nd Avenue, Seward, AK 99664
Seward
Hwy.
Seward Visitor
Center
Seward Schools
Leirer
Road
Alameda Rd.
3rd Ave.
Port Ave.
Department of Applied Technologies
 Diesel/Heavy Equipment
 Pipe Welding
 Combination Welding
Energy and Building Technology Dept.
 Industrial Electricity
 Power Plant
 Related Studies
 Plumbing and Heating
 Refrigeration
 Construction Technology
First Lake Facility
Administration, Business Office
(Admissions, Financial Aid), Counselors
 Alaska Maritime Training Center
 Business & Office Technology
 Learning Resources
Van Buren
D St.
Information Technology Facility
Information Technology staff offices
 Information Technology
C St.
B St.
Alaska Culinary Academy & Cafeteria
 Professional Cooking & Baking
A St.
Student Service Center
Monroe
Dorms
Madison
6th Ave.
5th Ave.
4th Ave.
3rd Ave.
2nd Ave.
Adams
1st Ave.
Jefferson
Ballaine Ave.
Family Housing
Washington
Van service is provided for students attending classes.
NOTE: There are designated and accessible parking spaces for people with disabilities at all AVTEC facilities.
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AVTEC-Alaska’s Institute of Technology
P.O. Box 889 ● 809 2nd Avenue ● Seward, Alaska 99664-0889
Admissions Office (907) 224-3322 ● (800) 478-5389 ● FAX (907) 224-4400
www.avtec.edu
AVTEC does not discriminate due to race, color,
national origin, age, sex, political affiliation, religious beliefs, or disability.
AVTEC is a division of the Alaska Department of Labor and Workforce Development.
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