Administrator Initiated eAchievement Record
Overview
Approved administrators authorize the addition of co-curricular achievements (also known as
experiences) taking place outside of the classroom to a student’s official academic record. Students can
then choose to display these experiences on a Record of Experiential and Applied Learning (REAL) that
can be attached to their official university transcript. The process that will allow an administrator to add an
experience to a student’s record is initiated by an electronic request form called eAchievement. The
eAchievement document is routed electronically to the users who are required to approve the document.

eAchievement is available through One.IU for use at any time during the semester. The task in
One.IU is labeled eAchievement (Administrative). Users need the SIS role SR E Initiator 2 AR to
initiate documents.

“Nodes” of approval are set for each academic unit that is required to review and/or approve the
eAchievement request. Note: If you are part of the route path for the document you initiated, you
may be skipped due to the fact that you initiated the document (this setup varies by campus).
o
o
o
o
Assessment Authority
Final Authority
Registrar (Registrar’s Office at the institution where the experience is being awarded)
Once all approvals are secured, SIS will be automatically updated.

Once the document is submitted, the initiator will receive an email notification that the request
was made.

Once the document is approved and the achievement is posted in SIS:
o Email confirmation will be sent to the initiator and to the University email address of the
student.
Steps
Administrator Initiates an eAchievement Request
1. Log into one.iu.edu.
2. In the Search bar, type “eAchievement” and press ENTER.
3. Click on the Submit eAchievement (Administrative) task.
4. Enter the Student’s University ID (or Network ID) or use the lookup to search by name.
NOTE:
Users may use the lookup to search for a student using the student’s primary or
preferred name. The search results will display the student’s preferred name and are
sorted in alphabetical order based on the preferred name.
5. Click
. If you selected the incorrect student, click ‘x’ to remove the student from the
document, then search again.
NOTE:
Only students who have been enrolled at a participating institution within the last two
years are eligible for eAchievement. Students who have not been enrolled within the
last two years, are enrolled at a non-participating institution, or are enrolled only in a
future semester will not be returned in either the Student ID/Network ID search or the
name lookup.
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Administrator Initiated eAchievement Record
6. Select the appropriate beginning semester from the Beginning Semester drop-down menu.
 The drop-down menu contains past and current semesters in which the student was
enrolled. Achievements cannot be applied to a future semester.

NOTE: If you make a change to the Beginning Semester that results in an institution
change, any data on the form below the Beginning Semester field will be reset.
7. If the student is/was enrolled in multiple institutions or careers for the semester that you selected
from the Beginning Semester drop-down, select the radio button for the institution/career to
which you want to apply this experience.

NOTE: After making your initial Institution/Career selection, any subsequent change in
institution will cause any data below the Institution/Career radio buttons to be reset.
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reproduced or distributed externally without the express
written permission of Indiana University.
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Administrator Initiated eAchievement Record
8. The Ending Semester drop-down menu will default to the same semester that you selected from
the Beginning Semester drop-down. If the experience spans more than one semester, select the
appropriate ending semester from the drop-down menu.
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written permission of Indiana University.
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9. Select an Achievement Type from the drop-down menu. The achievement types in this dropdown may vary depending on the institution. Possible achievement types include: Diversity,
Global Engagement, Internships/Career Development, Leadership, Research, and Service.

NOTE: Changing the Achievement Type will cause any data below that field to be
reset.
10. Now you need to select the experience that you want to apply to this student’s record. If you know
the name of the experience, you may begin typing it into the Title Search field. An autofill feature
will automatically populate a drop-down list with experience titles that match what you have typed
in this field. Click on the experience Title in the autofill drop-down list to apply it to the document.
If no results are found with the autofill search, you will see the following message: “No matching
results found – please try again or click magnifying glass for advanced search.”
NOTE:
The autofill search will only look for experience titles that begin with what you typed
into the Title Search field (e.g. If you are searching for an experience called “Global
Immersion Specialist,” this experience title will not appear in the autofill results if you
start by typing the words “Immersion” or “Specialist” into the Title Search field).
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No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
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11. If you’re not sure of the exact name of the experience that you want to apply to the student’s
record, you may use the advanced search lookup by clicking the magnifying glass icon to the
right of the Title Search field. The advanced search page lists all experiences for the
achievement type that you selected. You may narrow down the list of options by using the Title
and Subtitle Keyword and Provider/Location searches. When you have found the experience
that you want, click the Select link to apply it to the document. The experience details will default
to the page from the setup table in PeopleSoft. The only field available to update is hours, if
applicable (see below).
NOTE:
Unlike the autofill search, the Title and Subtitle Keyword search will look for your
search term anywhere within the Title and Subtitle fields rather than just looking at the
beginning of the Title field.
12. Depending on the achievement type that you selected, some experiences will be measured in
semesters and other will be measured in hours.

If the experience that you selected is measured in hours instead of semesters, you will
have the option to edit the Hours field.

If the experience is measured in semesters, the Semesters Held field will be
automatically calculated based on the beginning and ending semesters and displayed as
a read-only value. An information icon to the right of the Semesters Held field will open a
pop-up box that includes a list of semesters to which the experience is being applied. All
other data for the experience will be read-only.
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reproduced or distributed externally without the express
written permission of Indiana University.
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This is an example of an experience measured in hours:
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written permission of Indiana University.
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This is an example of an experience measured in semesters:
13. You also have the option of adding a Note to the document. The note will be viewable by all
approvers in the route path of the document and to the student once the document is in Final
status.
14. Click
to finalize the request. The request will then create a document ID number and
route it to the nodes specified at your campus.
© 2016 Indiana University
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
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Once the request has been submitted, the confirmation page is displayed containing the
document ID, which can be used for tracking in workflow. An email notification is sent to the
University email address of the initiator confirming the request was submitted.
Notes that were added prior to document submission are displayed read-only here, and you have
the option to add more notes.
15. To submit another request click Create Another Request. If you are finished, close the browser
window.
Check Status of eDoc
You can check the status of an eDoc in One.IU.
1. Navigate to one.iu.edu and in the Search box, type “document search” and press Enter.
2. Click the Document Search (Kuali Rice) task.
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No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
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The Document Search page will display.
3. Enter the Document ID and click search to view the document and route path. For more detailed
information, see the eAchievement Approver job aid.
Additional Information:

Administrators must be in the SR E Initiator 2 AR role in SIS in order to submit eAchievement
requests. Contact the Data Manager on your campus to inquire about receiving this access.

The initiator network ID, creation date, and comment text are stored with the document.
© 2016 Indiana University
No portion of this document may be
reproduced or distributed externally without the express
written permission of Indiana University.
Page: 9
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