At the regular monthly meeting of the Community
Action Commission’s Board of Directors held June 27,
2016 at the Community Action Commission, 1514
Derry Street, Harrisburg, PA 17104, following
actions were taken:
Present:
Scott Johnson, President
Jacqueline Rucker, President Elect
Eric Saunders, Assistant Secretary
Terry Barley, Treasurer
Susan Carbaugh
Rumulus Brown
Amber Coleman (Call-in)
Doris Roadcap
Lorraine Peterson
George Fernandez
Tracey Rash
Janis Creason
Bryan Wolfe
Ernest “June” Roberts, Assistant Treasurer
Jennifer Powell
Excused:
Linda Hicks, Secretary
Angelo Rodriguez
Leigh Ann Urban
Deborah Vereen, Vice President
John Sweigard
Vacancies: One
Staff:
Jennifer Wintermyer, Executive Director
Nacole Moore, Executive Assistant/Operations Manager
Charles Bussard, Contracted Accountant
Kathy Lacomba, Deputy Director
Call to Order
President Johnson called the meeting to order at 5:35 p.m. A quorum was established.
Conflict of Interest Acknowledgment
President Johnson asked if any members present had a real or perceived conflict of interest to
declare such and recuse themselves from any discussion or voting on related topic(s).
No one declared real or perceived conflict as it pertains to financial matters of interests.
Approval of Consent Agenda
Mr. Johnson presented the consent agenda and asked if any items needed to be removed for further
discussion. Hearing none, George Fernandez made the motion to accept the consent agenda and
Janis Creason seconded the motion. The motion carried.
Financial Report
Treasurer Terry Barley called on Charles Bussard to give the financial report. Mr. Bussard gave a
detailed report concerning the finances of Community Action Commission and Keystone Community
Development Corporation for period ending May 31, 2016.
Mr. Bussard explained first the Tri County Community Action balance sheet showing the assets and
liabilities for May 2016 showing a surplus.
The Community Services Block Grant (CSBG) reflects a slight and unanticipated increase in funding
for 2016, as a result of an increased funding allocated on the federal level.
Keystone Community Development Corporation is showing a surplus with a few past due rents are
being scheduled for collections.
Mr. Bussard addressed any concerns and answered all questions presented by the Board.
A copy of the financial report is on file at the Community Action Commission main office.
Mr. Johnson asked for a motion to accept and to file the financials for audit. Terry Barley made a
motion and George Fernandez seconded. The motion carried.
Action Items
a. Board Development – Renewal of Members – The Board Development
Committee made the recommendation to renew Rumulus Brown and Leigh Ann
Urban’s appointments, along with appointment Nate Olivencia to the Board.
Rumulus Brown was appointed to the Board by the Harrisburg Mayor, his initial
term ends June 2016, and he is eligible for two (2) consecutive three (3) year
terms. Leigh Ann Urban, whose initial term also ends June 2016, is also eligible
for two (2) consecutive three (3) year terms. With the vacant position on the
board from Catherine Azels whom stepped down, PNC Bank recommended a
replacement with Branch Manager Nate Olivencia, his initial term would end in
June 2017, at which then he would be eligible for two consecutive three year
terms. There are currently four (4) vacancies, however the Dauphin County
Commissioners have not named their appointee. Senator Teplitz will be working
to appoint his Perry County staff member in the near future. There are two lowincome sector vacancies that still need filled. President Johnson made a motion
to accept the Board Development Renewal of Members and Appointment of New
Members, Janis Creason moved and George Fernandez seconded. The motion
carried.
b. Ratification of Executive Committee Action re: Auditor - Due to the
significant increase in Hamilton and Musser auditing services the Executive
Committee reviewed other auditors from previous year bids and selected Smith
Elliot Kearns (SEK) as our auditors for this year and next with the rate of their
previous year bid. President Johnson asked for a motion to ratify the Executive
Committee’s decision on the auditor. George Fernandez made the motion and
Lorraine Peterson seconded. The motion passed.
c. Approval of FY 2016-2017 Consolidated Budgets - Developed by program
staff and reviewed and approved by the Finance Committee are the
organizational budgets for FY 2016-2017. All vacant positions have been
budgeted along with healthcare for staff and programming. Program staff and the
Financial Committee answered all questions of the Board. President Johnson
asked for a motion to accept the FY 2016-2017 budgets for both CAC and
KCDC. George Fernandez made the motion and Lorraine Peterson seconded.
The motion passed.
d. Adoption of Vision Statement and Updated Mission Statement – The
Planning and Evaluation committee recommended a revision to the agency’s
mission statement and the adoption of a vision statement. After discussion,
President Johnson asked for a motion to accept the updated mission and vision
statements. George Fernandez made the motion and Lorraine Peterson
seconded. The motion passed with Tracy Rash and Jennifer Powell opposing.
e. Adoption of 2016-2019 Strategic Plan - Planning and Evaluation recommended
the next three (3) year Strategic Plan. Drafts of the new strategic plan was
provided to the full board for review prior to board meeting. After discussion,
President Johnson asked for a motion to adopt the strategic plan as drafted.
George Fernandez made the motion and Terry Barley seconded. The motion
passed.
f. Resolution – Dauphin County CDBG funds – CAC is seeking Dauphin County
Community Development Block Grant (CDBG) funds to support the Housing
program in the amount of up to $30,000.00. President Johnson asked for a
motion to approve the resolution giving Jennifer Wintermyer the authority to
submit the request. George Fernandez made the motion and Tracey Rash
seconded. The motion passed.
Executive Director’s Report:
a. Linda Hicks Day – In recognition of her years of service on the Board of Directors as their
appointee, to commemorate her last official day on the Board, the Dauphin County
Commissioners have declared June 30th as Linda Hicks Day. Jennifer shared the official
proclamation with the Board.
b. State Budget - It has been discussed that the State Budget will pass after the July 4 th holiday,
and that any invoices received after June 30th will not be paid for during the impasse.
Therefore, all final invoices for Fatherhood and Family Center will be submitted before the
June 30th deadline, and CSBG will have a preliminary submitted as well. Any expenses not
recognized on the June CSBG invoice will be added to the July billing.
c. 50th Event Info. – We have hired a professional photographer and videographer to interview
and capture our clients, partnerships, and luncheons. PPL has sponsored ten thousand dollars
along with a soft commitment from M&T Bank for five thousand dollars and PNC strongly
encouraged to apply for ten thousand dollars. Dauphin County spoke in regards of a twenty
five hundred dollars sponsorship and Perry County is also working with a possible
sponsorship.
d. CSBG Application – Jennifer Wintermyer will submit a discretionary community services
block grant application in partnership with Harrisburg Area Community College, which is
implementing a soft skill and hard skill training program. This will support being able to
scholarship chronically un- and underemployed workers into the programs, and allow for the
expansion into Cumberland County.
Discussion Items:
a. Board Buddy / Social Time – Board members are encouraged to meet for a friendly meal,
snack or social event to get to know one another better and to gain more insight with the board
and programming.
b. 50th Event Update – County luncheons are geared to recognizing clients and partnerships
throughout the year and tickets have an affordable cost of $10.00. October gala will be held on
October 13, 2016 at the Army Heritage Center, Carlisle, PA. Ticket costs will be $65.00.
c. KCDC Update – Jennifer, Scott and Terry met with DCED to discuss the IDP Loan on 1301
Derry Street. Until this time, we had understood that the loan could be converted into a grant,
and wanted to ensure we understood the process. However, DCED informed us that the loan
was never created as a grant, and was only ever a loan, and could only ever be a loan. When
talking with DCED about Keystone and projects, DCED identified a potential funding stream to
complete the parking lot project on S. 13th Street – a Watershed Restoration Program.
Jennifer submitted the grant application, which will be reviewed by the PA Financing Authority
in September. In addition, our tenant at 204 S. 13th Street is asking to terminate his lease and
have a non-complete clause issued, stating we will not lease to another pharmacy for oneyear. Jennifer is working with him to firm details, but if approved by KCDC, he will pay nine
months of additional rent ($10,000) when he vacates.
Staff was excused at 6:58 pm when the Board went into Executive Session with the Executive
Director.
The meeting adjourned at 7:02 pm.
The next regular meeting is scheduled for Monday August 22, 2016 at 5:30 pm at the Perry County
Veteran’s Building, 25 West Main Street, New Bloomfield, PA 17068
Respectfully submitted,
Nacole Moore