KING ISLAND COUNCIL
Confirmed
MINUTES
Ordinary Meeting of the King Island Council
Tuesday 20 September 2016
commencing at 4:30pm
Council Chambers, 10 George Street, Currie.
David Laugher
GENERAL MANAGER
CONTENTS
Qualified Advice ..................................................................................................................................................... 3
Attendance & Apologies........................................................................................................................................ 4
Presentations ........................................................................................................................................................... 5
Public Question Time ............................................................................................................................................ 5
Declaration Of Interests ........................................................................................................................................ 7
Application For Leave Of Absence ..................................................................................................................... 8
Questions On Notice ............................................................................................................................................. 9
Questions Without Notice .................................................................................................................................... 9
Notices Of Motion ................................................................................................................................................. 9
Confirmation Of Minutes .................................................................................................................................... 10
Infrastructure and Services .................................................................................................................................. 11
Item 1.
Infrastructure & Services .......................................................................................................... 11
Corporate & Community Services ..................................................................................................................... 17
Item 1.
Financial Report For August 2016 .......................................................................................... 17
Item 2.
Arts and Cultural Report .......................................................................................................... 31
Mayor ...................................................................................................................................................................... 33
Mayor’s Diary ................................................................................................................................................. 33
Council Workshops Held .................................................................................................................................... 35
General Manager ................................................................................................................................................... 37
Item 1.
Information ................................................................................................................................ 37
Item 2.
Authority for Common Seal and Delegation ........................................................................ 44
Item 3.
Economic Development .......................................................................................................... 45
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 2 of 46
QUALIFIED ADVICE
Section 65 of the Local Government Act 1993 refers:
‘A general manager must ensure that any advice, information or recommendation given to the council or
a council committee is given by a person who has the qualifications or experience necessary to give such
advice, information or recommendation.
A Council or council committee is not to decide on any matter which requires the advice of a qualified
person without considering such advice unless the general manager certifies in writing that such advice
was obtained and taken into account in providing general advice to the council or council committee.’
I therefore certify that with respect to all advice, information or recommendations provided to the
Council in or with this agenda that the advice, information or recommendation is given by a person who
has the qualification or experience necessary to give such advice. Furthermore, that where any advice is
directly given by a person who does not have the required qualifications or experience that person has
obtained and taken into account (in that person’s general advice) the advice of an appropriately qualified
or experienced person.
David Laugher
GENERAL MANAGER
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 3 of 46
ATTENDANCE & APOLOGIES
Councillor attendance
Mayor Duncan McFie
Cr David Bowling
Cr Royce Conley
Cr Kirsty Russell
Deputy Mayor Jim Cooper
Cr Doug Collins
Cr David Munday
Councillor apologies
Cr Jim Benn
Cr Sally Haneveer
Staff attendance
General Manager – David Laugher
Director Corporate & Community Services – Zoe Behrendt
Accountant – Sean Johnson
Executive Assistant – Leah Martin
Staff apologies
Director Infrastructure & Services – Tony Melis
Media attendance
1
Public attendance
3
Other attendance
Nil
Opening Prayer
The Opening Prayer is an initiative of the King Island Interchurch Council, and the representative
conducting the prayer is allocated by this group on an equitable roster system.
The appointed members represent the traditional religious denominations on the island:
 All Saints Anglican Church
 King Island Christian Fellowship
 King Island Uniting Church
 Star of the Sea Catholic Church
Mr Peter Nunn from the Anglican Church led the meeting in prayer.
The Mayor formally welcomed Councillors, the members of the public and staff, and declared the
meeting open at 4.30pm, and noted in respect to a quorum, that of the 9 members of Council 7 were in
attendance. A quorum constitutes 5 members in attendance at the meeting.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 4 of 46
PRESENTATIONS
Nil
PUBLIC QUESTION TIME
1.
Members of the public may ask questions of the Council at every Council meeting where public
can attend.
2.
Question time will be for a maximum of 15 minutes.
3.
A member of the public gallery will not be permitted to ask more than 2 questions of Councillors
and Officers.
4.
Members of the public wishing to ask a question are to stand, state their name, state the agenda
item to which their question relates, direct their question to the Chairman and if called upon by
the Chairman submit a written copy of their questions to the Chairman.
5.
If the question is not able to be dealt with at the meeting at which it is asked a written reply will be
sent within fourteen (14) days to the person who asked the question.
6.
There is to be no debate on the question or the answer to it.
7.
A member of the public wishing to ask a question is entitled to request the assistance of a Council
Officer in drafting the question.
Mrs Elizabeth Clemons:
I note in the Agenda under matters discussed at last week’s Council Workshop the matter of RPHS
funding – future directions.
I am aware through attendance at these meetings that Council to date have administered various funds
on the island’s behalf and that one such fund was the Rural Health funding used by the North West
Region of Tas Health for some of the Rural Health services on the island.
Can you give me and the general public of King Island Council’s reasons to justify the expense of
Councils time and expertise in connection with the matter of Rural Primary Health funding?
As one member of the Working Group who were tasked with looking to support a preferred tenderer
for King Island’s RPHS funding from January 1st next year, I note that we were reminded several times
by the facilitators of this process that one joint submission from King Island would have the best
outcome for King Island in the tendering process.
As you, as the General Manager and the Director of Corporate and Community Services, Zoe Behrendt,
were at the initial information session that set this in place, why, if Council were an interested party, were
there no representatives of Council at any of the ensuing meetings?
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 5 of 46
General Managers response:
If we reverse that whole situation, why is this community group choosing to challenge the existing
funding arrangements of delivery of services by Council. Council is simply going about its ordinary
business and yet if there is some clarity around the requirement that only one tender will be preferred,
wouldn’t that be better left with the existing arrangements rather than challenging it. Why is Council
being cast in a negative way about continuing the status quo.
Council is still continuing to explore a continuation of services that Council have been providing all be it
that the funding stream rules are changing somewhat, but it is still the continuation of an existing service.
If there are other people in the community who believe that they can do a better job they are more than
welcome to have a look at it. We are continuing to have a look at whether we will tender as well.
Mrs Elizabeth Clemons:
There are two weeks left until the tender is due which doesn’t give very much time to decide if you are
going to tender or not. The whole reason a working group was formed was because the whole system
was changing and we were asked to look at the different components.
General Manager:
Each group feels that they have the ability to deliver the service and we need to look at its merits at the
end of the day.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 6 of 46
DECLARATION OF INTERESTS
Section 48 of the Local Government Act 1993 states that:
A Councillor must not participate at any meeting of a:

Council

Council committee,

Special committee, authority etc
In respect of which the Councillor has an interest, or is aware or should be aware that a close associate
has an interest:
Participate means – discuss or vote
A Councillor must declare any interest in a matter before discussion commences, and must leave the
room in which meeting is being held.
In accordance with Part 2 Regulation 8 (7) of the Local Government (Meeting Procedures) Regulations
2005, the Chairman of a meeting is to request Councillors to indicate whether they have, or are likely to
have, a pecuniary interest in any item on the agenda.
Councillors are requested to advise of any interest they may have in respect to any matter appearing on
the agenda, or any supplementary item to the agenda, which the Council has resolved to deal with, in
accordance with Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures). Specifically:

Declaration of any pecuniary interest of a Councillor or close associate.

Declaration of any conflict of interest.

Declaration of interest in respect of anybody or organisation with which the council has had major
financial dealings during the current financial year.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 7 of 46
APPLICATION FOR LEAVE OF ABSENCE
Statutory Requirements
The Local Government Meeting Procedures Regulations 2005 section 39 outlines the requirement for
Councillors in relation to a leave of absence.
The regulations state:
1.
A Councillor, or the Mayor on behalf of a Councillor, may request leave of absence in respect of
one or more meetings.
2.
A Council may decide to grant a request for leave of absence.
3.
Leave must not be granted retrospectively.
4.
The purpose of the leave and the period involved are to be recorded in the minutes.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 8 of 46
QUESTIONS ON NOTICE
Nil
QUESTIONS WITHOUT NOTICE
Cr D Munday
1. On the 26 August the General Manager put out an email stating that he would be out of the office
until the 12 September. On the 29 August I emailed you (Mayor) seeking clarification if the General
Manager was on holidays. On the 1 September I received an email from you stating that the
General Manager was not on holidays but completing some training, visiting some council’s to
investigate some software that we may use and something else that I can’t remember.
Could the Mayor request, to keep us updated, the General Manager to provide a written report on
his trip to Council.
Mayor
The Mayor indicated that he could look at this.
2. I’ve asked this question before but haven’t received an answer, on who’s approval does the General
Manager take these trips?
Mayor
The Mayor stated that he would take these questions on notice and get back to Cr D Munday.
NOTICES OF MOTION
Nil
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 9 of 46
CONFIRMATION OF MINUTES
Please refer to the previously issued ‘Unconfirmed Minutes’ for the Ordinary Council Meeting held on
16 August 2016.
Recommendation:
That the Minutes of the Ordinary Council Meeting held on 16 August 2016 be confirmed as a
correct record of proceedings.
Moved Cr K Russell
Cr J Cooper
That the Minutes of the Ordinary Council Meeting held on 16 August 2016 be confirmed as a correct
record of proceedings.
CARRIED unanimously
108/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 10 of 46
INFRASTRUCTURE AND SERVICES
ITEM 1. INFRASTRUCTURE & SERVICES
Reporting
Director of Infrastructure & Services – Tony Melis
Purpose of Report
To inform Elected Members of tasks, activities and projects undertaken by the Works & Services Division, during
the month of July 2016.
Capital Works
 Football ground – completed Stage 2 renovation.
 Signed off by building inspector and OHS inspector.
Private Works
 Gravel supplies.
 Small plant hire.
 Penny’s Lagoon construction placed on hold due to weather conditions.
Department State Growth
 Tar patch North Rd and Grassy Rd.
 Guide Posts Grassy Rd.
Council Facilities
Parks & Gardens
 Remove trees from Snodgrass Park.
Sportsgrounds & Reserves
 Council contractor AM Milsom has renovated the Football Kiosk at the Currie Football Oval.
King Island Cemetery
 1 burial in August.
King Island Town Hall
 Works to commence on the roof mid-September.
King Island Racecourse
 Trees to be removed along running rail of track in September.
Quarries
 Council Depot staff continue rehabilitation at Reekara Quarry.
 Council Depot staff has delivered stockpiling from Pearshape to the Depot.
Waste Management
Charles St Transfer Station
 Wrapper out of action.

Float bales from Charles St to Parenna Landfill.
Parenna Refuse
 Wrapping and burying bales (96) at Parenna 08/08/2016.
Waste Collection
 Council Depot is now monitoring waste collection (kgs) for residential waste, commercial waste, and public
collection. See below.
 A review of waste collection routes is being conducted this month.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 11 of 46
Residential Waste Collection
600,000
500,000
400,000
Waste (kg) 300,000
200,000
100,000
0
May-16
Jun-16
Jul-16
Aug-16
Months
Commercial Waste Collection
450,000
400,000
350,000
300,000
250,000
Waste (kg)
200,000
150,000
100,000
50,000
0
May-16
Jun-16
Jul-16
Aug-16
Months
Public Waste Collection
25,000
20,000
15,000
Waste (kg)
10,000
5,000
0
May-16
Jun-16
Jul-16
Months
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 12 of 46
Aug-16
King Island Airport
 Repaired isolated patch on taxiway.
 Installed windbreak including the porcelain mural.
 Airport closed runway 06/24 permanently.
Airport Landings
260
250
240
Number of
230
Landings
220
210
200
Jul-16
Aug-16
Months
Roads
Township
 Reinstated concrete footpath next to The Trend.
 Contractor – Baldricks carted water and gravel for the Council.
Grading
 Maintenance grading on South Rd, Nth Yellow Rock Rd, Haines Rd, Manana Rd, Browns Rd, Woods Rd,
Bungaree Rd, Sth Yellow Rock Rd, Adams Rd, Brumbys Rd, Tin Mine Rd
 Contractor Darryl Denby was used to grade a number of roads.
Potholing
 Ridges Rd, South Rd, Manana Rd, Browns Rd,
Drainage and Culverts
 Drainage and culverts onTin Mine Rd, Munros Rd.
 Don Kendall Drive
 Drainage blockage at Jaycee Ave employed contractor Alan Cox to repair.
Roadside Slashing
 Mount Stanley Rd
Tar Patching
 Old Grassy Rd and South Rd, Pegarah Rd
Weather Operations & Damage
 Council Depot Staff and contractor Peter Mclean repaired washout on South Rd.
 Fuel spillage on Grassy Rd, Police in attendance, road speed reduced to 40km/h for three kilometres. Cleaned
using contractor Baldricks Transport.
 Storm damage on Grahams Rd - a 375 diameter culvert collapsed and reduced the road to one lane, replaced
with a 600 diameter culvert.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 13 of 46
Personnel & Services
Building Activities within the Municipality
 Council considered the following number of planning applications during the month of August 2016:
o Mount Stanley Rd
Community Events
 Assisted with the seating arrangements for the Football Grand Final.
Recommendation:
That the Works report be received.
Moved Cr J Cooper
Cr D Bowling
That the Works report be received.
CARRIED unanimously
109/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 14 of 46
King Island Council
Capital Works Program
For Period Ending August 2016
YTD Actuals
Airport Capital Works
Powerhouse Generator*
Hard Stand for Parking and Freight
Precinct
Total Airport Capital Works
YTD
Budgets
YTD Budget
Adopted
Variance
Annual Budget
411
0
-411
0
0
411
0
0
0
-411
707,000
707,000
0
0
0
0
0
0
809,370
330,000
0
0
0
0
0
0
0
0
0
30,800
15,000
1,185,170
0
0
0
91,500
0
0
0
0
0
0
21,500
26,500
0
0
0
74,750
0
0
0
0
0
0
35,000
249,250
65,973
1,010
66,983
0
1,000
1,000
-65,973
-10
-65,983
0
58,000
58,000
0
0
0
0
0
0
0
0
0
0
0
0
30,000
95,000
12,000
6,000
0
0
0
0
0
0
8,000
3,000
Disaster Recovery Server - Tower Hill
UPS - Tower Hill
0
0
0
0
0
0
16,000
3,000
Audio Visual Equipment - Council
Chambers
Total IT Hardware and Software
0
0
0
0
0
0
12,000
185,000
6,485
0
6,500
0
-15
0
350,000
37,062
6,485
6,500
-15
387,062
73,879
7,500
-66,409
2,771,482
Engineering Capital Works
Roads and Bridges Program
Plant Replacement Program
Footpath-Main Rd (Camp Creek) to
Shaw St
Depot Fence
Total Engineering Capital Works
Community Facilities
Town Hall Roof
Walking Track at Disappointment Bay
Town Hall External Painting
Les Ross Park-Public Toilets
Construction
Main St - Public Toilets Interior
Upgrade
Total Community Facilities
Sports Grounds & Reserves Capital
Currie Football Oval Pavilion Upgrade*
Scout Park - Playground Equipment
Total Sports Grounds & Reserves
IT Hardware and Software
Records Management Software
Finance Software
Asset Management Software
POS Software - Cultural Centre
Microwave Data Link - KIC Office to
Tower Hill
Network Switch - Tower Hill
Waste Management Capital Works
New Cell Construction
Parenna Amenities Shed
Total Waste Management Capital
Works
Total
* This project has been carried over from the previous year.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 15 of 46
King Island Council
Road and Bridges Capital Works Program
For Period Ending August 2016
YTD
Actuals
Roads Program
Cape Wickham Rd - Seal
South Rd - Seal
Old Grassy Rd - Seal
Total Roads Program
YTD
Budgets
YTD Budget
Variance
Adopted
Annual
Budget
0
0
0
0
0
0
0
0
0
0
0
0
563,900
115,210
40,260
719,370
Total Stormwater Program
0
0
0
0
0
0
90,000
90,000
Total
0
0
0
809,370
Stormwater Program
Kerb and Drainage in Currie
King Island Council
Plant Replacement Program
For Period Ending August 2016
YTD
Actuals
YTD
Budgets
YTD Budget
Variance
Adopted
Annual
Budget
Plant Purchases
Small Plant
Jet Patcher
Light Vehicle x 2
Diesel Pump - North Pit
Patrol Truck
Glass Crusher
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20,000
70,000
80,000
25,000
50,000
85,000
Total Plant Purchases
0
0
0
330,000
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 16 of 46
CORPORATE & COMMUNITY SERVICES
ITEM 1. FINANCIAL REPORT FOR AUGUST 2016
Reporting
Accountant – Sean Johnson
The financial reports for the month of August 2016 are presented for Council’s information.
1. FINANCIAL STATEMENTS
At the beginning of the 2016/2017 financial year Council is tracking well compared to year to date
budgets.
Please note Interest income items are showing a negative figure in the Budget Funding Summary. This is
due to the timing at the end of financial year and a number of accrual adjustments that needed to be
made.
YTD variances of note arising in August are as follows:
1. User Charges – There is a large variance in Airport landing fees income due to the rollback of
Fees and Charges for 2016/2017.
2. General Grants – The KIMSA Business Plan Grant has now been finalised. It was completed
well under budget and therefore there is negative variance compared to the YTD actual. This
variance has been offset by an increase in the Financial Assistance Grant from budgeted
estimates. For 2016/2017 King Island Council will receive funding totaling $1,683,046 up from
$1,652,884 in 2014/15.
3. Contracts, Materials and Services – As mentioned above the KIMSA Business Plan was
completed well under budget and the full grant funding was not needed to finalise the plan. This
has left a positive variance.
YTD variances noted in previous months that are still relevant are as follows:
4. Rates & Special Charges – This income item is below expected estimates for this time of year.
The pensioner remission has been processed. The remaining variance is due to supplementary
rate levies which effects the value of properties and therefore the rate income.
5. Employee Costs – This item is below YTD budget estimates doe to vacant positions in the
organisational structure.
6. Other Expenses – This is below YTD budget estimates due to savings made on insurance and
motor vehicle registration.
2. CASH AT BANK & INVESTMENTS
Cash flow has remained steady at the beginning of the 2016/17 financial year and leaves Council in a
very strong position going forward.
3. SUNDRY DEBTORS
The sundry debtors are currently on track. The majority of sundry debtors are paying within Council’s
terms of 30 days. Council is currently pursuing all outstanding airport and sundry debtors.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 17 of 46
Recommendation:
That the Financial Report for August 2016 be received.
Moved Cr K Russell
Cr R Conley
That the Financial Report for August 2016 be received.
CARRIED unanimously
110/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 18 of 46
King Island Council
Budget Funding Summary
For Period Ending August 2016
Note
YTD Actuals
#
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
Operational budget items
Revenue from operating activities
Statutory Charges
User Charges
General Grants
Interest
Reimbursements
Other Revenues
Rates & Special charges
Total Revenues
45,659
7,865
509,872
-11,132
64,727
13,560
2,122,003
2,752,554
45,612
61,006
507,580
-12,600
66,150
9,820
2,136,579
2,814,147
47
-53,141
2,292
1,468
-1,423
3,740
-14,576
-61,593
108,450
882,512
1,778,825
110,000
924,480
600,070
2,136,579
6,540,916
-352,808
-279,608
-288,688
-13,821
-279,384
-1,214,309
-432,790
-330,035
-304,766
-13,821
-279,384
-1,360,796
79,982
50,427
16,078
0
0
146,487
-2,250,599
-1,669,373
-870,079
-53,883
-1,676,983
-6,520,917
1,538,245
1,453,351
84,894
20,000
0
0
0
82,500
0
0
0
0
0
0
0
0
0
0
0
0
0
-48,139
-142,000
-107,639
1,538,245
1,453,351
84,894
-87,639
0
0
0
0
0
0
0
0
0
974,281
30,000
1,004,281
Capital Expenditure
Infrastructure Assets - Renewal, Upgrade and New
Plant & Equipment
Total Capital Expenditure
-73,879
0
-73,879
-7,500
0
-7,500
-66,379
0
-66,379
-2,441,482
-330,000
-2,771,482
Financing
Loans drawn down
Loan Repayments
Net Financing
0
-37,614
-37,614
0
-37,614
-37,614
0
0
0
822,000
-233,617
588,383
0
0
0
0
0
0
0
0
0
0
0
0
240,062
0
172,050
412,112
-111,494
-45,114
-66,379
-766,706
Expenses from operating activities
Employee Costs
Contracts, Materials and Services
Other Expenses
Finance Costs
Depreciation
Total Expenses
1
2
4
5
3
6
Net Operating Surplus/(Deficit)
Reserve Funding
Transfers from Reserves to fund operating expenditure
Transfers from Reserves -unexpened grants carried over
from previous year
Transfer interest earned to Reserves
Transfers to Reserves as per Council resolutions
Net Reserve Funding
Net Operating Surplus/(Deficit) after adjusting for
reserves transfers
Capital budget items
Capital Income
Capital Grants
Proceeds from Sales
Total Capital Income
Reserve Funding
Transfer from Reserves - capital carried over from previous year
Transfer from Reserves - unexpended capital grants
Transfers from Reserves to fund capital expenditure
Net Reserve Funding
Net Capital expenditure funded by accumulated surplus
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 19 of 46
King Island Council
Governance
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
Income
Reimbursements
Other Revenues
Total Income
Expenses
Contracts, Materials and Services
Other Expenses
Total Expenses
0
0
0
0
0
0
0
0
0
0
0
0
-41
-21,187
-21,227
0
-21,114
-21,114
-41
-73
-113
-525
-143,737
-144,262
Grand Total
-21,227
-21,114
-113
-144,262
YTD Income & Expenditure
0
Other Expenses
Contracts, Materials and
Services
Other Revenues
-10,000
Reimbursements
-5,000
Actual
Budget
-15,000
-20,000
-25,000
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 20 of 46
King Island Council
Corporate Services
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
Income
Statutory Charges
General Grants
Interest
Reimbursements
Other Revenues
Rates
Total Income
Expenses
Internal
Employee Costs
Contracts, Materials and Services
Other Expenses
Finance Costs
Depreciation
Total Expenses
Grand Total
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
2,598
184,103
-12,489
1,098
7,790
1,771,002
1,954,102
2,612
186,544
-12,600
1,150
6,820
1,784,190
1,968,716
-14
-2,442
111
-52
970
-13,188
-14,614
10,450
746,175
110,000
4,600
117,520
1,784,190
2,772,935
37,782
-118,437
-15,976
-105,370
-13,821
-3,386
-219,208
37,782
-136,395
-17,378
-109,604
-13,821
-3,386
-242,802
0
17,958
1,402
4,234
0
0
23,593
226,782
-709,281
-318,231
-259,798
-53,883
-20,335
-1,134,747
1,734,893
1,725,914
8,979
1,638,188
YTD Income & Expenditure
2,000,000
1,500,000
1,000,000
500,000
Actual
0
Depreciation
Finance Costs
Other Expenses
Contracts, Materials and…
Employee Costs
Internal
Rates
Other Revenues
Reimbursements
Interest
General Grants
Statutory Charges
-500,000
Budget
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 21 of 46
King Island Council
Development and Environmental Services
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
Income
Statutory Charges
User Charges
Other Revenues
Rates
Total Income
43,061
1,525
0
101,661
146,248
43,000
1,500
0
101,229
145,729
61
25
0
432
519
98,000
15,000
4,050
101,229
218,279
Expenses
Internal
Employee Costs
Contracts, Materials and Services
Other Expenses
Total Expenses
-12,336
-2,051
-5,773
-2,104
-22,263
-12,336
-16,167
-6,334
-1,966
-36,803
0
14,116
562
-138
14,540
-74,043
-84,066
-128,611
-128,164
-414,884
Grand Total
123,985
108,926
15,059
-196,605
YTD Income & Expenditure
120,000
100,000
80,000
60,000
40,000
20,000
Actual
0
Other Expenses
Contracts, Materials and
Services
Employee Costs
Internal
Rates
Other Revenues
User Charges
-40,000
Statutory Charges
-20,000
Budget
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 22 of 46
King Island Council
Engineering
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
Income
User Charges
General Grants
Interest
Reimbursements
Other Revenues
Rates
Total Income
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
2,971
236,659
1,357
0
0
249,340
490,327
3,112
213,968
0
0
0
251,160
468,240
-141
22,691
1,357
0
0
-1,820
22,087
180,512
880,870
0
0
430,500
251,160
1,743,042
-1,782
-157,670
-192,448
-42,181
-165,134
-559,215
-1,782
-174,631
-188,830
-46,831
-165,134
-577,208
0
16,961
-3,618
4,650
0
17,993
-10,701
-908,119
-890,653
-105,750
-991,201
-2,906,424
-68,889
-108,968
40,079
-1,163,382
Expenses
Internal
Employee Costs
Contracts, Materials and Services
Other Expenses
Depreciation
Total Expenses
Grand Total
YTD Income & Expenditure
300,000
250,000
200,000
150,000
100,000
50,000
Actual
0
Depreciation
Other Expenses
Contracts, Materials and…
Employee Costs
Internal
Rates
Other Revenues
-250,000
Reimbursements
-200,000
Interest
-150,000
General Grants
-100,000
User Charges
-50,000
Budget
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 23 of 46
King Island Council
Commercial Undertakings
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
Income
User Charges
Reimbursements
Other Revenues
Total Income
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
3,368
63,242
2,708
69,318
56,394
65,000
3,000
124,394
-53,026
-1,758
-292
-55,076
687,000
915,880
41,000
1,643,880
Expenses
Internal
Employee Costs
Contracts, Materials and Services
Other Expenses
Depreciation
Total Expenses
-17,316
-34,895
-87,878
-44,477
-69,164
-253,730
-17,316
-47,407
-93,374
-47,546
-69,164
-274,807
0
12,512
5,496
3,069
0
21,077
-103,929
-246,523
-605,590
-88,022
-415,146
-1,459,210
Grand Total
-184,412
-150,413
-33,999
184,670
YTD Income & Expenditure
80,000
60,000
40,000
20,000
0
Depreciation
Other Expenses
Contracts, Materials and
Services
Employee Costs
Internal
-80,000
Other Revenues
-60,000
Reimbursements
-40,000
User Charges
-20,000
Actual
Budget
-100,000
-120,000
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 24 of 46
King Island Council
Community Services
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
Income
General Grants
Reimbursements
Other Revenues
Total Income
Expenses
Internal
Employee Costs
Contracts, Materials and Services
Other Expenses
Depreciation
Total Expenses
Grand Total
YTD Budgets
YTD Budget
Adopted
Variance
Annual Budget
89,111
387
0
89,498
107,068
0
0
107,068
-17,957
387
0
-17,570
151,780
4,000
7,000
162,780
-3,630
-12,554
-60,800
-16,164
-352
-93,500
-3,630
-32,498
-85,306
-15,000
-352
-136,786
0
19,944
24,506
-1,164
0
43,286
-21,789
-168,999
-215,233
-53,252
-2,117
-461,390
-4,002
-29,718
25,716
-298,610
YTD Income & Expenditure
150,000
100,000
50,000
Actual
0
Depreciation
Other Expenses
Contracts, Materials and
Services
Employee Costs
Internal
Other Revenues
Reimbursements
-100,000
General Grants
-50,000
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 25 of 46
Budget
King Island Council
Plant Hire Control
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
Income
Other Revenues
Total Income
Expenses
Employee Costs
Contracts, Materials and Services
Other Expenses
Depreciation
Total Expenses
Grand Total
YTD Budget
Adopted
Variance
Annual Budget
YTD Budgets
0
0
0
0
0
0
0
0
-18,000
105,267
-52,390
-41,348
-6,471
-18,000
82,937
-57,430
-41,348
-33,841
0
22,330
5,040
0
27,370
-93,150
400,933
-59,600
-248,183
0
-6,471
-33,841
27,370
0
YTD Income & Expenditure
120,000
100,000
80,000
60,000
40,000
20,000
Actual
0
Depreciation
Other Expenses
-80,000
Contracts, Materials and
Services
-60,000
Employee Costs
-40,000
Other Revenues
-20,000
Budget
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 26 of 46
King Island Council
Quarry Control
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
Income
Other Revenues
Total Income
YTD Budget
Adopted
Variance
Annual Budget
YTD Budgets
3,063
3,063
0
0
3,063
3,063
0
0
Expenses
Internal
Employee Costs
Contracts, Materials and Services
Other Expenses
Total Expenses
-2,718
-9,202
-21,959
-4,815
-38,695
-2,718
-7,692
-21,750
-5,275
-37,435
0
-1,510
-209
460
-1,260
-16,320
-40,000
90,245
-33,925
0
Grand Total
-35,632
-37,435
1,803
0
YTD Income & Expenditure
5,000
0
Other Expenses
Contracts, Materials and
Services
Employee Costs
Internal
-10,000
Other Revenues
-5,000
-15,000
-20,000
-25,000
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 27 of 46
Actual
Budget
King Island Council
King Island Airport
Operating Statement
For Period Ending August 2016
Resource Group
YTD Actuals
YTD Budget
Variance
YTD Budgets
Adopted
Annual Budget
Income
User Charges
Administrative Fees-Other
Parking Fees
Landing Charges-RPT
Landing Charges-Other
Passenger Tax - RPT
Passenger Tax - Other
3,368
0
-536
-426
4,330
0
0
56,394
0
-500
15,244
10,996
21,908
8,746
-53,026
0
-36
-15,670
-6,666
-21,908
-8,746
687,000
1,000
3,000
183,000
132,000
263,000
105,000
0
0
0
0
0
0
5,880
5,880
2,708
2,708
0
6,076
3,000
3,000
0
59,394
-292
-292
0
-53,318
41,000
41,000
0
733,880
-5,868
-5,868
-5,868
-5,868
0
0
-35,223
-35,223
Employee Costs
Wages
Overtime
-15,689
-13,170
-2,518
-20,485
-20,485
0
4,796
7,315
-2,518
-106,523
-106,523
0
Contracts, Materials and Services
Contractors
Consultants - Other
Valuation Expenses
Other External Serv/Repairs & Mtce
Cleaning Contract
Freight
Materials Purchased
Inventory Issued From Store
Electricity
Plant Hire-Internal Usage
-20,468
-4,566
-555
0
0
-5,455
-270
-5,452
-732
0
-3,440
-21,126
-5,125
0
0
0
-5,998
-254
-5,500
-750
0
-3,499
658
559
-555
0
0
543
-16
48
19
0
59
-207,465
-20,500
-35,876
-10,000
0
-72,000
-1,014
-15,375
-5,700
-21,000
-26,000
Other Expenses
Subscriptions Reference Materials
Advertising Press
Food & Catering Costs
Public Liability Insurance
Other Insurance
Licenses and Permits
Subscriptions Memberships
Telephone Charges
Mobile Phone Charges
Internet & Other Communication Charges
Course Seminar & Conference Registration
Air Travel
Travel Accommodation
Travel Related Costs-Other
Land Tax
Commissions Paid
Rates Paid
-44,477
0
0
0
-15,362
-7,395
0
-2,560
-115
-27
-209
0
0
0
0
0
-1,989
-16,820
-47,546
0
0
0
-16,000
-7,800
0
-2,600
-84
-166
-120
0
0
0
0
0
-2,276
-18,500
3,069
0
0
0
638
405
0
40
-31
139
-89
0
0
0
0
0
287
1,680
-88,022
-75
0
0
-16,000
-7,800
-1,000
-2,600
-500
-1,000
-720
-2,200
-1,500
-1,500
-500
-6,807
-27,320
-18,500
-69,164
-68,938
-226
-155,666
-149,590
-69,164
-68,938
-226
-164,189
-104,795
0
0
0
8,523
-44,795
-415,146
-413,791
-1,355
-852,379
-118,499
Reimbursements
Reimbursements-Other
Other Revenues
Rental/Lease Properties Income
Other Sundry Income
Total Income
Expenses
Internal
Overheads Intenal Recharge
Depreciation
Depreciation Exp Buildings & Other Structures
Depreciation Exp Furniture & Fittings
Total Expenses
Grand Total
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 28 of 46
King Island Council
Cash at Bank & Investments
as at 31 August 2016
King Island Council funds
$
KIC General Cheque Account (reconciled cashbook balance)
WBC Business Cash Reserve Account (working capital)
Term Deposit - Bank Guarantee (Pearshape)
Term Deposit - Bank Guarantee (Reekara)
Term Deposit - Reserves
Term Deposit - Employee Entitlements
Term Deposit - Short Term Deposit
1,157,596.05
200,093.78
97,630.00
13,000.00
2,231,289.49
321,572.86
750,000.00
Total King Island Council Funds
4,771,182.18
Funds held in trust for third parties
$
Term Deposit - Multipurpose Health Centre (held in trust for MPHC
Advisory Committee)
Term Deposit - Pat Dolman Bursary (held in trust for trustees of bursary)
Term Deposit - Strickland Bursary (held in trust for trustees of bursary)
Total Funds Held in trust for third parties
177,903.09
20,305.11
10,235.65
208,443.85
Total Cash at Bank & Investments
4,979,626.03
Cash
(including investments)
investments)
Cash at
at Bank
Bank (including
6,000,000
5,000,000
1
0.9
0.8
4,000,000
0.7
Balance
0.6
3,000,000
0.5
0.4
2,000,000
1,000,000
0.3
0.2
0.1
0
0
July
Aug Sept
2013/2014
Oct
Nov
Dec
2014/2015
Jan 1 Feb
2015/2016
Mar
Apr
May June
2016/2017
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 29 of 46
King Island Council
Sundry Debtors
as at 31 August 2016
Current
Balance
Airport Debtor
Sundry Debtor
Waste Management
479
-0
957
0
13,472
95,772
1,060
73,775
0
2,315
0
830
15
850
-390
Total
Balance
14,908
173,542
685
Total Sundry Debtors
97,310
73,775
3,272
845
13,932
189,134
Category
30
Days
60
Days
90
Days
90+
Days
Sundry debtor balances over time
700,000
600,000
Balance
500,000
400,000
300,000
200,000
100,000
July
Aug
Sept
2013/2014
Oct
Dec
2014/2015
Jan
Feb
2015/2016
Mar
Apr
2016/2017
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 30 of 46
May
June
ITEM 2. ARTS AND CULTURAL REPORT
Reporting
Director Corporate & Community Services – Zoe Behrendt
HIGHLIGHTS



Winter Studio: The popularity of Winter Studio continued throughout its second month with
new members joining regularly. Although the total number of makers participating fell short of
initial expectations the number of new people popping in to work on various projects exceeded
them. This proved to be a very valuable use of the Cultural Centre building during winter and the
lessons learned will hopefully inform a similar experience next winter. Thank in particular to
Janet Fuller and Liz Butcher for conceiving of this idea and pouring time and effort in to ensure
its success.
Sydney Event: Megan Chivers, representing the King Island Long Table, and the temporary
coordinator both volunteered their time to attend a fundraising event in Sydney organised by
Katie Ravich. The aim of the event was to promote King Island and raise funds for the Cultural
Centre. One hundred and thirty people attended the event and enjoyed a range of King Island
produce, much of it donated by local food producers. Five thousand dollars from the sales of
Katie’s King Island inspired art has been pledged to the Cultural Centre.
Play Reading: In an otherwise quiet month at the Cultural Centre the play reading group
continued to grow with several new members joining. The group now meets roughly every 3
weeks drawing from a pool of 20 readers.
ARTISTS RESIDENCY
Further enquiries have been received from all over the world with one application being submitted to
Arts Tasmania from an illustrator and writer aiming to produce a children’s book set on King Island.
ADVISORY COMMITTEE
The Cultural Centre Advisory Committee is comprised of representatives from the King Island
community. The next meeting will be on Monday September 19th.
VOLUNTEERS
With many of our regular volunteers being off island the burden of keeping the Cultural Centre open fell
on the shoulders of some of our most dedicated and enthusiastic volunteers. Numbers were down but
still exceeded the totals for June, July and August of last year continuing an ongoing increase in
visitation.
SALES
Sales this month reflected the low visitor numbers with only the sale of one of Catherine Stringer’s
works boosting the total to a respectable level.
Total income for August - $757.00
Total commission for August - $151.40
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 31 of 46
Visitors to the Cultural Centre
2015
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
TOTAL
T
L
A
111
194
267
92
83
65
36
0
110
149
218
193
1518
70
41
69
63
184
78
96
8
118
216
115
96
1154
43
29
58
70
126
29
54
24
95
78
150
44
800
TOTAL
224
264
394
225
393
172
186
32
323
443
483
333
3472
2016
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
TOTAL
T
L
303
340
302
367
112
124
214
47
100
165
96
139
194
68
128
64
66
64
57
70
107
99
149
93
TOTAL
469
569
408
568
413
291
491
204
1809
954
705
3413
Recommendation:
That the Arts and Cultural report be received.
Moved Cr K Russell
Cr D Bowling
That the Arts and Cultural report be received.
CARRIED unanimously
111/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 32 of 46
A
MAYOR
MAYOR’S DIARY
Reporting
Mayor – Duncan McFie
AUGUST 2016
4 August
Met with CCA Mayors in Latrobe – insurance, learning communities, 26Ten Program.
8 August
Along with all Councillors attended a Presentation of the Draft Sustainable Murchison 2040 Community
Plan, Regional Framework Plan facilitated by Bob Cambell of Geografia Pty Ltd.
10 August
Along with the General Manager met with representatives from Mr Tony Rossi (Area Manager) and
Brad Clayton (Business Banking Manager) from the ANZ Bank to hear their ideas on current and
possible future (commercial) banking services on King Island.
11 August
Along with the General Manager participated in a Teleconference with Rex personnel Mr David
Brooksby and Warrick Lodge.
18 August
Laying of the wreath on behalf of Council and the Community for the 50th Anniversary of the Battle of
Long Tan.
Officiated a Citizenship Ceremony for Mrs Andrea Bowden held at the Boat House.
Participated in a research study on NW Tasmania economic regeneration through RMIT.
19 August
Met with representatives from TasRacing and the President of the King Island Race Club, Audrey
Hamer to discuss stable users agreements.
Participated in a teleconference with Antaeus for an update (The Bio diesel people).
25 August
Along with the General Manager attended a meeting with Donald Storey CEO of King Island Multi
Species Abattoir Project.
Along with the General Manager met with Alan Carey (Chairman of the Advisory Board) and Rhys
Cropper (Manager Maintenance) of TasPorts.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 33 of 46
Recommendation:
That the Mayor’s Diary be received.
Moved Cr K Russell
Cr D Bowling
That the Mayor’s Diary be received.
CARRIED unanimously
112/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 34 of 46
COUNCIL WORKSHOPS HELD
Reporting
General Manager – David Laugher
The following workshops were held since the last Ordinary Meeting of Council.
WORKSHOP 8 September 2016- 4.30pm
MEMBERS IN ATTENDANCE:
Mayor Duncan McFie
Cr David Bowling
Deputy Mayor Jim Cooper
MEMBER APOLOGIES:
Cr Jim Benn
Cr Royce Conley
Cr David Munday
Cr Doug Collins
Cr Sally Haneveer
Cr Kirsty Russell
OFFICERS IN ATTENDANCE:
Director Corporate & Community Services – Zoe Behrendt
Economic Development Officer – Jennifer Thorn
OFFICER APOLOGIES:
General Manager – David Laugher
OTHERS IN ATTENDANCE:
DPIPWE – Robyn Thompson
KIMSA Executive Officer – Don Storey
KIMSA Director – Ian Lester
State Growth – Sharron Yaxsley
KIMSA Director – Phil Jacobson
KIMSA Director – Chris Porter
MATTERS DISCUSSED:

King Island Multi Species Abattoir Presentation
WORKSHOP 13 September 2016- 4.30pm
MEMBERS IN ATTENDANCE:
Mayor Duncan McFie
Cr Kirsty Russell
Dr Doug Collins
Cr Sally Haneveer
Deputy Mayor Jim Cooper
Cr David Bowling
Cr Royce Conley
Cr David Munday
MEMBER APOLOGIES:
Cr Jim Benn
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 35 of 46
OFFICERS IN ATTENDANCE:
General Manager – David Laugher
Project Officer – Kate Mauric
Director Infrastructure & Services – Tony Melis
Accountant – Sean Johnson
OFFICER APOLOGIES:
Director Corporate & Community Services – Zoe Behrendt
OTHERS IN ATTENDANCE:
Rural Flying Doctors Service – John Kirwin (by phone)
MATTERS DISCUSSED:











KINRMG – Conservation of Coastal Habitat Correspondence
Cradle Coast Authority – Devonport City Council withdrawal & Review of the Board
Taswater – Outcomes from the Longford meeting
RPHS Funding – Future Directions
Staff structure – Recruitment Progress Report
Hospital Advisory Committee – Status Report
Airport Funding – Status Report
Preferred Supplier Process – Grader Services
Town Hall Roof and Building Upgrade – 100th Anniversary
Staff Complaint – Process Update
Water Charges for Ian Johnson
Recommendation:
That the Council Workshops Held report be received.
Moved
Cr
Moved Cr K Russell
Cr J Cooper
That the Council Workshops Held report be received.
CARRIED unanimously
113/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 36 of 46
GENERAL MANAGER
ITEM 1. INFORMATION
Reporting
General Manager – David Laugher
1. 132/337 CERTIFICATES (CERTIFICATES OF COUNCIL’S POWER)
MONTH
2014/2015
2015/2016
2016/2017
132
337
132
337
132
337
July
14
7
14
7
5
1
August
4
3
12
7
10
6
September
1
1
16
10
October
7
5
13
7
November
5
5
13
8
December
7
2
13
7
January
11
7
1
1
February
13
7
19
9
March
8
10
9
3
April
14
10
11
5
May
11
8
7
7
June
3
3
8
6
Total
98
68
136
77
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 37 of 46
2. BUILDING PERMITS
The following building permit applications approved for August under Delegated Authority.
Application No.
Description
Zone
New Accommodation
Units (16)
Rural Resource
New Dwelling
Village
55/1516
S & R Hallett
Lot 1 (5) Rifle Range
Road Currie
New Dwelling
Low Density
Residential
57/1516
King Island Council
18 Netherby Road
Currie
External
Additions/Alterations
Place of Assembly Clubrooms
Recreation
56/1516
4KI Pty Ltd
365 North Road
Loorana
Addition to existing
Pro-Shop/Café
Rural Resource
58/1516
GBRA Pty Ltd
365 North Road
Loorana
Additions to existing Workshop
Rural Resource
King Island Links Pty
Ltd
Cape Wickham Road
Cape Wickham
T Gisler
7 Sassafras Street
Grassy
53/1516
52/1516
3.
Owner/Location
PLANNING PERMITS
The following planning permit applications approved for August under Delegated Authority.
Application No.
22/1516
23/1516
24/1516
25/1516
Owner/Location
S J & R H Hallett
Lot 2 Rifle Range
Road Currie
J P Bennett
214 The Esplanade
Naracoopa
King Island Real
Estate Pty Ltd
100 Main Street
Currie
Two Teas Pty Ltd
Netherby Road
Currie (CT
168637/1)
Zone
Description
Dwelling
Low Density
Residential
Outbuilding
Rural Resource &
Low Density
Residential
General
Residential
Six Cabins
Dwelling
Environmental
Living
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 38 of 46
4.
CEMETERIES – DEATHS/INTERMENT
2014/2015
2015/2016
2016/2017
Deaths
5
8
0
Interment
10
8
1
5.
ANIMAL CONTROL
Dogs Registered
Dogs Impounded
Dogs Euthanized
Dogs Claimed
6.
2014/2015
$
9,594.50
No.
382
0
0
0
2015/2016
$
10,045.00
No.
332
0
0
0
2016/2017
$
8,096.05
BUILDING APPROVALS
July
August
September
October
November
December
January
February
March
April
May
June
Total
Monthly
Averages
7.
No.
388
0
0
0
2014/2015
No
Value $
4
389,500
3
325,210
3
281,500
2
95,500
3
125,000
1
200,000
2
190,000
3
164,000
1
20,000
0
0
4
434,900
5
627,000
31
2,852,610
2015/2016
No.
Value $
4
545,240
9
2,108,500
3
482,419
3
192,075
4
436,800
2
40,000
4
616,200
1
70,000
2
370,000
0
0
6
128,500
7
640,000
38
5,009,734
2.58
3.45
237,712
453,612
2016/2017
No
Value $
1
480,000
6
1,965,000
7
2,445,000
3.5
1,222,500
DEVELOPMENT APPROVALS
July
August
September
October
November
December
January
February
2014/2015
No
Value $
0
0
0
0
2
160,000
2
0
0
0
0
0
0
0
0
0
2015/2016
No.
Value $
2
200,000
2
200,000
1
100,000
3
250,000
0
nil
0
nil
0
nil
1
180,000
2016/2017
No
Value $
0
0
4
1,486,000
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 39 of 46
March
April
May
June
Total
8.
0
0
2,000,000
10,025,000
12,185,000
0
0
0
2
9
nil
nil
nil
200,000
1,130,000
4
1,486,000
SUBDIVISION & ADHESIONS
July
August
September
October
November
December
January
February
March
April
May
June
Total
9.
0
0
1
2
7
2014/2015
S43A
No.
included
1
0
0
0
0
0
1
0
1
0
1
0
1
0
0
0
0
0
0
0
0
0
0
0
0
5
2015/2016
S43A
No.
included
1
0
0
0
0
0
1
0
0
0
0
0
2
0
0
0
0
0
0
0
0
0
0
0
4
0
2016/2017
No
S43a
included
0
0
0
0
FOOD PREMISES INSPECTIONS
Month
July
August
September
October
November
December
January
February
March
April
May
June
Total
2014/2015
No. Premises
Inspected
2
0
0
0
8
4
2
5
10
0
0
2
33
2015/2016
No. Premises
Inspected
0
21
5
0
3
2
3
0
35
0
0
15
84
2016/2017
No. Premises
Inspected
0
0
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 40 of 46
0
10. PERSONNEL -AUGUST
Appointments
Robyn Barwick – Development Services Coordinator
Ceased Employment
Nil
11. COMPLAINTS REGISTER – (OUTSTANDING)
DEPARTMENT
AUGUST
COMPLETED
YEAR TO DATE
2
0
0
0
Works
Corporate/Other
Health/Building
12. ACTION PLAN – TIMETABLE
Minute
No
17/16
70/16
Officer/Working
Group responsible
Task/Details
19.04.2016
King Island Natural Resource
Management Group Update – Cr S
Haneveer requested that this be
discussed at a budget workshop
DA 15 15/16 Draft amendments to KI
Interim Planning Scheme
GM/MCS
JBS Properties
That the Colonial Lodge in town be
workshopped in relation to safety.
That the rehabilitation of the abattoir
site be workshopped and possible
discussion on a site for a freight hub
located at the airport.
Helen Strickland – KINRMG
Conservation of Coastal Habitat
B Magnus/DSC
Elizabeth Bond – Primary Health
Care funding
Elizabeth Clemons – Golf Courses
GM
Completed
GM
Completed
DA 21/1516 Jess Cuman of Adapt
Design Group
DA 15/1516 Statement of opinion for
planning scheme amendment and
associated subdivision
DCS
Completed
DCS/GM
Completed
17.05.2016
21.6.2016
16.08.2016
16.08.2016
16.08.2016
99/16
Timeframe
Legislative/
Council
Date
16.08.2016
16.08.2016
B Magnus/EA
Comments/Status
Budget workshops
closed no
amendment
recommended.
Report to the
August Council
Meeting.
To be placed on the
October workshop
agenda.
Workshopped at
the September
meeting.
13. COUNCIL PROJECTS UPDATE
PROJECT
Town Hall upgrades
DETAILS
Partial repair and replacement roof
proposed for 2015/2016 budget.
PERSONNEL
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 41 of 46
TIMEFRAME
Materials
delivered, waiting
to commence in
late September.
PROJECT
King Island Port
Upgrade
Youth Complex
Upgrade
Upgrade Car Park
Signage Projects
DETAILS
Listed in Regional Development
Priorities.
Advocacy and funding required,
dependent on shipping solution.
$110,000 is included in State budget.
Funding Agreement to be signed.
Disappointment Bay
PERSONNEL
Councillors and
Shipping
Committee
TIMEFRAME
Unknown
T Melis
Completed.
T Melis
Tourism destination signs delivered.
Installation is underway.
T Melis
Parks have taken
on the project
and are currently
working on a
design.
Only 2 signs still
to be installed.
14. PROCUREMENT REPORTING
The following procurement reporting is in accordance with sections 13 and 17 of the Code for Tenders
and Contracts adopted 15 September 2015.
Code for Tenders and Contracts – Section 13.1 - As per Regulation 29 of the Local Government
(General) Regulations 2015, Council is required to report details of any contract for the supply or
provision of goods or services valued at or above the currently legislated prescribed amount of $250,000.
There have been no tenders valued at or above $250,000 for the period 1 July 2016 – 31 August 2016.
Code for Tenders and Contracts – Section 13.2 - As per Regulation 29 of the Local Government
(General) Regulations 2015, Council is required to report details of any extension of a contract, whereby
Council agreed to extend a contract by an absolute majority and the pre-existing contract did not specify
extensions.
There have been no contracts extended for the period 1 July 2016 – 31 August 2016.
Code for Tenders and Contracts – Section 13.3 & 13.4 - As per Regulation 29 of the Local
Government (General) Regulations 2015, Council is required to report all instances where nonapplication of the public tender process has occurred for the supply or provision of goods or services
valued at or above the currently legislated prescribed amount of $250,000 in the following circumstances:
 Non-application of the public tender process as a result of an emergency, where in the opinion of
the General Manager, there was insufficient time to invite tenders for the goods and services
required in that emergency; or
 Non-application of the public tender process because Council agreed by absolute majority, that a
satisfactory result would not have been achieved in tenders were invited because of:
1. Extenuating circumstances;
2. The remoteness of the locality; or
3. The unavailability of competitive or reliable tenderers.
 All other instances of non-application of public tender process where a public tender process was
not used and reasonably should have been.
There have been no instances of non-application of the public tender process for the period 1 July 2016
– 31 August 2016.
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 42 of 46
Code for Tenders and Contracts – Section 13.6 - As per Regulation 29 of the Local Government (General) Regulations 2015, Council is required to report details of
any contract for the supply or provision of goods or services valued at or exceeding $100,000 but less than $250,000, that is entered into or extended in the current
financial year. Additionally, Council will report whether the procurement method used is compliant with the Code, and if not, reasons as to why.
DESCRIPTION
OF CONTRACT
Insurance
PERIOD OF
CONTRACT
30/6/201630/6/2017
PERIOD OF
OPTIONS FOR
CONTRACT
EXTENSION
No options for
extension
CONTRACT
VALUE
EXCLUDING
GST
$
$129,063.83
BUSINESS
NAME OF
SUCCESSFUL
CONTRACTOR
Marsh Pty Ltd
BUSINESS ADDRESS
OF SUCCESSFUL
CONTRACTOR
60 Cameron St Launceston
TAS 7250
WAS PROCUREMENT
METHOD
COMPLIANT? (IF
NOT, REASON FOR
NON COMPLIANCE)
Yes
Code for Tenders and Contracts – Section 17 – In addition to the public reporting requirements as per the Regulations, section 17 of the Code requires the
General Manager to report to Council all other purchases of goods and services over the value of $50,000 (exclusive of GST), specifically whether the
procurement method used is compliant with the Code, and if not, reasons as to why.
There have been no Code of Tenders and Contracts for the period 1 July 2016 – 31 August 2016.
Recommendation:
That the Information report be received.
Moved Cr D Bowling
Cr K Russell
That the Information report be received.
CARRIED unanimously
114/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 43 of 46
ITEM 2. AUTHORITY FOR COMMON SEAL AND DELEGATION
Reporting
General Manager – David Laugher
The Local Government Act 1993 provides:
“The Common Seal is to be kept and used as authorised by the council. The execution of a document
sealed by a council is to be attested by such persons as the council determines.”
Council delegations provide:
“To comply with the provisions of the LGA relating to the Common Seal. To comply with any policies
and procedures of the Council relating to the Common Seal.”
That Council note the affixing of the Common Seal on the following documentation:


Lease of Council Land – North Road - JN & DM Millwood
Lease of Council Building – Airport – P & A Williams (P & A Car Rental Pty Ltd)
Recommendation:
That Council note the affixing of the Common Seal on the following documentation:


Lease of Council Land – North Road - JN & DM Millwood
Lease of Council Building – Airport – P & A Williams (P & A Car Rental Pty Ltd)
Moved Cr D Bowling
Cr D Munday
That Council note the affixing of the Common Seal on the following documentation:
 Lease of Council Land – North Road – JN & DM Millwood
 Lease of Council Building – Airport – P & A Williams (P & A Car Rental Pty Ltd)
CARRIED unanimously
115/16
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 44 of 46
ITEM 3. ECONOMIC DEVELOPMENT
Reporting
Economic Development Officer – Jenny Thorn
PURPOSE
To present to Council, a report on Economic Development Activities for August 2016.
KING ISLAND MULTI SPECIES ABATTOIR
The final Business Plan for the Multi Species Abattoir Project has been accepted. The Steering
Committee presented the plan to Council and the pledge-makers early September. The document has
been provided to the Tasmanian Government Delegate as per the Grant Deed and acquittal of the
funding grant is underway.
MISCELLANEOUS SUPPORT
 Information regarding approvals processes has been offered to both abattoir developments.
 Provided statistical information to planners for three different ventures.
 Contributed information to King Island Tourism Inc map which is to be printed for on-island
distribution.
 Letter of support for PWS increased resources in response to increase in tourism numbers.
KING ISLAND COUNCIL PRIORITY PROJECTS
Airport Masterplan Implementation- an application has been submitted to the Regional Revival Fund
for a grant to extend the airport apron. An announcement of the recipients is expected late
September/early October.
IMPLEMENTATION OF TOURISM DESTINATION ACTION PLAN
Analysis of the tourism accommodation available beds shows around 15% increase over the past year,
with around 310 beds available at the end of June. The increase is largely from repurposing existing
buildings, with only one new build of 6 beds represented in this data. Council and the business
community put considerable effort into the ‘Golf Ready’ program, encouraging business and the
community to consider areas to improve in readiness and to maximize opportunities from the new golf
developments.
Workforce Capability Study - King Island Chamber of Commerce are in receipt of a funding grant
from department of State Growth to conduct a Workforce Capability Study across all industries. This is
underway, with the consultants having made one visit to King Island to establish immediate challenges
and proposed approaches by stakeholders. The final report will propose solutions to existing gaps in
workforce development and skills training and is expected to be delivered by end of November.
The Expedition Manager Asia Pacific will be on King Island from Sunday 2nd - Thursday 6th of
October 2016 to study suitable activities for the 220 guests that will be on board a cruise ship visiting
Tasmania January 2018. King Island Tourism Inc. are arranging for local businesses to meet with him.
TRAINING PROGRAMS
TASTAFE are offering number of training opportunities to primary producers as a result of consultation
and training surveys conducted by Skills Tasmania earlier in the year.
REGIONAL PLANS
The Cradle Coast Authority (CCA) are working towards a Cradle Coast Regional Futures Plan, which
aims to lift the living standards for everyone in the region, by improving the productivity and
competitiveness of our regional economy. The program will have synergies with both The Sustainable
Murchison 2040 Community Plan and the King Island Destination Action Plan 2016 – 2020. CCA, in
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 45 of 46
partnership with Skills Tasmania, are facilitating the Economic Development Practitioners Workshop
around developing a Regional Innovation Champions and Leadership Training (DRICT) program.
Options for best inclusion and delivery of the program for King Island are currently being considered.
Recommendation:
That the Economic Development Activities report for August 2016 be received.
Moved Cr K Russell
Cr D Bowling
That the Economic Development Activities report for August 2016 be received.
CARRIED unanimously
116/16
There being no further business, the Ordinary Council Meeting closed at 5.04pm.
Confirmed as a true and accurate record of proceedings.
Mayor: ……………………………………. Date: ………………………………………
Confirmed Minutes of Ordinary Council Meeting – 20 September 2016
Page 46 of 46