Z-PAC
Creating Entertainment and Opportunity
AGM MARCH 2017
PRESIDENT’S REPORT
Liane Mills
Goals for 2016 - How did we do?
 To reach 4,000 in tickets sales
 Reached 3,141
 To reach 150 paid members in particular new actors
and support personnel
 Reached 186 Financial Members
 To increase income to $100,000
 Reached Income of $100,612.53
 Set up monthly/quarterly Poetry & Karaoke Evenings at Z-PAC
 Had successful Poetry and Karaoke evenings in 2016 and more to
come in 2017.
 Finish the Improvements to the Foyer
 Work in Progress!
 Attract more groups booking every show.
 Yes we did! Over 10 groups booked most shows
Achievements in 2016
 Increase in Community Access
 Air-conditioning the Cottage, the kitchen, the Bio Box
 Purchase of another new Container for storage
 Purchase of new fridge, new freezer, new safe, and lots
of tech equipment!
 Improvements to the Foyer and entire Front of House
Experience for patrons.
 Successful Grants & Donations received totalling over
$28,000.
Challenges we Faced
 Attracting more actors and Directors
 Attracting more volunteers, in particular for
maintenance
 Obtaining funding for Additional Capital Works Projects
 Attracting patrons.
 Sharing the work load among many (eg same people
acting in many shows, and same people working FOH
for many shows and selling tickets Friday mornings)
Membership
Members
Supporter
2012
28
Z-Pac Membership
2013
2014
2015
29
98
102
45
475
580
2016
186
773
Members & Supporters
200
1000
150
800
600
100
400
50
200
0
0
2012
2013
2014
Members
2015
2016
Supporter
 Membership has increased over the last 4 years from 28 to 186
 Mailing list for information (supporters) has increased from 45 to 773 and another
30 already for 2017
 $100 packages have increased in popularity from 16 in 2015 to 66 in 2016 with 41
so far in 2017
What do our Members Receive?
1. Discount on tickets to Z-PAC Shows
2. Discount on tickets to Guest Artist Shows at Z-PAC
3. Discount on entry to Country Rock Blues weekly club
nights, Karaoke and Poetry nights.
4. Discounts on Z-Pac Sponsored Workshops.
5. Access to the theatre for Volunteer work.
6. Training provided in their area of interest.
7. Invitation to Members Nights
8. Invitations to Show Preview Nights
9. Other ideas??
Bookings
 Online bookings through Try Booking via our website.
70%
 Telephone Bookings (which I process online at the
time of the call or shortly afterwards). 10%
 In Person on Friday mornings 9-12 at the Theatre. 15%
 At the Door less than 5%
• 2017 Goal
• Increase Online and In
Person ticket sales.
• Decrease telephone and
Door sales
In Person,
15%
Telephone,
10%
At the
Door, 5%
Online, 70%
Bookings – at the last minute… always!
• Most people book the week of the show.
• Early Bird Discounts $5 off ticket price.
• introduced in 2017. Book and Pay 3 weeks
out. Positive outcome from first show. 3
weeks out over 200 tickets sold.
Friday Morning Ticketing
 We now have regular volunteers who
come to the Theatre each Friday and
sell tickets to our shows. They help with
some admin and answer queries.
People are getting to know they can
come down and buy their tickets this
way, so it’s getting quite popular.
 Thank you Joanne, Robyn, Julie,
Christine and all the other helpers for
your assistance with this.
SPONSORS – Thank you…..
 Hervey Bay Security – Free Security Monitoring
 Totally Business Bookkeeping – Thank you Paul
 Southern Cross Austereo – Radio Adverts
 Innovation Graphics – Support for our printing
 Storage King – Loan of truck and use of storage facilities.
 Wide Bay Locksmiths – Discounted services
 Indy Foundation
 And many more.
How do we acknowledge our sponsors?
Website
Sponsor board front of
theatre
In Show Programs
In emails
Other Ideas?
Gold Sponsors – Up to $10,000 Value
Silver Sponsors – Up to $5,000 Value
Bronze Sponsors – UP to $2,000 Value
Supporters
Always looking for new
Sponsors and someone to
Co-Ordinate and actively
source Sponsors.
2016 - 5 Main Shows + 2 Wireless Wits
2016 - 5 Shows
HOW DO WE MEASURE THE SUCCESS OF A
PRODUCTION?
1. Audience Enjoyment &
Volunteers having an enjoyable experience!
2. Number of Tickets Sold
4. Profit made on the show
Tickets Sold 172
Lots of newcomers
treading the boards
and having fun
performing.
Income of $8,153
and profit of $7,293.
902 tickets sold
Income of $23,5543 and
profit of $15, 796
602 Tickets Sold
Income of $16,376 and
profit of $8,153
Tickets Sold 884
Income of $18,930 and
profit of $9,912
Tickets Sold 118
Income of $2,714 and profit of
$692
Tickets Sold 460
Income of $10,369
and profit of $3,902
TICKET SALES
Shows 2014-2016
• Shows 2014 Total 1,799 seats
• Shows 2015 Total 2,839 seats
• Shows 2016 Total 3,141 seats
Year 2014 Year 2015
Year 2016
Show 1
212
787
905
Show 2
390
343
602
Show 3
405
455
884
300
118
Show 4
Show 5
609
837
460
WW
183
117
172
1,799
2,839
• Lets try to reach 3,500 tickets in 2017
• Lets try to break the 1,000 mark for a show!!
3,141
Venue Hire
During the year we Hired out the theatre to a number of external groups
including:
• Seniors in Focus “So You Think You’re Being Served” They donated ALL
ticket sales, bar and kitchen profits and even proceeds of a raffle they
held, to Z-PAC.
• Agro Show – Paid Hire rates, donated Z-PAC Bar/Kitchen profits
• Hit Productions with Always Patsy Cline – Door Split half each, donated
Z-PAC Bar/Kitchen Profits
• Dance Zone – Paid Hire Rates, donated Bar/Kitchen Profits
• Addictive Dramatics –Donated Bar/Kitchen profits.
• St James school Dance Concert – Paid Hire Rates.
Profit from Shows inc Theatre Hire
Profit
15,796
16,000
14,000
12,000
9,912
10,000
8,000
6,000
2,779
4,000
2,000
-
693
3,902
4,672
5,892
7,293
8,154
Financially – We are Improving!
Year
2010
2011
Year
2012
2013
2014
2015
2016
Income 2010-2016
Income
Surplus
78,302
885
Z-PAC FINANCIALS 2012-2016
120,000
100,000
80,000
Income
59,103 78,716 47,865
77,964
100,612
Surplus
5,342
14,803
25,263
15,451
42,213
60,000
40,000
20,000
2012
2013
2014
-20,000
-40,000
Income
Surplus
2015
2016
Z-PAC REACHING OUT INTO THE
COMMUNITY
Community
Theatre,
reaching out
into the
Community
Reaching Out in 2016
at Torbay
• Plaza Suite
• Z-PAC Variety Performance
• Patsy Cline
SENIORS IN FOCUS – SO YOU THINK YOU
ARE BEING SERVED!
PROBUS CONCERT
Reaching out in 2017 – So far…….
• Torbay in May – Hit Production & Z-PAC
presenting Shirley Valentine and Everybody loves
Lucy and Patsy Cline is coming back!
• Friendship Concert Community Centre Urangan
in March and hopefully another one later in the
year – Thank you to those actors involved –
Graeme, Steve, Elliot, Anne, Will, Jenny and
myself.
• Home School Students in March – A Day at the
Theatre – thank you Jeff for your assistance with
this.
2017 - 40 show days
Shows 2017
Other performances in 2017 Booked to
Date…….
• 4 Country, Rock and Blue Club Concerts
• 10 Karaoke Nights
• 2 Poetry Nights
• 3 Hit Production Shows
• 2 Booked Local Shows
2017 Members Nights
All Members and Supporters Welcome!
 Annual General Meeting: Wednesday March 15th 7pm
 Members/Directors Night: Wednesday September 13th 7pm
 Annual Christmas Party: Friday December 1st 7pm
 Free Entry!
TECHNICAL REPORT
Thank you Jeff Sweeney – Technical Director
TECHNICAL REPORT CONTINUED
Many thanks to his Team members
1. Jamie Trethewie
2. Michael Doherty
3. Will Armitt
TECHNICAL REPORT CONTINUED
1. Upgrading of theatre sound and lighting facilities is a long term
project limited by time and funds available.
2. Priority on ensure equipment is safe and properly maintained
(including getting everything tagged). Many thanks to Gordon The
Electrician for all his time and efforts
3. Transitioning to computer control of both sound and lighting for
ZPAC productions.
4. Training courses are ready to be implemented when time allows
Wardrobe
Thank you Helen Jennings
ARCHIVING
Bill and Bev Quealy
Thank you!!!
THANK YOU TO OUR
VICE PRESIDENT
Mark Thomson
Secretary
Thank you Steve Dixon
Artistic Director
Thank you Gavin Bolderrow
TREASURER
PAUL VERSCHAEREN
Thank you for your
work during the year!
Promotions
Co-Ordinator and
Grants Writer
Thank you Louise Fantinel
• Louise was successful with three of
our Grant Applications in
2016……….
Over $22,000
received from
Successful Grant
Applications in 2016
$720 Acting Workshop with
Jonathan Dunn
Attended by actors young and old,
experienced and beginners.
$3,850 Disability Ramp
Thank you to the Fraser Coast Regional Council for this Grant
$18,390 Hearing
Loop System
• Thank you to the Qld Government and the
Gambling Community Benefit Fund.
• Hearing Loop System so people with hearing
aids will be able to hook into the system and
hear the shows better.
• Portable packs so those with hearing challenges
can hire (for free) a portable device during the
show to enhance their experience.
Indy Foundation Raffle - $5,155
Thank you to the generous sponsors and the ticket
sellers Steve D, Paul V, Robert and Lynda G. This
pays for our Indy advertising for the year.
Front of House
Co-Ordinator
Thank you Joanne Spencer
 It has been a great pleasure working with all the volunteers who have
given up their valuable time for ZPAC Theatre.
Maintenance Report
Thank you Derek Barrington
Including:
• Derek Barrington
• Phill Dare
• Jenny Thies
• Brian Stark
• Roger Sweetnam
• Roger Pipe
• Katrinco
Chrysaphis
Maintenance Report (cont)
• 6 Shows
• Sets for 5 shows, Avg man hours per show 230 hrs
• Maintenance and planning approx. 14 hrs pw
EACH YEAR WE USE
• 120 ltrs of paint
• 500 mtrs of masking tape
• 30 cans of spray paint
• 45 kg of screws
• 30 band aids
• 4,000 expletives! ?&%$#@@%$&
Other jobs completed included
• Cottage Lighting
• Fixing Electrical – BIG Thanks to Gordon who provides our
electrical work for free!!
• 2 new containers
• 3 new air-conditioners
• 6 fans
• 1 fridge
• 46 mtrs shelving
• Bench seating
• High pressured cleaning of 80% of the exterior, 90% of the
concrete flooring
• Painted the theatre seats 3 times
• Painted the walls twice
• Redecorated the toilets with big help from Tam
What’s Planned and Happening in
2017
• Moving the workshop from Back Stage to the Shed by end
April
• Green room completed by May
• Covering the Pergola by May
• And Lots more……..
• Big Thank You to Phill, Brian, Roger, Jenny and Katrin who
have been here at least 44 weeks of the year and to all the
other helpers who have given their time.
• Big Thank you to my wife Julie for stepping in with costumes,
curtain sewing, cushions making and as an all-round support
for many projects.
Z-PAC Country Rock and Blue Club
Thank you Ken Sutton
• 4 highly successful concerts held in 2016 with
revenue raised $3,151
• 46 Club nights held since 1 st November 2015 with
revenue raised $5,934
• Total revenue raised since 1 st November 2015
$9,085 at and average of $182/ (50 weeks of
operation)
• Membership currently 43 financial members
• Members who are performers currently 34
(includes 4 band members)
• Members providing music at various ZPAC shows,
poetry nights and the Christmas party.
Country Rock Blues (cont)
THE FUTURE:
• Expect to lose some members, but continue to slowly grow
• Will need to reduce membership drive due to too many
performers, problem not enough time to give everyone a couple
of songs
• Become volunteer self sufficient. Last concert CRB provided 6
volunteers, 1 backstage, 3 kitchen, 1 stage manager, 1 sound
technician
• Sound control of band amplifiers i.e. amplifiers to be ‘miked up’
via the Theatre sound system.
• Reduce the need to have guest artist. Audience has drastically
reduces for guest artist at all concerts held to date.
New Committee 2017
President - Liane Mills
Vice President - Derek Barrington
Secretary - Steve Dixon
Treasurer – Deb Hunter
Promotions Co-Ordinator – Louise Fantinel
Artistic Director – Gavin Bolderrow
Technical Director – Jeff Sweeney
Support Team
 Front of House Manager – Joanne Spencer
 Barman – Phill Dare
 Facilities Co-Ordinator – Derek Barrington
 Wardrobe Manager – Helen Jennings
 Archive Co-ordinator – Bev and Bob Quealy
 Louise Fantinel – Grants Writer
 Newsletter Editor? ________________________
 Friday Morning Ticket Sellers? Joanne and Julie and
others……
Thanks to all amazing Volunteers who
involve themselves in so many areas of
the theatre ……..
Life Member 2017
Phil
Douglas
“Phil has given many aspiring musicians of all ages an avenue
to express themselves, have fun, built confidence and improve
their musicianship. Provided, setup and packed up sound gear
and ran the bar along with Jackson for many years. Phil has
also volunteered for many years helping out during many
Theatre Productions.
Phil’s contribution to the Theatre was different because the
Acoustic Club was different to what normally took place at the
Theatre.
A true gentleman prepared to go out of his way to help others
and a deserving recipient of Life Membership.”