Recording Narration and Adding Notes for PowerPoint MAC and PC
Recording Narration and Adding Notes in PowerPoint for MAC
Add slides to create presentation, then go through the
following steps to add narration and notes.
Record Narration
1. On the Slide Show tab, under Presenter Tools, click
Record Slide Show. The recording automatically starts
when you enter presenter view; however, you can pause and then restart the recording when needed.
2. When you are finished recording, click Exit Show or press ESC. PowerPoint prompts you to save the timings when
you reach the last slide or exit presenter view. Click Yes.
3. Review the entire presentation with the narration by clicking on the Slide Show tab, under Play Slide
Show, click From Start.
To review narration on each slide, roll over the sound icon at the bottom right of the screen and click on
the forward button to start the audio.
4. If you wish to start over from the beginning, re-record using steps 1-2.
Re-record a Slide
5. Select the slide on which you want to re-record the audio.
6. On the Slide Show tab, under Presenter Tools, click Record Slide Show.
7. When you are finished, right click Exit Show or press ESC.
Review your narration in the same manner as step 3.
**Trim Narration – Unfortunately, this feature is not available on PowerPoint for Mac. If a narrated slide is not how you
want it, you will need to re-record that particular slide. Re-recording a slide will not affect the other previously recorded
slides.
Add Notes
8. Click the speaker notes option at the bottom of the screen.
9. Or, pull down the View menu, select Notes Page.
10. Click the box below the slide. Enter your notes.
Save your presentation
11. Select File from the Menu bar.
12. Select Save As, name your file, then choose a location in which to save the file (Desktop).
13. In the Save as file type box, select .pptx (an editable file opens in PowerPoint Show)
NOTE: You may notice a .ppsx option. This file type is designed to open in full screen presentation mode – There are
known compatibility issues with this file type being saved on MAC and then being opened on PC. Please don’t use it!
Office of Distance Education and Learning Technologies • (O) 361-825-2122 • (F) 361-825-3666
Texas A&M University-Corpus Christi • 6300 Ocean Drive, Unit 5779
Corpus Christi, Texas 78412 - 5779
Recording Narration and Adding Notes in PowerPoint for PC
Add slides to create presentation, then go through the following steps to add narration and notes.
Record Narration
1. From the Slide Show tab, select Record Slide Show, then Start
Recording from the Beginning.
Ensure the Narrations and laser pointer and Slide and animations timings
check boxes are selected.
2. Click the Start Recording button. Record time is displayed in the upper left
corner of the screen. To pause the recording, right click and select Pause
Recording from the menu.
3. To end the slideshow, right click on the slide, and then click End Show.
4. Review the entire presentation with the narration, click on Slide Show > From Beginning
in the top menu bar.
To review narration on each slide, roll over the sound icon at the bottom right of the screen
and click on the forward button to start the audio.
5. If you wish to start over from the beginning, select Record Slideshow, then select Clear > Clear Timings on all Slides
> Clear Narration on all Slides.
Re-record a Slide
14. Select the slide on which you want to re-record the audio.
15. From the Slide Show tab, select Record Slide Show, then Start Recording from
Current Slide.
16. Click the Start Recording button and rerecord your narration for that slide.
17. When you are finished, right click on the slide, and then click End Show. Alternatively, you can click on the Esc
button to stop the recording.
Trim Narration (Trimming will only allow you to remove audio from the
beginning and end of your slide.)
18. Select Playback from the menu at the top of the screen.
19. Select Trim Audio.
20. Listen to your narration to determine where you want to trim.
21. Slide the green bar to trim the beginning of the narration and the red bar to trim
the end.
Office of Distance Education and Learning Technologies • (O) 361-825-2122 • (F) 361-825-3666
Texas A&M University-Corpus Christi • 6300 Ocean Drive, Unit 5779
Corpus Christi, Texas 78412 - 5779
Add Notes
22. Select View from the top menu, then select Notes Page and add your notes.
Save presentation
23. Select File from the Menu bar.
24. Select Save As, name your file, then choose a location in which to save the file (Desktop).
25. In the Save as file type box, select: .pptx
NOTE: Saving the file as a presentation or .ppsx file may cause compatibility issues with MAC users.
Office of Distance Education and Learning Technologies • (O) 361-825-2122 • (F) 361-825-3666
Texas A&M University-Corpus Christi • 6300 Ocean Drive, Unit 5779
Corpus Christi, Texas 78412 - 5779