October 22, 2012, 2012
RE: Valley Regional Transit Solicitation No. RFQ 2012-11-01
Item: Mobility Coordination Project Management
Questions Due: Friday, November 2, 2012
RFB responses due: Thursday, November 16, 2012 by 5:00pm MT.
NOTICE TO ALL PROPOSERS
ADDENDUM NO. 2
Question and Answers 
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Is there a specific DBE goal for this project? No, there is no goal.
Can you specify the available budget for this project? This is an RFQ process. The budget for the project management services will be negotiated after the most qualified firms have been ranked. We will budget the support based on the scope, schedule and budget that comes out of the process once we negotiate with the most qualified proposer.
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The last sentence of third paragraph of the Project Background statement on page 14 of the RFQ trails off without a full stop. It states: “The integration of these projects is integral to the success…” Is this the end of the sentence, or is there another portion of the sentence that was inadvertently deleted? The missing words are “of the implementation of the mobility management information system in the region.”
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Has the project Steering Committee been defined at this time? The steering committee will be made up of members of the valleyconnect Provider Advisory Group. While we recognize this aspect will be fleshed out as part of Task 3, we anticipate VRT has a sense of which agencies and organizations are considered the primary partners for this effort. Can you elaborate on who your current partners are in this process? Treasure Valley Transit, Ada County Highway District Commuteride, and several human service agency transportation providers.
To what extent has your TIDP been documented as part of a formal systems engineering process? We have found several general materials relating to the TIDP in attachments to agendas for the Executive Board and Regional Coordinating Council, but these appear to be summarized materials from more detailed reports/plans. Please supply any related materials that might be available.
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700 N. East 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433 For example, a Rideline Implementation Plan is mentioned in the June 2012 Executive Board minutes. Is this powerpoint available? All materials will be made available. What are the current systems that VRT anticipates upgrading/integrating as part of this effort?
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Current AVL system (Motorola/Streetrek) shall be replaced by RouteMatch AVL/GPS
across all fixed-route buses.
Will be adding GTT TPS to all fixed-route buses followed by annunciators and then
passenger counters.
May replace part of FleetNet with RouteMatch fixed-route software.
Will expand VRT’s Meridian office security system to both Boise and Canyon County
operations.
Will add video surveillance, both internal and external, to Boise and Canyon County
operations.
Possibly have gates that are completely automated, or a combination of
automated/manual, at both Boise and Canyon County facilities.
Increasing ACCESS paratransit scheduling software usage to include other mobility
programs.
Use Asset Management software to possibly replace FleetNet Maintenance, Inventory and
Fixed Asset software
Possibly replace Fuel Master software at Boise.
Possibly add WI-FI to fixed route buses
Likely will add AVL/GPS to vehicle sharing and Job Access vehicles
Likely will add bus location and schedule to the public via telephone, smartphone and
display boards.
Will use RouteMatch web portal to accept and schedule mobility trips.
Will migrate critical software from server based to web (cloud) based.
Will be adding IVR for ACCESS and Volunteer ride trips
Currently integrating schedules into state 511 system
Will be upgrading Canyon County fare boxes to match those used in Boise.
Possibly upgrade buses with four camera surveillance systems to eight or nine camera
versions.
What steps have been taken thus far to procure dispatch upgrades/one‐stop services, as mentioned in the TIDP? We are in the process of putting the foundational systems in place, including updating our information management system, procuring AVL system, developing an approach for rideline implementation.
o Placing purchase order for Veterans grant software‐one call, on click
o Placing purchase order for 511 integration software
o Have consultant research annunciators for compatibility with planned systems and functionality.
We understand from the TIDP that VRT uses RouteMatch. Is this correct? Yes
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Are there other software packages used by either VRT or its partners? If so, what systems are currently being used for scheduling and dispatching of demand response services? RouteMatch TS
700 N. East 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433 
What software is used for fixed‐route services? Currently FleetNet, looking at RouteMatch
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What specific modules of your software package(s) are currently being used? Paratransit portion of FleetNet is not currently used. o Are there any modules that have been purchased that are not currently in place? See above
o Do you envision needing to develop integration points between RouteMatch and other systems? If yes, what are the other systems?
 Yes, annuciators, APCs, some form of public notification system, asset management system, GFI and possibly FleetNet o To what extent are your systems already integrated?
 At this time there is integration between FleetNet, GFI and Fuel Master.
 Plan on integrating all future technology purchases when practical. Our understanding of Task 7 is that it includes development of the scope of work for the Public Information Campaign, but not the work of carrying it out. Is this correct? Yes
o If we bring on a local public relations firm to advise us on the development of the Task 7 deliverable, will this preclude that firm from bidding on the subsequent work? Yes.
Do you have any expectations regarding on‐site staffing, especially during program implementation? We have expectations that whatever firm is selected will need to provide an approach to make the project successful. This would need to be addressed by the proposer. Space could be made available if that is the selected approach.
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There are no other changes at this time. If you have already submitted your Bid and if you desire to
make any changes you will need to re-submit your Bid. If you need another copy of the solicitation you
may visit our website @ www.valleyregionaltransit.org to find and download a copy.
Kathy Angelopoulos Procurement Specialist Valley Regional Transit Phone: 208‐258‐2704 Email: [email protected] 700 N. East 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433