Lesson 8: Creating a Memorandum
and a Press Release
Learning Objectives

After studying this lesson, you will be able to:
 Insert
dates and symbols
 Insert
and delete page breaks
 Work with
 Use
proofreading tools
Research options
 Search
using the Navigation pane and Find and
Replace
2
Typing a Memorandum
Introduction
Body
Attachments,
notations
3
Tabs and Formatting

Default tabs

Inserting and formatting the date
 Insert
> Text > Insert Date and Time from the Ribbon
 [Alt]+[Shift]+[D] to

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insert today’s date
Can set to update automatically
Inserting Symbols

Insert Symbol button on
the Insert tab

Recently used symbols
appear first

More symbols available

Several fonts are
available for symbols
5
Working with Page Breaks

Automatic page breaks when text reaches the bottom
of the page

Force a page break to separate chapters or control
starting points

Remove a manual (forced page break)
 Use
the show/hide feature
to find the break
 Delete
6
it
Working with Proofreading Tools

Spelling checker

Grammar checker

Research pane
7
Using the Spelling Checker

Word suggests possible
replacements

You can Ignore the misspelling once
or in all instances

Add a word to the dictionary

Add the word and replacement to
the AutoCorrect list
8
Working with Word’s Dictionaries

Dictionary options

Remove a word from a
custom dictionary
9
 Display
custom words
 Choose
a word to delete
Using the Grammar Checker

Checks grammar as you type

The Spelling and
Grammar dialog box
 Choose
a suggestion
from the list
 Turn
Grammar
Checker on and off
10
Using the Thesaurus

Right-click and choose Synonyms

Display the Research pan
 Choose
 Use

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Thesaurus from the context menu
the Proofing group on the Review tab
The Thesaurus also contains antonyms
Using the Research Task Pane

Thesaurus

Dictionaries

Business and financial sites

Other research sites
12
Formatting Text

Change the font size and color

Find it on the Font tab

Clear formatting

Open the Font dialog box
13
The Font Dialog Box
Choose font
type, style,
and size
Choose
the color
Special effects
Set changes
as the default
setting
14
Preview changes
Working with Fonts and Themes

Fonts determine text appearance

Theme is a set of formatting
elements
 Colors,
graphic elements, fonts

Theme fonts are on the Home tab

Change the font case with the
Change Case Command
15
The Format Painter

Copy text formats from one location to another

Copies font, size, and color

Located on the Home tab and Mini toolbar
16
Working with Find and Replace

Search for a word or phrase

Search formats, breaks, and more

Use [Ctrl]+[F] to find

Use [Ctrl]+[R] to replace
 Also available
17
in the Navigation pane
The Find and Replace Dialog Box

Find a term

Type the term
to replace it

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Find and replace
options
Finding and Replacing Formats
Format and Special buttons allow
format and special character
searching
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Lesson 8: Creating a Memorandum
and a Press Release