NWH Medical Staff Orientation & Annual Education Marla Koroly, MD, FACP Senior VP, Medical Affairs and Chief Medical Officer 2017 1 Northern Westchester Hospital MISSION • To provide the highest quality diagnostic & treatment services for our community, while assuring access to a coordinated continuum of healthcare services. To improve and protect the health of individuals in the community through programs that promote healing and wellness. VISION • We will provide the highest quality healthcare within a supportive community setting and state of the art facilities 2 STRUCTURE: GOVERNANCE Three bodies have a role in governing NWH Board of Trustees Northwell Health - NWH Senior Management MEC: Medical Board 3 ELECTED Officers – President; VP; Secretary/Treasurer 3 ELECTED Members at Large Appointed Chiefs CEO CMO CFO CNO Administrative Supervisor Committees: • Performance Improvement Coordinating Group (PICG) • Professional Practice Evaluation (PPEC) • Credentials • Pharmacy & Therapeutics • Transfusion • Infection Prevention • Utilization Management • Ethics Review Committee Governing Documents Bylaws (Hospital & Medical Staff) Rules & Regulations Policies & Procedures • On staff website • Electronic communication • On-Call and Coverage obligations 3 STRUCTURE: PEOPLE Our organization includes the organized Medical Staff, employed nurses, and other professional and support staff Medical Staff (700+) Hospital Based: Employed: Internal Medicine & Pediatric Hospitalists; Critical Care Physicians; Hospital Neurologist; Neonatologists; Maternal-Fetal Medicine Specialist; Surgical Hospitalist & Advance Practitioners; Surgeons (breast, plastic, vascular, thoracic); Psychiatrists; Radiologists Contracted: ED, Anesthesia, Pathology, Radiation Oncology, Clinical Trials Large Groups: (PCMH, ACO, IT); Single Specialty Groups; Solo Practitioners Nursing Staff (400+) Other Professional & Support Staff • Patient Care Team: RN, PCA, Pharmacy, Respiratory Therapy, Case Managers, Rehabilitation, Registered Dieticians, Social Workers • Support: BA, Concierge, Service Associates, Transport, Facilities, Biomed, Finance • Clinical Informatics 4 STRUCTURE: PROGRAM Our organization includes core services and centers of excellence, supported by a model of wellness Hospital-based core services • Advanced Imaging • Core Laboratory • Chappaqua Crossing: Rehabilitation, Balance Center, Wound Care HBOT Centers of Excellence • Cancer Treatment & Wellness Center • Breast Institute • Orthopedic & Spine Institute (OSI) • Institute for Aesthetic Surgery & Medicine • Institute for Robotic & Minimally Invasive Surgery (IRMIS) • Surgical Weight Loss Program (Bariatric COE) Wellness Model - Food; Physical Fitness; Mindful Wellness; Integrative Medicine 5 MANDATORY KEY TOPICS Northwell Health provides a comprehensive Education Program on line for all practitioners • • • • • • • • • Patient’s & Parent’s Bill of Rights Abuse/Neglect/Mistreatment of patients Advance Directives Ethical Issues Abuse (Child, Elder) TJC National Patient Safety Goals Reporting Safety/Quality Concerns Health Literacy; Limited English Proficiency Infection Prevention • • • • • • • • • Hand hygiene; Precautions; Exposures; Sharps; Waste HIV; HBV; HCV; TB; Influenza; Pertussis; CDI CA-UTI; CLABSI; SSI PPE Sepsis Fire Safety Disaster Preparedness & HICS (Hospital Incident Command System) Physician Health Assessment Requirements Compliance – Fraud & Abuse; HIPAA 6 KEY TOPICS: Advance Directives We have a policy that governs medical decision making c/w NY State law Family Health Care Decision Act NY State 6/1/2010 • Health Care Agent (HCA) – appointed in writing by the patient (Health Care Proxy) • Surrogate - may make healthcare decisions – including end-of-life decisions – on behalf of incapacitated patients who do not have an HCA - Court appointed guardian Spouse if not legally separated or Domestic Partner Son or daughter 18 years of age or older Parent Sibling 18 years of age or older Close friend No surrogate (unaffiliated patient) – Attending Physician + Hospital-designated concurring Physician • Hospital presumes every patient has capacity, unless otherwise proven & indicated by the attending physician, and wishes to receive appropriate medical treatment, including cardiopulmonary resuscitation (CPR), unless otherwise indicated by an advance directive • Patient, HCA, or Surrogate may request to have or to not have CPR or indicate other advance directives on the Medical Orders for Life Sustaining Treatment (MOLST) form • The Attending Physician must enter a DNR order c/w the patient/HCA/surrogate wishes 7 KEY TOPICS: Ethics Review Committee Our Ethics Review Committee is available for consultation & guidance As a profession, medicine is characterized by a specialized body of knowledge and by a code of ethics and duty of service that put patient care above self-interest. Guiding Principles • Beneficence • Non-maleficence • Respect for autonomy & self-determination • Veracity • Distributive Justice The physician must have two special objects in view with regard to disease, namely, to do good or to do no harm. Primum non nocere The NWH Ethics Review Committee: Hal Federman, MD, Chair • Last Friday of every month from 12:00–1:00 PM • Open to all members of our Medical & Hospital Staff • Available ad hoc at the request of any physician, staff member, or patient or family member for consultation & guidance on ethical issues concerning patient care and treatment • Maria Hale 914.666.1951 [email protected] 2016 8 KEY TOPICS: Infection Prevention We adhere to standard practices to prevent transmission of infection NWH/Northwell Infection Prevention policies & procedures • • • Approved by the Infection Control Committee Available on the Staff Website NY State Practitioners must maintain current Infection Control Training Certificate (every 4 years) Key Points • Vaccination – Hepatitis B, Influenza, MMR, Varicella, Tdap • Standard Precautions – assume each patient has a blood-borne disease that can be transmitted & do not directly contact blood or body fluids of ANY patient • HAND HYGIENE – consistent use of alcohol-based hand sanitizer or soap & water • Appropriate personal protective equipment (PPE) for anticipated exposures – gloves, gowns, safety glasses, mask • Safe use of sharp instruments • Follow post-exposure protocols • Appropriate disposal of waste & cleaning of equipment/environment • Antibiotic Stewardship – RIGHT diagnosis (indication), debridement, drug, dose, duration, de-escalation KEY TOPICS: Infection Prevention There are 3 types of patient-specific transmission-based precautions in addition to standard precautions CONTACT – C.diff, Salmonella, Shigella, MRSA, CRE, MDRO, Norovirus, Lice, Scabies • Spread by contact with skin, mucous membranes, feces, emesis, urine, wound drainage, body fluids, environmental surfaces • Staff & visitors use gown & gloves when patient or environmental contact anticipated • Use disposable single-use or dedicated equipment DROPLET – Influenza, N. meningiditis, Pertussis, Rhinovirus, Rubella, Mumps • Transmitted through close respiratory or mucous membrane contact • Door need not be closed – large droplets DO NOT stay airborne • Staff & visitors use surgical mask when within 6 feet of the patient AIRBORNE – TB, Varicella, Measles • Patient in negative pressure room with door closed • Staff & visitors use N95 respirator when entering room KEY TOPICS: Infection Prevention NYS Law requires offering screening & immunization to specific populations • Hepatitis C Virus (HCV) Screening - born 1945-1965 • HIV Screening - age 13-64 • Influenza Vaccine - age 6 months & older • Pneumococcal Vaccination - age 65 & older • Tdap – parents & anticipated caregivers of all newborns KEY TOPICS: Sepsis Time-sensitive interventions: • AMI – “Door to Balloon” • Stroke – “Door to t-PA” • Trauma – “The Golden Hour” • Sepsis SIRS – 2 or more: • Temperature > 101.0°F • Temperature <96.8 °F • Pulse > 90bpm • Respiratory Rate > 20/min • WBC count > 12,000 • WBC count < 4,000 • Band count > 5% Pancreatitis Infection Sepsis Systemic Inflammatory Response Syndrome Trauma Burns SIRS 2016 12 KEY TOPICS: Sepsis The Sepsis Continuum SIRS Severe Sepsis Sepsis Septic Shock RRT Code GREEN • • • • • • • Temperature > 101.0°F Temperature <96.8 °F Pulse > 90bpm Respiratory Rate > 20/min WBC count > 12,000 WBC count < 4,000 Band count > 5% Sepsis with Known or organ dysfunction suspected • New AMS Infection • Lactate > 2.0 • PaO2/FiO2 > 300 + O2 required 2 or more SIRS •• New SBP < 90 or ↓ by 40 • • • • Cr > 2.0 mg/dl or ↑ 50% UO < 0.5 ml/kg/h x 2h Platelet count < 50,000 Coagulopathy Refractory Hypotension SBP < 90 or Lactate > 2.0 After fluids KEY TOPICS: Fire Safety All staff should be aware of fire safety measures Two major causes of Hospital Fire • Smoking, Faulty Electrical Equipment Particular risks • • • • Patients confined to bed Patients under sedation/anesthesia Flammable gases such as oxygen Large number of electrical devices & equipment Order #1 is the Code for smoke, flames, or fire at NWH NWH Procedure for smoke or fire • • • • Rescue those in immediate danger Alarm –PULL closest fire alarm box, CALL 1212 or PUSH “Fire/Code” button phone Contain the fire/smoke spread Extinguish or evacuate KEY TOPICS: Compliance Compliance simply means FOLLOWING THE RULES Northwell has a compliance program to ensure that all business practices and delivery of care to our patients are in compliance with applicable Hospital policies and procedures and applicable federal and state laws, rules, and regulations. Part of this program includes avoidance of any actual, potential, or perceived conflict of interest. People reporting compliance issues are protected. Key Focus Areas for Hospitals • Submission of accurate claims and information • Referral statutes: Physician self-referral (“Stark”) law & Federal anti-kickback statute • Payments to reduce or limit services • Billing Medicare or Medicaid substantially in excess of usual charge • Emergency Medical Treatment and Labor Act (EMTALA) • Substandard care • Relationship with federal health care beneficiaries (Medicare patients) • HIPAA privacy and security rules Report Compliance Concerns & Issues: • Division/Department chief, the Hospital Medical Director, or the Office of Corporate Compliance at 516.465.8097 • Anonymous reporting: Compliance HelpLine 800.894.3226 or [email protected] 2016 NWH Compliance Director: Eric Sandhusen 516.465.3007 [email protected] 15 KEY TOPICS: HIPAA There are specific policies to protect patient rights HIPAA • • • Federal law to ensure the privacy & confidentiality of protected patient information (PHI) You may not use or disclose PHI- orally, electronically, or in writing Hospital Privacy Officer: Debbie Pirchio – 914.666.1866 Informed Consent • Except in emergency situations, written informed consent must be given by each patient (or healthcare agent or surrogate for an incapacitated patient or minor) prior to any surgical operation, administration of anesthesia/sedation, blood transfusion, or all other MAJOR medical treatments (medical, surgical, or diagnostic intervention or procedure which involves significant risk or invasion of bodily integrity) Disclosure • It is the practice at NWH to have honest discussions with patients about the outcomes of treatments & procedures performed at the Hospital, including those outcomes that vary significantly from that which was anticipated 16 KEY POLICIES & PROCEDURES We have a code of conduct that calls for professionalism at all times Code of Conduct – Professionalism • High quality patient care & a culture of safety depend on teamwork, communication, and a collaborative work environment. • Disruptive and intimidating behavior can foster medical errors and contribute to staff and patient dissatisfaction. Treat all individuals with respect & dignity No tolerance for discrimination and/or harassment • Intimidating or threatening behavior • Offensive jokes, slurs, negative stereotyping • Unwanted sexual advances, innuendos, commentaries, displays No tolerance for false accusations OR retaliatory behavior for reporting 2016 17 KEY POLICIES & PROCEDURES We have the dueling obligations of reducing the incidence of opioid abuse, while adequately managing pain Assessment and Management of Pain • All patients at NWH are entitled to a timely response to reports of pain (1996:5th vital) • The RN caring for each patient will assess pain on initial presentation and at least every shift thereafter • Numerical Scale: None (0) Mild (1-3) Moderate (4-6) Severe (7-10) • Behavioral Pain Scale: FLACC • Neonatal Infant Pain Scale (NIPS) I-STOP Internet System for Tracking Over-Prescribing Act – NY State • 8/27/13 - Physicians/NPs/PAs have a DUTY TO CONSULT the Prescription Monitoring Program (PMP) registry prior to prescribing or dispensing any controlled substance • Practitioners may delegate consulting to office staff • Exceptions: ED < 5 days; facility administration; hospice care; vet; technical failure • 3/27/16 – Physicians/NPs/PAs must e-prescribe ALL prescriptions including controlled substances (EPCS) 2016 18 QUALITY VALUE = [Clinical Quality & Safety] [Patient Experience] [Cost/Efficiency] NWH Guiding Principles: • TEAM WORK & COMMUNICATION • PROCESS reduce variability, increase efficiency • ELECTRONIC MEDICAL INFORMATION SYSTEM as an enabler • Evidence-Based Order Sets (CPOE; ZYNX) • Medication Safety (CPOE, BMV, Alerts) • Communication & Transition (PDOC POC; DC) 2016 19 CLINICAL QUALITY IQR: Inpatient Quality Reporting OQR: Outpatient Quality Reporting • • • • Evidence-based, best practice PROCESS measures Regulatory/Accreditation Requirement Reputational Impact www.hospitalcompare.hhs.gov Financial Impact (P4P, VBP) NYS Primary Stroke Center Sepsis Protocol 20 CLINICAL QUALITY: IQR, OQR VENOUS THROMBOEMBOLISM (VTE) 2013 2014 2015 2016 Medicine/Surgery admissions with VTE prophylaxis or documented reason for no prophylaxis (%) Critical Care admissions with VTE prophylaxis or documented reason for no prophylaxis (%) Patients with confirmed VTE discharged on warfarin who receive discharge instructions with key elements (%) POTENTIALLY PREVENTABLE HA-VTE Patients with confirmed hospital-acquired VTE who did not have VTE prophylaxis the day before diagnosis and no documented reason for no prophylaxis (%) 92.6 99.1 99.6 e-CQM 87.8 100 100 e-CQM 100 100 100 100 0 0 0 0 21 CLINICAL QUALITY: IQR, OQR Medicine Admission and Plan of Care/Progress Notes 2016 22 CLINICAL QUALITY: IQR, OQR Surgical Specialty and Obstetrics Admission and Plan of Care/Progress Notes 2016 23 CLINICAL QUALITY: IQR, OQR PERINATAL CARE Of pregnant women admitted for induction or Cesarean section from 37-39 weeks gestation, percentage who have no documented medical indication (percent “elective” deliveries) (Target = 0%) Antenatal Steroid Use in women 24-32 weeks gestation who are at risk for preterm delivery (Target = 100%) C-section rate in full term, single, vertex presentation, first time mothers (goal is to decrease) (Target = 23.9%) Newborn Hospital-Acquired Blood Stream Infections (Target = 0%) Single term newborns fed exclusively breast milk (Target = 70%) 2013 2014 2015 2016 4.2 1.0 0 0 66.7 83.3 100 100 31.9 41.5 43.2 42.5 0 0 0 0 N/A 66.7 62.3 61.0 24 CLINICAL QUALITY: IQR, OQR HOSPITAL-BASED INPATIENT PSYCHIATRY (HBIPS) 2013 2014 2015 2016 Admission Screening (risk of violence, substance use, psych trauma history, patient strengths) (%) Multiple medications at discharge with appropriate reason (%) 87.6 98.9 100 97.7 76.5 85.0 100 100 Alcohol Use Screening (%) N/A 53.6 98.5 99.6 Alcohol Use Brief Intervention Offered (%) N/A N/A N/A 51.1 Alcohol Use Brief Intervention Provided (%) N/A N/A N/A 51.1 Tobacco Use Screening (%) N/A N/A 99.6 100 Tobacco Use Treatment Offered (%) N/A N/A 78.0 83.1 45.0 39.0 Tobacco Use Treatment Provided (%) 25 CLINICAL QUALITY: IQR, OQR EMERGENCY DEPARTMENT FLOW MEASURES 2013 2014 2015 2016 ED Admitted Patients – Median Arrival to Departure (minutes) – TARGET = 240 ED Admitted Patients – Median Decision to Admit to Departure (minutes) – TARGET = 43 ED All Patients – Median Arrival to Practitioner (minutes) – TARGET = 13 ED Treated & Released Patients – Median Arrival to Departure (minutes) – TARGET = 120 ED Median Time to Pain Management for long bone fracture (minutes) – TARGET = 38 ED CT Result for Acute Stroke within 45 minutes (%) – TARGET = 100% ED Chest Pain – Median Time to ECG (minutes) – TARGET = 10 ED Chest Pain – Aspirin at Arrival (%) – TARGET = 100% ED Chest Pain – Median Time to Transfer (minutes) – TARGET = 30 272 309 278 275 39 68 52 49 15 14 16 13.0 141 160 150 158 37 36 45 43 53% 88.9% 71.4% 81.8% 3.5 3.0 3.0 3.5 100% 100% 100% 100% 85.0 42.5 54.0 53.0 26 SAFETY We support a culture of safety in which we openly discuss events as an opportunity for improvement and monitor several hospital-acquired conditions • Culture of Safety • Safety Event Reporting System • Hospital Acquired Infections • Catheter associated urinary tract infection (CA-UTI) • Central Line Associated Blood Stream Infection • Ventilator Associated Pneumonia • MRSA/CRE • Clostridia difficile Intestinal Infection • Surgical Site Infections (Colon, Hip, Hysterectomy) • Medication Errors • Nursing (Falls, Pressure Ulcers) SAFETY Our hospital-wide alert codes help create a safe environment for patients, staff, and visitors Summary of NWH Codes: Code 444 – cardiopulmonary arrest age 18 and older Code 444 Junior – cardiopulmonary arrest age < 18 years Code Pink – possible infant/child abduction Code H – maternal hemorrhage Code Purple – behavioral emergency/risk RRT – Rapid Response Team - serious change in patient’s medical condition RRT/Code Grey – possible stroke in hospital/ED RRT/Code Green – possible severe sepsis or septic shock in hospital/ED Code HICS – Hospital Incident Command System – an event possibly disruptive to normal hospital operations (emergency hotline ext 7911) • • • • Active Shooter – active shooter in building Order #1 – fire or smoke alert Watch Plan – fire system disruption Plan Water Crisis - loss of water pressure • • • Plan 02 – emergency oxygen shut down Plan Generator – loss of Con-Ed electrical power Plan PBX – phone system failure SAFETY: Restraint & Seclusion Restraint or seclusion may only be used when absolutely necessary to ensure the safety of a patient, staff member, or other individual Mechanical Restraint (non-violent: two point) – restraint to both wrists to prevent a patient from interfering with life sustaining equipment Mechanical Restraint (violent: four point) – restraint to both wrists AND ankles to protect the patient from injuring him/herself or others Medication Restraint – any medication used for the purpose of restricting or managing behavior or freedom of movement that is NOT a standard treatment or dosage for a patient’s condition Seclusion – involuntary confinement alone in a room from which a patient is physically prevented from leaving (only on our behavioral health unit) Key Points • Must be ordered by attending or covering physician or NP/PA ONLY after face to face physician evaluation • May NOT be ordered PRN and should be discontinued at the EARLIEST possible time • Must be renewed at specific time intervals (daily for 2 point, every 4 hours for 4 point) • Physician must do a daily evaluation of the patient SAFETY: MRI Safety Mandatory questions when ordering an MRI help ensure MRI Safety • The Magnet is ALWAYS on and is 40,000 x stronger than gravity • All equipment brought into room must be non-ferrous • Patients who can NEVER have an MRI: • Other implanted devices must have proper documentation and verification of safety o stents, valves, IUD, wire mesh, shunts, ports, orbital or penile prostheses, cochlear implants PATIENT EXPERIENCE NWH is a designated Planetree Hospital with distinction IOM: Providing care that is respectful of and responsive to individual patient preferences, needs, and values and ensuring that patient values guide all clinical decisions Planetree (1970s) - a framework for patient-centered care • • • • • • • Caring interactions with providers Access to meaningful information Involvement of family Healing physical environment Role of spirituality Arts in healing Food in healing PATIENT EXPERIENCE NWH exceeds national & state performance in patient experience survey scores PATIENT EXPERIENCE NWH Emergency Department patient experience scores reached the top 5% 95th EFFICIENCY To achieve HIGH VALUE CARE, we need to optimize resource utilization & efficiency, in addition to focusing on quality, safety, & patient experience • Cost of Care: Utilization Management • Appropriate Level of Care – Observation/Admission “2 midnight rule” • Optimum utilization of resources • Time Efficiency/Discharge Planning: Length of Stay • Clinical Documentation Excellence PROFESSIONAL PRACTICE EVALUATION - OPPE The organized Medical Staff must continuously monitor the competency & performance of ALL practitioners granted privileges Profile for JOHN BONE, MD Goal: an unbiased, reliable, and efficient structure and process for the Medical Staff to measure their own performance with a goal of continuous improvement in patient care SERVICE: ORTHOPEDIC SURGERY AND SPORTS MEDICINE SPECIALTY: ORTHOPEDIC SURGERY Profile last viewed by Provider: 01/18/2016 24 Month Values Status Indicator My Score Peers Score Target SPC Current Alert Period My Score Start Month A - Volume and Acuity 86 670 N/A Jul-Dec 15 410 Jan 2014 Volume Admissions Inpatient PPE 29 330 N/A Jul-Dec 15 120 Jan 2014 Volume Procedures Inpatient NW PPE 32 359 N/A Jul-Dec 15 119 Jan 2014 0 3 N/A Jul-Dec 15 0 Jan 2014 1 5 N/A Jul-Dec 15 2 Aug 2014 Volume OSI Orthopedics Surgical TOTAL PPE 86 663 N/A Jul-Dec 15 407 Jan 2014 Volume OSI Joint Replacement PPE 32 304 N/A Jul-Dec 15 114 Jan 2014 Volume OSI Knee Uni-Compartment Navio PPE 0 13 N/A Jul-Dec 15 0 Jan 2014 38 272 N/A Jul-Dec 15 233 Jan 2014 100.0% 100.0% 100.0% Jul-Dec 15 100.0% Feb 2015 Volume Procedures Total NW PPE A1 - Inpatient A2 - Observation Volume Consultations Observation PPE Reports A3 - Emergency Department Volume Consultations ED PPE Reports Patient safety & quality Fairness & collegiality • Focused Professional Practice Evaluation • Ongoing Professional Practice Evaluation • PPEC • Case Review – rated 1-3 • Aggregated data review every 6 months A6 - OSI Volume OSI Sports Medicine Surgery PPE B - Medical Knowledge Skill Judgment Core VTE1 - VTE Prophylaxis Med Surg NW PPE Core VTE6 - Preventable HA-VTE NW PPE No Data 0.0% 0.0% Jul-Dec 14 No Data No Data PSI-15 Accidental Puncture or Laceration PPE 0 0 0 Jul-Dec 15 0 Jan 2014 PSI-12 Postoperative Pulmonary Embolism PPE 0 0 0 Jul-Dec 15 0 Jan 2014 PSI-12 Postoperative Deep Vein Thrombosis PPE 0 0 0 Jul-Dec 15 0 Jan 2014 PSI-13 Postoperative Sepsis PPE 0 2 0 Jul-Dec 15 0 Jan 2014 PSI-14 Postoperative Wound Dehiscence PPE 0 0 0 Jul-Dec 15 0 Jan 2014 B3 - Patient Safety Indicators - PSI 90 Other Documents for Review (in orientation packet and on Northwell site) Policies • • • • • Disruptive, Intimidating, and Inappropriate Behavior Impaired Physicians Perioperative Evaluation of Adults Sepsis Protocol Assessment and Management of the Patient with Pain General Information • • • • • • • • • • • • Committee for Physician Health Dictation Procedures (for medical record documentation) Hospital Department Contact Sheet The Hal Federman, MD Health Sciences Library Welcome Letter from the Medical Staff Liaison Welcome Letter from Officers of the Medical Staff Meditech Training & Parking Key ID Badge Information Meditech Remote Access Instructions Northern Westchester Hospital 24/7 Language Interpretation Services American Sign Language Interpretation Services Policy Tech Policies & Procedures Overview Quick Guide to the NWH Physician Section of the NWH Staff Web Site YOUR THOUGHTS Marla Koroly, MD, FACP [email protected] 914.666.1950
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