9/27/2016 IESA DIVISION MEETING 2016 HTTP://WWW.IESA.ORG/ADMINISTRATION/DIVI SIONS/DIVMEETINGNOTES.PDF IESA STAFF ASSIGNMENTS Steve Endsley, Executive Director Activities: Baseball, Cross-Country, Wrestling Email: [email protected] Nicole Schaefbauer, Associate Executive Director Activities: Speech, Basketball, Scholastic Bowl Email: [email protected] Julie Cochran, Assistant Executive Director Activities: Golf, Music, Volleyball, Track Email: [email protected] Leslie Alappattu, Assistant Executive Director Activities: Softball, Cheer, Chess, Bowling Email: [email protected] COMMUNICATION The majority of communication from the IESA Of fice is done via email. Please make sure that the email addresses of your school’s primary contact person and all of your coaches/sponsors have been correctly entered online every year. Check with your technology coordinator to make sure that the IESA domain (iesa.org) has been whitelisted. In addition, coaches/sponsors should include a CELL PHONE number when entering their participants online. This is extremely important information for hosts and the IESA Office to have available. Questions or ruling requests should come from the member school. Parents requesting a ruling will be redirected back to their school. 1 9/27/2016 IESA PASSCARD IESA pass cards will grant the holder and one guest admission to regular season contests between IESA member schools. The pass card will NOT be accepted for IESA post-season contests (regional, sectional, state). For post-season contests, schools should complete and submit the appropriate IESA State Series Pass Gate Form for the activity. The form may be accessed from the Entry Center of each activity. CONCUSSION LEGISLATION UPDATE The Youth Spor ts Concussion Safety Act applies to all public, private, and char ter elementar y and secondar y schools with students enrolled who par ticipate in an inter scholastic athletic activity. Schools must: Establish a Concussion Oversight Team Responsible for developing Return-to-Play (RTP) and Return-to-Learn (RTL) protocols. Establish a school/venue emergency action plan for interscholastic athletic activities. Students must: Receive concussion information prior to participation and sign-off on receipt of this information. Only required once per student per school year. Be removed immediately from practice/competition if they are believed to have suffered a concussion. Follow RTP protocols before returning to practice/competition Must provide school with written clearance from physician and provide signed consent form from parent/guardian. CONCUSSION LEGISLATION UPDATE Coaches must: Complete an approved concussion training course every two years. Approved concussion courses: IHSA/IESA Course - Available in the IHSA or IESA Member Centers. Consists of two videos, supplemental .pdf’s and a test. Illinois Bone and Joint Institute - Will provide in-person training. Coaches must be in compliance prior to practice/competition. Provide proof of completion of this training to their school. Resources Available on the IESA and IHSA websites. RTP, RTL, and Emergency Plan information 2 9/27/2016 PHILOSOPHY OF REGIONAL/SECTIONAL ASSIGNMENTS The cornerstone of regional/sectional assignments has always been based on a geographic principle which leads to geographic representation at State Final tournaments. The State Series is designed to determine a State Champion. Representation in an IESA State Final Tournament is determined on a geographical basis - that is, schools advancing to the State Final Tournament qualify from given geographical areas of the state. Schools are assigned to first level tournaments/meets on a geographical basis so that there is a reasonable balance in the number of schools assigned at each first level site. PHILOSOPHY OF REGIONAL/SECTIONAL ASSIGNMENTS Factors considered in assigning schools to first level tournaments include: Number of schools entered in state series. Classification of schools in the state series. The number of teams with teams assigned to the beginning competition is balanced as much as possible. Travel distance to the tournament/meet site could justify an imbalance in the number of schools assigned to a site. Factors that are not considered in assigning schools to first level tournaments include: Won/loss record of schools. Strength/weakness of the schools in a geographic area. Individual, private requests of schools and/or coaches. WHO IS ELIGIBLE TO PARTICIPATE ON YOUR SCHOOL TEAM? Attendance - Students must attend member schools and may only represent in competition the school they actually attend. Exception - Feeder students. Home schooled students and students with an alternative education plan must be in compliance with additional requirements. Residence - Students must attend the member school in the district in which he/she resides. Exceptions Legislative waiver - only applies to students of certified staff members (teachers) If the parents of a student move from one school district to another during the school year, the student may retain eligibility for the remainder of the school year provided the student continues to attend the school in the district from which the parents moved. Tuition students Special education students Students must be meeting all eligibility requirements as outlined in the IESA Handbook. 3 9/27/2016 ACADEMIC ELIGIBILIT Y Students must be doing passing work as determined by the local school district in all subjects. The grade check must be conducted for students participating in all IESA activities – both athletic and non-athletic. How to administer: Passing work must be checked weekly. Reflective of the cumulative grades for a student from the beginning of the grading period through the date of the check. Penalty: For students: Students who are not passing at the time of the grade check are not eligible to participate in contests the week following the week that was checked. (Monday-Saturday) For teams: Use of an ineligible participant requires forfeiture of contest. ACADEMIC ELIGIBILIT Y Additional information Extra credit may only be applied prior to the grade check. Once a grade is submitted, no changes may be made to a student’s status. The first week of a grading period must be included in the grade check. The first week of a grading period cannot be excluded or combined with a previous grading period. If a student is ineligible during a school holiday/vacation, the student would not regain eligibility until the next successful grade check. Please make sure that coaches confirm receipt of the eligibility report. Miscommunication regarding the information is the most common eligibility violation that is reported to the IESA Office. COACHING EDUCATION REQUIREMENT To ser ve as a H ead or Assistant Coach in a spor t in which a member school par ticipates in the state series, the individual must: Be regularly licensed by the ISBE as a teacher, administrator, or school service personnel (i.e. counselor, social worker, speech therapist, etc.), OR Be a retired teacher/coach from an IESA or IHSA member school, OR Be a college student coaching as a part of an official student teaching assignment, OR Be certified through an IESA approved coaches education program. •The IESA Board of Directors has approved the following courses: •IESA/Human Kinetics Coaching Essentials Course •IHSA/Human Kinetics Coaching Principles or Coaching Orientation Course •NFHS Fundamentals of Coaching Course •The course must be successfully completed prior to the start of the season. 4 9/27/2016 COACHING EDUCATION REQUIREMENT All coaches must be a high school graduate or equivalent (see exception below for high school students) and must be officially employed by the local school board of the member school. The requirements apply to all athletic coaches - head coach, assistant coach, volunteer coach, pole vault coach, first base coach, etc. Non-athletic coaches are not included in this requirement (scholastic bowl, speech, music, chess) High School students High school students may be assigned to assist with the coaching of athletic teams in a member school. They do not have to take the ASEP course. At no time may high school students assume head coaching duties. Substitute Teaching License An individual with a substitute only license is eligible to coach ONLY if they have completed an approved coaching education course. CONTEST FORFEITURE UPDATE A team failing to field the required number of starting players within 30 minutes of the scheduled contest time shall forfeit the contest. This applies to both regular season and state series competition. VARSIT Y/NON-VARSIT Y (A & B CONTESTS) Both Varsity & Non-Varsity Designation of contest - the level of contest should be designated on the game contract Season limitations - apply to both levels Team limitations - apply to both levels Individual player limitations - apply to both levels Eligibility requirements - apply to all participants Varsity team is considered to be the team which comprises the most skilled competitors in the sport and is the team which is the school’s representative at its highest level of competition, including the state series. 5 9/27/2016 VARSIT Y/NON-VARSIT Y (A & B CONTESTS) Varsity Only (A) Non-Varsity (B) Officials – Contest must be played with licensed officials Schedule - Only varsity contests count toward a teams required minimum and maximum number of contests. Officials - Below varsitylevel contests may be officiated by members of the coaching staff, faculty and/or administrative staff from any of the competing schools IF the contracted official does not show OR the school could not obtain a licensed official for the contest. Format - By agreement of the participating schools, the format of the contest may be altered. UNSPORTSMANLIKE PENALT Y The penalty for a coach who is ejected for unsportsmanlike conduct has been increased to two games for the first of fense and five games for a second of fense. Penalty to be served at the level where the ejection occurred and all other interscholastic contests at any level in the interim. Example: The head coach is ejected during a 7 th grade basketball game. Removed from the remainder of the 7 th grade game that evening. Ineligible to coach for the 8 th grade game that evening. Ineligible for the next two 7 th grade games and any 8 th grade games conducted in the interim. The penalty for a player ejected for unsportsmanlike conduct was not changed. A player ejected from a contest for unsportsmanlike conduct is ineligible for the next interscholastic contest at the level where the ejection occurred and all other interscholastic contests at any level in the interim. GOLF Registration opens each Spring during the IESA renewal process. The initial entry deadline is early June 5, 2017 The IESA recommends that you hold a golf meeting in the spring for those interested in participating. Boys and Girls Golf competes in a state series. Sectional sites are determined by the IESA Office. The number of sectional sites determines the number of qualifiers that advance to state. If you would like to host a sectional and have a course you would like the IESA to consider contact Julie Cochran at the IESA office. [email protected] 6 9/27/2016 SOFTBALL A lineup card is available through the sof tball entry center. The regional entry form must be completed in order for this to be utilized. Online ranking has been changed to one day. For all regional quarterfinal games, the home playing field of the higher-seeded team is where the game will take place and the higher-seeded school is responsible for hiring two (2) IHSA licensed of ficials. It is up to each individual school to decide whether or not student-athletes are permitted to participate on their summer sof tball team while the IESA season is in progress. All coaches must be coaching- and concussion-certified prior to beginning coaching. BASEBALL NFHS rules will require all high schools to institute a pitch count limitation for the spring of 2017. Some high schools in other states already have pitch count limitations. IHSA rules currently have no pitch count or pitching limitations, but they will starting in 2017. To that end, IESA will be discussing with the Baseball Advisory Committee and an open meeting with baseball coaches later this fall, changes that need to be made to our current pitching limitations. In all likelihood, there will be changes to the pitching limitations in 2017. Beginning in the fall of 2017, the school that host the play -in games of the regional will be responsible for hiring the umpires for those contests---nit the host assigned from IESA. CROSS COUNTRY Two areas of concern due to the growth in the number of schools that enter the state series: IESA activities are only for students in grades 5-8. Fourth graders may not practice or run in meets with your teams. If your building is a 6-8 building, then 5 th graders are only allowed to participate with your team if the 5 th grade building that is a “feeder” to your junior high or middle school belongs to IESA. The same would hold true if your building is a 78 building. The 5 th and 6 th graders are not eligible to run for your team unless the 5-6 building joins IESA. If you are a 5-8 building or a K-8 building, then any student in grades 5-8 can be a member of your team. Along the same lines, the only students who can be a member of your team are students who attend your building. A student who attends a private school in your district, but does not attend your school, is not eligible to run for your team. A student who attends a neighboring school and that school does not offer cross country cannot run for your school. In almost all instances (with the aforementioned feeder school exception), if the student is not in attendance at your building, then the student cannot be a member of your school’s team. 7 9/27/2016 SPEECH Speech is an important activity that reinforces life skills. It is a key part of the activities offered by the IESA. No other skill is more important than that of learning to speak effectively in front of others Please submit nominations for the Coach awards. Nomination materials are available online from the Speech page of the IESA website and must be submitted by Dec. 1. Please review the host rotation information. This information may be found online from the Speech activity page of the IESA website. Please make sure that your Speech students are included in your grade check . Key changes made to Judge’s Choice award criteria, individual limitations and duet acting requirements. BASKETBALL Review uniform and equipment requirements. Exception made to undershirt requirements. To par ticipate in the state series, teams must have par ticipated in a minimum of 3 contests prior to the Online Roster and Record deadline. Review the new changes to the NFHS playing rules Changes were made to the player equipment guidelines. Make sure that coaches review this information with players. Please make sure that coaches are entering all roster and schedule information completely and accurately. Regular season and post-season contest format Quarter length, halftime length, overtime periods, running clock The Basketball Advisor y Committee recommends that coaches appear at all state series contests in appropriate attire. WRESTLING State Series Weight Checks Coaches are reminded that wrestlers are not allowed to check their weight upon arrival at the regional, sectional, and/or state site. No school may bring a scale to a state series site to check weight. A school that checks their weight upon arriving at the state series site will be disqualified from competing IF the head official on site is a witness to the checking of weight prior to official weigh-ins. Only the head official can DQ a team for checking weight and only when the head official witnesses the checking of the weight. 2016-17 Dates of Interest: Practice/Tryouts may begin Meets may begin Regional Seeding Meetings Regionals Sectionals State @ NIU Convocation Center, DeKalb November 28, 2016 December 5, 2016 February 22, 2017 February 25, 2017 March 4, 2017---9 a.m. March 10-11, 2017 8 9/27/2016 CHEER The routine division will implement a rubric this year (the cheer division will not have a rubric). All judging sheets can be found at this link: Cheer Competition Scoresheets and Routine Rubric. Competition Scoring Each judge will score each performance out of 100 points. An average will be calculated and any technical deductions will be taken from the averaged score. All cheerleading coaches for any school activity and the IESA Cheer state competition must take and pass the concussion course and test. Unless otherwise dictated by local school policy, only cheerleading coaches representing a school in the IESA Cheer state competition coaches must meet the IESA coaching education requirements. CHESS The IESA Chess Rules Book has had several changes upon recommendation of the advisor y committee. Those changes are in red and can be found at this link: Chess Rules Book. Each school is required to provide chess boards, Staunton design chess sets and digital time clocks for each of the students registered in a given division up to a maximum of 4 students. Students assigned to the black piece each round must provide the equipment. The maximum number of equipment sets any school should have to bring is 12 sets. It is recommended that each school has equipment for at least 2/3 of the team. To facilitate Round 1 pairings, each school will have to rank their students. Step 1: Complete the online entry form. Step 2: Rank Participants Coaches must rank students in each division from 1 to 7. 2 students entered in the same division may NOT have the same rank. A rank of “1” indicates the strongest player. CHESS The Skittles rooms will be in the same location as last year. School administration and coaches need to communicate and plan accordingly to provide adequate supervision of their students. It is highly encouraged that coaches sign up for IESA text alerts to know when pairings are posted by the competition hall. The link to sign up for text alerts is in your school’s member center and directions on how to do so are at this link: Chess Text Alerts Registration IESA By‐Law 3.041 outlines that a student can compete in the same division during dif ferent school year s provided that the student has entered the next grade in school. Q: My student is a 7 th grader this year and competed in the 7 th grade division last year as a 6 th grader. Can she compete in the 7 th grade division again this year? A: Yes. Because this student was competing as a 6th grader last year, she is permitted to compete as a 7th grader in that same division this year. Q: My student is a 7 th grader this year and competed in the 7 th grade division last year. She is retained this year in 7 th grade. Can she compete in the 7 th grade or 8 th grade division this year? A: No. The student used her year of eligibility as a 7th grade student already. Students are only permitted one year of eligibility at each grade level in school in each IESA sport/activity. 9 9/27/2016 VOLLEYBALL Re v i e w t h e a l l c h a n g e s to t h e N F H S p l ay i n g r u l e s E n te r a l l r o s te r a n d s c h e d u l e i n f o r m a ti o n c o m p l e te l y a n d a c c u r a te l y b y t h e O n l i n e Ro s te r / Re c o rd d e a d l i n e . S e c t i o n a l m a t c h s t a r t t i m e i s n ow 6 : 3 0 . T h e Vo l l eyb a l l A d v i s o r y C o m m i t te e r e c o m m e n d s t h a t c o a c h e s a p p e a r a t a l l s t a te s e r i e s c o n te s t s i n a p p r o p ri a te a t t i r e . Re v i e w U n i f o r m r u l e s a n d m a ke s u r e yo u a r e i n c o m p l i a n c e w i t h U n i f o r m r u l e c h a n g e s f r o m 2 016 - 17 s c h o o l ye a r. Either the Libero or team uniform must meet the solid colored requirements. L i b e r o p o s i t i o n wa s a d d e d l a s t ye a r. Host schools required to provide a libero tracker for all regular season and state series matches. Libero tracking sheets and instructions available on the volleyball webpage. When entering a Libero position on your roster that also has team number enter the number as follows: L2/17 S t a te To u r n a m e n t D a te C h a n g e i n 2 017 - 1 8 Fri./Sat. week 36 for 7 th grade and week 37 for 8 th grade. Wa r m - u p s : 2 - 6 - 6 Uniform warm-ups to be removed after the 2-minute shared warm-up time. If both teams are present before the timed warm-up they are restricted to their side of the playing court. This includes the shared warm-up time. T h e Vo l l eyb a l l A d v i s o r y C o m m i t te e r e c o m m e n d s t h a t c o a c h e s a p p e a r a t a l l s t a te s e r i e s c o n te s t s i n a p p r o p ri a te a t t i r e . MUSIC Par ticipation in Fine Ar ts has shown to be an accurate predictor of increased test scores and higher achievement in both math and reading. Deadlines Initial Entry Deadline for S&E and Organization is January 30, 2017. Participant Information Deadline is February 27, 2017. Don’t forget to institute a grade check for students par ticipating in contest. The IESA recommends you start this check early so you can work through problems prior to contest. Please submit nominations for the Music Director awards. Nomination materials are available online from the Music page of the IESA website and must be submitted by April 1, 2017. 2016 Distinguished Service Award Winners – Steve Betz, Bradley Central and Beth Nuss, Paxton-Buckley-Loda BOWLING Th er e a r e n ew c o a c h i ng r eq u i r emen ts fo r I ESA B ow l i n g . All coaches must meet the IESA coaching education requirements prior to coaching. The link to learn more about those requirements is here: IESA Coaching Qualifications. All bowling coaches must also complete concussion certification prior to beginning coaching this year. The concussion password can be obtained from the school’s athletic director. Th e c o mpet i t io n fi el d h a s been ex pa n ded to 176 boys a n d 176 g i r l s . A wa i t i n g l i s t ( q u eu e) w i l l be g en er a ted fo r ea c h di v i s i o n o n c e t h a t di v i s i o n’ s c a pa c i t y h a s been r ea c h ed. N o q u eu e en t r i es w i l l be en ter ed i n to t h e s t a te c o m pet i t i on a f ter 4 : 0 0 pm o n Wedn es day pr i o r to t h e s t a te c o mpet i t io n. C h a n g es to a s c h o o l ’s r o s ter c a n be m a de u p u n t i l 3: 00 pm o n Wedn es day pr i o r to t h e c o m pet i t i on . Af ter t h i s dea dl i n e… No new bowlers are permitted to be entered on the roster. Schools shall only scratch participants and/or make changes to the lineup based on which students are listed on the entr y form as of 3:00 pm on Wednesday. An a l ter n a te i s o n l y per m i t ted w h en a s c h o o l h a s r eg i s ter ed 4 bow l er s i n a di vi s i o n. S c h o o l s r eg i s ter in g o n l y 1 , 2 o r 3 bow l er s i n a g i ven di v i s i o n a r e n o t per m i t ted a n a l ter n a te fo r t h a t di v i s i o n. A s ec t i o n al q u a l i fi er w i l l be a dded fo r t h e 2 017 - 1 8 s c h o o l yea r. M o r e det a i l s w i l l be c o m m u n ic ated n ex t s c h o o l yea r a s det a i l s a r e fi n a l i z ed t h i s yea r. 10 9/27/2016 SCHOLASTIC BOWL Rule Changes Bracket formats were updated. Dance was eliminated as a sub-category of Fine Arts. Teams must have par ticipated in three matches by April 17. It is extremely impor tant to the seeding process that your schedule be entered completely and accurately by the posted deadline. Aver y Enterprises will be the of ficial question provider of the State Series for the upcoming season. The Scholastic Bowl Workshop will take place on Friday, November 4 at the Double Tree Hotel in Bloomington. Workshop fee is $50.00. New coaches are encouraged to attend. Registration forms are available on the Scholastic Bowl page of the IESA website. Registration forms are due Tuesday, November 1. TRACK NEW: All track teams will be required to enter their team schedules by M onday of week 39 (M arch 27, 2017). At the state meet, Friday F ield Events will begin at 11:00 and running events star t times will begin at 1:15pm. All omissions shall be repor ted within 24 hour s of posting of the state qualifier s or by Wednesday by 4pm whichever is later. Omissions repor ted af ter the deadline will not be added to the state meet. D uring the IESA State Series, Water fall and Super Alley star ts are not permitted in the 800 and 1600. All sectional host should conduct each race in the two-lane alley format used at the state tournament. The IESA now aligns with IHSA on preferred alley positions; see website for details. Q ualifying standards are available on the IESA website. Please review NF H S rules and changes for 2017. TRACK At s e c t i o n a l to u r n a m e n ts , a l l p o l e va u l t a n d h i g h j u m p c o m p e t i to r s m u s t c l e a r, a t a m i n i m um , t h e r e q u i r e d o p e n i n g h e i g h t to b e e l i g i b l e to a d va n c e to t h e s t a te m e e t . S e c t i o n a l m e e t a d m i s s i o n wa s r a i s e d to $ 4 f o r a d u l t s ; i t i s s t i l l $ 2 f o r K - 8 a n d s e n i o r c i t i z e ns . T h e S e c t i o n al O r d e r o f E ve n t s e s t a b l i s h e d b y t h e Tr a c k A d v i s o r y C o m m i t te e i s m a n d a to r y f o r a l l s e c t i o n a l m e e t s . T h i s c a n b e f o u n d o n t h e I E S A t r a c k w e b p a g e . T i m e s s u b m i t te d f o r s e e d i n g p u r p o s e s i n a l l i n d i v i d ua l t r a c k e ve n t s a t t h e S e c t i o n a l S e e d i n g M e e t i n g s h a l l b e t i m e s a c t u a l l y a c h i e ve d a t m e t r i c d i s t a n c e s d u r i n g t h e c u r r e n t o u t d o o r Tr a c k a n d F i e l d s e a s o n . C o a c h e s m ay n o t s u b m i t c o m b i n e d i n d i v i d ua l t i m e s a s a r e l ay t i m e . P r a c t i c e t i m e s a r e n o t p e r m i t te d a s a c c e p t a b l e t i m e s . I n d i v i d u al L i m i t a t i on s a n d Pe n a l t y : A l l a t h l e te s a r e l i m i te d to 4 e ve n t s a n d t h i s l i m i t a t i on m u s t b e f o l l owe d f o r a l l i n te r s c ho l a s t i c m e e t s - r e g u l a r s e a s o n , c o n f e r e n c e , a n d s t a te s e r i e s . " E x h i b i ti o n “ e ve n t s m u s t b e c o u n te d i n t h e e ve n t to t a l f o r t h e a t h l e te . S i t u a t i on s n o t s u b j e c t to p r o te s t: 1 ) A ny j u d g m e nt d e c i s i on p e r t a i n i n g to v i o l a t i o n o r a l l e g e d v i o l a t i o n s o f t h e r u l e s . 2 ) A d e c i s i on m a d e b y t h e f i n i s h j u d g e s o r t i m e r s t h a t d o e s n o t i nvo l ve m i s a p p l i c a ti o n o f a r u l e , o r t h e te r m s a n d c o n d i t i o n s o f c o m p e ti ti o n . (3)Whether a start is fair and legal. 11 9/27/2016 QUESTIONS??? Thank you for attending the IESA Division Meeting. Please make sure that you complete the required information to receive credit for your attendance at the meeting today. If you are representing more than one school, please make sure that you list all of the schools that you are representing. Please contact our of fice for any assistance this year. Good luck this year! 12
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