EMPLOYEE HANDBOOK
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Welcome to Hosmer Point. We are thrilled to have you working with us this summer. This handbook is a
guide to help you become familiar to camp and our mission to support and engage youth.
MISSION STATEMENT AND VALUES
Hosmer Point’s mission is to foster a sense of community in a safe environment where children can play,
explore, create life-long friendships and build self-confidence. Our staff will drive this by being superior role
models who teach campers to engage, to contribute and to challenge themselves.
Hosmer Point's philosophy places the campers at the center of what we do, fostering a love of lifetime sports,
teaching skills they'll use forever and instilling an appreciation for our surrounding environment so they may
become caring stewards of the future.
As part of a larger non-profit foundation, Hosmer Point is sister organization to the Craftsbury Outdoor Center.
Together, much of the programming and offerings are driven by the foundation's mission which states:
 to support and promote participation and excellence in lifelong sports with a special focus on rowing,
nordic skiing, and running;
 to use and teach sustainable practices; and
 to protect and manage the surrounding land, lake and trails.
THE HOSMER POINT CAMP COUNSELOR
BILL OF RIGHTS
You have the right to:
 make mistakes
 be homesick
 have time off
 be heard and to expect support from camp senior staff
 say “I don’t know all the answers”
 act goofy and to have fun.
 express your feelings.
 develop your skills.
 express your feelings and to use your staff members for support.
 feel proud of yourself and for the job you are doing.
 be yourself and to be part of the Hosmer Point family.
 feel safe and that you matter.
HISTORY
The picturesque facility in Craftsbury Common has operated as a summer camp since 1946. It was initially called
Holiday Hill and was a summer camp for girls run by Dorothea Loewel and Josephine Willard. In 1974, Windridge
purchased the facility and operated a boys and girls tennis specialty camp until 2010. When Dick Dreissigacker and
Judy Geer purchased the facility in 2011, their goal was to preserve the beauty of the facility and grounds and to
continue to operate a wonderful summer camp for kids. They re-organized the camp into a non-profit organization
and incorporated their mission from the Craftsbury Outdoor Center. The spirit of this mission is interwoven into
the programming of the new summer camp. Campers have plenty of opportunities to develop a love of lifelong
sports, while also developing knowledge of and respect for the environment.
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EQUAL OPPORTUNITY POLICY
Hosmer Point provides equal employment opportunities (EEO) to all employees and applicants for employment
without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law
requirements, Hosmer Point complies with applicable state and local laws governing nondiscrimination in
employment. This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Hosmer Point expressly prohibits any form of workplace harassment based on race, color, religion, gender,
sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran
status. Improper interference with the ability of Hosmer Point's employees to perform their job duties may result
in discipline up to and including discharge
ALCOHOL AND DRUG POLICY
Hosmer Point is committed to a drug-free and alcohol-free work place. Employees with identified substance abuse
problems will be required to seek treatment and rehabilitation. Employees suspected of possessing, selling, or
distributing drugs will be reported to the proper law enforcement authorities. Should an employee be in possession
of any dangerous controlled substance or involved in any substance abuse on the job, that employee will be
subjected to disciplinary action and/or immediate termination.
All prescription or over-the-counter drugs will be kept in the infirmary and dispensed according to the camp health
program. Exceptions to this will be dealt with on an individual basis. Staff members must be able to respond to
campers’ needs at all times; therefore staff members will not use, consume, or be under the influence of alcohol or
illegal drugs while in camp buildings or on camp property, or while on camp business or on job-related activities.
Staff members 21 years of age or over may keep alcohol in their personal vehicles as long as they are out of sight
and the vehicle is locked. All staff members are subject to current Vermont state law regarding legal drinking age,
which is 21 years. Failure to comply with this policy or violation of state law regarding alcohol and drugs will be
grounds for immediate termination.
HOSMER POINT INTERNET USE POLICY
At the Hosmer Point, we share a year-round commitment to our campers’ healthy development. We work
diligently, in our hiring practices, training programs, and communication policies, to educate, protect, and nurture
our campers. Above all, we seek to set a sterling example, knowing that our own behavior – throughout the year –
is our most powerful teaching and leadership tool.
At Hosmer Point, we also recognize that our staff are adults who are entitled to a private life outside the boundaries
of the camp community. Our hope is that you, as a Hosmer Point staff member, will lead all aspects of your life
with pride and integrity. We hope you also recognize that private aspects of your life, such as your romantic life or
the manner in which you spend leisure time with other adults, will remain private. Seeing the bright line between
appropriate and inappropriate sharing between you and our campers is essential.
Our Internet use policy is consistent with the values expressed above. We encourage you to read this policy
carefully and ask questions about it before signing the at will agreement. In addition, we encourage you to read the
Employee Policies and specifically the section on Internet Access and Electronic Mail Policy. This policy and those
policies outlined in the Employee Policies partner to make our comprehensive policy.
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INTERNET SOCIAL NETWORKING AND BLOGGING POLICY FOR EMPLOYEES
In general, our camp views social networking sites (e.g. Facebook, Instagram, Twitter), personal Web sites, and
Weblogs positively and respects the right of employees to use them as a medium of self-expression. If an
employee chooses to identify himself or herself as an employee of our camp on such Internet venues, some
readers of such Web sites or blogs may view the employee as a representative or spokesperson of the camp. In
light of this possibility, our camp requires, as a condition of employment at the camp, that employees observe
the following guidelines when referring to the camp, its programs or activities, its campers, and/or other
employees, in a blog or on a Web site.

Employees must be respectful in all communications and blogs related to or referencing the camp, it’s
campers, and/or other employees.

Employees may not be Facebook “friends” (or the equivalent on other social networking sites) with any
camp participants under the age of eighteen.

Employees must not use obscenities, profanity, or vulgar language.

Employees must not use blogs or personal Web sites to disparage the camp, campers, or other employees of
the camp.

Employees must not use blogs or personal Web sites to harass, bully, or intimidate other employees or
campers. Behaviors that constitute harassment and bullying include, but are not limited to, comments that
are derogatory with respect to race, religion, gender, sexual orientation, color, or disability; sexually
suggestive, humiliating, or demeaning comments; and threats to stalk, haze, or physically injure another
employee or camper.

Employees must not use blogs or personal Web sites to discuss engaging in conduct that is prohibited by
camp policies, including, but not limited to, the use of alcohol and drugs, sexual behavior, sexual
harassment, and bullying.

Employees must not post pictures of campers or other employees on a Web site without obtaining written
permission.

The use of our copyrighted camp name or logo is not allowed without written permission.
Any employee found to be in violation of any portion of this Social Networking and Blogging Policy will be
subject to immediate disciplinary action, up to and including termination of employment.
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SEXUAL HARASSMENT POLICY
It is illegal under state and federal law, for any employee, male or female, to sexually harass another employee.
Hosmer Point is committed to providing a workplace free from this unlawful conduct. It is a violation of this
policy for any employee to engage in sexual harassment.
WHAT IS SEXUAL HARASSMENT?
Sexual harassment is a form of sex discrimination and means unwelcome sexual advances, requests for sexual
favors, and other verbal or physical conduct of a sexual nature when:
• Submission to that conduct is made either explicitly or implicitly a term or condition of employment.
• Submission to or rejection of such conduct by an individual is used as a component or the basis for
employment decisions affecting that individual, or
• The conduct has the purpose or effect of substantially interfering with an individual’s work performance
or creating an intimidating, hostile or offensive working environment.
Examples of sexual harassment include, but are not limited to the following, when such acts or behavior come
within one of these definitions:
• Touching or grabbing a sexual part of an employee’s body
• Touching or grabbing any part of an employee’s body after that person has indicated that physical
contact is unwelcome
• Continuing to ask an employee to socialize on or off-duty when that person has indicated that this
behavior is unwelcome
• Continuing to write sexually suggestive notes or letters if it is known or should be known that the
person does not welcome such behavior
• Referring to or calling a person a sexualized name if it is known or should be known that the person
does not welcome that behavior
• Regularly telling sexual jokes or using sexually vulgar or explicit language in the presence of a person if it
is known or should be known that the person does not welcome such behavior
• Retaliation of any kind for having filed or supported a complaint of sexual harassment (e.g. ostracizing
the person, pressuring the person to drop or not to drop or not support the complaint, adversely
altering that person’s duties or work environment
• Derogatory or provoking remarks about or relating to an employee’s sex or sexual orientation
• Harassing acts or behavior directed against a person on the basis of his or her sex or sexual orientation.
HOW WILL WE DEAL WITH SEXUAL HARASSMENT?
In the event that Hosmer Point receives a complaint of sexual harassment, or otherwise has reason to believe
that sexual harassment is occurring, it will take all steps to promptly investigate and address the situation. We
are required by law to take action if we learn of potential sexual harassment, even if the aggrieved employee
does not wish to formally file a complaint. Reports should be given to the respective Camp Director or to any
other year-round employee of Hosmer Point. Employees are strongly encouraged to report violations of this
policy or actions they have witnessed which they believe in good faith to be a violation of this policy.
While care will be taken to protect the identity of the person with the complaint and of the accused party or
parties, strict confidentiality cannot be guaranteed. Information may be shared as reasonably necessary to
successfully complete the investigation. It shall be a violation of this policy for retaliatory action to be taken
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against any person involved in this investigation.
If the allegation of sexual harassment is found to be credible, Craftsbury Outdoor Camp will take appropriate
corrective action, up to and including termination. The employer will inform the complainant and the accused
of the results of the investigation and what actions will be taken to make the harassment stop and to prevent
retaliation. Any employee will be subject to sanctions appropriate to the circumstances, ranging from a verbal
warning up to and including dismissal.
If the allegation is not found to be credible, the person with the complaint and the accused person shall be so
informed, with the appropriate instructions provided to each.
WHAT SHOULD YOU DO IF YOU HAVE BEEN HARASSED?
Any employee who believes that she or he has been the target of harassment (because of his/her race or sexual
orientation or other protected category), or who believes she or he has been subjected to retaliation for having
brought or supported a complaint of harassment, is encouraged to directly inform the offending person or
persons that such conduct is offensive and must stop. If the employee does not wish to communicate directly
with the alleged harasser or harassers, or if direct communication has been ineffective, then the person with the
complaint shall report the situation as soon as possible to the Camp Director or to any year round employee of
Hosmer Point. It is helpful to an investigation if the employee keeps a diary of events and the names of the
people who witnessed or were told of the harassment, if possible.
If the complainant is dissatisfied with this employer’s action, or is otherwise interested in doing so, she or he
may file a complaint by writing or calling any of the following state or federal agencies:
i.
Vermont Attorney General’s office-Civil Rights Unit, 109 State Street, Montpelier, VT 05602 Tel:
802-828-3171
ii.
Equal Employment Opportunity Commission, Congress St. Boston, MA 02146 Tel: 617-565-320
Complaints must be filed within 300 days of the adverse action.
ANTI-BULLYING POLICY
Bullying is when one or more people exclude, tease, taunt, gossip about, put down, or physically hurt another
person. Bullying happens when a person or group of people want to have power over another and use their power
to get their way, at the expense of someone else. Bullying can also happen through cyberspace: through the use of emails, text messaging, instant messaging, and other less direct methods.
At Hosmer Point bullying is inexcusable, and we have a firm policy against all types of bullying.
Unfortunately, persons who are bullied may not have the same potential to get the most out of their camp
experience. Our leadership team addresses all incidents of bullying seriously and trains staff to report any
problems that may arise during camp or between sessions. Every person has the right to have the best possible
experience at camp, and by working together as a team to identify and manage bullying, we can help ensure that
all campers and staff have a great summer at Hosmer Point.
HOW DO WE PREVENT BULLYING?
The best, and easiest, way to prevent bullying is to be engaged with your campers. Bullying at camp can
generally be avoided if it is obvious to campers that the staff are paying constant attention. Make sure to address
any instances of campers being unkind to each other immediately, no matter how small they are. It is also
important to make sure from day one that your cabin is acting as a unit and that cliques are not forming. Playing
get-to-know-you games and doing teambuilding activities can help your cabin to bond. This bonding time will
be especially important if you have campers that are already friends from home or previous years at camp. If
you know of or suspect a bullying problem and are unsure how to solve it, please ask a member of the
leadership team right away. All instances of bullying should be reported to the head counselors or a director.
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SEARCH AND SEIZURE POLICY
A search of a staff member or camper’s belongings will be conducted if there is a good reason to believe that they
are in possession of contraband, and/or illegal or stolen goods. Any items on camp property, including locked
luggage and vehicles, may be searched. All searches will be conducted by at least two members of the leadership
team.
The following is the process that will be followed in a search situation:
1. The staff member or camper will be asked if they have the item(s). The search will not continue if the item
is surrendered to the leadership staff during this conversation.
2. If the staff member or camper says that they do not have the item(s) or cannot produce them, the leadership
team will ask to search their property. If they consent the search will begin. If consent is not given the
camper may be sent home/staff member will be terminated and, if necessary, appropriate authorities may be
contacted.
3. If the item is found, the leadership team will determine the appropriate course of action and how to dispose
of illegal items. If a gun is found on camp the authorities will be contacted immediately.
4. An incident report will be filed immediately after a search event. This report will serve as a permeant record
of the search and its outcome.
BEHAVIOR MANAGEMENT AND DISCIPLINE
The policy at Hosmer Point is for staff to use positive encouragement, clear expectations, and fair and consistent
rule enforcement to manage camper behavior with the goal of avoiding situations where disciplinary action is
necessary. Any action that is contrary to our community values will be taken seriously and appropriate disciplinary
actions will be taken. Appropriate punishments include, but are not limited to, time outs and extra clean-up duties.
An appropriate punishment will be immediate, consistent, fair, and proportional to the offence. Staff should use
discipline methods that provide as little attention to the camper as possible. Frequent, small behavior modifications
are best. Punishments will never involve touching, yelling, humiliation, or belittling. Staff should ask a head
counselor for help if they are having trouble managing a camper’s behavior on their own. Head counselors may
bring the problem to the attention of a director if necessary.
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COUNSELOR EXPECTATIONS
Making the children your number one priority while at camp is your job. If a counselor is consistently making poor
choices about their interactions with the campers and staff appropriate action will be taken.
SAFETY
First and foremost, we are concerned with your safety and the safety of our campers. This means:
 Physical abuse of campers under any circumstances is grounds for dismissal.
 The only type of relationship that is permitted between a camper and a staff member at the Hosmer Point is
a professional leadership relationship.
 Romantic relationships, at any time, in person or on the Internet, are never permitted. CITs and work crew
are considered campers.
 If you become aware of any in-person or cyber-bullying, contact the camp director immediately.
 If a camper reveals to you – in person or on the Internet – any information that makes you concerned about
that camper’s safety, contact the camp director immediately.
 We remind you that child pornography is illegal. Visiting child pornography sites on the Internet,
purchasing, possessing, posting, or exchanging child pornography are all criminal acts.
REPUTATION
As a Hosmer Point staff member, you represent camp before, during, and after the season. This means:
 Vulgar language will not be tolerated.
 Maintain the highest values and standards of sportsmanship and behavior. You represent Hosmer Point in
your actions and appearance. Lead by example.
 How you behave is a reflection on both you and camp, especially when you are at camp, wearing camp gear
outside of camp and posting on social networking sites where campers are present.
 How you behave in public spaces, whether that be the Internet or the street corner, enhances or erodes your
reputation as a person and as a youth development professional.
 Hosmer Point reserves the right to not hire you, terminate your employment or not rehire you if your
offline or online behavior – at any time before, during, or after the camp season – causes serious concern
about your judgment and professionalism.
PRIVACY
We respect your privacy and that of our campers. This means:
 Staff are never permitted to photograph any campers engaged in any private activity, including sleeping,
using the bathroom, or changing.
 Boys and Girls camp cabins and sections are reserved for their own gender. No member of the opposite
sex is allowed in the other’s cabin or section. This applies to counselors, senior campers, dishwashers,
campers, and C.O.D.’s.
 We remind you that the Internet is a public space. Your behavior online is, ultimately, not private. Keeping
that in mind will help you make good decisions about what you say and do.
COMMUNITY
Hosmer Point recognizes that the foundation for growth, for campers and staff alike, is the strong bond that forms
between campers and staff. These child-caregiver relationships are the prerequisite for development in social skills,
independence, self-esteem, and an adventuresome spirit. One of our goals is to nurture those relationships before
and during the camp season as well as to provide you with the tools to continue those relationships after camp in a
fashion that is appropriate and safe for you and the camper. In accord with our mission, we ask that when you
communicate with the camp community, your behavior be honest and appropriate. You are a youth development
professional and we encourage you to behave at all times in ways that reflect the seriousness of that responsibility.
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PERSONAL APPEARANCE
 Set a good example for the kids
 For health reasons, plan on not adding any additional body piercings
 Males must wear shirts except when at the waterfront
 Appropriate attire is a must when on camp
 Staff must not wear clothing that has any alcohol logos, drugs, profanity or vulgar language while on duty.
CABIN CLEAN UP
 Set an example by cleaning up your area
 We recycle bottles, cans, batteries and cardboard (flatten).
 Trash collection points get out of hand quickly; help keep it clean!
 Most cabins have broom hangers so the brooms don’t get wrecked
 Let the Head Counselors know if you are missing anything or anything is broken
 Points from cabin inspection accumulate for the week
OPENING AND CLOSING DAY
These days are critical – everyone needs to be on and in their cabins on these nights. The campers need to be front
and foremost. Their anxiety level is high. We need to make them feel welcome and important. Please have a clean
staff shirt for opening and closing day. You need to be visible for parents to meet and greet. On closing day you
need to be on duty till your whole cabin has left and then you may start on closing day responsibility. No one leave
for time off till all job responsibilities have been done and checked by senior staff.
FOOD IN CABINS
 Food care packages are not accepted
 Campers that come with food must put it into the plastic bins in the main office. There will be no food in
the cabins. Mice love food and mice will find the food in the cabins. We do not need to encourage them.
ELECTRONICS
 Campers may not have any electronics while at camp, excepting digital cameras. This includes e-readers.
 Any electronics should be confiscated and turned into the office where they will be stored in a locked
cabinet.
ADDITIONAL GUIDELINES FOR BEHAVIOR
 Do not in any way alter the physical appearance of our campers!
 Respect camp boundaries and do not cross onto our neighbor’s private property
 Stay away from wild animals and notify the senior staff if one is acting strangely or in risk of harming our
community.
 Counselors are responsible for alerting the office on the “Fix It” form of any object or hazards on camp
that could present a risk to our community. If an immediate risk, tell a senior staff member.
 A lifeguard must be present and a guard or lookout must be on duty when staff are at the waterfront.
 Camp business trips must be approved by a member of the leadership team.
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PERSONAL PROPERTY REGULATIONS
ALCOHOL, DRUGS AND TOBACCO PRODUCTS
The use and or possession of illegal drugs is strictly prohibited on camp property. Staff members who are of age
may keep tobacco products and alcohol in their personal vehicles as long as they are out of sight and the vehicle is
locked. All staff members are subject to current Vermont state law regarding legal drinking age, which is 21 years.
Staff members will not use, consume, or be under the influence of alcohol or illegal drugs while in camp buildings
or on camp property, or while on camp business or on job-related activities.
PERSONAL SPORTS EQUIPMENT
Campers and staff are allowed to bring sports equipment specific to activities appropriate on camp. The camp
cannot take responsibility for lost or stolen equipment. Having equipment, including tennis racquets well labeled is
critical.
ELECTRONIC EQUIPMENT
Cell phones and other electronics are not allowed when campers are present. Digital cameras are allowed with
reminders that pictures should not be taken that are private or embarrassing. During their time off counselors may
use electronics out of sight of campers (in the staff lounge). Camp computers may be used for correspondence and
research, but may not be used for gaming, commerce, or viewing any sort of pornography.
VEHICLES
Campers are not allowed personal cars on camp. Staff may bring personal vehicles and park them in the designated
staff parking lots. Staff are not allowed to use vehicles for personal use on camp. If staff are asked by the senior
staff to transport campers in their personal vehicle, the maintenance staff must first check the vehicle for safety.
ANIMALS
Campers are not allowed to have personal animals on camp. Senior Staff may request permission from the Director
to have properly vaccinated and licensed animals on camp. Those with allergies to such animals are asked to alert
the Directors so proper precautions can be made.
WEAPONS
Neither staff nor campers are allowed any type of weapon on camp property. Pocket knives that fold and have a
blade length of four inches or less are permitted.
CABINS AND PERSONAL BELONGINGS
Campers may not enter a cabin that is not their own without an invitation to enter by a member of the cabin. Staff
and campers are reminded to respect people’s personal property including care packages and snacks in the cabin.
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CABIN AND SECTION RESPONSIBILITIES
While you share responsibility for the cabin of campers with your co-counselor, you should have the respect and
friendship of these special children. Hopefully you will get to know them better than anyone else, and will be alert
to their needs and problems, as well as be there to share in their daily achievements.
DAILY DUTIES
 Get the campers up in the morning. Set the stage for success by getting up and being energetic at the day’s
start.
 Organize and oversee morning/evening cabin jobs (sweeping the floors, making beds, emptying garbage
and recycling, closing the door, turning off the light, closing or opening shutters)
 15 minute warning bell, you should be with your cabin, making your way up to breakfast
 Talk with your campers on the way to breakfast
 Sit and eat breakfast with your cabin – your table cannot eat until everyone has arrived.
 Facilitate conversations at your breakfast table, observe eating habits and try to encourage healthy choices.
 Try to get everyone at your breakfast table engaged.
 Organize a clearing game once you have taught everyone how to clear by modeling this yourself
 Make certain your table is quiet for announcements.
 Oversee community work time tasks. Make sure you understand the responsibilities associated with each
task.
 Help those in your cabin that are on morning meds remember that they need to visit the nurse. If a camper
in your cabin is not feeling well, remind them to visit the nurse.
 Try to check in with your campers during rest hour or lunch. Find out how their day is going.
 Be the last to leave your cabin and walk with your campers up to dinner so that everyone is on time for
dinner
 Do a head count at the beginning of evening activities to be certain that all of your cabin is present.
 Help get your cabin’s campers down to the section after evening activity, through the bathrooms and into
their cabin by 9:15.
 Spend some time with your campers out in the camper section. Share thoughts, lead discussions, read or tell
a story, play card games, just let them know you care!
 Get your camper’s settled and quiet after lights out.
 After 10:00 you may leave your cabin if they are quiet. You must check in and out with the COD at the head
counselor’s cabin.
 When you return to the section, by 12:00/midnight, or earlier, let the COD’s know that you are back.
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MEALTIME RESPONSIBILITIES
BREAKFAST
Seating assignments are posted and organized by cabin. Counselors should be assigned to eat with part of their
cabin. Partway through the session, it is suggested that counselors swap with their co-counselor and eat with their
other cabin campers.
LUNCH
Seating is not assigned so campers may sit wherever they would like. This is very scary for our campers during the
first few days and sometimes throughout the session. Please watch out for those sitting by themselves. Counselors
must eat with the campers and there should be no more than two counselors per table. Campers generally do not
stay in the dining hall for long. If you would like to visit with your other friends as counselors, you can do this after
the campers at your table have left.
DINNER
These are assigned seats are changed and posted every 6 days.
 Counselors are responsible for making certain all members of the table are present before sending someone
up to retrieve the food.
 Counselors may use clearing games to choose a person to clear their table and a person to stack their dishes.
 Clearing games must be played with all campers seated. Clearing games that involve campers standing or
moving around the dining hall are not allowed. Clearing games that may induce a camper throwing up are
not permitted. Clearing games will often end with one person, they are responsible for clearing, while the
person to their right is responsible for stacking.
 Counselors are responsible for their table member’s behavior. This includes following dining hall rules
about people up, getting them quiet and keeping them quiet for announcements, making certain the table is
well cleared, the floor is tidy and that campers are being respectful in their conversations.
 On a half-staff evening when there are staff missing for the meal, counselors are asked to spread themselves
out among the tables to make certain all tables are covered or at least monitored.
 Counselors are asked to model trying all foods, even it looks like something you will not like. This openness
to trying foods often rubs off on our campers.
 Counselors are asked to be observant of camper behavior and if there seems to be a trend in a camper not
eating well, please discuss with the head counselors.
CLEARING GAME IDEAS
 Go around the table naming things in a category, like states in the U.S., types of flowers, songs by Brittany
Spears, etc. No repeating and the person to not have an answer first, is the clearer.
 Put your hand on the napkin dispenser and the last to place their hand on top of yours, clears.
 Finish your drink and place the upside down glass on top of your head, the last to do so, clears.
 Take turns pouring water into a glass in the center of the table; the first to spill the water out of the glass
clears.
 Call freeze and the first to move clears
CLEARING GUIDELINES
Use your tray to first clear all items that came out from the kitchen, all serving dishes, spoons, pitchers. Clear this
tray to the large window. Return to the table with an empty tray. Stack all of the plates and bowls separately with
food scraped onto one plate. Place silverware on the tray directly, not on the plates. Return this tray to the window
on the right, where the dishwashers will be waiting. Return to the table with an empty tray. Place all glasses and
used napkins on this tray. Return this tray to the window on the right. Wait your turn if there is a line or no place
to put your tray. Return to the table with a tray and a sponge from the bucket. Wipe down the table, return your
final tray to the large window after placing the sponge back in the bucket.
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DINING HALL RULES
 During breakfast and dinner, only one person may be up from the table at a time and they must have the
tray with them.
 Tables may not retrieve their food during breakfast and dinner until all members of the table are present.
 Only one person per table may leave for the bathroom at a time.
 Please wash your hands prior to eating and use the hand sanitizer on the way into the dining hall.
 Please wait for the meal bell to ring or for the kitchen crew to welcome you into the dining room.
 Clear your own place at lunch time, including glasses, napkins and anything else at your table.
EVENING ACTIVITIES
WHAT IS THE PURPOSE OF EVENING ACTIVITIES?
 To provide activities requiring creativity and social skills for kids
 To bring out memorable bests in campers and counselors
 Provide breaks from routine…athletic for rainy days, quiet for active days
WHAT IS EXPECTED OF YOU DURING THE ACTIVITIES?
 Show enthusiasm, interest, and support (both physical and emotional)
 Use your creative/athletic abilities to motivate kids to participate – not win at any cost
 Guide the kids while preserving their sense that this is their activity
 Observe the Safety, Fun and Learning hierarchy
WHAT ARE THE KEYS TO MEMORABLE EVENTS?
 Be supportive and helpful to C.O.D.’s
 Use your creativity and personal expression to enhance activities – within reason
 Be respectful of other areas of camp – especially Arts and Crafts and maintenance – in assembling props
 Involve all the campers
 Keep everyone involved throughout the event – try to avoid waiting or inactivity
(e.g. Remote Control)
 Advance Planning:
* Review your idea with a director
* Make sure you have special materials on hand in advance
* Let Arts and Crafts know about any special need ahead of time – they can make or assemble materials
with a little planning. (e.g. Casino Night, Theme Dances)
* Publicize your event at announcements
WHAT ARE SOME POTENTIAL PROBLEMS?
 Counselors get over-enthusiastic and swear, cheat and flatten kids
 Kids don’t get involved or wander back to the cabin sections
 Supplies, tools, and props don’t get cleaned up
 Inherent problems with an event can create social problems:
* The weak link on the team
* Clique formation
* Ganging up
* Reaction to competitive situations
 Safety concerns:
* Groundhog or golf holes in full field games
* Darkness falls earlier and earlier
* Counselors get carried away
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C.O.D. AND G.O.D. RESPONSIBILITIES
Counselor of the Day and Guardian of the Day
1. COD – Responsibilities often start a day or two ahead with planning for an evening activity and doing some
promotion during announcements.
2. COD – Your day starts early as you must be up top by 8:00am to do elective sign-up. All of you are
involved in this initial rush to sign up. The sign up sheets will placed on the sign in table in the Game
Room. Write the day’s E-period options on the blackboard and place it outside on the patio. COD are
responsible for keeping track of the numbers of campers signed up for each activity and stopping sign ups
should there be a limit. When everyone has checked in, the COD gives the E sign-up clipboard to the
director’s table.
3. COD – During breakfast and dinner meals the COD’s supervise the dining room and circulate from table to
table checking clearing games and stacking methods. One of the COD’s should concentrate on seeing that
all runs smoothly and traffic is flowing. The second COD should circulate from table to table getting
announcements. At breakfast time this COD also needs to check in with the GOD to confirm rest hour
coverage. Use discretion in choosing announcements that are appropriate and entertaining, discuss with a
director should you have any questions.
4. When all but the occasional slower tables are cleared, ring the bell and give announcements.
5. At lunch, COD’s and GOD’s must eat early and be ready to check in campers to ensure they are all present.
(Be certain to alert your Director that you need to leave your lessons early) The GOD is there to help with
the flow of campers into the game room and then dining hall. Once lunch is underway, the GOD then
needs to leave the dining hall for their section for supervision purposes.
6. GOD’s arrive in the section by 12:30 and locate the Head Counselor radio to check in with the office. You
need to be visible at the COD benches, walk around and check in with all of the cabins. 5 minutes prior to
the start of Focus Area 2 you need to clear all of the cabins of campers and shepherd them out of the
section.
7. COD’s organize the evening activity with the help of the directors or program director (prepare in advance
during earlier period in the day). GOD’s can be used to assist in organization if requested.
8. Be in charge of cleaning up after the activity, everything must be back in its place.
9. COD’s are in charge of helping their cabin with all normal bedtime preparations until 10pm. Once their
cabin is quiet, they may leave to retrieve the radio from the Head Counselor Cabin.
10. Walk around the section monitor cabin noise until all appears to be quiet. Then, make rounds every 20
minutes to make sure cabins are quiet. Continue interval surveillance until head counselor(s) return(s) –
midnight. Any problems must be noted in the “daily log or journal” kept in the HC cabin for future
reference. Be certain to keep the noise volume to a minimum at the COD benches so you can hear any
signs of distress in the section.
ATTENTION: Campers can hear every word spoken at normal volume at the COD benches – watch the volume.
DO NOT yell when trying to quiet a cabin. Go to the cabin and see why they are being noisy and try to help them
to be quiet. Assigning duties to quiet down a cabin is acceptable but should be done by Head Counselor.
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MANAGING CAMPER FREE-TIME
Free-time, like lunch, cabin time, rest hour, and transition times between activities are when accidents and incidents
(like bullying) are most likely to occur. It’s important to remember that just because there isn’t a specific activity
campers should be doing, there are still many things they should not be doing. Camper free-time is not counselor
free-time. In fact, you’ll need to work extra hard to make sure these unstructured activities stay safe and fun for
everyone. Even if you’re not COD or GOD – or even if it’s your day off – if you see campers getting out of
control, it’s your job to get things back on track.
 Touch base with the other counselors in the area or on duty. What’s happening? Who needs watching?
Does anyone need help or an extra set of eyes? Divide up tasks so all areas are being observed.
 Try to see into the immediate future – is a game or activity likely to end badly? If so, intervene with a new
game.
 Are there cliques forming? Huddles of gossiping campers are bad news! Break up groups by suggesting a
new activity or at least a change of conversation topic – ideally something everyone can relate to, like plans
for a cup competition.
 Are campers sitting alone or wondering off by themselves? Go to them and get them involved.
 Get engaged with the campers. When counselors are part of free-time activities, everyone has more fun and
stays safer.
 If you see a group of unsupervised campers, go check on them – even if it means ending a great
conversation with a fellow counselor.
 If you feel like the situation is getting out of control, don’t wait for it to get worse. Get another counselor to
help you, stop the activity, and remove any instigators.
SENSITIVE ISSUES
The American Camp Association provides the following list of “socially sensitive conversations and behaviors”:
 Smoking
 Drugs
 Body Piercing
 Sexuality
 Dating
 Cults
 Religion
 Ghost and Horror Stories
 Divorce
 Personal Lives of Staff
Because these topics can be really sensitive to some people, these are the kinds of things you should not discuss
with a camper – or have a camper overhear you discussing with another staff person. But what happens if you
overhear two campers talking about sex, or their sister’s belly button piercing? Or what if a camper comes to you
with a question on one of these topics? It’s your job to end these conversations quickly, but without turning it into
a big deal. In the case of two campers, a “that’s not an appropriate conversation topic” may be enough. If a
camper comes to you with questions, be honest as much as possible- but don’t get into details. It’s always safe to
refer them to their parents – “you’d better ask your parents about that” – or if need be, a Director or the camp
Nurse.
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COUNSELOR TIME OFF
PERIODS OFF
 ENJOY!!
 Intended to be on camp: cabin, gameroom, participating in a camp activity, etc. If you intend to go for a
run/walk/bike off camp, please check in and out with the office.
NIGHTS OFF
 Drive safely (must be designated driver)
 Return to camp on time and check in with the C.O.D. by midnight
NIGHTS OFF ON CAMP
 Counselors can check out of cabin at 10:00pm to go up the hill and must check back in with the COD’s by
midnight.
DAYS OFF
 Remember that you are representing camp at all times
 Respect the spaces where you stay (homes, hotel rooms, etc.)
 The primary focus of your day off should be to rest up and to return to camp energized and ready to work
 Gossip – Do not discuss counselors or day off events when campers are present or within hearing range.
Certainly not in the cabins!
SESSION BREAKS
 The more organized you are and the more you can help, the quicker the entire staff may leave
 Cabin must be clean and ready for an opening day
 Your end of session extra job must be completed
 Move to new cabin
 Be back by 10:00pm the night before opening day. Call if a problem arises.
GAME ROOM
Please keep this room tidy, it is the entire camp’s living room – there is no maid!
During the day, please mingle with the kids instead of hiding by the fireplace
COUNSELOR LAUNDRY ROOM
The laundry is a benefit and convenience that Hosmer Point provides you.
 One scoop of detergent is all that is ever needed per load, even with really dirty clothes
 Clean the lint trap on dryer every time you use it (it is fire hazard to leave it full)
 When done, please take your laundry away from the area
 First come, first served; if you leave your stuff in, it is subject to be taken out
 Laundry baskets are available for use in the room – please don’t take them to your cabin
KITCHEN USE
 As a general rule, don’t go into the kitchen without asking. Respect the kitchen staff’s workspace and the
health and cleanliness rules of the kitchen.
 COD’s should direct the clearing process and still be able to stay out of the way of the kitchen.
After hours:
 Kitchen will leave out leftovers for us, other food is not to be eaten
 Clear all dishes from dining room/gameroom and put all dishes in the dish racks
 Put all food away and wipe counters
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STAFF BATHROOM
Again, there is no maid. Respect the space and each other’s stuff.
TELEPHONES/ FAX/ EMAIL
 Camp phone, for messages and emergencies is 802-586-2090 Fax: 805-586-7768
 Camp email is: [email protected] - this goes directly to our office staff.
 The office phone rings in Jon’s cabin for emergencies after business hours.
OFFICE
 The office is not a place to hang out; it is a place to get things done if something needs doing.
 Please do not store your computers, phones, or personal belongs in the office.
 Office business hours are 8:30am-5:00pm. If possible, plan to use the office computers and printer outside
these hours.
 Pens, staplers, tape, scissors, paper, etc. for general use are located in the shelves under the counter.
 Be considerate if you need help with something like photo copying or field trip planning (let the office know
what you’ll need ahead of time).
 Mail goes out and is picked up each day after 2:00PM.
BEREAVEMENT TIME
Bereavement time is provided so that regular employees will not lose income immediately following a death in
their family. Paid bereavement leave up to two days will be allowed for a death in the immediate family and
extended family. Extended leave may be granted by the directors and will depend upon individual and camp
circumstances.
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TRIP PROCEDURES
Our campers participate in overnight trips that include backpacking, camping, and canoe trips. These trips are, at
most, three days and two nights in length.
Prior to Trip
 A short trip form must be completed and emergency forms copied and organized for all campers and staff
attending trip.
 A destination and itinerary are confirmed and reviewed with the Camp Director.
 An appropriate number of staff members are assigned to lead the trip in accordance with set ratios. At least
one of these staff members must have first aid and lifeguarding certifications.
 If trip will include aquatic activities, the site has been evaluated for safety (everything in good repair if a
man-made facility) by a staff person with adequate experience, potential hazards have been identified, and a
plan has been made (with the help of a Director) for keeping campers safe. This plan should include rules
and boundaries for the activities, as well as identify conditions in which the activity would be unsafe.
Unplanned “stops” at aquatic activity sites are not allowed.
 All meals are planned with the kitchen staff and food ordered.
 All necessary activity training, based on trip activities, will take place prior to departure.
 Campers will learn about and practice proper packing, fire building, tent set-up, and first-aid skills, before
they attend an overnight trip.
 If the overnight is a canoeing trip, canoes, paddles, PFD’s and trailer will be checked to make sure they are
in good condition.
 All staff and campers will review the map and trails of where they are going.
During Trip
 When the use of a camp cook stove is planned, trip leaders will have previous experience and training in
their use. Campers may be allowed to cook on the stove under close supervision.
 Drinking water will be originally provided from the camp’s approved water supply. If additional water is
needed during the trip, appropriate procedures to boil and/or treat the water will be used.
 All food will be transported, stored, cooked, and handled under safe and sanitary conditions. These will be
reviewed with trip leaders, kitchen staff and campers. Particular attention should be paid to maintaining
potentially hazardous foods at proper temperatures.
 A utensil washing system used by campers and supervised closely by trip leaders. This includes proper
cleaning, sanitizing, and storage of utensils, plates, pots and pans.
 When camping either on public or private land, the “Leave No Trace” principles will be used. These will be
taught prior to the trip and are common practice throughout the trip.
 If the trip involves backpacking, proper packing techniques, clothing and footwear checks, first aid review
and proper nutrition/hydration practices will be used.
 On and throughout all trips, campers will be using the “buddy system”. This will be discussed and taught by
the trip leaders.
After Trip
 Trip leaders and campers will all be responsible for unpacking and proper cleaning and storage of
equipment.
 Trip leaders will have a trip review meeting with a Camp Director to discuss trip events.
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TRANSPORTATION
SAFETY PROCEDURES
 All staff who are eligible drivers are trained in safety regulations for traveling in vehicles.
 When traveling in school buses, abide by the rules stated by the driver and/or company that is providing the
vehicle. No standing, no leaning out the windows, etc.
 When traveling in private vehicles, camp vans, truck or car, abide by the driver’s rules.
Hosmer Point loads vehicle only within the passenger seating limits established by the manufacturer and does not
allow campers or counselors to be transported in the back of the camp truck or tractor’s trailer.
Abide by federal and state laws. In Vermont, all passengers in trucks, vans and personal vehicles must wear safety
belts at all times. Speed limits are to be followed. And all passengers are required to remain seated while the vehicle
in moving.
In convoy travel is occurring, the lead vehicle is required to stay with the following vehicles at all times. If the
following vehicle(s) lose the lead vehicle, it is to stop and wait (safely with hazard lights on) on the side of the road
until the lead vehicle comes back to find it.
TRANSPORTATION POLICIES
 There must be 1 staff person for every 7 campers. In a situation where there are more than 7 campers
being transported, an additional staff member will be assigned.
 The first page of ACA Health Form 1 (with the permission to treat statement from the parent), along
with any relevant information from the rest of Health Form 1 (restrictions, medications) must go with
any group traveling away from the camp property under the following conditions:
* Any overnight trip for any amount of campers.
* Any day trip involving physical activities like hiking, biking, or canoeing.
* Any trip made to our camp physician or to the emergency room.
 Health Forms are not required for groups traveling to the towns of Craftsbury or Craftsbury Common,
or the Craftsbury Outdoor Center. In these situations, proximity to camp is 10 minutes or less, the
camp office is covered and phone communication is available.
 A single staff person should not be left alone with one camper in a vehicle.
 All staff and campers must be buckled in before the vehicle moves.
PROCEDURES FOR DRIVERS AND CO-PILOTS
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All drivers should do a safety check of vehicles before departure. The following should be in each
vehicle:
 Emergency Kit (first aid, reflectors and fire extinguishers)
 Maintenance Log of the vehicle readiness
When backing up in any of the camp vehicles, use all three rear view mirrors, physically turn your head,
and use your passenger for visual help.
Loading and unloading passengers on camp property is done behind the kitchen area. Outside of camp,
drivers should load and unload passengers only after the vehicle has come to a complete stop in a legal
parking and/or passenger loading and unloading zone. Campers are then to use caution (“stop-looklisten).
If the vehicle suffers a breakdown, the driver should attempt to move the vehicle as far off the roadway
as safely as possible. Then the driver is to refer to their field trip packet as to who and where to call for
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help. All drivers must be competent in the changing of a flat tire.
Handling camper behaviors should be done in compliance with Hosmer Point’s philosophies on
discipline. If there is a situation when the driver needs to spend time with a camper or campers for
disciplinary reason, the vehicle should be pulled over to a safe place. If there is another staff member,
that staff member should take care of the any disciplinary actions.
If there is a driver or passenger illness, stop in a safe place, off the roadway. At this time, evaluate the
illness and the situation. If the trip can continue, continue. If fresh water or food is needed, evaluate the
best and safest way to get it. If the passenger needs to switch to the front seat, to combat car sickness,
allow it. If medical attention is needed, check the field trip pack check list and/or contact the camp
nurse to see who and where to seek medical attention. There is a First Aid Kit and Emergency Kit in
each vehicle.
Drivers of camp vehicles are trained to refuel vans before returning to camp so they are ready to go on
the next trip. In the event that gas is not available prior to returning, a gas station is only a few miles
away and can be done when departing on the next trip. Campers should remain in the van at all times
while refueling.
All drivers should check each vehicle for readiness prior to leaving for a trip. A trip emergency kit (first
aid, reflectors, and fire extinguishers) are to be in the vehicle. Also the camp maintenance program
keeps tabs on the camp vans and staff vehicles as to their trip readiness.
PROCEDURES IN THE EVENT OF AN ACCIDENT
 Those whom are not injured are to go to designated (by staff supervisor) safe area.
 Driver or Director in charge is to try to secure immediate care for the injured. This will be governed by
common sense and first aid training.
 Call Hosmer Point Office and inform them of situation. Call 911 if appropriate. Other emergency phone
numbers are located in field trip folder sent with each camp vehicle.
 Secure witness to help in obtaining accident information.
 Fill out ACA, “Accident and Incident Form” upon return to camp.
COMMUNICATION PROCEDURES
IF THERE IS AN EMERGENCY ON CAMP
 Radio the office and the Director and Nurse (if applicable) will take over.
 The Camp Director or Director in charge will contact 911, the VT State Police and/or Hardwick Rescue (if
applicable).
 The Camp Director or Director in charge will contact parent(s) or guardian(s) when situation is under
control and if the incident merits this contact.
 The Camp Director will contact Owners if situation warrants.
 Media will be told to talk to Camp Director for information or updates regarding the incident.
 Staff and campers are instructed not to offer any information to the media.
IF THERE IS AN EMERGENCY OFF CAMP
 Refer to Short Trip Form for emergency numbers to call
 Call appropriate emergency service

Contact camp director if not present and they will take over additional contacts with parents, owners,
insurance, etc.
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EMERGENCY PROCEDURES
LIGHTNING
 Cabins are grounded & radios will be used to alert the different sections of impending weather
 Waterfront: at first sign or sound of thunder, waterfront is cleared, all boats recalled, and campers moved
into boat house.
 On the Hill: Supervisor will call campers into Charley’s Cabin or the theater.
 Lower Fields: move into barn
VIOLENT STORMS
 During heavy rain and windstorms, campers and staff are advised to remain indoors until the storm has
cleared.
 In the unlikely event of a tornado, campers and staff are advised to get under a table in either the game
room or dining room. If outside, find a low lying area of ground or a ditch. Stay low!
FIRE
 In the event of a fire, our first priority is to remove all campers and staff from the area. If you can do so
without endangering yourself, attempt to put out the fire using a fire extinguisher.
 Smoke Alarms:
*Installed in each cabin
*Checked upon arriving at camp and after breaks
*Steady “beeping” means battery should be replaced
*Tampering with device is cause for dismissal from camp
 Fire Extinguishers:
*Located in head counselor cabins, The Birches bathroom, laundry room, A&C, kitchen, boathouse and
vans, office.
*Tampering with extinguishers is grounds for dismissal from camp
*Extinguishers are checked and certified regularly
POSSIBLE INTRUDER(S)
This is not a major problem as our remote nature dictates against people coming into this camp area. But in the
event that staff members see unknown person(s) on camp grounds, he or she should be questioned as to who he or
she is and what they are doing. If the person(s) is not legitimate, they are asked to leave immediately. Any incident
should be reported to a senior staff member or to the director immediately. The filling out of the incident report is
required. If person(s) refuses to leave, the staff member is to get the director immediately. Vermont State Police
will be notified when appropriate.
MISSING PERSON
Breakfast, lunch, and dinner and all scheduled activities have a roll-call procedure to see that all are present and
accounted for. All activities heads are given a list of campers who have signed up for their activity. The heads are
expected to take roll before each activity and to check up on missing persons. Often someone is with a nurse, in
the office, or in the wrong activity. The waterfront has a strict compliance with check in and out procedure.
If someone is missing, the following is protocol:
1. Call office via radio
2. Call waterfront was he/she at the beach
3. If last seen at beach, conduct full waterfront emergency procedures (conduct bottom search)
4. If not last seen at beach check with acting COD, DOD, activity head, office, nurse, and/or missing person’s
cabin as to their whereabouts
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5. If not found by performing the above, activity heads are to check their areas
6. If activity heads can’t locate individual, DOD will initiate total camp search
7. If camp search does not locate individual, blow horn three times and staff meet at the waterfront for further
information
8. Contact authorities if applicable
9. Contact parent(s) or guardian if applicable
10. Fill out Incident/Accident Form
OFF CAMP EMERGENCIES
1. Begin first aid and/or CPR.
2. Send a staff runner to the nearest phone/cell service
3. Call 911 then Hosmer Point office.
4. Keep other campers calm and safe
5. Fill out accident/incident form.
If someone is sick or has a less severe injury the trip leaders should contact the camp director to decide on the next
course of action.
EVACUATION PROCEDURES
For any emergency where we need to get our campers together quickly, quietly and safely, we will begin with
multiple long blasts of the air horn/consentient ringing of the bell. Roll call will be made to make sure everyone is
accounted for. Then wait for directions from the directors.
WHEN IN CABIN AREAS AT NIGHTTIME
Head counselor or Director will signal with steady blast of airhorn/bell.
Point:
 Gather by cabin, in circle area and cabin counselors will check for all campers. Head Counselors will have a
roster of cabin assignments and will check in with counselors to be certain everyone is present.
 Wait for directions via radio or Director.
Birches:
 Gather outside the bath house
 Cabin counselors will check for all campers.
 Wait for directions via radio or Director.
Bay:
 Gather by cabin, in the bench area and cabin counselors will check for all campers. Head Counselors will
have a roster of cabin assignments and will check in with counselors to be certain everyone is present.
 Wait for directions via radio or Director.
WHEN IN ELECTIVE AREAS
 Counselor in charge of activity gather assigned campers, confirm presence, lead them to upper field, and
help campers regroup into cabin units
 The person blowing the airhorn/bell, assigns a person to go to arts and crafts and make certain they are
evacuating.
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WHEN IN DINING ROOM OR THEATER
 From either of these buildings, evacuate as calmly as possible and regroup on upper softball field in your
cabin groups
 Head counselors will obtain master list from office
 Cabin counselors are performing head checks of their campers
 Head counselors will check against master camper list
 Remain on upper softball field until further instructions from directors
WHEN ON BREAKS BETWEEN CLASSES, REST PERIODS, OR SUNDAYS:
 Counselors assume responsibility for campers in their geographical area, lead them to upper field, and help
them group into cabin units

The person blowing the airhorn/bell, assigns a person to go to arts and crafts and make certain they are
evacuating.
GUIDELINES FOR REPORTING “INCIDENTS”
Hosmer Point believes that reporting incidents create a valuable opportunity for discovering areas of operations that
need surveillance and improvements. The “Golden Rule” for reporting incidents is “when in doubt, report it”! IN
other words, if you are not sure if an incident is worth reporting, report it anyway. The final decision can then be
made by the director. Additionally, these reports provide a permanent written record in the event that management
wants to re-examine events of the past.
Possible Incidents Requiring Reporting (in no particular order):
 Physical conflict between campers
 Verbal conflict between campers
 Inappropriate conversation between staff and camper
 Capital punishment or abusive behavior towards campers
 Stealing is thought to have happened
 Physical accidents of all sorts occurring anywhere on camp or during any camp activity
 Conflicts between staff members
 Inappropriate computer usage
 Intruder(s) on camp property
 Any automobile accidents involving staff or campers
 Fires
 Natural Disasters
 Crisis arising out of camper, staff or outreach group
 Situation posing serious safety threats
 Near Misses (i.e. waterfront rescues)
 Emergencies not resulting in injury (i.e. lost camper, use of drugs or alcohol by staff)
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GUIDELINES FOR CAMPERS IN PUBLIC PLACES
RESPONSIBILITIES OF STAFF SUPERVISING CAMPERS
All campers are assigned to small groups with staff members in charge. They are to be together at all times. The
staff to camper ratio is the same as if they were on camp.
 Staff will establish boundaries for campers.
 Designated check point will be established with certain times.
 Staff are to be with their small group of campers at all times.
SAFETY REGULATIONS AND BEHAVIOR GUIDELINES FOR CAMPERS
 All campers and staff are advised to use common sense and to obey the laws when using public
transportation and streets. When crossing roads, we use the “stop-look-listen” method of safety.
 If approached by a stranger, campers and staff are advised to act indifferently and go about getting
themselves back to their group and/or go to the checkpoint area. If needed, run and scream for help!
 All Saplings must be accompanied by a counselor when using public restrooms. Other campers must use the
buddy system and inform their counselor before they leave the group. There is to be absolutely no loitering
in the public restrooms.
 All campers are to follow camp policies for behavior. They are reminded that they are representing Hosmer
Point Camp when in public. If campers are not behaving they will be pulled out of activity and be with a
staff member till further notice.
 Campers are to have a buddy. They are to be with this buddy at all times.
MISSING GROUP MEMBER
 If separated from the group, campers are instructed to go to the designated check-in point where a senior
staff member will be located at all times.
 If a staff member notices that a camper is missing they are to take their whole group to the designated
check-in point so that a senior staff member may be contacted.
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COMMUNICATION WITH CAMPERS AND PARENTS
INTRODUCTORY CARD
Counselors send a “hello” card home to parents of campers in your cabin in the first 3 days of camp.
Example of Postcard:
Mr. and Mrs. Smith,
From the first night, Johnny has been very outgoing, has been respectful and seems to be making friends both with
in the cabin and out. He has proven himself to be a great team player and willing to try new things at the
waterfront. He has shared some great stories about his dog at home. I have a dog too and they sound very much
alike. I look forward to getting to know Johnny better as the session continues.
PRAISE A CHILD AND WATCH THEM GROW
Counselors will also write in each camper’s journal throughout the session. The following guidelines will help you
interact with campers on a daily basis, but should be strongly considered as you write in camper’s journals.
When we praise children, we help them feel good about themselves. Praise may help children believe in themselves.
This results in an increase in their confidence level, which is one of Hosmer Point’s goals. The praise you give to a
child, may last throughout their life.
Step 1: State a FACT, something that you actually OBSERVED, or what you have PERSONALLY SEEN.
 David, I saw you help Jason make his bed this morning before breakfast.
 Mike, I noticed you were one of the few campers who listened when I asked everyone to get ready for bed.
Step 2: Be SPECIFIC with what you saw and mention a few DETAILS.
 You showed him exactly how to fit the corners and where to put his extra blanket.
 You had great form. You took your racquet back low and finished over your shoulder.
 You changed into your PJ’s and brushed your teeth right when I asked.
Step 3: EXPLAIN the important or MEANING of your observation.
 That’s what helping out a friend is all about.
 That’s what determination leads to!
 Thank you for paying attention. That’s what a good listener does.
Praise should always be as specific as possible. Avoid only using clichés and general statements, follow them up
with specifics.
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HOMESICKNESS
Homesickness is something that every counselor will deal with at camp. It’s an inevitable phenomenon. What are
the best ways to deal with homesickness or, more importantly, to prevent the onset?
PREVENTION IS THE BEST MEDICINE
Planning activities that help campers get to know other campers and showing them around the camp grounds helps
campers get familiar with the facility and the people and makes them feel more at home. Often such activities can
help prevent homesickness.
BREAK THE ICE
Ice-breakers and get-to-know-you games provide campers and staff with a way to get to know the likes and dislikes,
skills, talents, attitudes, and personalities of the people that they will be spending time with during their stay. One
resident camp for girls asks each camper and staff to learn the names of at least seven new people within the first
hour of arriving at camp. A director walking by may test staff and campers at any time. Learning names may seem
like a simple thing, but when someone calls you by name, you instantly feel like you belong. Play a lot of these
games, and don’t stop after the first day. It may take two or three days for your campers to really feel comfortable.
RAISE CAMPERS’ COMFORT LEVEL
Tell campers absolutely everything that they need to know about their camp stay. Tell them about what will happen
on the first day, what their daily schedule will be like, when they will have free time, when their bedtime is, what
time they have to get up, and when they will take their showers. Make sure to take them on a tour of camp and
show them where everything is. Don’t forget to show them the location of the nurse, the outgoing mailbox, and any
meeting places that you might use during the week.
ESTABLISH GROUND RULES
Make sure everyone is on the same page as far as cabin rules, camp rules, acceptable behavior, and what the
consequences are if any of these norms are broken. Sometimes having campers come up with some of their own
ground rules will raise their comfort level, too.
KEEP ’EM BUSY
During down times, campers tend to think about home and focus on the fact that they aren’t there. Rest hour, early
morning, and before bedtimes are times when campers may get homesick because these are times when they are
used to being with their families. Try to keep their minds on other things. Play some quiet games, pass a story
around, or write a group letter that you can copy and mail home to parents.
REMEDIES
What if homesickness strikes despite your attempts to prevent it? There are a couple of things that you need to
remember. First, homesickness is highly contagious. It can spread before your eyes. Second, there are remedies, and
many stories of homesick children have happy endings; some campers even want to return to camp next year.
SET GOALS
If you find yourself with an unhappy camper, one of the keys to curing the ailment is to set attainable goals, both
for the camper and for yourself. The goals may be as simple as making an agreement with the camper that he needs
to stop crying until dinner time. You may ask a camper to try to remember three times during the day that he smiles
and then tell you about these times the next time you meet. The staff member may try setting a goal to continue to
encourage the camper and to work on the problem for an entire day before asking for help from another staff
member or the camper’s parents.
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ASK FOR HELP
The great thing about working at camp is that you are never alone. Other staff members are there to support you,
and they are ready and willing to help. Keep in mind that experienced staff have handled these kinds of problems
before, and they might have some good ideas to get your camper through the next hour, day, or week. Sometimes it
helps to have someone else in camp who understands the situation and can talk to your homesick camper.
GIVE A LITTLE EXTRA TLC
Homesick campers might just need a little extra care. Spend a little extra time with them or ask the assistant director
or other staff member to take a special interest in the camper. At first the camper may cling to this new-found
friend, but little by little the camper will become more independent and join in activities with the cabin group.
DON’T MAKE PROMISES YOU CAN’T KEEP
Kids can be devious when it comes to getting something they want, and counselors must be sure they don’t make
promises that they can’t or aren’t willing to keep. Sometimes when you’re trying to get a child to stop crying, you
may promise a phone call home or something even worse. Remember, your campers’ parents or guardians sent
them to camp for a reason, and it is best to find out what that reason is before you start making promises. Maybe a
mother sent her daughter to camp to become a little more independent; maybe a camper’s parents are on an
extended vacation in Europe. Call the parents to see what they think before you make any promises.
TYPICAL CHARACTERISTICS OF CAMPERS
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They become tired and hungry more quickly than adults and may fall apart
They do not always know what is in their best interest
They argue relentlessly for the very things that may harm or frighten them
They become restless when idle and therefore prone to impulsiveness
They focus on being first rather than doing things more thoroughly
They can lose track of the big picture and get stuck on details.
They may assume that adults know what’s bothering them without being told
Remember, misbehavior is often a lack of training and maturity and not a deliberate attempt to make you angry.
Respond rather than react.
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WHAT KIND OF COUNSELOR WILL YOU BE?
Picture a child on the day before camp begins. Can you see the trunk neatly packed with camp clothes, the tennis
racquet, the stationery and address book for letters home? Note the sleeping bag by the door and the rain coat he is
hoping never to wear. Can you imagine the excitement, the anticipation and the expectations of this young mind?
And what about you, the counselor?
You, too, are about to embark on one of the most exciting experiences of your life --- the opportunity to enable
campers to grow and develop and learn and enjoy; the opportunity to set the ultimate example in outdoor living,
learning and leadership. You will introduce this child to a new world, a new social environment, the chance to play
together, to work together and to live together with other children. You will be the teacher, the disciplinarian, the
parent, the role model, the friend and the trusted ally.
Will you add something positive to this young life? Will you prepare yourself for the task ahead? Will you be the
counselor this child remembers forever?
You will if you choose so. If you endeavor to enter into the hearts and minds of campers entrusted to you, to take
the time to think small, to be flexible, to help out where needed --- you will be the best leader you can be.
Will that camper be the one who arrives at camp with a locked trunk…and no key…or the one who is spending
what seems to be her 5th consecutive summer at camp…and has all the answers for the naïve newcomers…or the
intellectual one whose questions are unanswerable despite your years of college…or the one who is afraid of heights
and arrives only to find the top bunk left? Will you make a positive contribution to the lives of these children?
You will if you choose to.
We know that you are committed to the responsibility you have as a counselor. We know that you will contribute
to the growth and development of each child whose path crosses yours. We hope that your experiences and
dedication, combined with our week of pre-camp training will help you to get on your way --- counselor!
We can share with you all the knowledge that we have about camping and children, but remember that you are the
only person who can decide what kind of counselor you will be.
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SURVIVAL TIPS
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Eat Well – well balanced meals will help you keep your energy
Sleep well
Exercise – teaching does not always mean you are exercising yourself, find time to do something different
Make some time for yourself – find some time to be alone
Keep a good sense of humor – laughter is great medicine
Find a confidant – talking and sharing can be helpful, be certain you are alone and not likely to be overheard
Resolve problems quickly – do not let conflicts build
Lead by example – the campers will notice
Expect the unexpected – be ready to think on your feet and roll with the punches
Be firm and consistent – do not let the campers push you, set firm expectations early
WHAT OUR BEST COUNSELORS DO
Campers Say Their Favorite Counselors…
 Spend time with them, even when they don’t have to
 Sit and talk with them, taking an interest in what they say (listen!)
 Ask what is happening before providing any feedback
 Discipline with respect (take them aside when possible, avoid teasing, avoid humiliating them)
 Sing, laugh or talk with them on the way from place to place
 Think up fun or crazy things to do with them
 Are actively involved in camper activities (cheer, play, encourage)
 Are enthusiastic – they focus on the positive
 Show them what they want by doing it themselves
 Fold or put away clothes with younger kids. Participate in clean up
 Read or tell stories to them at night. Get up out of bed to get the kids up
 Make sure children go to bed having been listened to
 Stay in the bunk until the last problem is solved
 Will wait ten minutes when a friend/peer needs the time to help a camper
 Involved in the planning of cabin specific activities like grab bag and lip sync
 Make sure kids all have food before they start to eat
 Use fun, inventive or creative ways to help each camper be part of the group
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Give kids choices (within reasonable limits). Often place themselves in the middle of a group of campers
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THE HOSMER POINT HONOR CODE
DRUG AND ALCOHOL POLICY
 I have read and understand the camp’s policy on alcohol and drug use, including cigarettes, and understand
that possession of any of the above on camp property or in the presence of campers will result in immediate
dismissal.
 I understand that providing campers with alcohol, drugs or cigarettes will result in immediate dismissal.
SEXUAL HARASSMENT POLICY
 I have read the camp’s policy as stated in the Employee Policies and understand my obligation to comply.
 Further, I understand that contact of an intimate and/or sexual manner between campers and counselors is
forbidden and will result in immediate dismissal and can be grounds for arrest.
 I agree to respect the personal space of all camp residents and to comply with individual preferences vis a
vis physical contact.
SEXUAL ABUSE
 I have been made aware of the laws of the State of Vermont concerning sexual abuse.
 I have been made aware of my obligation under this law to report any and all information that I have that
leads me to suspect that a camper has been sexually abused.
 I agree to respect the personal space and preferences of all residents of camp vis a vis physical contact of
any kind.
PHYSICAL ABUSE
 I have been made aware of the sensitive nature of disciplining children and realize that even the slightest
hazing or physical discipline is unacceptable at camp and can be interpreted as physical abuse.
SEARCH AND SEIZURE
• I have read and agree to the camp’s policy on search and seizure and understand that this policy includes all
personal belongings, including cars parked on camp property. I also understand that refusing a search will
result in immediate termination.
The above policies are encompassed in the larger concept of the Hosmer Point Honor Code. In signing this form, I
am agreeing to live in accordance with these guidelines and realize the consequences of immediate dismissal should
I ignore them at any time during my employment at Hosmer Point.
Print Name ______________________________
Signed
Date _________________________
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