BHESA Site Based Management Team Minutes 02/01/17
Attendees: Kerry Plyler NC Star Data Processing Manager and…
Kindergarten
1st grade
2nd grade
3rd grade
4th grade
5th grade
Denise Leon
Megan
McCarver
Isheka
Barrett/Marci
Micciantuono
Sub
Justine Amoroso
Chelsea Brown
Corey
Ackerman
John McAuley
EC
Federal
Programs
Olenma Alvarez
Lydia Lorenzo
Whitney
Massey
Hinton
Christina Parker
Beth Suarez
Amanda Alvarez
Teacher
Assistant
Parents
Essentials
Blaire Traywick
Administration
Yubely Zolke
Martha Gray
Kelly Stegall
Matthew DeForrest
Tiffany Pratt
Due to a bus accident (not at the fault of UCPS/BHESA) on 2/1/17, neither
administrator was present for this meeting.
Who
How
What
Long
Welcome
Miss Plyler started the meeting introducing herself, her role in the school and
her role as BHESA’s NC Star Data Processing Manager.
Miss
Plyler
5
min
Miss
Plyler
30
min
Process Manager NC Star—review/reminder
Miss Plyler reviewed that NC Star has 105 indicators, yet BHESA will concentrate
on the 12 Key Indicators. BHESA is now using NC Star because we are a “low
performing school” and it is required of those with this label.
Miss Plyler reviewed that there are three levels of development for each
indicator:
100% of completion. Strong evidence must be added
Full
and uploaded. When audited, teachers need to
have evidence of implementation of each indicator.
The completion of this indicator has been met but
Limited
there are areas to address in order for it to be fully
developed. Still artifacts need to be added.
There is no evidence of any completion of the
No Development
indicator.
 When scoring “Limited” or “No Development” it is necessary to come up
with steps to bring this indicators to a “full” scoring.
 Miss Plyler reviewed that last time BHESA’s SIT assessed the Key Indicators
applicable to us.
 Indicators were updated over the past couple of weeks based on
provided LEA information. In addition, evidence was uploaded as
applicable.
 NCStar Plan was tasked and submitted based on previously approved
SIP and Plan for School Improvement that aligned with the NCStar Key
Indicators. Current Progress-no past due objectives yet one new one
due in next 30 days. We have achieved four of the 12 Key Indicators; we
tasked out four more to get to full development/scoring.
 20% achieved/60% planned for--4 curriculum & development, 8 student
support.
 Must have two meetings every month: 2/1 & 2/22 next date.
 Zolke will begin entering minutes in the actual plan soon, instead of
transferring over.
 Goal is to move towards full development before this is due again in
March.
 Each time we meet our goal is to clarify the goal of the desired
outcome of this plan and re-assess where we are with making these
goals.
 Logins will be sent out- SIT will have one of their own; staff & parents will
have guest login
 We will look at NCStar during each of the forthcoming site based
meetings.
 Due dates have been set for tasks, yet we can change these as
needed.
 No indication of when rubrics for indicators will be published, items still
being added as we speak.
Grade level/Department Concerns:
Kindergarten
 None
1st Grade
 None; yet a big thank you to administration for the upcoming full-day
planning...all other teams seconded this sentiment/appreciation. You
are welcome. This is a huge expense (almost $4000)—the time should
be used wisely and appropriately.
2nd Grade
 SRO/Officer Aycoth goes into 2nd classrooms to talk to individual
students. Teachers haven’t received word from Admin about what he
does when he pulls them... They realize it’s some type of behavior
support but “...we don’t actually know what’s going on. It’s beginning to
interrupt instruction. Sometimes Officer Aycoth offers feedback right
there/on the spot and it takes time away from teaching. We think he is
only taking students from the garden building and not the other 2, 2nd
grade classrooms. The same student every time.” Replies included
“Perhaps it is a mentoring program.” First grade mentioned he wanted
to come to a meeting and discuss pulling students for a buddy system to
be put in place. All agree it needs to be structured. Traywick knew
nothing of this. Zolke had asked Officer Aycoth to see specific students
as a mentoring program. She has not provided this list of students to him
Grade
Levels
30
Min
as of yet. It is not to interrupt instruction—maybe during recess. It must
be structured and documented by Officer Aycoth. Other potentially
disruptive tasks should not be done during classroom visits: taking
phone calls and carrying on phone conversations within classroom.
 If someone sees something happen with a student, they need to be the
ones to write it up. Admin agrees. If a teacher addresses a behavior or
incident, then that teacher needs to write a referral and/or make parent
contact if applicable.
3rd Grade
 None
4th Grade
 Green cups need to be replaced. Mary is waiting for St. Patrick’s Day to
replace them. We suggested bringing tumblers in red, green, yellow.
Will look into getting more durable cups/cones to support our
talking/volume-system in the cafeteria.
5th grade
 Staff members feel it is inappropriate for emails to come in over the
weekend with tasks to be completed IMMEDIATELY. It was not a task
that was supposed to be completed earlier but new tasks. Mrs.
Traywick would like specifics of this new task requirement. She is at a
total loss of what is being referenced. Mrs. Traywick feels this is an
inaccurate perception. Yes, she does share information over the
weekends and holidays and… She works weekends/holidays as it is not
possible to complete her required responsibilities during the regular
work week—(as this is the same for most teachers). However, unless it is
something handed down to her at the last minute (which she will note)
or something that comes up, she does not require IMMEDIATE action. If
you look at her pattern of action required requests—she gives a great
amount of advanced notice on most things. When she knows, you
know. Due to the timeliness of this concern, Mrs. Traywick can only
assume that it is in reference to an email(s) she sent out on Saturday,
January 28th regarding a task (mid-year PDPs of BTs or those with less
than 3 years’ experience in UCPS) that was due on 1/27 and was still not
done. This task that was due on 1/27 had been advertised for a month in
many capacities (weekly calendar, friendly reminder emails, and of
course the original schedule provided at the beginning of the school
year).
EC
 Following the protocol for the referral process...speak to grade level
chair if you have a concern and need to inquire about how to do so
 90 calendar days (not school days) dwindles down to 60 days very
quickly.
 Intervention is capped out (they serve more than the 5%), which is a
concern to many staff members, however with RTI and MTSS, Tier 1 and
2 can and should be done in the classrooms by a regular classroom
teacher. Even Tier 3 can also be done this way during intervention
block. It has to do with the intensity and quality of intervention, not the
“who” that is doing it.
 There needs to be documentation of interventions in place that have
already been tried for an appropriate amount of time. Interventions
need to change if not showing growth/working.
 Suggestion, re-share in Google Docs where to find the protocol for an
Intervention referral.
 Please make sure all exterior doors and gates are closed—safety and
weather concerns.
Teacher Assistants
 There is a freeze on hiring TA’s in the district due to allotment
change/reduction. Any general-ed TA’s that resign/retire, will not be
replaced until they get down to the allotted number.
 Upcoming meeting in March with Dr. Houlihan--Houlihan wants to
continue to ensure that TA’s are working with students and not primarily
serving as a secretary.
Essentials
 None
Federal Programs
 None
Administration
 None
Parents
 None
Next meeting 2/22/17.