Minutes
Willamette Jazz Society • Board of Directors Meeting
Monday, May 9, 2016 • 6:30-8:30 pm • The Jazz Station
Board members: Ron Bertucci, Ray Frey, Frank Gibson, Steve Golledge, Gavin McComas,
Herb Merker, Carmen Nasholm, Torrey Newhart, Laura Niles, Michael Radliff, Jack Viscardi
I. Executive Committee Business (80 min)
A. Welcome to New and Returning Board Members (5 min)
Newly elected board members, Ron Bertucci, Frank Gibson,Carmen Nasholm,
and Michael Radliff were introduced and welcomed to the Board.
B. Final review and approval of minutes from last meeting (Jack) (5 min)
A motion was made and seconded to approve the minutes of the
March 14 Board Meeting.
Vote: 11 Aye - 0 Nay - 0 Abstain. Minutes approved.
C. Voting Procedure at Meetings (Jack) (5 min)
Shall the President Vote on All Motions or Only To Break Ties?
A motion was made and seconded to authorize the President to vote on all
matters that require a Board vote, not just tie votes.
Vote: 11 Aye - 0 Nay - 0 Abstain.
Resolution passed.
D. Election of New Board Officers
1. The Executive Committee presented recommendations for candidates for
President and Vice President, but had been unable to come up with candidates for
Secretary or Treasurer. After some discussion, two Board members volunteered
to present themselves as candidates for Secretary and Treasurer. The full slate of
candidates were as follows: Jack Viscard, President; Laura Niles, Vice President;
Herb Merker, Treasurer; Frank Gibson, Secretary.
A Resolution was proposed and seconded to approve the full slate of
candidates - Jack Viscardi, President; Laura Niles, Vice President; Herb
Merker, Treasurer; Frank Gibson, Secretary - to serve as Officers of the
WJS Board for the next year, effective May 9, 2016.
Vote: 11 Aye - 0 Nay - 0 Abstain. Resolution passed.
2. Resolution to Establish the Position of Immediate Past President.
The Executive Committee introduced a resolution to establish a new position of
Immediate Past President.
A motion was made and seconded to adopt the following Resolution, as
introduced by the Executive Committee:
"RESOLVED, In recognition of Rich Linton's outstanding service and
leadership as Board President in 2015-16, the Board wishes to establish a
new position of Immediate Past President. The position will help assure
continuity in leadership and direction, and will be a valuable source of
strategic advice and counsel. Although there are no formal duties and
responsibilities associated with the position, the Immediate Past President
shall serve as a general resource and advocate for the Board's vision and
mission."
Vote: 11 Aye - 0 Nay - 0 Abstain. Resolution passed.
It was unanimously approved to acknowledge the board’s appreciation for
the extensive contribution of time, energy and expertise on the part of Rich
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Linton by giving him a pair of tickets to an upcoming performance by Ken
Peplowski.
3. Committee Chair Vacancies (All)(10 min)
a. Finance Committee: No one volunteered to chair the Finance committee, so
that position remains open.
b. Development Committee Torrey Newhart volunteered to chair the
Development Committee, and the Board approved.
c. June 8 Orientation Meeting for New Board Members (Exec Comm) (5 min)
Jack reported that there will be an Orientation Meeting for new Board
members at 6:30 PM on June 8 at the Jazz Station. At this meeting the
Executive Committee will present information regarding the WJS
Organizational Structure, Strategic Vision, Financial Status, Management
Team, and Expectations of WJS Board Members. There will also be a general
Q & A period to give the new Board Members an opportunity to seek
clarification on any WJS Board matters.
E. Financial update (Bill) (5 min)
Bill commented upon several items from the written Finance Report in the May
Meeting packet.
F. Managing Committee updates (Laura) (10 min)
It was unanimously approved that the Management Committee may purchase an
update for the Jazz Station shopping cart software which will significantly improve
on-line ticketing.
G. Report on Musicians Appreciation Event (Torrey) (10 min)
Torrey reports that the event was a success. There were not any major issues on
the table, so attendance was down from last year. The group had very good
discussions about current and future matters of interest to the musicians and the
Board members present.
II. Standing Committee Reports and Resolutions (30 min) - See attached reports. (Requested
from Management Team and Gallery-Laura, Finance Committee-Bill, Development CommitteeRich, Programs Team- Tony Glausi or Mike Radliff, Membership Committee-Ray, Marketing
Committee-Ted Ledgard, Sunday Jam Team-Torrey)
A. Membership Committee (Ray) (15 min)
1. Update on New Membership Structure to be Launched July 1
(Tiers, Benefits, and Pricing) to be Launched July 1
The Membership Committee reported that the new membership structure, tiers,
benefits and pricing, will go into effect on July 1, with an announcement in
June.
2. Corporate Sponsorships Committee Updates (Gavin) (15 min)
Gavin reports that initial priorities and activities for soliciting sponsorships
have been established, but the committee does not have enough members to
follow through with the necessary activity to secure sponsorships. Rich had
suggested to Gavin that the Board consider combining Corporate Sponsorship
Committee with the Development Committee which is also short members at
this time.
Recognizing this shortage of committee members on both
committees, the Board unanimously approved combining the Corporate
Sponsorship Committee with the Development Committee.
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III. Other General Discussion and Action Items (10 min)
A.
Proposal on new on-line ticketing system (Laura for Executive and Managing
Committees)
The Board unanimously approved authorization for the Managing
Committee to purchase an update for the Jazz Station Shopping Cart
software which will significantly improve on-line ticketing.
IV. Prospective Topics for Next Board Meeting on July 11, 2016.
A. Programs Team updates and transitions (Tony)
B. Volunteer recruitment, training, retention (Laura, Raquel)
C. Focus on Strategic Goals (Jack)
V. Adjourn Meeting
Meeting adjourned by unanimous consent.
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Draft Resolutions
Willamette Jazz Society • Board of Directors Meeting
Monday, May 9, 2016 • 6:30-8:30 pm • The Jazz Station
1.
A motion was made and seconded to approve the minutes of the
March 14 Board Meeting.
Vote: 11 Aye - 0 Nay - 0 Abstain. Minutes approved.
2.
A motion was made and seconded to authorize the President to vote on all
matters that require a Board vote, not just tie votes.
Vote: 11 Aye - 0 Nay - 0 Abstain. Resolution passed.
3.
A Resolution was proposed and seconded to approve the full slate of
candidates - Jack Viscardi, President; Laura Niles, Vice President; Herb
Merker, Treasurer; Frank Gibson, Secretary - to serve as Officers of the
WJS Board for the next year, effective May 9, 2016.
Vote: 11 Aye - 0 Nay - 0 Abstain. Resolution passed.
4.
A motion was made and seconded to adopt the following Resolution, as
introduced by the Executive Committee:
"RESOLVED, In recognition of Rich Linton's outstanding service and
leadership as Board President in 2015-16, the Board wishes to establish a
new position of Immediate Past President. The position will help assure
continuity in leadership and direction, and will be a valuable source of
strategic advice and counsel. Although there are no formal duties and
responsibilities associated with the position, the Immediate Past President
shall serve as a general resource and advocate for the Board's vision and
mission."
Vote: 11 Aye - 0 Nay - 0 Abstain. Resolution passed.
It was unanimously approved to acknowledge the board’s appreciation for
the extensive contribution of time, energy and expertise on the part of Rich
Linton by giving him a pair of tickets to an upcoming performance by Ken
Peplowski.
5.
Recognizing this shortage of committee members on both
committees, the Board unanimously approved combining the Corporate
Sponsorship Committee with the Development Committee.
6.
The Board unanimously approved authorization for the Managing
Committee to purchase an update for the Jazz Station Shopping Cart
software which will significantly improve on-line ticketing.
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