New Computer Help Guide
for computers delivered September 2009 – July 2010
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
1
What's inside this help guide????
Description
Page number
1
Logging into the computer/changing access 3
passwords
2
Setting up an email account
4,5,6
3
Transferring files between computers
7,8,9
4
Importing files into Windows Vista
10
5
Printer setup
11
6
Setting up an ergonomic workstation
12,13
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
2
1. Logging into the computer/changing access passwords
Once your PC has been installed, turn on the computer, you will then be presented with the
following welcome screen:
You will see there are 4 accounts present:
Manager:
Is the administrator account, and is password
protected. The password for the manager
account is: password
Office 1:
Is a user account which does not have a
password
Office 2:
Is a user account which does not have a
password
Vicnet Support:
As it reads, is the Vicnet Support's account
which is used solely by a Vicnet support team
member in times when you may need
assistance.
This account is password protected.
To change the password for the manager account, please follow the steps outlined below:
Click on Start > Control panel > User accounts
Click on Start and then Control Panel.
1. Click on the User Accounts link.
Note: If you're viewing the Classic View of Control Panel, you won't see this link. Simply
double-click on the User Accounts icon and proceed to Step 3.
2. In the Make changes to your user account area of the User Accounts window, click the
Change your password link.
3. In the first text box, enter your current password.
4. In the next two text boxes, enter the password you would like to start using.
Entering the password twice helps to make sure that you typed your new password
correctly.
5. Click the Change password button to confirm your changes.
6. You can now close the User Accounts window.
7. Now that your Windows Vista logon password has been changed, you must use your new
password to log on to the Windows Vista Manager account from this point forward.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
3
2. Setting up an email account
If you have more than one email address here's how to set up an additional account in Windows
Mail, the email program that is supplied with your new computer.
Windows Mail is an updated version of Outlook Express for Windows Vista.
To setup your email account, follow the steps below:
1.
Open Windows Mail either via the start menu
Or select the icon on your desktop.
2. Go to the Tools menu, then Accounts
Select the “Tools”
menu
Select “Accounts”
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
4
3. Highlight the account named ‘My Kindergarten’s Email” then select “Properties” from the
right hand side.
Select this
account
Select “Properties”
4.
Type in the details specific for your kindergarten
Type the name of your
account here
Type the name of your
Kindergarten here
Note: this is the name
appearing on emails you
send.
Type your emails address
here
Select OK
4. Select the “Servers” tab at the top of the window.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
5
Enter: mail.vicnet.net.au
Enter: mail.vicnet.net.au
Type your unique dhs number here,
for example: dhs9876
Enter: your email account
password
Select “OK”
5. Select “Close”
Your email account has now been setup.
If you have any issues or questions regarding this please call the Vicnet Helpdesk.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
6
3. Transferring files between computers.
This guide outlines how to transfer files specifically from the older Vicnet Supplied computer to the
new one.
To transfer documents, you can use the USB Flash drive that is supplied with your new PC.
There are many different names for USB Flash Drives, including: USB Stick, USB Drive, JumpDrives,
Pocket drives, Pen drives, and Thumb drives. We will refer to them as USB Flash Drives.
The main areas of data that may need to be copied over are:
My Documents
Desktop
Emails
Address book.
The procedures in this guide can be applied to any other folder/file that is needed to be
transferred.
Also, please note, the size of the folder/file being transferred as this may be an issue depending on
the capacity of the USB Flash drive.
The USB Flash Drive that is supplied with your PC has a capacity of 4Gb(Gigabytes).
Step 1: Insert USB memory stick
1. Insert your USB flash drive into the computer, then select “Open folder to view files” as
shown below..
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
7
2. Then select File>New>Folder from the menu, and name the folder “Backup”
3. Create a folder within “backup” called “Manager”
-
Within the Manager folder create four more folders being “My Documents”, ‘Desktop”,
“Email” and “Address Book”.(see Below)
You now can create folders for Office 1, Office 2 or any other accounts you have, following
step 3 for each account as well.
Step 2: Copy files to the USB flash drive from the PC
For this example, we will be using the “Manager” account, the procedure can be applied to
any account you have on your machine.
1. If you have not got the USB Flash Drive window open, open it up, and set it to the right
hand side of your screen, we need this folder open so that we can copy and paste files into
the relevant folders.
2. Open “My Computer” (On your desktop)
3. Open “C_drive” then “Documents and Settings” then “Manager”
4. Cleft click once on “My Documents” so that it is now highlighted, then go to Edit>Copy.
(See Below)
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
8
5. Open your USB Flash Drive, navigate to Backup>Manager>My Documents
6. Select Edit>Paste from the menu
7. You have now copied all you Manager’s Documents onto your USB Flash Drive
DESKTOP
1. Once again under “C Drive>Documents and Settings>Manager”, left click once on
“Desktop” so that it is now highlighted, then go to Edit>Copy.
2. In the USB Flash Drive window, navigate to Backup>Manager>Desktop
3. Select Edit>Paste from the menu
4. You have now copied all you Manager’s Desktop items onto your USB Flash Drive
EMAILS
To find the location of your emails, see below for a folder by folder run down.
1. Open “My Computer” then “c_drive”
2. Then Documents & Settings> Manager>Local Settings>Application Data
3. Left click once on “Identities”
4. Copy this folder – Edit>Copy
5. Navigate to your USB Flash Drive window, and paste this folder under the folder named
“Email”
ADDRESS BOOK
To find the location of your Address Book, see below for a folder by folder run down.
1. Open “My Computer” then “c_drive”
2. Then Documents & Settings> Manager>Application Data>Microsoft>Address Book
3. Left click once on “Address book”
4. Copy this folder – Edit>Copy
5. Navigate to your USB Flash Drive, then Open Backup>Manager>Address book
6. Select paste from the edit menu.
You have now created a backup of My Documents, Desktop, Email and Address book from the
Manager account, you can now repeat these steps for all other accounts that you wish to transfer
files from.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
9
Now you can copy the files from the USB Flash Drive to the new DHS computer.
The next procedure will help you with importing these files on your new computer.
4. Importing files into Windows Vista
After transferring your files on to the USB flash drive, files can now be copied into the Vista
computer.
Insert the USB flash drive, and you will see the following pop up window.
Select “Open folder to view files.”
Your screen should look similar to the one below, though the folder names/files may be different
depending on what you have saved onto your USB flash drive.
You can now transfer files onto your machine, by either dragging folders/files from the USB flash
drive onto any folder on the left hand screen, or by copying a folder/file and pasting it in a location
of your choice.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
10
5. Printer Setup
As you are using a new computer, you may have to install your printer to work with it.
Please follow this guide to assist you.
If you have the CD installation disk that came with your printer, simply insert it into the CD/DVD
drive of the new computer and follow the steps to install your printer.
If you don't have the installation disk, you could try to download the relevant software from the
manufacturers website. The most common brands are listed below.
Printer driver downloads
Brother
http://www.brother.com.au/SoftwareDownloads/default.asp
Canon
http://canon.com.au/drivers/default.aspx
Dell
Epson
http://support.dell.com/support/downloads/index.aspx?
c=us&cs=19&l=en&s=dhs&%7Eck=anavml
http://tech.epson.com.au/downloads/
Fuji-Zerox http://www.fujixerox.com.au/support/drivers
HP
http://welcome.hp.com/country/au/en/support.html
Kodak
http://www.kodak.com/eknec/PageQuerier.jhtml?pqpath=10/7895&pq-locale=en_US&_requestid=17
Konica
http://onyxftp.mykonicaminolta.com/download/Search.aspx
Lexmark http://support.lexmark.com/perl/support/support.cgi?
ccs=194:1:0:0:0:0
Panasonic http://www.panasonic.com/business/office/supportdownloads.asp
Samsung http://www.samsung.com/us/support/download/supportDownlo
adMain.do
Sharp
Toshiba
http://support.sharp.net.au/drivers/
http://www.eid.toshiba.com.au/driver_dp5570.asp
When you get to the website, search for your printer by its name and model number and download the printer drivers.
Once downloaded, install the driver and your printer should hopefully work correctly.
If it doesn't, you may have to contact the manufacturer of the printer or the people from whom you bought the printer
for assistance with this.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
11
6. Setting up an ergonomic workstation
It is important for your health and well being to have a workstation that is efficient and well setup. While there is a lot
of information about this subject, you will find that setting up your workstation will be a matter of trial and error,
experimenting with various adjustments and settings until they finally feel correct. This section presents some
guidelines for you to work with.
The chair should be a gas adjustable type chair.
Adjust the height of the chair so that feet are
comfortably flat on the floor, the thighs are
approximately horizontal and the lower legs are
approximately vertical. Position the backrest to the
Chair
curve of the lower back. If not comfortable, lower
the height several centimetres and try this
position.
Arm rests are usually not recommended unless
they are well out of the way.
Arm rests
Desk
Keyboard
Having adjusted the chair as above, adjust the
height of the desk so that the top surface is just
above elbow height. Ensure that there is ample
clearance under the desk and that it is not too
cluttered.
The common and preferred setting for the
keyboard is where the feet (underneath) are
lowered so that the keyboard sits flat on the desk.
Place the keyboard as close to the front of the
desk as is comfortable.
Place the mouse directly beside the end of the
keyboard.
Mouse
Position this once the desk and chair have been
positioned. The top of the screen should be level
with or slightly lower than your eyes. It should be
at arms length away from the user. It should be in
front of the user to avoid reflective glare from
windows and tilted downward to avoid glare from
lighting.
Try to place documents so that they are at eye
level and placed beside the screen.
Screen
Document
Holder
Telephone
The telephone should be placed at the optimal
reach factor where it can be reached by the user
without moving the trunk of the body.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
12
Break and exercises
Prevention is definitely better than cure when it comes to any form of illness or injury. Here are a
number of suggestions for rest breaks and stretching exercises for you to try while working at the
computer. Make sure you relax and perform these exercises gently. You should stop immediately if
you feel any discomfort.
Rest & Breaks
Take a rest break away from the computer for 5 to 15 minutes every hour.
Active rest during a break, with some other type of activity such as walking or stretching, is
more beneficial than passive rest – get up out of your chair and walk to the printer to collect
those print jobs!
Vary activities where possible interspersing computer activities and tasks with non-computer
activities and tasks.
Try to limit computer time to 5 hours per day – break this time up in to segments.
Head
Rolls
Head
Turns
Shoulder
Rolls
Gently lower ear to
shoulder and hold
for 10 seconds.
Slowly roll chin to
chest and up to
other shoulder and
hold chin for 10
seconds. Repeat
several times and be
careful not to extend
your neck back too
far.
Turn head to look
over left shoulder
and hold for 10
seconds. Turn head
and look the other
way and hold for 10
seconds. Repeat
several times.
Circle shoulders
forward several
times, then
backward. Repeat 3
to 5 times.
Shoulder
Stretch
Wrist
Stretch
Upper
and
Lower
back
Stretch
Stretch arm above
head, cradle elbow
with hand and gently
pull elbow behind
head. Hold for 10
seconds and repeat
several times.
Interlace fingers, palms
outwards, and
straighten arms in
front. Hold for 10
seconds and repeat
several times.
Interlace fingers and
turn palms upward
above head; straighten
arms then slowly lean
slightly from side to
side. Repeat
movement several
times.
The material in this leaflet is for information only. Performance of the exercise is taken at your own risk. Consult your doctor or health professional
before doing these exercises if you have any questions or pre existing medical condition which may impact your ability to complete them. While care
has been exercised in preparing this leaflet, Vicnet does not warrant the accuracy of the information in it and the suitability of the exercises for your
own circumstances and purposes. Vicnet accepts no responsibility or liability whatsoever to any person for injury or loss suffered as a consequence
of any person performing the exercises or relying on the material, including liability for the negligence or any other default of Vicnet.
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
13
Notes:
Vicnet – State Library of Victoria,
328 Swanston Street, Melbourne, 3000Phone: 1800 629 835 (Freecall) or (03)8664 7001 Fax: (03)9639 2175
Email: [email protected]
Web: www.kindergarten.vic.gov.au
14