Lesson-6: MS Word-2007. Part 1/3

2/10/2008
OFFICE WORD 2007
LAB 1
IST203
CLEVELAND STATE UNIVERSITY
PROF. VICTOR MATOS
Creating and Editing a Document
Using MS.Word Objectives
1-2
1.
2.
3.
4.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Develop a document as well as enter and edit text
Insert and delete text and blank lines
U spelling
Use
ll and
d grammar checking
h k
Use Autocorrect
Set file properties
Save, close, and open files
Select text
Undo and redo changes
Change fonts and type sizes
Bold and color text
Change alignment
Insert and size pictures
Add page borders and watermarks
Print a document
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Concept Overview
1-3
The following concepts will be introduced in this lab:

Grammar Checker - The grammar checker advises you of incorrect grammar as you create
and edit a document, and proposes possible corrections.
Spelling Checker - The spelling checker advises you of misspelled words as you create and
edit a document, and proposes possible corrections.
AutoCorrect - The AutoCorrect feature makes some basic assumptions about the text you are
typing and, based on these assumptions, automatically corrects the entry.
Word Wrap - The word wrap feature automatically decides where to end a line and wrap text
to the next line based on the margin settings.
Font and Font Size - A font, also commonly referred to as a typeface, is a set of characters
with a specific design that has one or more font sizes.
Alignment - Alignment is how text is positioned on a line between the margins or indents.
There are four types of paragraph alignment: left, center, right, and justified.
Graphics - A graphic is a non-text element or object, such as a drawing or
picture that can be added to a document.
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Introducing Office Word 2007
1-4

Word processing program
Can create …
Professional
letters & reports
Business, legal, scientific documents
Attractive flyers & newsletters
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Starting Office Word 2007
1-5

Several ways to start
Use
the Start menu > All Programs | Microsoft Office …
Click a desktop shortcut

Word 2007 is displayed
in a window on the desktop
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Exploring the Word 2007 Window
1-6
Document window
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More on the Word 2007 Window
1-7
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Viewing and Zooming a Document
1-8
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Document Zoom Feature
1-9

Zoom in to get a closer view
Zoom out to see more off the document
Default of 100% shows size of characters when
printed
Can increase up to 500 percent
Can reduce to 10 p
percent
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Default Document Settings
1-10

Predefined settings in Normal.dotm template file
Default
f
settings
8.5
by 11 inches paper size
1-inch top and bottom margins
1-inch left and right margins
Portrait Orientation
Tip. Word templates for user: Administrator are saved at C:\Documents and Settings\Administrator\Application Data\Microsoft\Templates
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Creating New Documents
1-11

Developing a Document
Plan
Pl
Enter
Edit
Format
Preview

and Print
Retrace editing and formatting as needed
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Entering Text
1-12

Text is entered using the
keyboard
Word 2007 features
Spell
check
Grammar check
Auto
A corrections
Word wrap
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Typing Text
1-13
Y
Your
TTurn
1. Start Office Word 2007.
2. Type: Adventure
Traveel
(do not press space after typing the last letter – do
not change colors).
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Typing Text
1-14
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Moving Through Text
1-15

Keyboard
M
Mouse
Click
on location
Shape
changes to I-beam
Used to move insertion point
Position
in unmarked area
Shape
Sh
changes
h
to arrow
Used to highlight text
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Keyboard Directional Keys
1-16
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Using Backspace and Delete
1-17

Backspace key
Removes
a character or space to the left (Í)of the
insertion point
Useful when you are moving from right to left

Delete key
Removes
the character or space to the right (Î)of
the insertion point
Useful when you are moving from left to right
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Using Backspace and Delete
1-18
Y
Your
TTurn
1. Press key [Backspace] to remove the extra e.
2. Press [] or click at the end of the line.
3. Press [Space].
4. Type: Tours four new adventures
and correct any typing errors as you make them
using [Backspace] or [Delete] .
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Ending a Line and Inserting Blank Lines
1-19

Press ENTER …
To
T
end
d a line
li and
d begin
b i another
h line
li
At the beginning of a line to insert a blank line
In the middle of a line to move all the text to the right
of the insertion point to the beginning of the next line
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Ending a Line and Inserting Blank Lines
1-20
Y
Your
TTurn
1. Press [Enter] key 3 times.
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Inserting Blank Lines
1-21
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Inserting Blank Lines
1-22
Your Turn
1. Open the Home tab and click Show/Hide
in
the Paragraph group.
2. Click on the right side of the “s” in “Tours” before
the dot.
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Inserting Blank Lines
1-23
Your Turn
1. Press [Enter] 2 times.
2. Press [Delete] to remove the space at the
beginning of the line.
3. Press [].
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Revealing Formatting Marks
1-24

Controls document
appearance
Not displayed
automatically
Helpful to view
underlying
formatting
marks
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Identifying and Correcting Errors
Automatically
1-25

Word constantly checks the document for spelling
and grammar errors
An animated pencil icon is displayed in the status
bar while typing
Word checks for errors while you type
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Checking Grammar
1-26

Green wavy line
indicates
d
a
spelling or
grammar error
Status icons
appears in
status bar
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Concept 1
1-27
Grammar Checker

Advises you of incorrect grammar
Proposes possible corrections
Grammar errors identified with a wavy green line
Use discretion when correcting errors
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Grammar Context Menu
1-28
Why is this an error?
Right-click on the word: “four”
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Grammar Correction Options
1-29
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Grammar Checker
1-30
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Checking Spelling
.
1-31
Your Turn
1. Right-click the word “four” to open the context
menu.
2. Choose Grammar
3. Click [Change].
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Concept 2
.
1-32
Spelling Checker

Advises you of misspelled words
Proposes possible corrections
Compares each word to two dictionaries
Main
dictionary
Custom dictionary

A red wavy line is displayed below the misspelled
word
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Checking Spelling
.
1-33
Your Turn
1. Type: Attention adventire travellars!
2. Press [Space].
3. Right-click on “adventire” to display the context
menu.
4. Choose “adventure”.
5. Correct the spelling for “travellars”.
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Checking Spelling
1-34
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Spelling Context Menu
1-35
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Spelling Correction Options
1-36
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Using AutoCorrect
1-37

As soon as you complete typing a word, the
program checks the word
For
grammar
For spelling

Many spelling and grammar corrections are
automatically as you type
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Concept 3
1-38
AutoCorrect

Automatically corrects entries
Capitalization
at the beginning of a sentence
Names of the days of the week
Changes to lowercase
Common typing and spelling errors

Automatically makes corrections
Looks
for certain types of errors
Checks all entries against a built-in list of AutoCorrect
entries
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Using AutoCorrect
1-39
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Using AutoCorrect
1-40
Your Turn
1. Press [End] to move to the end of the line.
2.
3.
4.
5.
6.
7.
8.
Type attend a presentaation to lern about
Press [Space].
Point to the word “Attend” to display the blue box.
Point to the blue box.
Click
AutoCorrect Options.
Click outside the menu to close it.
Open the spelling context menu for “lern” and choose
“learn”.
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Concept 4
1-41
Word Wrap

Automatically decides where to end a line
Wraps text to the next line
No need to press ENTER at the end of a full line
Press ENTER only to …
Insert
a new paragraph
Insert blank lines
Create a short line like a salutation
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Word Wrapping
1-42
Your Turn
1. Press [End] to move to the end of the line.
2. Type: earth’s greatest unspoiled habitats and find
out how you can experience the adventure of a
lifetime.
y spelling
p
g or grammar
g
3. Correct any
errors that are
identified.
4. Move to the end of the sentence and [Enter] press
twice.
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Word Wrapping
1-43
Your Turn
5. Type your name.
6. Press [Enter] .
7. Type the current date beginning with the month and
when the ScreenTips appear for the month and the
p
complete
date,, p
press [[Enter]] to insert them.
8. Press [Enter] twice.
9. Click Show/Hide
to turn off the display of
formatting marks.
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Word Wrap
1-44
Word wrap continues text on the next line
when the right margin boundary is reached.
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Specifying Document Properties
1-45

Document p
properties
p
Details
about the document that describe or identify it
Title
Author
name
Subject & keywords
Automatically
generated details
Number
of words in a file
Document creation date
Date last modified
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Modifying Document Properties
1-46
Prepare Properties
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Document Statistics
1-47
Document
Properties
Advanced Pro…
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Saving, Closing, and Opening Files
1-48

As you edit and enter text
text, changes are
stored in memory
Saving a document to a file on a disk
permanently stores it
Saved documents can be opened and closed
f future
for
f t
editing
diti
How does the Word AutoRecovery feature work?
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Saving a File
1-49

Save command or Save button
Saves
active file using the same file name
Replaces contents of existing disk file

Save As command
Saves
active file using a new file name or saves to a
new location
Leaves
L
original
i i l file
fil unchanged
h
d
Which command is the best one to use?
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Saving a File
1-50
Your Turn
1. Click
Save in the Quick Access Toolbar.
2. Open the Save In drop-down list box.
3. Select the location where you want to save your
file.
g g the
4. Click in the File name text box to highlight
proposed file name.
5. Type Flyer.
6. Click [Save] .
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Saving a File
1-51
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Save In Drop-Down List Box
1-52
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Opening a File
1-53
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Navigating a Document
1-54

Features that make it easy to move around in a
large document
Scroll
bar
Keyboard
Move directly to a page

Search document to locate specific items
Document
Map
Table of Contents
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Using the Keyboard to Scroll
1-55
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Mouse Action on Vertical Scroll Bar
1-56
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Editing Documents – Adding Text
1-57
Your Turn
1. Open the document named: Flyer.
2. Locate the sentence “…adventure of a lifetime.”
pp
g text Î
3. Append
the following
(it contains errors – please do not correct then now)
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Editing Documents – Adding Text
1-58
Your Turn – Type:
This y
year we are introducing
g four new tours and offering
g you
y a unique
q opportunity
pp
y to
combine many different outdoor activities while exploring the world.
India Wildlife Adventure
Inca Trail to Machu Picchu
Safari in Tanzania
Costa Rica Rivers and Rain Forests
Presentation
5 att 7:00
3 att 7:30
P
t ti dates
d t are January
J
7 00 p.m., February
F b
7 30 p.m., and
d March
M h
8 at 7:00 p.m. All four presentations are made at convenient hotel Zerr8 too7tee
22554oo locations. The hotels are located in downtown Los Angeles, in Santa Clara,
and at the LAX airport.
Call 1-800-777-0004 for presentation locations, a full color brochure, and itinerary
information, costs, and trip dates.
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Editing Documents
1-59
Capitalize first word
Your instructor may provide
a copy of this slide
Delete word
Add “and times”
Delete “junk” text
Delete word
Delete sentence
Insert you name
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Inserting Text
1-60

Insert Mode
Allows new characters
to be inserted into
existing text
Moves existing text to
the right to make
space for new
characters

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Selecting and Replacing Text
1-61
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Selecting and Deleting Text
1-62
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More Editing Functions
1-63

Undo editing changes
Reverses
R
llast action
i or command
d
Includes a drop-down list of recent actions

Change case
Allows
you to change the case of selected text
Use Change Case command
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Formatting a Document
1-64
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Concept 5
1-65
Font and Font Size

A font is a set of characters with a specific design
Also
called a typeface
Fonts can enhance the appearance of a document

Basic types
Serif
fonts: have a flair at the base of each letter that visually leads
the reader to the next letter.
Sans
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serif fonts: do not have a flair at the base of each letter.
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Common Fonts in Different Sizes
1-66
Note: One point equals about 1/72 inch, and text in most documents is 10 pt or 12 pt.
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Changing the Font
1-67

To change the font before typing the text, first use
the command and then type
t pe
To change the font for existing text:
Select
the text first
Use the command
What is Live Preview?
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Applying Character Effects
1-68
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Formatting the Document
1-69
Your Turn
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Formatting the Document
1-70
Your Turn
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Formatting the Document
1-71
Your Turn
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Alignment
1-72
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Concept 6
1-73
Alignment

The positioning of text on a line between margins or
indents
d
Types of alignment
Left
Centered
Right
Justified

Affects entire paragraph
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Formatting the Document
1-74
Your Turn
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Formatting the Document
1-75
Your Turn
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Formatting the Document
1-76
Your Turn
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Formatting the Document
1-77
Your Turn
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Working with Graphics
1-78
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Concept 7
Graphics
1-79

Graphic
Non-text
element or object
Can be sized, moved, and manipulated

Sources for clip art
Office tool Clip Organizer
Microsoft’s Clip Art and
Media Web site

Picture is surrounded by …
A
selection rectangle
Four circles and four squares called sizing
handles

Picture Tools tab
Automatically
appears when picture is
selected
Used to modify the picture
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Inserting a Picture
Your Turn
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Inserting a Picture
Your Turn
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Clip Art Task Pane with Thumbnails
1-84
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Enhancing the Page
1-85

Borders
Can
C
add
dd interest
i
and
d emphasis
h i
Used for entire pages, text, tables, graphics, and
pictures

Watermarks
Text
or pictures that appear behind text
Add interest or identify document status
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Adding a Border
1-86
Your Turn
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Adding a Watermark
1-87
Your Turn
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Printing a Document
1-88

Use the Exit command in the File menu to quit

Can click the Close button in the window title bar

alignment
A
AutoCorrect
character formatting
clip art
custom dictionary
default
document properties
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format
grammar checker
graphic
Insert mode
insertion point
L Preview
Live
P
main dictionary
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selection rectangle
seriff font
f
sizing handles
soft space
source program
spelling checker
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template
thumbnail
TrueType
typeface
watermark
word wrap
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FAQs
1-93
1.
2.
3.
4.
5.
6.
7.
How can formatting marks help me in creating a
document?
What is the AutoCorrect feature and how does it work?
How can I add a word to the dictionary?
How can I tell how many words are in my document?
Help! I saved my file and now I can’t find it. What should
I do?
How can I easily navigate to the end of a document?
I need to enhance my document. Where can I find clip
art?
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FAQs
1-94
8.
9.
10.
11.
What are true type fonts?
I need to center a heading
g for myy document? How can I
do this?
Besides using the backspace and delete keys, is there an
easier way to get rid of unwanted text? If so, how?
How does the Clear Formatting command work?
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Discussion Questions
1-95
1.
2.
3.
Some users rely heavily on the spelling and grammar checker. Discuss why this may not be the best thing to do
Discuss why this may not be the best thing to do.
The word wrap feature allows you to enter text without having to press ENTER at the end of a line. Discuss when you need to use the ENTER key in Word 2007.
Describe the difference between the Save and the Save As feature.
4.
Word 2007 provides many shortcuts to navigate through a p
y
g
g
document. Describe some of shortcuts that can help you if you are working on a long research paper.
5.
Your group has been assigned to create a newsletter. What features can you use in Word 2007 to enhance the appearance of your document?
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