Session No. 544 A Picture is Worth a Thousand Words Linda M. Tapp, ALCM, CSP SafetyFUNdamentals Madison, NJ Introduction Even the newest of safety trainers know visual aids are an important part of safety training. When trainees are illiterate or have English as a second-language, graphics and photos are even more important. Image based communication has been growing in popularity although images have always been an important part of communication – even the cavemen drew pictures! Today, images are used to communicate everywhere and often as a primary method of communication. Images are more popular than ever. Some of the fastest growing social media applications are image based. Pinterest and Instagram are just two examples. To understand why this is so, consider the following. In 2010, Google CEO Eric Schmidt said that we now create more information in two days than we created from the dawn of man up until 2003. With so much information readily available to all of us, you can see why it is so hard to get people’s attention – and to get them to remember what they have heard or seen. As the adage goes, “A Picture is Worth a Thousand Words” and using visuals can greatly add to your message. If someone has the choice to look at an image in an effort to gain understanding of something, or read a paragraph or more of text, the visual option will be much more inviting. Visual aids are an effective means to express and analyze complexity in ways that words alone cannot. (Chambers) Visuals help distribute the load since verbal and visual information is believed to be processed differently by the brain so by effectively using both visuals and lecture you can help trainees avoid being overwhelmed by providing them with various ways to digest the information. (Dirksen) Visuals are also important because we are often unable to produce detailed and accurate descriptions. Language differences can make this more difficult. Additionally, describing something accurately might require specialized vocabulary (technical jargon) that can further confuse trainees. When we share information only through words, we risk losing information or erroneous unclear information being delivered and the potential consequences grow exponentially. What happens in safety training? Often the training class is delivered verbally and hopefully, some type of visual aid is also used. This may be a video, slides with graphics or a flipchart. It is frequently assumed that students already know or remember specific information. The assumption the trainee already knows something specific can result in information not being given at all. Presenting information with visual aids helps establish and maintain attention. Visuals can also provide information in a form that the trainee can quickly and easily interpret. Many safety trainers attempt to clarify what they say by adding an illustration or two and these can be very effective. Humans first and foremost process the world visually. Non-humans may use smell, their hearing or even radar as their primary way of getting information. Humans are made to be sophisticated seeing machines and although we use all of our senses to understand the information presented to us in various forms, our eyes are our most important tool. Colin Ware, author of Information Visualization: Perception for Design, explains that we are able to acquire more information through our visual system than we do through all other senses combined and this is because visualizations contain certain characteristics called pre-attentive attributes, which our eyes perceive very quickly and our brains process without any real action on our part – like force feeding for the mind. Philippe Kahn of LightSurf Technologies said “If a picture is worth a thousand words, then a picture with text is worth 10,000 words.” Fortunately, we don’t need to choose between the two. The strongest images are supported by descriptions as well as narratives. Are all images created equal? Unfortunately, they are not. Good visuals aids are easily recognizable, and easily and universally understood. (Hodgdon) A good visual should appeal to the audience while effectively providing knowledge that enables a clear understanding. A good visual aid should also aid in retention. It should impart memorable knowledge. For the purposes of safety training, the first priority of a visual is comprehension followed by the ability to aid retention. Finally, appeal is important. Many trainers may be using visuals strictly for decoration. Although this will not hurt the training class, it will not help it either and an opportunity is lost to increase comprehension (Clark). “Decorative graphics are the shallowest type of instructional visual, and should be used with some caution” (Dirksen) as they may also distract from the real message. (Thalheimer) In addition to images that are purely decorative it is wise to avoid visual clichés such as an image of hands shaking to represent working together or cooperation. Lefever, the author of The Art of Explanation: Making Your Ideas, Products, and Services Easier to Understand, says that good visuals should not be noisy and should be simple. For example, at his company, the figures they use in communication messages do not have faces because it would be considered “noise”. The brain notices the emotions or look on the face of the image and starts processing it, taking away from the core message. At his company, their goal is to have people see themselves in the figure. Review your images for extraneous information and eliminate what’s not needed. Create Your Own Images and Other Resources A few of the reasons images are so popular now include the ease of reaching a wide audience, the diminishing time requirements to create and share them, and ease of creation. The oldest colored drawings known to man required a lot of skill, took a very long time and were seen by very few people since they were in the darkest caves in northern Spain. It now requires much less skill to make a visual aid. Anyone can do it. With a wide variety of tools available, the creation of visual aids can also be very fast. Finally, technology also allows our visual communications to be seen by as many people as we would like. It is extremely easy to share most visual aids amongst a wide audience. When creating a visual aid, it is best to start with a small piece of content and gradually add more to it. Beware of complex visuals. If your visual aid contains too much information the person will look away. The best types of visuals have limited information and can be understood with a quick glance. Eliminate unnecessary elements whenever possible. As stated by Lefever above, you want to avoid “noise.” It is expected that some safety trainers may have some reservations or even creative anxiety around creating their own visual aids. After all, most safety trainers probably have not had training in drawing or graphic design. Visual aids do not have to be perfect. They just need to do the job they were meant to do. The most important thing is that the visual aid is easily understood - it doesn’t have to be beautiful. It is more important that it’s a tool for making information clear. Dan Roam, author of two books on communicating through visuals, says that almost any idea can be visualized by anyone by using six basic types of drawings because there are six basic pathways along which our brains process imagery. He reasons that we can draw just six pictures to create any idea we can think of. Roam’s six types of problems and associated visuals include: 1. Who and what problems Who and what problems are challenges that relate to things, people and roles. An example in safety training may be a class where you need to describe the different training and authorities of different classes of personnel in your facility with respect to electrical work (awareness level, authorized, etc.) By using images of each group and the type of electrical work they may be doing (changing a light bulb or working with high voltage), you are able to represent different kinds of people and make the training story oriented. 2. How much problems How much problems occur in situation where we need to discuss numbers. Safety trainers could use a chart to show how many near miss reports were filed or how many more lost time accidents occurred in a given year but a visual representing the same thing will be more memorable. For example, if you want to show how long the average lost time injury is, try showing a generic calendar month with weeks highlighted or if the average time is long, try a pie chart where each quarter represents a season. If the average time out is 6 months, showing a pie chart where half of a year is lost will be better than simply saying the average is 6 months. 3. When problems When problems relate to scheduling and timing or topics that you would want to express with a timeline. A topic like CPR often involves particular timing. Try using a large diagram of a clock and mark off the progression of steps with the associated time for each. 4. Where problems Where problems are challenges that relate to direction and how things fit together. Safety training often talks about “where” – emergency exits, eyewash locations, hazardous waste storage areas and hearing protection required areas are just a few examples. Instead of providing a list of the areas, maps showing these are more visual and more memorable. Where also refers to “where have I seen this before?” You want an image that is recognizable. 5. How problems How problems are challenges that relate to how things influence one another. Flowcharts with visuals are a good way to show these relationships. If you are providing an information session after a serious accident, a flowchart showing the factors that led to the incident will be understood better than a paragraph retelling it. 6. Why problems Why challenges are related to helping others to see the big picture. You are helping them to understand why it is important to them. Multiple-variable plots can be an effective way to explain the “why.” In Roam’s book The Back of the Napkin, he goes into great detail about how to create these plots. Safety training topics that include multiple data points are good candidates for multivariate plots. Often, if we can address all six areas, we can cover just about everything related to the idea. Infographics Infographics are usually poster like visuals that bring information together in a unique and interesting way. Instead of reading an article, you can often gain the same relevant information just by reading over and studying a well-designed infographic. Although infographics do contain text, they are primarily visual aids meant to get your attention. The visual components of an infographic, and how the different components work together, can greatly aid in the understanding and retention of the material. One of the first infographics was by Florence Nightingale when she found she was getting nowhere with Parliament with her pleas about the poor health and hygiene of British troops. She developed an infographic to get them thinking a new way about the disease and once they were able to visualize the problem, they took action. In Infographics, the authors state “graphics are able to extend the reach of our memory systems” so they are also important in retention of the information presented. “Visualizations do this by instantly and constantly drawing upon non-visual information that’s stored in our longterm memory (Ware). Our brain is able to recall things that are familiar to us so we can quickly see and comprehend many visuals. If we use visual aids in safety training that are least somewhat familiar to the trainees, they will be more effective. Using Visuals in Safety Training Games and Activities Most experienced safety trainers know the importance of incorporating opportunities for interactive class involvement into their training classes. There are a wide variety of games and activities available. These games and activities can be a great addition to safety training classes if the activity is well planned and is directly related to the class content. While interactive activities are a great addition to training classes, most of these activities are based on the premise that the trainees can read and write English. This is where a visual aid can be extremely effective. The challenge of providing safe workplaces for non-English speakers has been recognized by industry professionals and government organizations alike. According to the Occupational Safety and Health Administration, language barriers contribute to about 25% of all workplace fatalities. Groups such as OSHA have dedicated a great deal of time and money to providing education and materials for Spanish speakers since this is the fastest growing demographic in America. Additionally, statistics have shown that these non-English speakers have a greater number of workplace accidents. This leads to another group that is largely overlooked. These are illiterate American workers who are native English speakers. Illiteracy is a big problem in many areas of the United States. A five-year, $14 million study conducted by the United States government interviewed over 26,000 adults. The study proved that more than 92 million people (more than 47% of U.S. adults) cannot read and write well enough to hold an above-poverty-level-wage job. This study also proved that more than 40% of employees in U.S. businesses are functionally illiterate. Still, many interactive safety training games and activities rely on the ability of the trainees to read and write. A great safety training game for most classes is Safety Bingo where key words and phrases related to the class topic make up the squares on the bingo card. (This activity has been discussed and shared in previous PDC Proceeding papers on safety training games). Unfortunately, employees who cannot read or write English will have difficulty playing, and thus learning, from this game. Whenever any safety training activity is used, it is very important to make sure that the activity is a good match for trainees and this includes making sure that it is easily understandable for everyone in the class. If there are any doubts about the ability of your trainees to read or write, games and activities should be selected that rely on visual aids instead. A few suggestions for safety training games and activities that can be used with trainees who do not read or write English well, either because they are non-native English speakers or because they are illiterate, are described later in this paper. Rule 1 of using visual aids, as described in The Visual Marketing Revolution by Stephanie Diamond is to recognize the power of visual persuasion. Visuals persuade. Educational researchers at the Department of Labor tell us that over 83% of our learning happens visually. Since the information we are providing to trainees is so important and can even mean the difference between life and death, it is imperative that we incorporate visual learning into our training materials. One way to include visuals in your training classes is to use participatory mapping and modeling. In participatory mapping and modeling, trainees will draw and analyze their own maps and models. One application of this method in safety training would be to have trainees make their own evacuation maps or a map of the location of emergency showers and eyewashes. Matrices are another popular way to add a visual element to your training class. A great application of matrices in safety training is the use of scoring and comparing different items. In a simple 6x6 chart, you could list different types of gloves vertically and different chemical hazards across the top rows. You could ask trainees to score how effective each type of glove would be in protecting against each of the hazards shown. After the trainees have had a chance to work on the matrix (preferably in teams) you could complete a larger blank version together with the trainees input. The final version could then be reproduced and used as a visual reference in the future. Diagrams can be used to explain how something works or to show timelines. For example, if you break down the steps of a facility’s lock-out/tag-out procedure and associate each step with an image, these separate images placed side by side in order form a visual diagram of how lockout/tag-out procedures should be executed. Venn diagrams are one of the first types of diagrams many children learn in school. Venn diagrams show the relationships between different groups and these can be useful for many training topics. For example, if you were presenting a class on asbestos hazards and wanted to show the various factors for increasing the risk of cancer, you could make a Venn diagram with a factor in each circle. The area where the factors interact would show higher risk. Ranking items is another effective way to bring a visual component into safety training. It is important to remember that ranking activities very often do not have a right or wrong answer and often the rankings provided by the trainees is subjective. The value of ranking activities is the discussion that follows. Specific Safety Training Activities Using Images Safety Lotería: Safety Lotería is a version of a popular Mexican game called Lotería. If you have played Safety Bingo, you know that the game boards have words or short phrases related to the class topic. Safety Lotería is like Safety Bingo but instead of words on the game boards, there are small pictures. The game can be played very simply by the Trainer randomly selecting a picture and then showing the card with the picture to the trainees. If a trainee has that picture on his or her card, they mark it off. Just like in regular Bingo, the first person to get all of the pictures in a line (across or down) marked off, wins. While this is an amusing game, it does not do a good job of teaching new skills related to safety. To make the activity more educational, the picture selected should not simply be shown but a hint or even a small riddle should be said that describes the picture. (If your audience is not English speaking, this description or riddle will need to be said in the language of the trainees). When the game takes place in this way, trainees need to think about the class content before selecting the appropriate square on the board. An effective game in safety training is one that is an equal mix of chance and skill. Without the short description of the picture, Safety Lotería is all chance. By asking trainees to figure out what safety picture you are talking about by a short description or question, skill is involved and the game is more effective as a safety training aid. Hidden Pictures/Hazard Hunt: Hidden Pictures or Hazard Hunt is a game that includes a small group working together to identify hazards in a supplied photo or drawing. A photo or drawing should have at least 6 hazards included and the hazards should not all be obvious. If possible, the hazards should be related to class content although this is a great game for general safety training tips such as training on hazard recognition. With most safety training games and activities, it is recommended that a class of trainees be divided into small groups. When using Hidden Hazards, each smaller group of trainees can be given a different photo or drawing or they can all be given the game drawing for comparison purposes. If the same drawing is used, the groups should be spaced far enough away from each other so that they cannot hear each other discussing and identifying the hazards. After 10 minutes or so, stop the group discussions and ask each group to report how many hazards they identified. It is highly likely that the various groups will have identified a different number of hazards. Start with the groups with the biggest list and ask them to identify their hazards. If they name something that another team did not include it will likely lead to lively discussion and that is the purpose of this exercise. PPE Match Up: PPE Match Up is a good activity to use when providing chemical hazard awareness training or any training that involves the proper use of personal protective equipment. Before class, several pairs or pieces of personal protective equipment that is mentioned in the class should be collected. If possible, samples of various hazardous materials, particularly those mentioned in the class, should be collected. If a material is too hazardous to bring into the classroom, then a empty bottle or other container can be used but with a label on it saying “Pretend Sample for Training Only – (name of material). After you have presented the applicable training information, divide the training class into teams. Give each team a set of the PPE you have collected. Assign each team a different color and then place a large sheet of paper in each of these colors in front of the various hazards you have brought into class. When you say go, each class will need to put the PPE they have been given in front of the hazard for which it is bet suited. Each team’s PPE should be placed on the corresponding color paper so it is obvious which team’s equipment is in front of each of the various hazards. After all teams have finished, go to each of the different hazards and see what the teams thought was the most important PPE for providing protection against that hazard. Review the right and wrong selections, and why. Safety Sequence: Safety Sequence is a good activity for training topics that include a series of steps or a safety procedure, such as lock out tag out or confined space entry. Safety Sequence (with pictures) can be a real learning tool. To organize the game, you will need to find a simple illustration or photo (one you take yourself is fine if the picture is clear and clearly shows the step) of each step of the procedure. For a simple lock out tag out exercise, the photos you might want to include would be 1) Determine the Hazards, 2) Notify Others, 3) Isolate Energy Sources, 4) Remove Potential Energy, 5) Verify Lock Out, 6) Perform Work, 7) Prepare to Start up again, 8) Remove locks and tags, 9) Test Equipment, and 10) Notify others when work is complete. Make copies of these photos or drawings so you can put one step on a small card and make several sets of cards (one set for each group of trainees). After the material has been presented, shuffle the cards and give a set to each group. Tell them they have 1 minute to get the cards in the proper order, with the first step of lock out first in the pile and the last step in the lock out tag out procedure should be last. After one minute has passed, tell the groups to stop and review the steps in the proper order. Ask each group if they have the same order or if they disagree. If the groups complain about having only one minute to do the exercise, begin a discussion about how difficult it can be to make important decisions when rushed and why it is very important to thoroughly understand critical safety procedures. Pin the Pain: Pin the Pin is another exercise that is great with any topic related to chemical hazards or any topic that covers injury and illness prevention for specific body parts. To play “Pin the Pain”, you can make a simple line drawing or find a simple body outline that is not copyright protected. After presenting the class information, give each team a copy of the body outline and a pack of push pins or small colored stickers and ask them to “Pin the Pain.” Based on the information you just presented, tell the trainees they are to identify where injury or illness could occur as a result of improperly working with the chemical or activity you are describing in the training class. For example, if you were presenting a class on the safe handling of hydroflouric acid you would expect each group to “Pin the Pain” on the eyes, skin, heart, nose and lungs for example. After each team has had the chance to “Pin the Pain,” ask them to present their body outline and explain why they pinned the areas they did. Make Your Mark: In Make Your Mark trainees are asked to rank how dangerous or how safe an activity or condition seems to them. To use this activity, you would need several pieces of flip chart paper hung up around the room and a supply of small stickers. You need to write several different conditions or hazards on the flip chart paper (one per paper) and distribute an equal number of stickers (approximately 10) to each trainee. After everything is setup you ask the trainees to get up and place some of their stickers on each page. The number of stickers they place on each page should correlate to how unsafe they feel the stated situation is. They can choose to place none or all ten or a few on each page. After all trainees have completed the exercise, you will be able to see which condition the class believes to be most dangerous and which the least and this will lead to class discussion. It also provides a visual aid that shows trainees how unsafe or safe something is perceived to be as a whole. While they might have thought an action was relatively risk free, they could begin to look at it differently if the majority of other trainees marked it as high risk. One of the easiest ways to add visuals to your training materials is to include images that express an emotion. If you want to talk about fear or sadness, you will easily be able to find a visual that expresses these feelings. Visuals that show emotions will fit in with most audiences but still keep in mind that the trainees must be able to relate to the visual. If you have a class full of young male construction workers, using an image of an elderly woman in a dress looking distressed is not going to be as effective as a photo of a young male construction worker looking upset. It is extremely easy to find humorous visuals online. If they are free for you to use, and you think they would appeal to your trainees, using a few of them can be a good way to engage learners. Humor focuses trainees’ attention and helps trainees to relax, thus making it easier for them to learn. It is important to remember that what one person finds funny another person may not, so humorous visuals must be used with caution. If you have any doubt that what you have selected will be appreciated, leave it out. To get started creating visual aids, consider using a whiteboard, wall-sized Post-it notes or even legal pads for small groups. To get your image so that you can use it digitally in a PowerPoint presentation for example, you can use a plug-in tablet, a mobile tablet like an iPad or a scanner. To use the scanner you need to draw the image first, go over it in black marker to make it darker and then scan it to a memory card or computer. Taking, editing and sharing photos has gotten more and more convenient and simple with every new smartphone and tablet. Fortunately, photos can be extremely effective in training classes. They tend to draw the attention of trainees, especially if the photos are of people they know and taken in surroundings in which they are familiar. Photos can be printed and shared, added to slides or documents or annotated and laminated and made into signs or other visual references. If you choose not to attempt to create your own visual aids, there are numerous websites that can help you. Below is a short list of paid and unpaid services you can evaluate for your purposes. Piktochart: Piktochart is a site where you can create your own infographics or hire someone through the site to do it for you Fiverr: Fiverr is a website where you can hire anyone to do just about anything for only five dollars. While many of the offerings are simply amusing, you can also get custom graphics, illustrations, infographics and more made for you very inexpensively. Visual.ly: A group that will help you “visualize your data” but also a place to get ideas and view infographics created by others. SaftEng.net: A network for safety professionals that offers a membership which provides access to thousands of safety-related photos IStock, DepositPhotos and DollarPhotoClub: Just a few of the many stock image resources available According to Visualisation in Participatory Programmes (1993), 83% of what we learn is through sight. We see good images everyday and everywhere so there is no excuse to limit ourselves to generic clip art. 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