HEALTH EDUCATION RESEARCH Vol.26 no.6 2011 Pages 1050–1059 Advance Access publication 28 June 2011 Physical activity promotion in call centres: employers’ perspectives Sheila J. Renton1*, Nancy E. Lightfoot2 and Marion A. Maar3 1 Clinical Sciences Division, Northern Ontario School of Medicine, Laurentian University, 935 Ramsey Lake Road, Sudbury, ON, Canada P3E 2C6, 2School of Rural and Northern Health, Laurentian University, Sudbury, ON Canada P3E 2C6 and 3Human Sciences Division, Northern Ontario School of Medicine, Laurentian University, Sudbury, ON, Canada P3E 2C6 *Correspondence to: S. J. Renton. E-mail: [email protected] Received on December 17, 2010; accepted on May 26, 2011 Abstract This study followed a predominantly qualitative approach to explore the perspectives of employers in Sudbury, Ontario, Canada, call centres (CCs) regarding physical activity (PA) promotion in workplaces, by identifying current practices and employers’ motivation to promote PA, as well as perceived facilitators and barriers. In-depth interviews were conducted with 15 managers in 10 of 12 local CCs and questionnaires were used to collect quantitative information about participants and their workplaces. Thematic analysis revealed that participants’ responses to recommendations for PA promotion were generally positive and some CCs were engaged in some PA initiatives. Employers’ motivations to promote PA included direct benefits to the employer, concern for employee well-being and the greater good. Barriers to PA promotion within CCs included the nature of CC work, managers’ concerns regarding participation, fairness and cost and special limitations of the workspace. Results indicate additional actions and supports are required to facilitate implementation of PA in CCs according to governmental recommendations. Efforts are required to increase awareness and use of existing resources. Smaller organizations may require more assistance to promote PA than those with a larger number of employees and may benefit from enhanced interaction with existing networks and public health programs and resources. Introduction Physical inactivity is considered a public health issue for Canadians given that the majority of the population is not sufficiently active to achieve the health benefits associated with regular physical activity (PA) [1]. As part of a comprehensive plan to help Ontarians achieve and maintain healthy weights, the Chief Medical Officer of Health has identified the workplace as a key setting for the promotion of PA and recommended specific strategies that promote healthy weights (see Table I) [2]. Little is known about the adoption of such strategies within the highly sedentary work environment of call centres (CCs) where computer and telephone-based technologies are used to distribute incoming and outgoing calls to staff, who interact with customers while simultaneously accessing and inputting information on display screen equipment for the purposes of receiving orders, providing information and skilled services and conducting research or marketing [3, 4]. Promoting PA and encouraging breaks from prolonged sitting may be particularly important in CCs where employees spend as much as 95% of their work time sitting and report weight gain [5–7]. Emerging evidence of Ó The Author 2011. Published by Oxford University Press. All rights reserved. For permissions, please email: [email protected] doi:10.1093/her/cyr055 Physical activity in call centres Table I. Recommendations from the healthy weights, healthy lives report [2] To create working environments that promote healthy weights, workplaces should: 1. Develop a corporate culture that values and supports healthy eating, PA and employee wellness 2. Audit the workplace, assessing available food choices and opportunities for PA. Discuss findings with staff and identify ways to make improvements 3. Plan ‘Health Days’: quarterly events that focus on aspects of healthy weights and healthy living 4. Implement strategies to help people be more physically active at work, such as: -Using stepmeters/pedometers, -Building a task team to identify ways to increase PA opportunities, -Making stairways accessible, -Arranging for exercise breaks, -Allowing employees time to be physically active during the day, -Adjusting working hours to allow parents to walk their children to school and -Providing PA facilities, programs and incentives. associations between sedentary behaviour and health risks which persist despite adjustment for moderate-intensity PA and the development of an inactivity physiology paradigm which describes metabolic consequences of sitting which may be unique from those related to a lack of PA have led to suggestions that adherence to current recommendations for minimum PA may not be able to compensate for high amounts of sitting [8–10]. The overall reduction of sedentary behaviour and interruption of sitting with light-intensity activity such as standing or taking a step may become a public health priority in addition to participation in moderate-intensity PA [8–10]. Conclusions resulting from a systematic review of published prospective studies examining associations between sedentary behaviour and various health outcomes indicate that there is strong evidence for relationships between sedentary behaviour and all-cause and cardiovascular disease-related mortality and moderate evidence for a positive relationship between sitting time and risk for Type 2 diabetes [11]. However, the evidence regarding health risks related to occupational sitting is less definitive [12]. Recognizing that sitting at work is likely the major contributor to overall sitting time for adults working full-time in physically inactive jobs, van Uffelen et al. [12] undertook a systematic review of research focusing on occupational sitting which led them to conclude that, given the heterogeneity of the included studies, there is currently only limited evidence to support a positive relationship between occupational sitting and health risk [12]. In part, this conclusion is the consequence of the fact that in less than half of the 43 articles included in the review were analyses adjusted for leisure-time PA and the authors noted that, overall, the studies which did include adjustments for PA were more likely to show positive associations between occupational sitting and health risks than those studies that did not [12]. Beyond the sedentary nature of CC work, factors related to job design and the organization of such work have been shown to be negatively associated with employee well-being and job satisfaction [13]. Work-related stress has been commonly reported by call-handlers, resulting from limited job control, difficult customers, unrealistic performance quotas, rotating shifts, poor relations with management and aspects of the physical environment [14, 15]. Working conditions in CCs, such as inadequate thermal comfort and inappropriate table height, high call volume and continuous work without breaks, have also been associated with aches or pains in the neck-shoulder and wrist-hand areas [16, 17]. Although researchers in several countries have identified negative associations between CC work and measures of employee health and well-being [13– 17], little has been published regarding what CC employers are doing to address this situation. The plan for a 2-year-long randomized clinical trial designed to compare the efficiency of different types 1051 S. J. Renton et al. of interventions on employee health in two Hungarian CCs has been described [18]. Following initial assessment of subjective health status, lifestyle and health behaviours, work stressors, coping strategies, organizational commitment and job satisfaction, an individual-focused intervention designed to promote healthy lifestyle behaviours will be provided in one CC which will act as the control group. In the experimental CC, the individual-focused intervention will be supplemented with an organizational-focused intervention designed to decrease or eliminate potentially harmful workplace demands associated with health problems, such as time pressures, low esteem of the employees’ work, unfavourable physical conditions and a lack of support for workplace social relationships. To date, the results of this trial have not been published. A Canadian study of the impact of CC-related stressors on employee health and well-being found that some participants engaged in physical exercise as a coping strategy to deal with work-related stress and called for the implementation of health promotion policies to encourage CC employees to be physically active [14]. Despite these recommendations and those of the Ontario government outlining specific PA-related strategies to be implemented in workplaces [2], it is not known how CC employers perceive such recommendations, nor to what extent such strategies have been adopted. The purpose of this study is to explore the perspectives of CC employers within the City of Greater Sudbury in northeastern Ontario, Canada regarding provincial recommendations for workplaces to promote PA. The objectives are to develop an understanding of current practices in CCs that support PA and to determine what motivates CC employers to promote PA and what factors serve as facilitators and barriers. Results are useful to public health advocates and workplace health promotion personnel concerned with PA promotion in CCs and may be of interest to other workplace environments. Materials and methods Following a case study approach to explore the opinions and perceptions of CC employers regarding PA 1052 promotion in the workplace, as multiple cases working within the geographic boundaries of the City of Greater Sudbury, this study used a concurrent, embedded mixed methods design in which qualitative procedures were supplemented with quantitative data about the participants and their CCs [19, 20]. Ethics approval was received from the Lakehead University Research Ethics Board. Participants A purposive sampling strategy designed to achieve maximum variation was used to recruit participants working in managerial roles, such as human resource and operational management positions, in each of the 12 CCs identified by the City’s Growth and Development Department [21]. An invitation was sent to potential participants, with telephone follow-up, and a presentation was made to the local Contact Centre Network, with email follow-up to non-attendees. All participants were provided with small incentives that consisted of a four-page list of local and electronic resources available to assist with the development and implementation of programs for workplace PA promotion, the chance to win one of five 3-month memberships to a national fitness facility which could be used by the participant or awarded to an employee as desired, and for each CC, one pedometer and booklet about the 10 000 steps-a-day program meant to stimulate interest in objective measurement of PA. Data collection Qualitative data were collected in semi-structured face-to-face interviews. Participants were provided with the list of recommendations shown in Table I and were asked the following open-ended questions: what is your reaction to these recommendations?; what current practices does your workplace have to promote PA?; what has motivated, or might motivate, your organization to promote PA in the workplace?; what has assisted, or would assist, your organization with the implementation of strategies to promote PA in the workplace?; what barriers presently exist or did your organization have to overcome in order to implement strategies to Physical activity in call centres promote PA in the workplace? Follow-up probing questions were used to explore meanings or new ideas. Quantitative data were collected using two brief self-administered questionnaires designed to collect information regarding the CC (i.e. type of work, call direction, head office location, number of employees and union status) and the participant [i.e. demographic information and current level of PA using the short form of the International Physical Activity Questionnaire (IPAQ)] [22]. The IPAQ is a measure for comparing population levels of PA among adults which considers all domains of PA, including at work and in transportation [23]. While it is not recommended for use as an outcome measure in small-scale intervention studies, it has been used in this study as an easily administered, brief tool to classify participants’ current level of PA [24]. Data analysis Audiotapes were transcribed verbatim and pseudonyms were created to ensure anonymity. Each transcript was read several times, and key quotations were identified using a mix of free and in vivo coding, using the Atlas.ti V5.0 qualitative data analysis software [25]. Codes associated with the question: ‘what has motivated, or might motivate, your organization to promote PA in the workplace’? were grouped into a code family entitled ‘motivators’. Similarly, codes associated with the question: ‘what has assisted, or would assist, your organization with the implementation of strategies to promote PA in the workplace’? were grouped into a code family entitled ‘facilitators’ and codes associated with the question: ‘what barriers presently exist or did your organization have to overcome in order to implement strategies to promote PA in the workplace’? were grouped into a code family entitled ‘barriers’. Common themes were identified within each of these three code families, and for each family, a network was created to demonstrate visually the researchers’ interpretation of how the codes related to the themes (not shown). The IPAQ guidelines were followed to assign categorical scores of ‘high’, ‘moderate’ or ‘low’ PA [24]. The reported practices currently in place to promote PA were compared with the recommended strategies, resulting in a classification of ‘none’, ‘few’ or ‘some’. The term ‘none’ was used to describe CCs in which there were no current practices to promote PA, while ‘few’ was used to describe those CCs currently offering a few, but not many, of the initiatives identified in the recommendations and ‘some’ was used to describe CCs in which several of the recommended strategies were currently in place. The rigour of this study was enhanced through use of an audit trail and a member-checking activity, in which a preliminary report of the identified themes was sent electronically or presented to participants to elicit feedback in order to ensure accurate interpretation [19, 26]. Results Between February and July 2009, 15 managers working in 10 of the 12 CCs agreed to participate in the study, representing a response rate of 50% of the 30 invited individuals, within 83% of the CCs on the City’s list. Following the 15th interview, saturation was achieved as no new information was being revealed [27]. The time required for the interview and questionnaire completion varied between 15 and 40 min. The interviewer (S.J.R.) was not previously acquainted with the participants. Characteristics of participants and CCs are summarized in Tables II and III, respectively. Managers’ responses to the recommendations Overall, the managers responded positively to the provincial recommendations that workplaces should ‘create working environments that promote healthy weights’ through the adoption of the specific strategies shown in Table I [2]. Participants used words such as ‘fabulous’ and ‘fantastic’ to describe the recommendations as a whole. However, there was some disagreement regarding how well the recommendations fit the CCs. While one participant commented that the recommendations would be ‘very 1053 S. J. Renton et al. Table II. Characteristics of participants (n = 15) Characteristic Age (years) Range Mean (SD) Gender Female Male Manager type Human resources Operationala Senior level PA level High Moderate Low Participants, n (%) 29–48 39.9 (5.3) Current workplace practices which promote PA 9 (60.0) 6 (40.0) Several of the respondents indicated that there were currently no workplace initiatives to promote PA, although some mentioned that there had been initiatives in the past, which were no longer available. Queries were run to explore how the number of employees within the CCs related to the current practices. As shown in Table IV, all of the CCs classified as offering ‘some’ of the recommended initiatives had more than 200 employees. All of the CCs with fewer than 200 employees were classified as having ‘no’ or ‘few’ current practices to promote PA. Of the recommended strategies, those most commonly offered were the use of pedometers and the promotion of exercise, either as part of an exercise break close to the workstations or through posted information. Several CCs offered corporate discounts for fitness facilities or weight-loss programs but there were no on-site facilities. Very few CCs had a workplace wellness committee, and while in some locations, stairways were considered accessible, there was no process in place to promote their use. Other reported PA initiatives not listed in the recommendations included informal walking groups and participation in sporting tournaments. Some CCs posted information on bulletin boards or internal websites. Bicycle racks were available 4 (26.7) 8 (53.3) 3 (20.0) 7 (46.7) 5 (33.3) 3 (20.0) a Job titles related to customer care, service delivery, operations and supervision. Table III. Characteristics of the represented CCs Characteristic Ownership type In-house Outsourced Location of head office in Sudbury Ontario, but not Sudbury Canada, but not Ontario Another country Type of work Customer sales and service Market research and survey Call direction Outbound Inbound Equally outbound and inbound Number of employees <50 51–99 100–200 201–350 >351 Type of employment Full-time Part-time Unionization status Unionized Not unionized 1054 attainable even for this environment’, another said, ‘some of them are not realistic for our workplace or for our business’. CCs, n (%) 4 (40.0) 6 (60.0) 4 3 1 2 (40.0) (30.0) (10.0) (20.0) 8 (80.0) 2 (20.0) 4 (40.0) 5 (50.0) 1 (10.0) 4 1 2 1 2 (40.0) (10.0) (20.0) (10.0) (20.0) 5 (50.0) 5 (50.0) 3 (30.0) 7 (70.0) Table IV. Number of current practices promoting PA, by employee number Number of Number of current practices promoting PA employees n None Few Some <50 51–99 100–200 201–350 >351 a 4 1 2 1 2 Ha, L, J R K M, A Alphabetical characters represent unique CCs. G N, D Physical activity in call centres at, or near, some CCs but the safety of bicycling was questioned for employees working late hours. Employer motivators for PA promotion Three themes were identified in the participants’ comments regarding employers’ motivation to promote PA. Participants spoke of how the ‘Employer Reaps the Benefits’, through enhanced productivity: I think, that, you know, studies all over the place show that your activity level reduces your stress level and makes you just more productive, more alert and that kind of thing, so um, it’s, I think it’s much needed in this type of environment, in any environment where you’re sitting at a desk and strapped to a headphone, a headset all day long. . I think seeing the benefits of increased productivity would probably be my biggest motivator. Managers acknowledged that although the employer may bear some costs related to promoting PA, a return-on-investment would be expected, not only through reduced absenteeism but also through reduced health-related expenses. Participants expressed their belief that the promotion of PA would improve morale, create a positive work atmosphere, encourage teamwork and aid in recruitment. On a personal level, some participants were motivated by their expectation that PA promotion at work would help them achieve their own fitness goals. The second theme related to employer motivation was a ‘Concern for Employee Well-being’. Managers recognized that the repetitive and stressful nature of CC work can negatively affect employee health and morale and believed that PA could help to reduce stress and promote balance between work-life priorities. A sense of ‘The Greater Good’ was the third theme identified within comments about employer motivations to promote PA; however, the idea that employers have some moral responsibility to promote employee health was not shared by all. While some managers believed that employers may hold at least some responsibility for the promotion of PA amongst employees, one participant explained ‘It’s not something that crosses a lot of employers’ minds as something to help be responsible for’. The sentiment that the promotion of PA within workplaces would benefit society overall was expressed by this participant: ‘The end concept of having an employee that is healthier, that is happier, that is more reliable and more productive, I think is beneficial to the entire organization and society as a whole’. Facilitators for PA promotion Managers identified many factors, which would assist with PA promotion in CCs. They spoke of a need for guidance, fresh ideas and information. Some referred to the local health unit as a source of assistance. One participant mentioned the value of participating in activities organized by other groups: ‘Things like the Cancer Society, things we can tag onto in addition to what we do internally are always a help’. Financial assistance to offset costs, dedicated resources for health promotion, workplace wellness teams with employee representation, and senior management support were expected to help. It was suggested that: ‘A lot more marketing on that idea might help. I think if it starts to become an expectation of an employee, then an employer will have no other recourse but to take it seriously. It becomes an expectation’. Other identified facilitators were local champions and role models and geographic proximity to appropriate space for exercise. One participant suggested ‘A little friendly competition’ between CCs. Barriers to PA promotion Barriers to the implementation of PA in the workplace were described by three themes. Relating to ‘The Nature of CC Work’, participants explained how the focus on clients’ needs required that a certain number of employees be on the phones at specific hours and that various measures were used to monitor performance, thus limiting scheduling flexibility and preventing group exercise breaks. It’s difficult too because of the nature of the industry, you can’t unfortunately give a lot of time for, like on the job time, paid time for them to get up and move around, you know, because . production’s 1055 S. J. Renton et al. very important, you know, ‘every bum in a seat, and every call being made’, these are all our metrics and what makes us tick, so it’s tough. The work was described as fast paced with heavy call volume, and while some participants suggested that employees could stand or pace while on the phone, this was not possible in all CCs. Usually you’re tied to a little cord where you have about 5 feet of walking room, like we do have some agents who stand up on some calls, you know, and kind’a just pace back and forth, probably when they’re tired of sitting or [they] need to wake up. There’s a lot of toggling between the computer and speaking to the customer as well, so even to stand up and do something is difficult. Managers also identified barriers, which were thematically summarized as ‘Concerns of Managers’. Many participants doubted employee interest in PA, suggesting that some CC employees are attracted by the sedentary work as explained in this comment: The folks that typically enjoy this type of work are the ones that aren’t going, those aren’t the ones that want to climb up and down ladders to get keyboards and monitors off of a top shelf at Future Shop, or Staples or whatever. . The employees in this industry that seem to get frustrated the most are the ones who like to move around a lot more, like more PA. This gets frustrating for them and they get bored. So that suggests that on the flip side, the folks that are staying are the ones ., who like to sit down more. Furthermore, managers estimated that 80–90% of their workforce smoke and expected that those employees would choose smoking over exercising during breaks. Some participants expressed doubt that their employees would be interested in PA initiatives given struggles they face due to low socioeconomic status, particularly if PA activities would affect their income or have associated out-of-pocket 1056 expenses. Managers recognized that some of their employees, particularly single parents, were struggling to make ends meet in low paying jobs. Other identified barriers were the expected costs that the employer might incur related to equipment, lost time and liability insurance and the fact that in some CCs, PA promotion was not considered a priority. Some managers were concerned that employees may consider PA promotion to be discriminatory or a form of harassment of inactive employees: When . I start talking about becoming more physically active and more physically fit and healthy and improving your energy and so on and so forth, I run the risk of people going ‘Yeah, you think everybody’s supposed to be fit and healthy just because you’re like that, you think we should and that’s discrimination and’ . so it’s a very scary topic. It really is. Some described a sense that ‘it’s all or nothing’, meaning that in order to promote PA in the workplace, all employees must be involved. ‘Characteristics of the CC’ was the third theme identified within comments regarding barriers to PA promotion. Participants from smaller organizations felt they had too few employees to make PA promotion feasible. One participant described how employees hired on contract to work on ‘campaigns’ created an ‘ebb and flow’ of employees, preventing consistency of membership on a workplace wellness committee. Some buildings lacked stairs or space for on-site facilities. Discussion Overall, the CC managers participating in this study expressed favourable attitudes in principle towards provincial recommendations for PA promotion in the workplace [2]. However, recommendations related to allowing time for PA during the day and scheduling flexibility were considered least practical given the nature of CC work. The finding that all of the larger CCs were engaged in some of the recommended initiatives, while all smaller CCs Physical activity in call centres offered few, or none, suggests that size does matter. This difference is corroborated by other published reports and may be explained by the availability of dedicated financial and human resources for health promotion in larger organizations [28, 29]. Findings of this study reveal that CC employers generally are motivated to promote PA by their concerns for their organization, their employees and for society as a whole. As found in other studies, managers were motivated by expected benefits, such as increased productivity, reduced absenteeism and improved employee morale [28, 30, 31], and the idea that employers have a moral responsibility to promote employee health was not shared by all [30]. Identified facilitators included factors external to the organization such as guidance, materials and opportunities to participate in activities organized by other groups. Participants spoke of internal facilitators, which have been well documented in the literature [32, 33], such as the formation of workplace wellness committees that engage employees in participatory planning, securing support from senior leadership and the allocation of financial and human resources. Barriers to PA promotion in CCs included the demanding and sedentary nature of this work, managers’ doubt regarding employee interest and concern that such efforts may be interpreted as discriminatory. As in other studies [28], expected costs related to equipment, lost time and liability insurance was another identified barrier. Limitations of this study include two types of potential bias. The purposive sampling strategy may have created a selection bias through internal referral to managers with positive attitudes regarding PA promotion. Our affiliations with health academia and in-person interviews conducted by a physically active graduate student of public health (S.J.R.) may have contributed to a social desirability bias. Despite the limited geographic range of this study, transferability of the results is supported by the strong representation rate (10 of the 12 identified CCs) and the quantitative description of the represented CCs, which allows good comparison with other published data [34]. As this study focused solely on the perspectives of CC managers, future studies should also consider the employee perspective, to explore further how the culture of CCs may impact the implementation or success of PA promotion initiatives. In CCs currently engaged in PA promotion, the investigation of employees’ awareness of, satisfaction with and participation in such programs is important for the identification of barriers limiting employees’ involvement, some of which may be unknown to managers. In keeping with emerging evidence surrounding inactivity physiology and the deleterious effects of sedentary behaviour [8–12], future studies should explore the related knowledge and perceptions of CC employers and employees and engage with all parties to develop and evaluate workplace practices, which reduce prolonged sitting. Implications for practice and policy The findings of this study have several implications for practice and policy. As many of the resources that participants indicated would facilitate PA promotion in CCs already exist, increased efforts are required to alert managers to their availability. To this end, local and provincial public health advocates and workplace wellness experts should renew, or increase, efforts to advertise services to CC employers, recognizing that smaller organizations may require more assistance. Given that the nature of CC work poses challenges for the adoption of the government’s recommendations, CC managers and health promotion advocates should work together to implement those strategies most feasible while exploring creative ways to adapt less practical elements and restructure current workplace practices. As a first step, organizations should engage with employees of all levels to form workplace wellness committees and investigate employee interest in PA. Given the reportedly high rate of smoking and evidence that interventions that address multiple behaviours concomitantly have the potential to offer greater health benefits than singlefocused initiatives [35], the ‘co-promotion’ of smoking cessation and PA should be considered. The existence of CC networks offers opportunities for information sharing and resource sharing which may enhance PA promotion within participating organizations. Smaller CCs with limited resources may be able to develop beneficial partnerships with other organizations within the industry. The 1057 S. J. Renton et al. suggestion of an industry-wide friendly PA competition can be explored. On a broader level, to heighten awareness of the recommendations set out in the ‘Healthy Weights, Healthy Lives’ Report [2], the Ontario Ministries of Health Promotion and Labour should work together to inform employers and to develop public expectations that workplaces actively engage in PA promotion. Financial incentives for businesses experiencing significant costs should be considered. Conclusions This study adds to the existing body of knowledge surrounding employers’ perspectives on workplace initiatives to promote PA, looking specifically within CCs where various factors related to the design of work and the work environment, including prolonged sitting, may pose increased health risks for employees. Findings of this research lead to recommendations for action at local and provincial levels, which are expected to assist in the implementation of PA-promoting activities. Funding This work was supported by GoodLife Fitness through the provision of five, 3-month memberships received as participant incentives. Acknowledgements Appreciation is extended to the participants who generously shared their time and insights and to GoodLife Fitness for supporting this study. Conflict of interest statement None declared. References 1. Cameron C, Wolfe R, Craig CL. Physical Activity and Sport: Encouraging Children to be Active. Ottawa, Canada: Canadian Fitness and Lifestyle Institute, 2007. 1058 2. Chief Medical Officer of Health (Ontario). 2004 Chief Medical Officer of Health Report: Healthy Weights, Healthy Lives. Report No: 7610–2242949. Toronto, Canada: Queen’s Printer of Ontario, 2004. 3. Holman D. Call centres. In: Holman D, Wall TD, Clegg CW et al. (eds). The New Workplace. 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