Office of Global
Engagement
University Trails
resident Handbook
MEET THE STAFF
STUDENT HOUSING
COMMUNITY ASSISTANTS
Name: Abdul-rahman “Tunde” Oyetunji
Major: Mechanical Engineering
Hometown: Ibadan,Oyo State, Nigeria
Hobbies: Reading & playing video games
Favorite Foods: I don’t have a favorite food.
Fun Fact: I have 14 names.
Name: Chuqi Min
Major: Art/Art History
Hometown: Hohhot, Inner Mongolia, China
Hobbies: Loves Japanese anime and Korean dramas
Fun Fact: I love to cook!
Name: Jeremy Hudson
Major: Biology
Hometown: De Kalb, Mississippi
Fun Fact: I am brand new to OGE housing
GRADUATE COMMUNITY DIRECTOR
Name: Christina Knowlton
Major: Higher Education - Student Personnel Master’s Program
Hometown: Kenosha, Wisconsin
Hobbies: Travel
Fun Fact: I was a competitive swimmer for 16 years.
A representative from Student Housing, either a CA or GCD, will be available from 8:00 am – 5:00 pm at the
desk inside the University Trails clubhouse. Please see the representative at the desk for issues during desk
hours.
OFFICE OF GLOBAL ENGAGEMENT
Intensive English Program
Study Abroad Office
Coordinator of International Admissions & Recruitment
Laura Vaughn
662-915-1560
International Student Advisor
Molly Fryman
662-915-3766
Director of the Intensive English Program
Jasmine Karlowski
662-915-1560
Director of the Study Abroad Office
Blair McElroy
662-915-3766
Graduate Assistant
662-915-1560
Graduate Assistant
Jennifer Isenberg
662-915-3766
university trails
Please see the University Trails insert in your welcome folder for information on UT staff and community assistants.
about the staff
community assistants (CA)
One of the most helpful and resourceful individuals with whom residents interact is the Community Assistant.
These staff members live on site and are students at Ole Miss of sophomore standing or above who have been
selected for these leadership positions. Each CA’s responsibility is to provide leadership, assistance, and support
to residents. The CA is the primary resource for information and
assistance. CAs are chosen each spring semester for the upcoming academic year. There is an intensive
interviewing and selection process as well as a GPA requirement for all candidates.
Graduate community director (GCD)
The GCD is a graduate assistant, live-in staff member who reports to an area coordinator. GCDs are assigned to
administer specific residence halls or areas; supervise the community assistants; coordinate educational, social,
and recreational programs; advise hall governments; and enforce university policy. It is the role of the graduate
community director to work actively with staff and students to promote a positive community environment. One
of these staff members is on duty on a rotating schedule each evening and weekend to respond to emergencies in
the residence halls and apartment complexes.
AREA COORDINATOR (AC)
The University Trails Area Coordinator is a full-time staff member who supervises the CAs and GCD and
reports to Student Housing. This staff member is assigned to oversee a specific community; supervise the
community assistants; coordinate educational, social, and recreational programs; advise community
governments; and enforce University policy. Each area coordinator is also a judicial officer who advises the OGE
on student discipline.
Office of global engagement (OGE)
The Office of Global Engagement is comprised of three units: the Intensive English Program, the Study Abroad
Office, and the Office of International Programs. Each unit provides support for international students.
Office locations:
Intensive English Program – Old Athletics Building (across from Martindale)
Study Abroad Office – 318 Martindale
Office of International Programs – 331 Martindale
staff on duty and 24 hour phone line
The UM Student Housing desk in the University Trails clubhouse is staffed Monday through Friday, with specific
hours posted each semester. A CA is on duty during the hours that the clubhouse is closed. If a student is in need
of assistance and cannot find his/her CA, the student should call the CA on duty at 662-832-4687. In addition to
the CA, the GCD is available from 5 p.m. to 8 a.m. Monday through Friday and 24 hours a day on the weekend.
university trails
Maintenance Staff
These staff members perform preventive maintenance tasks and make repairs to community property. They
make every effort to respond to maintenance tasks and make repairs in a prompt manner.
Lock-Outs
After hour lock-outs can be addressed to the CA on duty at 662-832-4687.
Pest Control
Pest control is provided on a regular basis, every other Wednesday. If students are experiencing problems with
insects, they should submit a maintenance request online at http://oge.olemiss.edu/housing-notifications/ and
should include specific information about the problems.
Police
University Trails provides a Community Courtesy Officer, Mr. Justin Mitchell. Please report any suspicious
activity promptly to the courtesy officer at any time, day or night. The courtesy officer can be reached at
662-816-5372. In an emergency, please call 911. Students may also contact the Oxford Police Department at
662-232-2400 for non-emergency services.
EMERGENCIES
Earthquakes
If an earthquake occurs, students should enter the hallways away from windows. Students should crouch down
and cover their heads and necks until the shaking stops. After the shaking has stopped, everyone should exit the
building and go to the assembly location as designated by apartment staff. Please be aware that there will likely
be an aftershock. Emergency personnel will give instructions regarding when it is safe for re-entry to the
building. More information on earthquake preparation may be found at: emergency.olemiss.edu.
Severe Weather
When severe weather conditions exist, students should seek shelter (away from windows) immediately. Should
the National Weather Service (NWS) issue a Tornado Watch, residents are cautioned that the conditions favor
the occurrence of tornadoes and severe weather. A NWS Tornado Warning indicates that a hazardous event is
occurring or is imminent. When an emergency alert is received from the National Weather Service, some
channels on the cable system will be interrupted with a tone and a message indicating that viewers should tune
the TV to Channel 2, 3, 4, or 5. On these channels, a message explaining the alert will be provided by the
National Weather Service. Additionally, the city-wide emergency sirens will be activated. Please be aware that
unless there is inclement weather the sirens are tested every Wednesday at noon. The sirens can be disregarded at
that time unless inclement weather is in the area. When a Tornado Watch or Warning has been issued, students
should remain calm and seek shelter in a lower apartment. When a tornado approaches, all individuals should
assume a kneeling position facing the wall with heads bent down. Students are to stay away from windows and
glass doors and remain in the designated area until the “all clear” signal has been issued. Lower apartment
residents are required to allow neighbors to access their units during times of emergency. Failure to abide by this
policy will result in judicial action.
Armed Subjects in the Community
If a student witnesses an individual or an individual behaving in a hostile or belligerent manner on campus
at any time, he/she should immediately contact the police by calling 911. If in an apartment, students should
lock themselves in their rooms and immediately report the situation to the police. If students are in a lounge or
common area, they should move to the nearest securable area. The building fire alarm should not be activated.
Students should barricade themselves in their rooms with whatever material is available. Students should lock
all windows and close any curtains or blinds. Students should stay away from windows and doors. All lights and
audio equipment should be turned off.
If an individual is in close proximity to an exit, the individual will have to make a decision whether or not to exit
the building or seek shelter in a room or office. Circumstances and the individual’s level of confidence should be
the determining factors in how to proceed. If an individual decides that exiting the building is the only or best
chance of survival, he or she should do so quickly. When running from the building the individual should not
run in a straight line and should use whatever cover is available.
RESPONSIBILITIES
Student Responsibilities
The University has some basic expectations that govern the special nature of interpersonal relationships within
the community. These are reasonable expectations that students should have for one another while sharing space
in an apartment. The Apartment Bill of Rights outlines these expectations.
APARTMENT BILL OF RIGHTS
- The right to sleep during the night undisturbed
- The right to study in one’s room free of noise and distractions during quiet hours
- The right of access to one’s room and facilities
- The right to feel secure against physical or emotional harm
- The right to a clean room and clean common areas
- The right to have one’s belongings respected
- The right to have guests in the room with the understanding that they will not disturb the roommate’s right to
sleep or study
- The right to privacy
- The right to redress grievances
- The right to feel secure against physical harm or emotional distress that is so severe or pervasive that it
unreasonably interferes with one’s access to the University’s resources and opportunities
These rights apply to all students living in University Trails housing. Violating the rights of other students will
result in disciplinary actions and/or reassignment to another location.
Roommates
One of the most rewarding aspects of residence life is the opportunity to establish close friendships with people
from a variety of backgrounds. Whether a roommate is a close friend from home or a new acquaintance, the
roommate relationship can work and even be fun. Most people enjoy the company of others, and the persons
sharing an apartment can also share ideas, interests, and good times. For many, sharing an apartment is a new
experience and can result in a few misunderstandings. Getting along usually requires work, but the benefit of
establishing friendships makes the work worthwhile. Even if a lifelong friendship is not established, learning to
respect each other’s differences without infringing on one another’s freedoms can be a valuable part of the college
experience. Issues can’t be resolved unless they are discussed.
Keys to Good Apartment Relationships
Communicate – Occupants should sit down and talk about habits, preferences, moods, and values. Even best
friends may be surprised to find out new things about one another.
Be understanding – Everyone has those days when everything seems to go wrong, and bad moods result. Try to
be understanding and help one another through the hard times. Making it through the rough days builds s
tronger friendships.
Establish “House” Rules – To avoid misunderstandings, it’s important to establish ground rules regarding each
other’s belongings, apartment neatness, and visitation.
Give each other some space – Togetherness is great, but sometimes apartment occupants can have too much of
a good thing. Each person’s need for time alone should be considered.
Be open-minded – Residents who don’t have particular apartment mates in mind should be open to those who
may be different from themselves.
Administrative Review and Loss of Privileges
OGE and the Department of Student Housing is committed to providing a safe environment that promotes the
academic success and development of all on-campus students. Incidents in which the acts of a person or a group
infringe upon the rights of others in the community are taken very seriously. Students who are found to be
fighting, tampering with fire or life safety equipment, stealing, damaging property, using or possessing drugs or
alcohol, using or possessing weapons, endangering the safety of others, or found not to be enrolled in classes at
the University may be removed immediately from the apartment complex and may lose all visitation privileges.
This includes the ability to be in or around the apartment complex and all residence hall buildings.
Additionally, if removed from housing, students will be responsible for the entire rental cost of their housing
agreement period, which includes fall, spring, and summer terms. In the event that a student is involved in a
serious policy violation as previously stated or a culmination of policy violations that affect fellow residents the
department will begin the administrative review process.
The administrative review process is separate from and in addition to any student conduct proceedings. Within
the administrative review process, a staff member from OGE and Student Housing will meet with the student(s)
to determine if they will: 1) be allowed to continue living in their current space, 2) be moved to another space,
or 3) be removed from all areas of student housing completely. A move or a removal will result in the student(s)
visitation being revoked in any on-campus residence facility. Removal from on-campus housing does not release
students from the financial obligations outlined in their Student Housing/Lease Agreement. Administrative
review decisions can be appealed to the Director of IEP or Study Abroad or designee whose decision is final.
Health and Safety Inspections
Health and Safety inspections will be completed up to twice per semester. CAs will notify the residents of the
upcoming inspections. Eliminating safety hazards is of the utmost importance during these inspections. Keep
in mind that the possession of candles, extension cords, halogen lamps, weapons, etc. in rooms is in violation of
University policy and is a safety risk. Students disregarding the safety of the community will be judicially
sanctioned. This may include stiff fines, community service and/or expulsion from the Apartments. A
comprehensive list of items not allowed in the community can be found on the housing department website.
It is important that a reasonable level of cleanliness be maintained in apartment areas. University Trails will
perform weekly cleaning of common areas. The schedule for each apartment will be made available after movein. If it is determined that a room or apartment poses a safety hazard because it is unacceptably dirty and/or
unhealthy, it must be cleaned within 24 hours.
Damages
Damages to apartments are the responsibility of the occupants. Damage charges will be shared equally for the
common areas by all occupants unless the AC is given written notice that identifies the student(s) responsible for
the damage. Depending on the nature of the damage (broken items, cleanliness, etc.), the resident(s) who occupy
the room/apartment may face University judicial action in addition to damage charges and any labor charges
incurred. To prevent misinterpretation, students should inspect their rooms thoroughly when
completing the Inventory Form upon taking occupancy of an apartment. This task should be taken seriously and
accomplished in detail. The University Trails Property Management will attempt over a period of time to resolve
the difficulty of damages to public areas and the related problem of defraying costs for such damages. Room or
common area damage may result in the reassignment or cancellation of the Lease Agreement of the person(s)
found to be responsible. If the responsible person(s) cannot be determined, the entire community may share
the cost of this damage, whether it occurred in a wing, floor, apartment or entire building. Damage charges are
used to assist in repairing or replacing damaged items. Repairs or replacements not completed before the next
academic year begins will be completed as soon as possible depending on the availability of personnel and/or
additional necessary funds. Damage charges also can cover the cost the University Trails Property Management
incurs when students exhibit inappropriate behavior such as setting off false fire alarms or stealing University
Trails property. Trash/belongings in the exterior or common areas of the building may be removed immediately
and cleaning charges can be assessed without prior notice. Faulty or damaged equipment should be reported to a
staff member. If there is damage in an apartment, students are urged not to attempt to repair it because this often
increases the cost of the final repairs. University Trails personnel are trained to provide repairs and can remedy
the situation in a short time.
LEASE AGREEMENT HIGHLIGHTS
Students are urged to read the terms and conditions of the Lease Agreement. The Lease Agreement is a legally
binding document between the student and the University that details accommodation in University Trails
facilities. It covers not only the legal obligations of the University and the student but also expectations for
student behavior. For this reason, the following highlights of the contract should be understood prior to signing:
The contract period is for the term the student has entered the University of Mississippi. Extensions can be
made for an additional semester or summer if notice is given to the Office of Global Engagement 60 days prior to
the start of the extension term and must accompany the approval of the student’s home university.
In addition, if a student decides to return to his or her home university before the term is complete or if a student
shortens his or her stay at UM, OGE will determine whether refunds can be made on a case-by-case basis. The
contract is personal and may not be assigned or transferred to another person. The space may not be sublet. The
contract binds the student to pay housing rental fees according to the OGE payment schedule for the length of
the lease agreement period. The University encourages diversity and does not make housing assignments on a
segregated basis with regard to race, religion, color, national origin, or disability.
OGE reserves the right to refuse admission or readmission to University housing or to cancel the Lease
Agreement during the academic year due to behavior deemed inappropriate to the environment of the
apartment complex. Students involved in policy violations posing a threat to the health, safety, and welfare of a
student or others in the university community may be evicted with one to three days notice and with no refund
of prepaid rent. Any student convicted of a felony while in residence will be subject to the termination of the
Lease
Agreement. The student will be held responsible for room rent charges for the academic year as specified in the
Lease Agreement.
Neither the University, OGE, nor University Trails can assume responsibility for the theft of personal items or
damage due to utility surges, breaks, or failures. The University urges students to secure rental insurance to cover
such losses. Should damage and/or theft of communal property occur, every attempt will be made to identify
the responsible person(s). However, should the responsible individual(s) not be identified, the charges for the
lost/damaged community property will be assessed to all living in the area of damage. Please keep in mind that
these are only highlights of the Lease Agreement. It is the responsibility of the student to read and understand all
aspects of the agreement.
COMMUNITY LIVING EXPECTATIONS
Every community needs a basic framework within which all members are expected to live cooperatively. The
apartment setting presents a special kind of living situation where students are living in close contact. It is most
important that all residents be informed of and abide by the guidelines that help maintain an environment in
which the rights of each member of the community are respected. All residents should abide by the Housing
Creed as follows:
- I will respect the dignity of each person.
- I will be fair and treat others with civility at all times.
- I will behave with integrity both personally and professionally.
- I will be honest both academically and as an apartment citizen.
- I will be a good steward of resources in my living area, my university, and my community.
- I will uphold these standards at all times as an Ole Miss student.
OGE residents are expected to abide by the policies set forth in this handbook and the University policies which
may be viewed on the University of Mississippi website.
A comprehensive listing of all Student Housing and Dean of Students policies can be found at www.olemiss.edu/
policies. Browse policies by “Responsible Office.” Click on “Student Housing” and “Dean of Students” to see the
policies of each department. As a member of the apartment community, every resident is responsible for
becoming aware of and observing all published guidelines and regulations. Additionally, students are expected to
comply with directives from the professional housing administrators and the housing student staff. When asked
to report to any University office, a student is expected to appear at the time specified or to make prior
arrangements for another appointment.
Student Conduct
The OGE manages student conduct issues using reports submitted by the CAs and the GCD. If necessary, CAs
will submit student conduct reports to the GCD or the OGE directly. Due to the possible consequences faced in
regards to immigration, sanctions at the student’s home university, and a variety of legal issues abroad, the OGE
will assess and respond to reports from CAs, the GCD, University Trails, and other students in determining
punishment for violations of the student conduct policy.
The OGE and the Department of Student Housing believes that violations of University policy should have
natural and logical consequences based on the degree to which the student’s choices have affected their
community and the rights of others. Students accused of violating University policy in the apartment areas have
the same rights and responsibilities as all students on campus.
Violations can be handled by the Dean of Students Judicial System or internally within the OGE. Visit the Dean
of Students website to find out more information on the University Judicial System including information on
student’s rights, responsibilities, and the appeal process.
Alcohol and Drug Violations
Minimum sanctions for alcohol and drug violations have been established by the University Judicial System and
are handled through the Dean of Students Office as follows:
First Offense - Required alcohol/drug education program and related fees or fine, community service, and
probation for the remainder of current semester and the following two semesters (fall or spring) enrolled at the
University. Probation extends through any intervening summer terms or intersessions.
Second Offense while on probation – Suspension from institution. The University Judicial Council may elect for
the suspension to take effect immediately or to take effect upon completion of the current semester following
the suspension’s effective date, including summer terms or intersessions. Students will be responsible for housing
costs as specified in the Lease Agreement; suspension does not forgive financial obligations.
Student Discipline Proceedings
The appropriate official or his/her designee will coordinate the student discipline hearing. At the hearing, the
individual(s) will be allowed to discuss the event and allegations, review the evidence, and hear testimony. The
discussion will be based on the reports provided to the hearing officer. The hearing officer will determine both
responsibility and appropriate sanctions if necessary. Decisions in student discipline hearings are based upon
preponderance of evidence. If the accused fails to appear for the hearing, the meeting may be held without his/
her presence or statements. The OGE hearing officer or his/her designee may refer the student discipline case to
the Dean’s office at his/her discretion.
Responding to Administrative Notices from OGE or Student Housing
Notices or requests for students to report to an administrative office must be responded to immediately. Such
notices are sent only when matters of urgent business or necessary information are involved. Serious
consequences may result if there is delay in contacting the office concerned.
PARTIAL LIST OF POLICIES RELEVANT TO STUDENT HOUSING
Activities Resulting in Disturbance, Distress, or Damage
Individual or group activities that may result in disturbance or distress to others or that cause or may reasonably
be expected to cause damage or destruction to self or property are prohibited. When individual responsibility
cannot be determined, the residents of a unit or floor may become collectively responsible for restoration costs.
Examples of behavior covered by this policy include but are not limited to: noise; damage to a building, laundry
equipment, or furniture; sports played in the hallway; smoking; graffiti; publicly spoken or displayed materials
that are pornographic, obscene, sexist, racist, or homophobic; vandalism; and disregard for bathroom cleanliness
including the disposal of food or any foreign objects in sinks, toilets, water fountains, etc.
Noise
To facilitate an environment conducive to academic success, the OGE-Leased University Trails apartments have
a 24-hour courtesy policy. Any behavior or noise that may be disturbing to another resident must cease upon the
request of other residents or any member of the staff. The use of amplified musical instruments is not allowed
within the community. At all times an atmosphere conducive to sleep and study must be maintained in oncampus housing. All visitors are expected to respect the rules and regulations as set forth in the OGE University
Trails Handbook. Respect for others must be maintained at all times.
Damage or Destruction of Property
Students are responsible for damage or destruction to any property regardless of the owner. Residents are also
liable for the actions of their guests. The Student agrees to notify the University promptly of any damage to the
Premises, including shared apartment spaces and outside areas of the apartment complex. Student shall pay for
any damages s/he causes to Student’s Room, the Apartment or furnishings or appliances therein, or outside areas
of the apartment complex that are assessed. All students of the Apartment will be liable to pay a prorated, nonnegotiable amount for any damage to the common areas of the Apartment or furnishings or appliances therein if
the responsible individual cannot be identified by the University. Damage charges are determined by University
Trails and include, but are not limited to, materials, labor, replacement, and fines.
Screens
Tampering with or removing a window screen is prohibited.
Decorating
Students are encouraged to make their rooms as comfortable as possible and may add many personal touches to
the environment. When planning decorations, keep the following in mind: The use of contact paper, wallpaper,
borders, paneling and/or spray paint damages the surface and therefore is not allowed. No more than 30% of the
wall can be covered with wall decorations including fabric, paper, cardboard, metal, etc. due to fire risks.
Halogen lamps pose a fire threat, and are not permitted. All university furniture must remain in the assigned
rooms. All upholstered furniture and personal decorating items brought in must possess standard fire resistant
code documentation.
Student Owned Furniture
Any furniture brought in by the resident must be marked with permanent marker in order to identify the owner.
In addition, any furniture brought into the apartment must possess identification that it has been treated with a
fire retardant. At check-out residents are responsible for removing any furniture they may have brought in
during the year. Residents will be billed for leaving furniture in their rooms or elsewhere in the apartments.
University Trails Owned Furniture
Residents are responsible for the furniture in their rooms and apartments. The assigned furniture must be kept
in the rooms and apartments at all times. Removing furniture from common areas and placing it in individual
rooms is not permitted and will result in fines and disciplinary action. In addition, University Trails owned
furniture is not allowed outside the individual room or apartment to which it is assigned. Residents who move
furniture outside of their rooms or apartments will be charged for repairing/replacing the furniture in addition
to being assessed fines. Students who have removed furniture from their rooms or apartments and find it is
unavailable at the time of check-out will be assessed the full replacement cost at current market price for the
items and face possible University judicial action for theft of University Trails property.
Utilities
University Trails agrees to furnish water, sewer, trash removal from designated collection points, basic cable
television, local phone service, internet service, and a portion of the electricity bill not to exceed $30.00 per
person per month for each apartment unit. In the event that the electricity bill for the entire apartment exceeds
$30.00 per person in a given month, the overage should be paid directly to the University Trails desk in the UT
clubhouse and will be divided between the residents equally.
Electric Appliances
Appliances with open coils, flames, or those that pose an electrical overload are prohibited for safety reasons.
Dishwashers, washers, and dryers are located in all University Trails apartment units. It is possible that the
resident may be charged an additional electrical service usage fee.
Electrical Outlets
Power strips are the only multi-outlet device allowed. Power strips with surge protectors are further
recommended to protect electronics from occasional electrical surges. The University cannot accept
responsibility for damage of electronics due to interruptions of utilities.
Patio and Balcony
Patios and balconies must be kept clean and uncluttered. Patios and balconies may not be used for storage
purposes. Garments, rugs, or any other items may not be hung from the windows, patios, balconies, or any other
exterior area of the property. Objects may not be thrown from patios, balconies, or windows. Residents may only
have furniture designated for outdoor use on the patio or balcony.
Garbage Disposal for Apartment Residents
All garbage should be placed in plastic bags, tied securely, and placed inside the dumpster. Garbage should not
be set on porches, sidewalks, or beside the dumpster even temporarily, or a $25 fine per bag will be assessed. If
the nearest dumpster is full, residents should use a different one. Garbage left outside of the containers invites
roaches, rodents, and other animals. Residents are responsible for keeping the grounds clean by making sure all
trash is placed in the dumpster and trash around the apartment is picked up. If garbage is found in unauthorized
places and the responsible resident is identified, that resident will be subject to fines and judicial action.
Physical Activities
In order to maintain an environment conducive to studying, sports and highly physical games are not to be
played in the apartments. This includes but is not limited to basketball, football, soccer, Frisbee, water fights, tag,
chase, golf, wrestling, skateboarding, and skating/rollerblading. Students are encouraged to enjoy these
activities outdoors, at the Turner Center, or through organized intramural activities. For the safety of all tenants,
team sports such as football, baseball, basketball, kickball, soccer, dodge ball, volleyball, etc., may not be played
in the parking and pool areas. Basketball or volleyball may only be played in the areas designated for those
activities.
Smoking
Both University Trails and OGE do not allow smoking inside individual rooms or common, inside areas at
University Trails. Smoking is only allowed on the patios or outside of the apartments. Cigarette butts MUST be
disposed of properly, in a trash receptacle, and not thrown off the patio onto the ground.
While on campus, please remember that The University of Mississippi is a smoke-free campus, and the policy
applies to all buildings. As a result, all residence halls, apartments, and surrounding areas are smoke-free. This
means that smoking is not permitted anywhere in or around buildings or on campus grounds at any time.
Evidence of smoking is sufficient for the student to be held accountable for violating this policy. Students found
in violation of this policy will be fined $25 for each violation, and disciplinary action will be taken.
Alcohol
The University of Mississippi abides by State of Mississippi laws and statutes, and as such, any person under the
age of 21 may not consume or purchase alcoholic beverages. In addition, any persons over the age of 21 may not
provide alcohol to persons under the age of 21. All alcohol offenses will include notification to the OGE and the
student’s home university.
Drugs
The illegal use, possession, sale, delivery, and/or manufacture of drugs will be grounds for immediate suspension
or dismissal of students, faculty members, administrators and other University employees. Possession of drug
related paraphernalia including, but not limited to, rolling paper, bongs, hookahs, or other smoking-assistive
devices is not permitted. In addition, students found to be in violation of this policy are subject to immediate
removal from University Trails housing. Students removed from University Trails housing due to disciplinary
action will be held responsible for the full cost of their housing agreements.
Weapons
The possession of weapons, firearms, or pyrotechnic devices is strictly prohibited. These include but are not
limited to any gun, rifle, pistol, or other firearm (whether operable or inoperable, loaded or unloaded); dynamite
cartridge; bomb; grenade; mine; incendiary or explosive device; bow and arrows; BB gun; air rifle; air pistol;
paintball gun; pellet gun; fireworks of any type; knife; dirk; dagger; slingshot; leaded cane; blackjack; metallic
knuckles; nunchucks; razor and razor blades (except solely for personal shaving); or any device which may
readily be used as a weapon or to inflict or cause harm to any person or structure. Likewise, metal darts,
dartboards, and laser pointers are prohibited as well.
Students found in possession of the above will be subject to disciplinary action which may include immediate
removal from apartments and loss of all housing privileges. Students removed for disciplinary reasons will be
responsible for the entire rental cost of the lease agreement period.
Fire Alarms
Fire alarms have been installed throughout the community for student safety. In the event that a fire alarm
sounds, residents must leave the building immediately through the nearest exit. Residents are instructed to
remain outside of the building until the Fire Department announces the building is safe and residents may
return to their apartments. Residents who remain in the apartments after an alarm has sounded are subject to
arrest and University judicial action. Intentionally causing a false fire alarm is considered a serious infraction and
will be dealt with accordingly. The Fire Department responds to all fire alarms regardless of their origin. Please
be aware that smoking, cooking, and spraying aerosols near smoke detectors or sprinklers may result in an
accidental false fire alarm. An intentional false fire alarm may result in arrest, University disciplinary action, and
loss of housing. A $500 fine will be assessed to anyone responsible for setting off a fire alarm. If no one person or
persons are found responsible, the cost will be assessed to the entire floor or building as a common area damage.
This will provide an opportunity for residents to practice evacuating the building. All alarms that sound should
be treated as alerts to potentially life-threatening situations.
WHEN A FIRE ALARM SOUNDS:
- Leave your apartment immediately, as required by state law.
- Leave the wall or overhead light on.
- Close the room door and lock it.
- Walk quietly and quickly to the nearest exit.
- Once outside, go to the designated waiting area.
- Remain outside until the signal is given by building staff to return to your apartment.
- Students must obey all fire regulations. Student Housing, University Trails staff, and the University or Oxford
Police reserve the right to enter student apartments to locate the source of the problem and to ensure everyone
has evacuated the building.
Fire and Safety Equipment
The City Fire Code prohibits anyone from tampering with fire and safety equipment in any campus building.
Tampering includes pulling false fire alarms, discharging fire extinguishers, removing exit signs, and interfering
with smoke detectors and sprinklers. Students responsible will be assessed for all damages that occur as results
of their actions and for the hourly rate of the repair person’s labor. All violators are subject to judicial action and
possible criminal prosecution. The civil penalty for malicious use of fire and safety equipment is up to a $500 fine
and/or 90 days in jail. Students damaging or tampering with life safety equipment will be assessed for all
damages related to replacement, repair, and associated labor.
Fire Safety
Candles, incense, oil lamps, etc. are not permitted in apartments. These items produce an open flame that may
inadvertently set off the smoke alarm system causing a false alarm. They may also start fires. Because of the
potential hazard all candles pose, whether they are burned or unburned, ordinary or decorative, they are not
permitted in on-campus residences. Candles found in student rooms will be confiscated and the resident of the
room/apartment will be charged $25 per candle and will be subject to disciplinary action. All confiscated items
will be removed from students’ rooms and disposed of appropriately by Residence Life staff. Students are
required to bring appliances and hair equipment (curling/straightening irons) that have automatic shut-off
features. In addition, the following items are not allowed inside or outside apartment units due to risk of fire:
Live Christmas trees
Fireworks
Grills
Motorized vehicles
Hazardous flammable materials (gas, propane, chemicals)
Halogen lamps
Grills
Charcoal, gas, and electric grills are prohibited on patios, balconies, and inside apartments. Having any of these
items is a violation of your Lease Agreement and the Oxford City Ordinance. Grills may only be used around the
pool area.
Harm to Self
No student shall cause physical harm or threaten to cause physical harm to himself/herself or take any action
that creates a danger to his/her own health, safety, or personal well-being. Students who cause harm to
themselves may be subject to eviction and/or mandatory counseling. Documentation of services will be required
for continuation of residence
Personal Safety
Students are expected to behave in such a way that does not endanger themselves or others. For this reason, the
following activities are strictly prohibited:
Leaving items in hallways and/or stairwells
Propping open exterior doors
Throwing objects out of windows
Sitting on window ledges
Riding bicycles, rollerblades, or skateboards within the breezeways or the apartments
Students violating these restrictions as well as other activities deemed dangerous will be sanctioned. This may
include dismissal from University Trails housing without release from the full financial obligation to housing fees
as identified in the Lease Agreement.
Postings
Flags, signs, banners, or any other type of item may not be attached to any University Trails residence facility,
tree, or shrubbery without written approval from the OGE or Student Housing. This policy also covers items that
might be hung for display in windows or balconies of any student residence.
Slander/Libel
It is against student housing policy to knowingly publish or circulate false and malicious information for the
purpose of damaging or potentially damaging the name, character, or reputation of another person.
Solicitation
Businesses, individuals, and organizations not specifically related to Student Housing must receive permission
before selling or advertising items in residence halls and apartments. Under no circumstances will door-to-door
solicitation be permitted. Additionally, student residences are not to be used for business purposes. This includes
but is not limited to using an apartment to operate a babysitting, internet, or hair-care service; to sell cosmetics,
magazines, or kitchen items; or to offer any service in exchange for personal gain.
Public Area Usage
The University Trails staff must approve any usage of residence hall facilities by residents, students, recognized
student organizations, and/or any other person or group. Generally, residence hall spaces and adjacent parking
areas are reserved for the exclusive use of the staff, residents of that building, and residence hall organizations.
Public Property as Decoration
Possession of stolen property, including city, county, or state government property such as road signs, is not
permitted. Students wishing to display public road signs, traffic cones, real-estate signs, etc., in their apartments
may be asked to provide proof of ownership by a receipt or some other official means. Possession of stolen property is a violation of state law and University policy. Stolen or unauthorized property is subject to confiscation.
Building Access
Persons should never enter or exit the building through a window unless there is an emergency. Roofs are offlimits to non-authorized personnel. Residents found exiting onto the roof of a housing building are subject to
disciplinary action and will be fined $100 for each violation.
Guests/Visitation
Any gathering involving 10 or more people is not allowed without approval from the GCD. The maximum
number of guests allowed is two per resident at all times. You must be present for the duration of your guests’
visits. You are to accompany your guests at all times. You may not permit another person to live in the
apartment. Overnight guests must be of the same gender as the resident and must be checked in at the front
office one business day prior to arrival. Coed living is not allowed in University Trails. Residents found in
violation of the visitation policy will be processed judicially and contractually, which may include but is not
limited to fines of $100 per day of violation. Further violations will result in eviction. All residents are
responsible for ensuring the policy is followed within their units. To avoid being charged for violations occurring
in their units, residents are encouraged to report roommates who violate the policy. The University reserves the
right to adjust visitation privileges at any time.
Unauthorized Entry/Tampering
Unauthorized entry and tampering includes gaining unauthorized access to University Trails facilities,
intentionally damaging door locks, unauthorized possession or duplication of University Trails keys or access
cards, and the propping open of exterior doors. These devices are in place to protect the safety and security of all
students.
ID Cards
Identity of University Trails residents is easily established by means of an Ole Miss ID card and a University
Trails key card. For security reasons, CAs or other University Trails staff members will routinely ask residents on
the grounds to show their ID cards. Ole Miss ID cards are non-transferable. A student may not lend his/her ID
to another student for any purpose including but not limited to entry to a building; misrepresentation of age; the
purchase of meals, vending items, or other goods which may be charged to the Ole Miss Card. Falsely used ID
cards will be confiscated and turned over to UPD.
Keys
Students residing in apartments are issued keys at the time of check in. Students are responsible for the safe
keeping of these keys. In University Trails apartments, each resident is responsible for a front door key, a
bedroom key, a mailbox key, and a clubhouse access card. If a key is lost, the student should contact the CA
immediately. Should a lockout occur, please contact the University Trails office. If you are locked out after hours,
please call the CA on duty at 662-832-4687. Please be aware that it may take up to 1 hour or more for a
University Trails staff member to respond to a request for replacing keys. There will be a fee of $25 for replacing
lost or stolen keys.
If a University Trails student locks him/herself out of the apartment or room the policy is as follows:
8 a.m. – 5 p.m. Monday – Friday
Go to the Customer Service desk at the University Trails clubhouse. A University Trails property staff member
will assist you.
There will be a $25 fee charged for each lockout occurring Monday-Friday between the hours of 8 a.m. - 5 p.m.,
beginning with the third occurrence.
Students requesting entry assistance must provide identification.
5 p.m. – 8 a.m. on Monday-Friday; 24 hours on Saturday and Sunday
Please contact the CA on duty. There is a $25 fee charged for each lockout occurring during this time.
Mail
Your mailbox key will allow you to access the mailbox for the apartment. The mailbox center is located adjacent
to the pool area. Please note that there is only one mailbox per apartment. Thus, it is essential for you to
understand the desires and rights of your apartment mates. Never assume they want you to collect their mail
and never open or read anyone else’s mail. Packages that are too large to fit in a mailbox will be delivered to the
University Trails clubhouse. University Trails is not responsible for any lost or damaged packages. Please bring
ID with you when picking up a package.
Parking/Vehicles
Residents with vehicles must contact University Trails to obtain a parking permit. Residents and visitors who
park improperly risk receiving tickets and having their vehicles towed. Vehicles in the apartment complex may
not exceed a speed of 10 miles per hour. Maintenance and/or repairs to vehicles in the complex are prohibited.
A vehicle is prohibited from the community and may be towed if it: has a flat tire or other condition rendering it
inoperable; has an expired tag; takes up more than one parking space; belongs to a resident who has moved out
of his or her apartment or has been evicted; lacks handicap designation and is parked in a handicap space; blocks
another vehicle from exiting or entering; is parked in a fire lane; is parked in an area not designated for parking
(includes curb, lawn, in front of storage facility, in front of dumpster(s); is parked in a space marked for or
assigned to another driver; or remains in visitor parking for longer than two hours. Trailers, campers,
mobile homes, recreational vehicles, commercial vehicles, or inoperable vehicles of any kind cannot remain on
any area of the apartment community. University Trails reserves the right to regulate the time, manner, and place
of parked cars, trucks, motorcycles, bicycles, boats, scooters, trailers, and recreational vehicles. University Trails
reserves the right to remove any illegally parked vehicles or vehicles violating these regulations.
Bicycles
It is important for students to understand that University Trails does not permit bicycles to be stored in the
breezeways or stairwells. Bicycle racks are provided outside of the housing areas. It is essential that students
provide an adequate lock to secure their bicycles when parked outside. It is suggested that a U-bolt style lock be
used. The proper use of this lock would include securing your bicycle to a bicycle rack. Additionally, the UPD
has engravers available for student use. Bicycles parked improperly are subject to fines and/or removal.
Bikes left on racks at the end of the academic year will be considered abandoned and will be removed. Students
may store their bicycles during fall, winter, and spring breaks in their apartment rooms with the permissions of
other occupants.
Apartment residents must keep bicycles in a bicycle rack or inside the apartments and not in front of apartments
(due to fire ordinance) or along the inside walkways/hallways/breezeways. Any bicycle left on the sidewalk or
grass may be confiscated. It is recommended that students register their bicycles with the University Police
Department in case of theft or problems with the lock.
Pool Rules
Persons using the pool facilities do so at their own risks. No lifeguards will be on duty. The University assumes
no responsibility for accident or injury. Pool gates may not be propped open or rendered inoperable at any
time. No persons under the age of 18 are allowed in the pool. The pool is for residents only. Non residents are
not permitted to use the pool facilities. Guests must be accompanied by residents. No more than two guests per
apartment home are allowed at one time. Proper swimwear is required. Cutoffs and thongs are not permitted. No
running, horseplay, loud noise, or disturbing activity is allowed. The university is not responsible for lost, stolen,
or damaged items. In case of an emergency, dial 911 for emergency medical services.
Tanning
Precautions are necessary for tanning. Residents must comply with all instructions on the use of the UVA
tanning systems. Using these services is at the residents’ own risks. The university is not in any way liable for
injury to persons or property through the use of tanning services. Each person is responsible for safeguarding his
or her own property.
Tanning Guidelines
If you do not tan in the sun you are unlikely to tan from the use of a tanning device.
- You must be 18 years of age or older to use the tanning device.
- Follow the manufacturer’s instructions for the use of the device.
- You must wear protective eyewear. Failure to use eye protection made for indoor tanning may result in severe
burns or permanent damage to the eyes.
- Overexposure to ultraviolet light may result in premature aging of the skin. Repeated exposure may cause skin
cancer.
- Abnormal skin sensitivity or burning may be caused by reaction to ultraviolet light, certain foods, cosmetics, or
medications including but not limited to tranquilizers, diuretics, antibiotics, high blood pressure medicine and
oral contraceptives. If you are taking a prescription or over-the-counter drugs, you should consult a physician
before using the tanning device. Medicines or cosmetics may increase your sensitivity to ultraviolet radiation.
- If you are pregnant, you should consult a physician before using the tanning device. Pregnant women or
women taking oral contraceptives who use this product may develop skin discolorations.
- If you have abnormal skin sensitivity, a history of skin problems, or are prone to easy burning when in the sun
or tanning device, you should consult a physician before using the tanning device.
- You may only tan once within a 24 hour period.
- Do not sunbathe before or after exposure to ultraviolet radiation from tanning devices.
- You may only use tanning lotion that is for indoor use only. If you are found using outdoor tanning lotion in
the tanning device, you will receive a warning. If you are found using outdoor tanning lotion in the tanning
device a second time, you will no longer be allowed to use the device.
Cable TV
In accordance with FCC regulations and our cable contract, the splicing or splitting of cable to other rooms is
not permitted. The University will seek appropriate action and restitution due to the splicing of cable by students.
FCC regulations dictate that fines of up to $1000 may be assessed for each occurrence. Please be aware that radio
and TV antennas and satellite dishes are not allowed.
No electrical and telephone wiring may be installed within the apartment community.
Exterior television or radio antennas or dishes of any size are prohibited.
Telephone services are provided via the University’s telecommunications department and local calls are at no
extra charge; however, residents must contact telecommunications before gaining telephone access.
Computer Usage
Students wishing to have computers in their rooms or apartments are subject to the following policies. The
following practices are prohibited:
Establishing personal networks (wireless networks, wireless routers, etc.)
Viewing pornography, running a business, etc.
Hacking
Creating and running servers
Using a computer with malicious intent
Illegal file sharing
Pets
No pets are allowed in OGE-leased University Trails apartments. Should students house a pet, a $250 fine will be
assessed with the understanding that the pet will be removed immediately. The second violation will result in a
$500 fine. In addition, should mites, fleas, etc. result from the illegal harboring of a pet, the full cost of
extermination will be assessed to the student. Residents found in violation of the pet policy will be processed
judicially and contractually, which may result in eviction.
Personal Property
The University of Mississippi, OGE, Student Housing, or University Trails assumes no liability for damage or
loss of personal property. This includes but is not limited to interruption of utilities, power surges, flooding, fire,
theft, vandalism, and/or student misconduct. It is highly recommended the student purchase renter’s insurance
to cover any loss that may occur.
Failure to Comply
It is important that students comply with requests from University and University Trails officials. Failure to
comply with any reasonable and lawful request (verbal, written, or other) of University or University Trails officials acting in the performance of their official duties will result in judicial action. This includes failing to
appear before any University hearing officer as summoned without proper excuse or justification as deemed by
the University hearing officer.
Implied Consent
Students are responsible for all activities that occur in the apartment. By allowing the existence of behaviors or
items in violation of Student Housing, OGE, or University policy, students demonstrate an implied consent for
the violations. Therefore, students are responsible for taking an active role in ensuring that inappropriate
behavior or items do not exist in the apartment. Residents should report behavior or items in violation of
University policy to a CA, the GCD, or OGE. Passive participation in events that violate University policies will
be viewed as policy violations.