ARTSQUEST CENTER – WEDDINGS 101 FOUNDERS WAY BETHLEHEM, PA 18015 CONTENTS BASICS: PAGE 2 DINNER OPTIONS: PAGE 3 COCKTAIL HOUR: PAGE 6 BAR SERVICE: PAGE 8 WEDDING ENHANCEMENTS: PAGE 9 DETAILED CHECKLIST: PAGE 10 FAQS: PAGE 12 ROOMS: PAGE 13 THE BASICS LET’S BEGIN! BELOW ARE A FEW THINGS TO ASSIST YOU IN PLANNING YOUR WEDDING. Check availability at the ArtsQuest Center and select a wedding date Print and fill out a copy of our Wedding Planning Guide – Planning Guide can be found on our website Schedule a tour with a Hospitality Specialist Sign contract and make non-refundable deposit to reserve your date Become an ArtsQuest Member – To rent a space at the ArtsQuest Center, you must be an ArtsQuest Member or make a donation to our BSmart program. Check out the ArtsQuest Website for more details on the different membership levels and benefits and our BSmart program (http://www.artsquest.org/membership/). SIX MONTHS PRIOR TO WEDDING DAY Schedule a menu tasting about 6 months prior to wedding date – review the menu and let us know what you are interested in trying! ONE MONTH PRIOR TO WEDDING DAY Review Detailed Checklist (Page 10) and inform us what you are looking to do for your wedding. The checklist is to help you keep track of any information you need from us or information we need from you! ONE – TWO WEEKS PRIOR TO WEDDING DAY Schedule a meeting to review menu selection, diagrams, guest count about one week prior to wedding date (guest count is due 72 hours prior) DAY OF WEDDING On your wedding day – relax and enjoy every moment! 2 DINNER OPTIONS All menu options will have an additional 6% sales tax and 20% gratuity RECEPTION STATIONS We Suggest a Minimum of Two Stations. All Reception Stations Require a Chef Attendant; 100 per Chef Attendant Sabor 15pp Build Your Own Fajita or Nacho with Char-Grilled Chicken, Cumin & Citrus Roasted Pork, Caramelized Onions & Peppers, Shredded Lettuce, Sour Cream, Shredded Cheese, Tomato Salsa, House-Made Guacamole, & Jalapenos Warm Flour Tortillas & Corn Tortilla Chips Taste of Musikfest 14.50pp Bavarian Style Soft Pretzels with Cheddar Dipping Sauce, Pierogies with Caramelized Onions & Sour Cream, Chicken Pesto Skewer, Sausage & Peppers with Rolls Cheesesteak 15pp Chicken, Beef, Onions, Banana Peppers, Pickles, Chips, Cheese Sauce Marinara Sauce 2.50pp Chef Carvery Served with Artisan Rolls Roasted Beef Tenderloin with Wild Mushroom Ragout & Horseradish Cream 22pp Cajun Turkey Breast with Cranberry Compote 12pp Herb Encrusted Flank Steak with Peppercorn Sauce 16pp Honey Lacquered Pork Loin with Spiced Tomato Chutney 14pp Steamship Ham with Brown Sugar, Maple Glazed, & Pineapple Chutney 16pp Asian Stir Fry Choice of 2 (14pp) or 3 (17.50pp) Velvet Chicken, Beef, or Crispy Tofu Shanghai Vegetables, Steamed Jasmine Rice Aromatic Brown Garlic Sauce Chicken Fried Rice Shrimp Fried Rice Pot Stickers Vegetable Spring Rolls Vegetable Lo Mein Fortune Cookies Italian Inspired Pasta Station Choice of 2 pastas (11pp) or 3 pastas (15pp) Cheese Tortellini with Peas, Basil, & Parmesan Cream Penne Marinara with Grilled Vegetables & Crushed Tomato Grilled Mild Italian Sausage with Penne Marinara (Fresh Tomato, Basil, & Fennel) Blackened Chicken Pappardelle (Sundried Tomato Butter, Spinach, & a Touch of Cream) Garlic Breadsticks & Grated Parmesan 3 DINNER OPTIONS All menu options will have an additional 6% sales tax and 20% gratuity Blues Fest 16pp Jambalaya with Shrimp & White Rice Chicken & Sausage Gumbo BBQ Brisket Sandwich Jalapeno Honey Corn Bread Loaded Mashed Sweet Potatoes Collard Greens Slider Station Choice of 3 (15.50pp) or 4 sliders (18.50pp) Pan-Seared Crabcakes with Lemon Aioli Kielbasa Slider Beef Sliders with Chopped Onion & Special Sauce Musikfest Café Pulled Pork on Brioche Roll Bethlehem Sausage Works 16pp Brats, Kielbasa, Sauerkraut, Rolls, Apple Cider Slaw, Ham Carvery, SteelStacks Chips Station Add-Ons SteelStacks Chips 3pp Tomato Cucumber Salad 5pp Slaw 4pp Caesar Salad 5pp Garden Salad 4pp Pierogies 4pp Mashed Sweet Potatoes 5pp Mashed Garlic Yukon Potatoes 4pp Roasted Potatoes 4pp Chef Choice Seasonal Vegetables 5pp DINNER BUFFETS Price Applicable for Buffets: (Minimum 45 People); Minimum One Salad, Two Entrées & Two Desserts Per Buffet. All Dinner Buffets Include Dinner Rolls, Whipped Butter, Regular & Decaffeinated Coffee. Iced Tea Upon Request. Choice of Salad Spinach Salad with Orange Supremes, Toasted Pecans, Goat Cheese, & Citrus Vinaigrette 6pp Artist Rendition Salad with Field Greens, Cucumbers, Roasted Red Peppers, Candied Walnuts, Grilled Yellow Squash, & Tarragon Balsamic Dressing 6.50pp Grecian Salad with Crisp Romaine, Peppers, Tomatoes, Cucumbers, Red Onion, Kalamata Olives, Feta Cheese, Red Wine Vinaigrette 5.50pp Caesar Salad with Romaine, Garlic Croutons, Shaved Parmesan, & Caesar Dressing 5pp Choice of Entrée Pan Seared Crabcakes with Yukon Roasted Potato Pancake, French Beans, Whole Grain, & Mustard Beurre Blanc 14pp Honey Lacquered Pork Loin with Broccoli Rabe & Spiced Tomato Chutney 9.50pp Yuengling Black & Tan Braised Short Ribs with Brussels Sprouts, Applewood Bacon, & Aged Vinegar Reduction 13pp Herb Encrusted Flank Steak with Baby Baked Potatoes & Horseradish Mustard 10.50pp Green Herb Crusted Salmon with Mashed Boniato Potatoes & Baby Bok Choy 12pp Roasted Whole Chicken, Lemon & Garlic Rubbed, with Grilled Asparagus & Natural Jus 10.50pp Cheese Tortellini with Peas, Basil, & Parmesan Cream 6.50pp Penne Marinara with Grilled Vegetables & Crushed Tomato 6.50pp 4 DINNER OPTIONS All menu options will have an additional 6% sales tax and 20% gratuity SEATED DINNERS All Seated Dinners Include Dinner Rolls, Whipped Butter, Regular & Decaffeinated Coffee First Course Artist Rendition Salad with Field Greens, Cucumbers, Roasted Red Peppers, Candied Walnuts, Grilled Yellow Squash, & Tarragon Balsamic Dressing 7pp Caesar Salad with Whole Leaf Romaine, Shaved Parmesan, House-Made Brioche Croutons, & Caesar Dressing Drizzle 6.50pp Wedge Salad 7pp Pear Salad 8pp Seasonal Soup Selection 6pp Pasta Course 7pp Choice of Pasta (Penne, Pappardelle, Tortellini) Choice of Sauce (A La Vodka, Sun Dried Tomato Cream, Smoked Marinara, Parmesan Cream Sauce) Dinner Entrées Seared Angus Tenderloin & Pan-Seared Crabcake 40pp Seared Angus Tenderloin & Roasted Chicken 40pp Seared Angus Tenderloin & Shrimp 42pp Mushroom Crusted Sirloin of Beef & Roasted Chicken 39pp Yuengling Black & Tan Braised Short Ribs 35pp Beef Short Rib, Slow Cooked in Yuengling Black & Tan with Root Vegetables Green Herb Crusted Salmon 28pp Farm-Raised Atlantic Salmon Topped with Fresh Herbs & Cream Seared Angus Tenderloin 37pp Choice Beef Tenderloin Seared to Medium Rare with Shallot Demi Pan-Seared Twin Crab Cakes 31pp Fresh Lump Crabmeat, No Filler with Lemon Buerre Blanc Herb-Roasted Airline Chicken 27pp Airline Chicken Breast Seasoned with Herbs, Seared & Roasted Mushroom Ravioli with Basil Cream Sauce 22pp Fresh Pasta Stuffed with Mushroom & Cheese with Basil Cream Sauce Mushroom Crusted Sirloin of Beef 32pp Tender Sirloin Rolled with Mushroom Duxelle & Roasted with Red Wine Demi Herb Grilled Shrimp 32pp Chicken Roulade 32pp Chicken Breast Rolled with Spinach, Roasted Tomato & Gruyere Cheese with Basil Cream Sauce Our chef will select a seasonal vegetable & starch to accompany your entrée selection. Special dietary requests will be honored. Please identify these requests prior to the event date. 5 COCKTAIL HOUR All menu options will have an additional 6% sales tax and 20% gratuity BUTLERED HORS D’OEUVRES Prices Based on 50 Pieces Hot Butlered Hors D’oeuvres Prices Based on 50 Pieces Vietnamese Vegetable Spring Rolls 85 Spanakopita Triangles 90 Fried Mozzarella with House-Made Marinara 100 Retro Dog (Pigs in a Blanket, Yuengling Beer Mustard) 90 Cheesesteak Egg Rolls with Chipotle Cream 110 Applewood Bacon Wrapped Scallops with Roasted Garlic Lemon Aioli 150 Crab Rangoon 120 Mini Potato & Cheese Pierogis with Scallion Sour Cream 100 Peking-Style Pork Pot Stickers with Shanghai Black Vinegar, Chili Garlic Sauce 100 Pan-Seared Mini Crabcakes with Lemon Chive Aioli 150 Beef Satay with Peanut Sauce & Scallions 130 Mini Pulled Pork Slider with Apple Cider Slaw 165 Cocktail Beef Sliders with Chopped Onion & Special Sauce 150 Corn Tortilla Chip with BBQ Chicken, Chipotle Cream, & Aw-Shucks Corn 105 Mini Beef Empanadas 95 Chicken Quesadillas with Lime Sour Cream 140 Crab Stuffed Mushrooms 125 Smoked Cheddar Grilled Cheese 140 Petite Potato Pancakes 90 Kielbasa Slider 120 Loaded Baked Potato Skin Bites 110 Cheeseburger Slider 150 Margherita Flatbread 100 White Broccoli Flatbread 110 Chicken Pesto Skewer 90 Petite Brie with Raspberry 110 Cheese Quesadillas 120 Cold Butlered Hors D’oeuvres Prices Based on 50 Pieces Seared Beef Tenderloin with Grilled Tomato, Onion, & Blue Cheese Crostini 175 Bruschetta Duet (Roma Tomatoes & Basil, White Bean Hummus, & Arugula Pistu) 95 Curry Chicken Salad on Pumpernickel Ficelle 90 Beef Carpaccio Crostini (Orange Gremolata, Horseradish Cream) 150 Seared Spiced Tuna on Seaweed Salad & Wonton Crisps 200 Herb Roasted Cocktail Shrimp with Cocktail Sauce 190 Mozzarella Stackers 95 Prosciutto Wrapped Asparagus 110 Cherry Tomato Duet with White Bean Hummus 120 6 COCKTAIL HOUR All menu options will have an additional 6% sales tax and 20% gratuity Chef’s Market Station 8pp Selection of Grilled & Raw Vegetables with Buttermilk Ranch Dressing Tomato Bruschetta & White Bean Hummus Artisan Flatbread, Pumpernickel Ficelle, & Crackers Available A La Carte Black Bean & Corn Salsa 4pp Baba Ghanoush with Soft Whole Wheat Pita & Fried Pita 3.50pp Caribbean Quinoa with Dried Fruits & Citrus with Soft Whole Wheat Pita & Fried Pita 5pp Tabouleh with Soft Whole Wheat Pita & Fried Pita 3.50pp Warm Jumbo Lump Crab & Crawfish Dip 7.50pp Pecan Praline Brie with Artisan Crackers 4.25pp Selection of Cheeses with Grapes & Berries 5pp Chili Con Queso Dip with Cumin Scented Corn Tortilla Chips 3.75pp Spinach & Artichoke with Artisan Flatbread 3.50pp Buffalo Chicken Salad 5pp Charcuterie Board 7pp Cannellini Bean & Pancetta with Garlic Crostini 3.50pp 7 BAR SERVICE Service standard is 1 bartender per 100 guests Open Assorted Soda & Bottled Water Featuring Coca-Cola, Diet Coca-Cola, Sprite, Dasani Bottled Water 1 hour package 6pp 2 hour package 9pp 3 hour package 10.50pp 4 hour package 12pp 5 hour package 13.50pp Open Beer, Wine, Assorted Soda & Bottled Water Featuring Coca-Cola, Diet Coca-Cola, Sprite, Dasani Bottled Water, Yuengling Lager, Yuengling Lager Light, Coors Light or Miller Lite, Heineken, Amstel Light, Corona, Canyon Road House Chardonnay, Cabernet Sauvignon, Merlot, & White Zinfandel 1 hour package 9pp 2 hour package 13pp 3 hour package 17pp 4 hour package 21pp 5 hour package 25pp Premium Open Bar Featuring Coca-Cola, Diet Coca-Cola, Sprite, Dasani Bottled Water, Smirnoff, Gordon’s Gin, Tanqueray Gin, Bacardi Superior, Captain Morgan, Malibu, Dewar’s, Jim Beam Kentucky Bourbon, Sauza Tequila, Dekuyper Amaretto/Sour Apple/Triple Sec/Buttershots, Bols Blue Curacao, Yuengling Lager, Yuengling Lager Light, Coors Light or Miller Lite, Heineken, Amstel Light, Corona, Canyon Road House Chardonnay, Cabernet Sauvignon, Merlot, & White Zinfandel 1 hour package 13pp 2 hour package 19pp 3 hour package 25pp 4 hour package 31pp 5 hour package 37pp Deluxe Open Bar Featuring Coca-Cola, Diet Coca-Cola, Sprite, Dasani Bottled Water, Grey Goose, Bombay Sapphire Gin, Bacardi Superior, Captain Morgan, Malibu, Dewar’s, Crown Royal, Jameson Irish Whiskey, Jack Daniels Tennessee Whiskey, 1800 Reposado Tequila, Makers Mark, Johnny Walker Black, Dekuyper Amaretto/Sour Apple/Triple Sec/Buttershots, DiSaronno, Baileys, Grand Marnier, Yuengling Lager, Yuengling Lager Light, Coors Light or Miller Lite, Heineken, Amstel Light, Corona, Canyon Road House Chardonnay, Cabernet Sauvignon, Merlot, & White Zinfandel 1 hour package 16pp 2 hour package 22pp 3 hour package 28pp 4 hour package 34pp 5 hour package 40pp Cash Bar (All guests pay for drinks on their own) 75 per bartender, per hour Bottled Water 2.50 Assorted Sodas 2.50 Domestic Beer 4 Consumption Bar Prices Imported Beer 5.50 Mixed Drink 5 & up Straight Spirit 5 & up Satellite Bar Setup 200 per bar setup Martini 9 & up Cordial 6 & up House Wine 7 8 WEDDING ENHANCEMENTS CEREMONIES Don’t just have your reception at the ArtsQuest Center – have your ceremony too! Ceremonies are a $750 flat fee and can be held inside or outside in different areas such as the Visitor’s Center, Sands Deck, PNC Plaza, etc. All locations depend on availability and campus activities. RECEPTION DESSERTS Desserts Served with Regular Coffee, Decaffeinated Coffee & Hot Herbal Tea Ice Cream Sundae Bar 6.50pp Vanilla & Chocolate Ice Cream with Whipped Cream, Warm Chocolate Sauce, & Assorted Toppings Available Additions Chocolate Chunk Brownie 2.50pp Chocolate Chip Cookie 2.50pp Cupcakes 3pp Waffles 5pp Warm Apple Strudel with Whipped Cream & Armagnac Carmel Sauce 6.50pp Chocolate Bread Pudding (Vanilla Sauce) 7pp Cupcakes (Vanilla, Red Velvet, Chocolate) 6.50pp Mini Desserts (Chocolate Dipped Strawberries, Chocolate Covered Pretzels Cannoli, Crème Puffs, Éclairs) 9.50pp BUFFET DESSERTS Desserts Served with Regular Coffee, Decaffeinated Coffee & Hot Herbal Tea Warm Seasonal Fruit Cobbler 7pp White Chocolate Bread Pudding 7pp Chocolate Cheesecake 7pp Grilled Strawberry Shortcake 5.50pp Apple Strudel 6.50pp Carrot Cake 6pp Assorted Desserts 9.50pp SEATED DESSERTS Desserts Served with Regular Coffee, Decaffeinated Coffee & Hot Herbal Tea Apple Strudel (Whipped Cream, Armagnac Caramel Sauce) 6.50pp White Chocolate Bread Pudding 7pp Chocolate Cheesecake 7pp Available A La Carte Vanilla Crème Brulèe 8pp 50 Piece Minimum Chocolate Mousse 8pp Chocolate Covered Strawberries 2.50pp Apple Dumpling 8pp Gourmet Chocolate Covered Pretzel Rods 2.50pp Assorted Mini Desserts 9.50pp Mini Crème Brulèe Tarts 2.50pp Carrot Cake 6pp CAKE CUTTING 2.50pp CHAMPAGNE TOAST 3pp COFFEE CORDIAL BAR 9pp Regular and Decaf Coffee Disaronno Amaretto, Drambuie, Bailey’s Irish Cream, Godiva Chocolate Liqueur, Chambord, Grand Marnier, Kahlua, Frangelico; Assorted Dekuyper Flavors- Crème de Menthe, Almond, Buttershots, Amaretto Toppings to Include: Chocolate Shavings, Whipped Cream, Lemon Zest 9 DETAILED CHECKLIST Bride & Groom Contact Information ArtsQuest Membership – Are you an ArtsQuest Member? Contract signed & returned with deposit Food & Beverage o Schedule a tasting – (about 6 months prior to wedding date) o Menu Options Station Hors D’oeuvres Butlered Hors D’oeuvres Reception Stations Dinner Buffets Seated Dinner – First Course, Dinner Entrees Desserts Late Night Snack Dietary Restricted Patrons/ Special Menu Requests Vegetarian, Vegan, Gluten Free, Allergies, Etc. o Bar Service Open Soda & Water Open Beer, Wine, Soda & Water Premium Open Bar Deluxe Open Bar Cash Bar Consumption Bar Satellite Bars Champagne Toast o Food Service Attendants/Bartenders o Final Head Count Adults, Kids (ages 6-13), Kids (ages 5 & under) Linens o ArtsQuest Linen (black spandex or champagne) o Rental o Napkins Audio/Visual Needs o Stage set up/ tear down o Sound/Lighting o Techs o TVs – flashdrives Photographer/ Videographer o Contact Information o Arrival time o Photobooth o Photographer/Videographer Meals Band/ DJ o Contact Information o Arrival Time o AV needs o Band/DJ Meals Bakery (Licensed) o Contact Information o Date/Time of Drop Off 10 DETAILED CHECKLIST Florist o Contact Information o Date/Time of Drop Off & Set Up Room Set Up o Layout o Tables 48”/60”/72” Rounds, Cocktails, High tops,6ft, 6ft skinny, 8ft, Serpentine o Table & Chair count o Table Numbers o Gift table o Place cards/ table o Cake Table o Stations o Dance floor o Green Room Event Timeline o Ceremony (If outdoor, Inclement weather plan) o Arrival of Guests/ Bride & Groom o Cocktail Hour o Introductions o First Dance o Father/Daughter, Mother/Son Dance o Toasts/ Blessings o Dinner Service o Bar Open/Closed o Event Ends Rentals o Chairs o China o Linens o Flatware o Napkins o Glasses o Chair Covers Miscellaneous Information o Valet Parking o Card Box o Shuttles o Guest Book o Event Staff o Bridge Lit o Ice Sculptures o Coat check o Snow Machines o Cigar Bar/Butlered Cigars o Outdoor Heaters o Candy/ Cookies Bar o GOBOs o Soft Furniture o Balloons o Fabric Steamer o Candles/ Votives o Yuengling Signs in the o Favors Musikfest Café o Vanity Baskets 11 FREQUENTLY ASKED QUESTIONS CAN WE HAVE OUR OWN CATERER PREPARE FOOD FOR THE EVENT AT THE ARTSQUEST CENTER? No. The ArtsQuest Center has its own catering service with a variety of food options available (Page 3). Specialty celebration/wedding cakes may be purchased and delivered from a licensed food provider or bakery. CAN WE USE OUR OWN DECORATIONS? Yes. You may use your own decorations; however, no tape, staples or nails may be used on the walls or furniture. Any repairs or damage to walls, furniture or equipment will be at client's expense. CAN WE BOOK A DJ OR BAND FOR OUR EVENT? Yes. DJ's and Bands may play at your private event. All DJ's and Bands must be properly insured. CAN I BRING HOME BAKED ITEMS TO AN EVENT? No. Home baked items may not be offered at a private event. Specialty celebration/ wedding cakes may be purchased and delivered from a licensed food provider or bakery. W HERE IS PARKING FOR THE ARTSQUEST CENTER LOCATED? Parking is FREE and located just a short walk away from the ArtsQuest Center. IS VALET AVAILABLE FOR GUESTS? Yes, valet set-up is available at an additional fee. HOW DO WE GET TO THE ARTSQUEST CENTER? The ArtsQuest Center is located at 101 Founders Way, Bethlehem, PA 18015. Older GPS devices may not have this address. Visit the ArtsQuest website for directions. ARE TAXES AND SERVICE CHARGES INCLUDED IN YOUR PRICING? No. All menu options will have an addition 6% tax and 20% gratuity added on. W HAT IS INCLUDED IN THE FACILITY FEE? The facility fee includes ArtsQuest tables, chairs, and linens. DOES THE ARTSQUEST CENTER PROVIDE AUDIO/VISUAL EQUIPMENT (SCREENS, PROJECTORS, MICROPHONES)? Yes. The ArtsQuest Center can provide audio/visual equipment at an additional cost. CAN I HOLD MY CEREMONY AT THE ARTSQUEST CENTER? Yes. There is a $750 flat ceremony fee. Ceremony locations depend on space availability and campus activities. See page Wedding Enhancements on page 8 for more details. 12 ROOMS BLAST FURNACE ROOM & LOFT nd The Blast Furnace Room is on the 2 floor of the ArtsQuest Center. This room is 3,460 square feet and can hold up to 180 guests for a sit down reception with a dance floor. This space rents at $250 an hour with a 2 hour set up fee and 1 hour break down fee added to the actual event time. This rental fee includes our house linen, tables, chairs, and china. For a Saturday evening there is a $14,000 minimum (facility fees, food, beverage, tax, and gratuity) for the space. Below are diagrams for the Blast Furnace Room; these set-ups are only here to give an idea of the space and are not the only set-ups we do. 3,460 square feet 200, Seated Rounds 180, Seated Rounds with Dance Floor 300, Standing Reception 13 ROOMS MUSIKFEST CAFÉ rd th The Musikfest Café is on the 3 and 4 floors of the ArtsQuest Center. The room is 7,310 square feet and can accommodate groups of 175-350. This space rents for $400 an hour with a 2 hour set up fee and 1 hour break down fee added to the actual even time. This rental fee includes our house linen, tables, chairs, and china. For this room there are also audio visual fees as it is normally a concert venue. There is an awesome sound and lighting system as well as a removable stage in the space! For a Friday evening there is a $25,000 minimum and for a Saturday evening there is a $30,000 minimum for the space (minimums include facility fees, food, beverage, tax, and gratuity). Below is a diagram for the Musikfest Café; this set-up is only here to give an idea of the space and is not the only set-up we do. 7,310 square feet 400, Seated Rounds 250, Seated Rounds with Dance Floor MEET WITH A HOSPITALITY SPECIALIST TO LEARN MORE ABOUT WHAT WE CAN DO FOR YOU AT THE ARTSQUEST CENTER! 14
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