GETTING STARTED with your KEYLESS ENTRY LOCK by KABA
Compiled by Bonnie Pauli – July 13, 2006
This simple manual is designed to answer enough basic questions to let you comfortably get started
assigning guest and staff codes for your new door lock. The first 6 pages are mostly images – this is
not as long as you think. Take a look at the tables of USER PROPERTIES and DEFINITIONS –
you will need to refer to them as you assign a new type of code for the first time. Also pp 12-14
offer FAQs and SUPPORT Contact Info. The KABA on-line help system (https://www.kabaecode.com/members/help/default.htm) is the source of many of these images. For more info, just
log on (using IE for your browser is recommended) at http://www.kaba-ecode.com
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Once the lights start flashing red and green, you have _1000_ openings before the batteries go
completely dead. Have guests notify your agent if they see the lights flashing. Housekeeping and
maintenance should know how to change the batteries.
3 AA batteries need to be replaced. The access is easy but you must work quickly. The Battery Pack
is accessed by taking out a screw on the bottom of the lock – the verticle battery pack will drop out.
Change the batteries quickly (you have about 2 minutes – more than enough time if you have
batteries on hand.
If you tak too long, all programming will be lost and a call to the locksmith (Access Hardware) will be
needed. If programming is lost – that means the codes you have entered and given to guests who
have not yet arrived will need to be changed as well. Be careful
Photo of Lock area:
Kaba Keyless Locks p.8 of 14
Definitions of User Privileges
Lock Open This is the most common privilege, basically granted to everyone. It is the right
to open the lock provided you enter the correct code.
Many people find it easier to remember a personal code composed of numbers
meaningful to them.
Personal
Code
Note: ONLY THE LAST PERSONAL CODE ENTERED IS VALID. If you forget
your Personal Code, go back to the original code to open the door, then generate
another personal code.
First enter your assigned code, then #, then a 6-digit personal code.
One-Shot
Code
A one-shot code is a code which gives access to a specific door. just once.
Assign a one-shot code, for example, to a guest to go to a room and retrieve
forgotten belongings.
However, if the user tries to enter that room again later the code does not work.
Passage Mode is often used on Common Rooms such as lobbies where you want
to grant access to all guests and staff.
Passage
Mode
Passage mode is also set on a lock if you have to enter and exit the room
constantly and do not want to have to enter the code each time - the door
remains unlocked until you remove Passage Mode.
Though cleaning staff might want to use this mode, we suggest it is too easy to
forget to reset the lock. This is more appropriate for use when remodeling,
moving, etc (BBP)
Remember to remove Passage Mode when it is no longer needed; anyone can
enter the room by just turning the handle!
Enter code followed by 2 to set Passage Mode and code followed by 3 to end it.
Deadbolt
Override
A user with the Deadbolt Override privilege can open any door for which he has
the access code.
The user just enters the normal sequence for Lock Open; the door will open even
if someone inside has set the deadbolt by turning the thumbturn to the left.
All GUEST codes have this priviledge so if one member of the family is showering
or napping and has set the dead bolt, a returning family member can still access
the condo. Staff do not )
More Definitions used in USER DESCRIPTIONS:
BW:
D:
L:
P:
M:
Bi Weekly Calendar 62 wks
Daily Calendar 31 days
Access has limited hours
Turns off need for code
Master Code for group
ECI:
Early Check in as early as noon
day prior to arrival
LCO
Late Check out to 1 pm
LEVEL
Kaba Keyless Locks p.9 of 14
USER DESCRIPTION
0
Guest 1
1
Guest 2 ECI
2
Guest LCO
3
SUGGESTED
USE
BIWEEKLY
/ DAILY
START AND END
TIMES
DEADBOLT
OVERRIDE
PASSAGE
MODE
Daily guest
D
Start 14:00 End
11:00
Yes
No
D
12:00 - 11:00
Yes
No
D
14:00 - 13:00
Yes
No
Guest LT
Guest early
check in
Guest late check
out 1 PM
Guest Long Term
BW
14:00 - 11:00
Yes
No
4
One-shot
Forgetful guest
D
00:00 - 00:00
No
No
5
6
7
8
BW
BW
BW
BW
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
Yes
Yes
Yes
Yes
Yes
Yes
No
No
BW
00:00 - 00:00
Yes
No
10
11
12
13
Owner 1 BW
Owner 2 BW
Owner 3 BW
Owner 4 BW
Property
Manager/AGENT
Housekeeper1 BW
Housekeeper2 BW
Maintenance BW
Maintenance2 BW
BW
BW
BW
BW
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
No
No
No
No
No
No
No
No
14
Repairperson DL
07:00 - 18:00
No
No
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
Repairperson D
Vendor
WindowWasher BWL
CarpetCleaner L
Decorator BW
Decorator D
Prop Coor 1 BW
Prop Coor 2 BW
Prop Coor 3 D
Prop Coor 4 D
Builder BW
Builder2 BW
Builder3
Inspector 1 DM
Inspector 2 DM
Inspector 3 DM
Inspector 4 DM
Housekeeping 1 BW
Housekeeping 2 BW
Housekeeping 3 BW
Housekeeping 4 BW
Housekeeping 5 BW
Housekeeping 6 BW
Housekeeping 7 BW
Housekeeping 8 BW
Housekeeping 9 DM
Housekeeping 10 DM
Housekeeping 11 DM
00:00
00:00
07:00
07:00
00:00
00:00
00:00
00:00
07:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
9
(limited access
times)
D
D
D
BW
BW
BW
D
BW
BW
D
D
BW
BW
D
D
D
D
D
BW
BW
BW
BW
BW
BW
BW
BW
D
D
D
-
-
-
00:00
00:00
18:00
18:00
00:00
00:00
00:00
00:00
18:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
LEVEL
Kaba Keyless Locks p.10 of 14
USER DESCRIPTION
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
Housekeeping 12 DM
Housekeeping 13 DM
Vendor 1 D
Vendor 2 D
Vendor 3 D
Vendor 4 D
Vendor 5 D
Vendor 6 D
Vendor 7 D
Vendor 8 D
Vendor 9 D
Vendor 10 D
Vendor 11 DM
Vendor 12 DM
Vendor 13 DM
Vendor 14 DM
Vendor 15 DMP
Vendor 16 BW
Vendor 17 BW
Vendor 18 BW
Vendor 19 BW
Vendor 20 BW
Vendor 21 BW
Vendor 22 BW
Vendor 23 BW
Vendor 24 BW
Vendor 25 BW
Vendor 26 BWP
User 1 DM
User 2 DM
User 3 DM
User 4 DM
User 5 BW
User 6 BW
User 7 BW
User 8 BW
User 9 D
AOAO Maint 1
AOAO Maint 2
AOAO Maint 3
AOAO Maint 4
AOAO Maint 5
AOAO Maint 6
AOAO Maint 7
AOAO Maint 8
AOAO Maint 9
AOAO Maint 10
90
AOAO Assist Mgr 1
SUGGESTED
USE
PRE-ASSIGNED
AOAO &
EMERGENCY
CODES
DO NOT
USE
BIWEEKLY
/ DAILY
START AND END
TIMES
DEADBOLT
OVERRIDE
PASSAGE
MODE
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
D
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
D
D
D
D
BW
BW
BW
BW
D
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
00:00 - 00:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
7:00 - 16:00
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
BW
00:00 - 00:00
Yes
No
LEVEL
Kaba Keyless Locks p.11 of 14
USER DESCRIPTION
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
AOAO Assist Mgr 2
AOAO General Mgr
Fire Department
User 10 D
User 11 D
User 12 D
User 13 BW
User 14 BW
User 15 BW
User 16 BW
User 17 BW
User 18 BW
User 19 BW
User 20 BW
User 21 BW
User 22 BW
User 23 BW
User 24BW
User 25 BW
User 26 BW
User 27 BW
User 112 BWM
User 113 BWM
User 114 BWM
User 115 BWM
User 116 DM
User 117 DM
Pest Control BW
Housekeeper BW
Maid Service BW
Maid Service D
Repairperson BW
Decorator BW
Inspector BW
Unit User 1125 BW
Unit User 126 BW
Unit User 127 D
SUGGESTED
USE
BIWEEKLY
/ DAILY
PRE-ASSIGNED
BW
AOAO &
BW
EMERGENCY CODES BW
DO NOT USE
D
D
D
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
BW
D
D
BW
BW
BW
D
BW
BW
BW
BW
BW
D
START AND END
TIMES
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
-
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
00:00
DEADBOLT
OVERRIDE
PASSAGE
MODE
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Kaba Keyless Locks p.12 of 14
FAQ:
How do I know which USER to select when creating a code?
For most guests you will use GUEST1
For most permanent staff you will choose bi-weekly code
Most USER options are self explanatory (PropertyManager/AGENT, WindowWasher, etc.)
For others check the USER LEVELS SHEET above to see what extra privileges different
levels have. Some HOUSEKEEPING or HOUSEKEEPER and Maintenance codes are just
Daily – these are for short term use – good for a substitute or even could be used for a
one day code for a special cleaner.
Some codes are limited to 7am-6pm - most offer 24 hour access (unless dead bolt is on)
– Remember, you will know exactly who has been in your condo on what days should you
need that info.
Some contract folk you use on a regular basis (carpet cleaner, window washers… may
prefer a daily code be generated when they are scheduled rather than be given a more
permanent code they can customize.. You should check with them prior to creating your
first code for them.
Once you know if you need a short term code (1-31 days) or long term code (1 week to 62
weeks) you should Pay particular attention to the DEAD BOLT OVERRIDE and PASSAGE
MODE columns.
For a guest’s protection most codes for staff do not have DEAD BOLT OVERRIDE. When a
guest is in the condo and throws the deadbolt, no one can get in except
1. Another member of the guest’s group using the code issued for the guest (so she is
in the shower when he tries to come in from a day of golf – We think he should be
able to get in)
2. FIRE DEPARTMENT/EMS
3. EKAHI MANAGER (our bylaws require the AOAO must be able to access the
apartment at all times)
4. OWNER- Most owners will use their code for access when they are staying in the
condo so they should have the same privilege as a guest
5. PROPERTY MANAGER/AGENT: You can use another code for your manager/agent
without this privilege if you prefer but I thought you might want one of your people
to be able to access the condo if
a. someone isn’t feeling well and they call you and the deadbolt is on
b. you suspect traffic in and out might be leading to misuse of the condo and
the guest keeps the deadbolt on all the time .
c. other?
Can I create a code that has the numbers in it I want?
Yes and No! The system must create the code or the door will not know what to do. The
algorithms giving meaning to the code are pre-programmed in each lock so the code given
must meet those parameters.
HOWEVER – once you enter a code, you can “personalize” it (See DEFINITIONS of USER
PRIVILEGES) – remember, if your code has a prefix before the 6 digits, you will need to
enter those numbers and symbols as well as your personal 6 digit code once you create it.
Kaba Keyless Locks p.13 of 14
This is a wonderful solution for staff who might work on several condos with this type of
Lock – initially all doors would have a different code assigned to the staff member but now
staff can personalize each door to a single code they can remember.
How do I find out who has been in my apartment?
If something is missing or you want to know if a management company has put someone
in the condo without your permission, you need to use the M-Unit software available with
the system. At this time that means you would need to contact MAUI LOCK (Access
Hardware) for a service call. Dale DeSalvo, is the authorized dealer in Hawaii for the
Keyless Oracode-Kaba Locks - call him (see our CONTACT INFO page).
To learn more about the software and it’s availability for down load. Check with Rob
Wengel at Secure Lodging (see CONTACT INFO). The software is made to work with a
Palm Pilot that syncs with your computer. Standing at the LOCK with a Palm enabled with
the software, you can get the info needed for entry info.
What if I (or a new owner) no longer want to use the Keyless Lock Code
System
No problem. When your lock is installed you will be given 2 keys – standard mechanical
variety – These keys can open the door, by passing the Oracode system and functioning as
a standard door key. They should be kept in a safe place and used only for emergency
access or access once you are no longer using the Oracode/Kaba/SecureLodging web
interface to make codes to open the door.
How does the LOCK communicate with the Internet to get codes.
It doesn’t! The lock has been pre loaded with a series of Algorithmic codes that enable it
identify the codes you create on line. Each number, prefix,symbol means something and
causes the following numbers to mean something else. No worry about power outages or
Internet down time.
What is the ONE-SHOT code for.
Sometimes a guest will find they have forgotten an item after they have checked out. If
they close the condo door after 10AM for a standard check out or 1 PM for a late check
out, they will not be able to get in. Kaba encourages you to provide this ONE SHOT code
when a guest contacts you with this type of problem – This is the safest way to allow a
guest back in (prior to another renter’s code beginning) – the code will not by pass the
dead bolt.
What if a guest forgets their code and gets locked out.
The guest should contact you or your on-island agent (not the AOAO office) and get the
code again. Even if they have personalized the code, the one you initially assigned will
work – a new personalized code must then be configured. My Agent’s number is on the
inside of the screen door so a guest will be able to contact her without being inside.
Personally, I plan on issuing a long-term code to my house keeper to be used for guests
who have this happen. That way she can give them the code without having to go to the
condo and the code can continue to be used if she can’t get a hold of me to remind the
guest of their original code. For my staff’s protection, they will not know the guest’s code.
Kaba Keyless Locks p.14 of 14
CONTACT INFO:
Service & Installation:
Maui Lock/Access Hardware
Nat'l Toll Free:
888-714-4200
Maui Ofc:
808-871-4200
Dale DeSalvo, President, RME
Access Hardware Inc.
285 Hukilike St. Unit B-102
Kahului, HI. 96732
Fax No:
Cell No:
808.877.0306
808.870.4200
Software & Website
Info:
Secure Lodging
Cust Svc: 866-581-3003 ext 202
Rob Wengel
Secure Lodging Systems Inc.
fax: 866-581-3003
Cell: 604-905-9432
email: [email protected]