U.S. General Services Administration
Personal Property Program
Tribes and Tribal Organizations
Donna Snyder
Customer Service Director
Federal Acquisition Service
December 3, 2014
Federal Acquisition Service
Preamble
 Introductions
 Tribes & Tribal Organizations “Desk
Reference” Region 10 (Alaska, Idaho,
Oregon, Washington) Version 2
2
Federal Acquisition Service
Personal Property Definition
  Any property except real property (buildings and
land).
  The term excludes
  Records of the Federal Government
  Naval Vessels
–  Battleships
–  Cruisers
–  Aircraft Carriers
–  Destroyers
–  Submarines
3
Federal Acquisition Service
Federal Personal Property Disposal Phases
INTERNAL SCREENING
Schools
COMPUTERS FOR LEARNING (CFL) SCREENING
(Computers & Peripheral Equipment)
7 Days
EXCESS
(Transfer to Federal Agency)
21 Days
SURPLUS
(Donation to State Agency)
5 Days
SALES
10-30 Days
(Public, Private or Parochial
Pre-Kindergarten – Grade 12) &
Educational Nonprofit
Organizations
Federally Recognized Tribes &
Tribal Organizations
(638 Contract with Federal Agency Sponsor)
Alaska Native Regional & Alaska
Native Village Corporations
(Alaska Native Claims Settlement Act)
General Public
4
Federal Acquisition Service
Internal Screening Phase
  Personal property no longer needed by a
federal activity is offered for use elsewhere within
their agency.
  Federal agency declares the property excess &
reports it to General Services Administration
(GSA) when there is no need for the property
within their agency.
5
Federal Acquisition Service
Computers for Learning (CFL) Program
!! This program allows government
agencies to transfer excess
educationally useful computer
equipment to schools &
educational nonprofit
organizations.
!! The CFL website enables schools
& educational nonprofit
organizations to view computers
& peripheral equipment reported
by federal agencies.
!! Final eligibility determinations of
the potential recipient &
allocation of the property are
done by the federal agency that
hold the excess equipment.
6
Federal Acquisition Service
Excess Personal Property Phase
  Definition
  Any personal property under the control of any federal
agency that is no longer required for that agency’s
needs, as determined by the agency head or
designee.
7
Federal Acquisition Service
Acquiring Excess Property
  Must …
  Be a “Federally” Recognized Tribe or Tribal
Organization
  And
  Have a 638 Contract with a Federal Agency
Sponsor, such as
– Bureau of Indian Affairs
– Indian Health Services
– U.S. Department of Agriculture
  Federal Agency Sponsor determines when/if
“title” passes
8
Federal Acquisition Service
Golden Rules of Acquiring Excess Property
  There must be an authorized need for the
property.
  Property should not be stockpiled, but put into
use within a reasonable period of time.
  You must not acquire excess property with the
intent to sell or trade for other assets.
9
Federal Acquisition Service
Process for Acquiring Excess Property
Federal Agency
Sponsor
GSA
Tribe/Tribal
Organization
GSA Area
Property Officer
(APO)
Tribe/Tribal
Organization
Official
Federal Agency
Sponsor
Tribe/Tribal
Organization
•!Submits request to GSA for Activity Address Code (AAC) & access to GSAXcess® for Tribe/Tribal Organization
•!Assigns Activity Address Code (AAC) & enters information into to GSAXcess®
•!Sends email to Federal Agency Sponsor & Tribe/Tribal Organization with Activity Address Code & Login Information
•!Search, Request & Submit for Property in GSAXcess®
•!Allocates & Approves Transfer of Property
•!Signs & Submits to Federal Agency Sponsor
•!Review & Approves
•!Signs & Submits to GSA
•!Receives Notification
•!Arranges & remove excess property by the 15th day the transfer document is approved by GSA
10
Federal Acquisition Service
Do we pay for Excess Property?
  No, except for the situations listed below, you do not pay
for the property.
  You may be required to reimburse the holding agency
for excess property when:
–  Reimbursement is directed by GSA; Non-appropriated fund
property; Exchange Sale Property reimbursement required by the
owning agency; Acquiring property for use by project grantee
that is a public agency or a nonprofit organization and tax
exempt under 26 USC 501; Requesting or holding agency is DC
Government; Requesting or holding agency is wholly owned or
mixed-ownership Government corporation defined in
Government Corporation Control Act (31 USC 9101-9110)
  Acquiring agency is required to pay shipping &
transportation costs
  When applicable, acquiring agency may have to pay
packing, loading & dismantling costs
11
Federal Acquisition Service
GSAXcess®
Useful
Information
12
Federal Acquisition Service
13
Federal Acquisition Service
14
Federal Acquisition Service
15
Federal Acquisition Service
16
Federal Acquisition Service
17
Federal Acquisition Service
Surplus Property Phase
  Definition
  Excess personal property no longer required by federal
agencies and is available to State and Non-Profit
Organizations.
  Also Known As
  Federal Surplus Personal Property Donation Program
18
Federal Acquisition Service
Acquiring Surplus Property
  Must be one of the following:
  State or Local Government
– Tribe
– Village
  Under the Alaska Native Claims Settlement
Act (ANCSA)
– Alaska Native Regional Corporation
– Alaska Native Village Corporation
19
Federal Acquisition Service
Process for Acquiring Surplus Property
  If seeking donations of surplus federal property
you should contact a State Agency for Surplus
Property (SASP) representative.
  Alaska SASP
–  Matthew Moore
  (907) 754-3406
  [email protected]
  These state-run organizations coordinate with
the federal program for the donation of federal
surplus property.
20
Federal Acquisition Service
Process for Acquiring Surplus Property
  SASPs evaluate all organizations and determine
eligibility based on proof of eligibility through
proper documentation.
  SASP representatives will guide you through the
rest of the process.
  Note: Most SASPs operate on a self-sustaining
basis and may require recipients to pay a service
charge to cover handling, transportation, and
administrative expenses. These charges are
partly based on percentages of the value of the
property.
21
Federal Acquisition Service
Highest Volume (Tribes & Tribal Organizations)
22
Federal Acquisition Service
Sales Phase
  If no state or local government agency (or other
qualified recipient) expresses interest in the
personal property, the property becomes
available to the public for sale.
  GSA AuctionsSM is an electronic solution for
auctioning surplus, forfeited and exchange/sale
federal personal property. The auctions are
completely web-enabled, allowing all registered
participants to bid electronically on single or
multiple items (lots) within specified timeframes.
23
Federal Acquisition Service
GSA AuctionsSM (www.gsaauctions.gov)
24
Federal Acquisition Service
GSA Area Property Officers (APOs)
  Jerry Penrose
  (253) 931-7378
  [email protected]
  Gerry Giauque
  (253) 709-5789
  [email protected]
25
Federal Acquisition Service
Questions
26