THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
APPLICATION FOR HOUSE PRESIDENT
Dear Applicant,
Thank you for your interest in the position of House President. Please find enclosed the relevant information
required to complete an application. We trust that this will be a valuable experience for you, and we look
forward to speaking with you in the near future.
The prospective candidate should submit the following information as part of their application for the position:
1.
The attached application form and declaration.
2.
A comprehensive cover letter and resume
3.
One completed reference form
The Residence Society is an equal opportunity employer, and encourages applications from all members of the
Queen’s University population. All hiring will be done in accordance with the ResSoc Hiring Policy.
Please return your completed application package in a sealed envelope to the ResSoc office in Victoria Hall no
later than 11:59 p.m. Monday, April 3, 2017. Alternatively, you may email your application to
[email protected]. Interviews, in person or by phone, will be scheduled for Wednesday, April 5,
2017. Please make note of any time conflicts with your application. Note successful applicants will be
required to attend the Residence Society Transition General Assembly on Friday April 7, 2017 at 8pm.
Details will be shared with the offer of position.
If you have any questions about the application process, feel free to contact us at [email protected].
Thank you for your interest and good luck in the application process.
Sincerely,
Andrea Colasanti
Vice President (Residence Affairs) Elect
The Residence Society
Queen’s University
[email protected]
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
JOB OVERVIEW
Reporting to the Vice-President (Residence Affairs), the House President provides leadership on behalf of the ResSoc at
the House level and supervises House staff. In this role, the House President is responsible for carrying out the missions,
goals and purposes of the ResSoc. Successful applicants will be required to enrolled at Queen’s University and live
in residence during the 2017-2018 year.
PRIMARY DUTIES AND RESPONSIBILITIES
The primary responsibilities of the House Presidents include, but not limited to the following:
 Provide vision, leadership, support, advice and guidance as well as day-to-day supervision for ResSoc staff/floor
representatives within their area of responsibility
 Oversee and have overall responsibility for the House Budget and Finances
 Help mentor the first-year event advisor
 Chair meetings of the House Council and provide direction and leadership for the house council in executing its
mandate under the constitution
 Ensure that decisions of the House Council are carried out
 Represent their constituent residents by actively preparing for, participating in, and voting at all meetings of the
Residence Society General Assembly and by sitting on committees of the ResSoc, Alma Mater Society, or other
partner organizations, as requested by the President of ResSoc
 Work with the House Council to communicate ResSoc business to their constituents
 Liaise directly with local residence staff (e.g. cleaning/maintenance/Residence Life staff etc.) to ensure that needs
of their constituent residents are met
 Meet with the Vice-President (Residence Affairs) on a regular basis and promptly communicate the unfulfilled
needs and/or concerns of their constituent residents
 Bring together residents of the house for house-wide meetings from time to time as outlined in the ResSoc
Constitution
 Be a positive role model for staff and students.
 Enforce community standards by correcting inappropriate behavior when it is encountered and promptly
completing and submitting incident reports.
REQUIRED BACKGROUND:
Must have completed one year or more of post-secondary education and have had at least one year of residence
experience.
SPECIAL SKILLS:





Ability to handle upset residents and address their concerns
Ability to maintain a suitable social-academic-extracurricular balance
Budget planning and a basic understanding of accounting
Ability to motivate staff and generate enthusiasm
Creativity and event planning understanding
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
Candidate Data
(Please write clearly and legibly)
Legal Name:
_____________________________________________________________________________________________
(Last)
(First)
(Middle Initial)
Preferred First Name: ________________________
Queen’s e-mail address: _____________________________
* Please note that all communication will be addressed to your Queen’s email address.
Are you legally eligible to work in Canada?
No
Yes
Current Mailing
Address:
Postal Code:
Telephone:
Permanent Mailing
Address:
Postal Code:
Telephone:
At which address may we reach you during the summer?
University/College Experience
Please list any College or University Residence in which you have lived.
Name of Residence
Co-ed/
# Years
Single Sex
Resided
Leadership Experience
If you have not lived in a residence but have comparable experience, please describe it below:
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
Post-Secondary Education
Name of Institution
Program
# of Years Completed at the
End of April 2016
During the 2016-2017 academic year, I will be registered in the following:
Faculty: _______________________________ Major/Discipline: ______________________________________
Year of study effective September 2016: _____________ Expected year of graduation: _____________________
If you will not be registered as a full-time student, please indicate the full-time staff or faculty position and department in
which you are employed at Queen’s University:
_______________________________________________________________________________________________________
Extracurricular Activities and Commitments
*Note: You are able to be both a House President and an Orientation Leader at the same time; however, you will be absent
from certain orientation week activities when important residence events (such as Move-In Day) coincide with those
activities.
Extracurricular Activities & Commitments Anticipated For 2016/2017
# Hours Per Week
Additional Information
I understand that I must attend all mandatory training sessions to retain my appointment.
Yes
I understand that I must be enrolled as a full-time student in my program (in accordance with the Registrar’s Office).
Failure to do so may result in the termination of my contract.
Yes
I confirm that I am not on academic probation.
Yes
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
I understand that the role requires me to spend a substantial amount of non-class time in residence, interacting with
students and creating a respectful community.
Yes
While the bulk of the responsibilities take place during the academic year, I understand that obligations begin on the first
day of May. I further understand that duties extend to twenty-four (24) hours after the last scheduled exam in April. This
includes all long weekends and Reading Week.
Yes
Have you ever been found responsible of inappropriate academic or non-academic conduct during your University career?
(e.g. a violation of the University Code of Conduct or any Residence infraction)
No
Yes
If yes, please attach a brief description of the situation, the outcome and the name of a university official whom we may
consult about the situation.
Have you ever been convicted of a federal criminal offence for which a pardon has not been granted?
No
Yes
ACCOMMODATION
In order to ensure fairness and equity in our selection process, if you require accommodation for a disability in order to
participate (e.g., mobility concerns, large print text), please contact the ResSoc Office (106C Victoria Hall) when you
submit your application.
If you become a successful candidate and require accommodation for a disability, please approach the ResSoc Office to
discuss your requirements. You should also complete the "Special Considerations" section of our Residence Application
Form so that we can address your situation to the best of our ability.
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
Completing the Application
Enclosed in this application package is a reference form that you are required to have completed and returned to the ResSoc
Office (106C Victoria Hall) or e-mailed to [email protected] no later than Monday, April 3rd 2017. Please note
that friends, family, former roommates or other applicants are not suitable references. The reference should be from a referee
who is able to assess your attitude and skills and is able to comment on your potential to be a House President. The reference
should be completed by one of the following individuals:
1. a faculty/staff member, or
2. a professional reference (i.e.,. past coach, advisor, or employer).
Please list the name of your referee below.
Name: _______________________________________ Phone No.: _________________________________
Please remember to enclose a current résumé with your application. Your résumé should include education,
awards and qualifications, work experience and volunteer experience.
Please list your former Facilitator/Don/House Representative who lived with you in residence, as we may approach them
for further reference.
__________________________________________________________________________________________________
The personal information collected on this form is collected under the authority of the Royal Charter of 1841, as amended. The information is used
for the following purposes:
to determine eligibility for such a position in the Queen’s University Residences;
to determine building and room assignment preference;
to provide contact information;
to assist in meeting individual special needs and considerations during the selection process; - to disseminate information
for quality assurance purposes; and
to provide information to government agencies (such as the Municipal Property Assessment
Corporation) for the purpose of municipal, provincial or federal elections.
Queen’s University Residences maintains current and historical applicant data, and takes extensive measures to ensure its security and confidentiality.
It is the applicant’s responsibility to ensure that the information submitted is complete and correct.
Please note: information provided in references will be held in confidence and will not be available to applicants.
If you have any questions or concerns about the information collected or how it will be used, contact the Human Resources Officer at
[email protected]
I hereby declare that the information on this application form and that, which is attached, is true and complete. I
understand that the information may be verified and a false statement may disqualify me from employment or cause my
dismissal. I understand that my typed name will be accepted in lieu of a signature on electronically submitted forms.
_______________________________________________
____________________________________
Signature
Date
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
REFERENCE FOR HOUSE PRESIDENT CANDIDATE
2017-2018
___________________________________ (Candidate’s Name) is applying for a House President position in Queen’s
University Residences. House Presidents provides leadership on behalf of the ResSoc at the House level and supervises House
staff. In this role, the House President is responsible for carrying out the missions, goals and purposes of the ResSoc at the
House level.
The purpose of this reference form is to assist the Residence Society and the Residence Life staff evaluate candidates for the
position of House President. Your candid evaluation of the candidate, based upon your experience and knowledge, will play an
important part in our selection process. This reference form is a confidential document and it will not be available for personal
review or inspection by the candidate.
How long have you known the candidate? _______________________________________ (years/months)
How well do you know the candidate?
Very Well
Well
Fairly Well
Slightly
In what capacity (i.e., coach, supervisor, faculty, etc.) do you know the candidate?
Creative Thinking
The ability to think of fun and creative ways to engage students in residence activities
Organization & Responsibility:
The skills to prioritize and complete tasks on a set timeline, and ask for help when necessary or needed.
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
Interpersonal and Conflict:
To facilitate group interaction; listening skills, ability to remain calm during emotional situations.
Ability to Relate:
The ability to act in an empathetic, non-judgmental, respectful, mature, and open-minded way when dealing with others.
Attention to Detail
The ability to notice errors or mistakes; being careful when completing work.
Please rate the candidate on a scale of 1 – 10 in terms of overall competency, with 10 being extremely competent:
1
2
3
4
5
6
7
8
9
10
Please select the statement that best reflects your overall evaluation of this candidate for the House President position:
Strongly recommend
Recommend
Recommend with reservations (please explain)
Not recommend
THE RESIDENCE SOCIETY
Application for House President Appointment 2017-2018
Additional Comments
Reference Name (please print)
Signature
Date
Title / Position
Address
Postal Code
Telephone Number
Thank you for your assistance with this information.
Our preference is that you email or mail the reference directly to the ResSoc Office at the below address or
[email protected]. If, however, you plan to return it through the candidate, please place the form in a sealed
envelope, with your signature across the seal.
Return this form by 11:59pm Monday, April 3rd 2017 to:
Residence Society Office (106C), Victoria Hall
Queen’s University, Kingston, K7L 3N8
Phone 613-533-6216