2017
Guide Book
442 Moreland Road
Commack, NY 11725
631.543.6622 x236 or 242
[email protected]
Yvonne Grant
President & CEO
A very special cookie
season is ahead of us!
The 2016-2017 season marks
100 years of Girl Scouts selling cookies.
Generation after generation of girls have applied their
energy and ingenuity to build the cookie program into the
largest girl-led business in the country.
What’s New
• Prizes are now cumulative up to the 300 level. 500+ level
will be invited to our special 100th Anniversary of Cookies Celebration
and choose an awesome reward.
• Rebates will be direct deposited into your Troop bank account. If your troop
is paid in full, the first round of rebates will be deposited by March 27, 2017.
• We’re now offering a Leader Initial Sale incentive—a
special commemorative tray! Great for cookies and
other treats. Find out how you can earn it on page 6.
• Girl Scout S’mores cookies are here! This non-GMO
cookie, along with our gluten-free Toffee-tastic
cookies, will cost $5.00 a box.
Commemorative Tray
• All available flavors of cookies are now on the order card.
Only initial sale orders for specialty cookies will be guaranteed.
We may have limited amounts of the new S’mores and Toffee-tastic cookies
for catch-up and booth sales.
• NEW! To celebrate this milestone, GSUSA is offering an
exclusive patch, Cookie Troop 100. Find out how you can
earn this patch on page 5.
2
Cookie Troop 100 Patch
Sale Runs
January 6 - May 22
Cookie Facts
The Girl Scout Cookie Program teaches girls:
• Financial Literacy
• Entrepreneurial Skills
• Goal Setting
• Decision Making
• Money Management
• People Skills
• Business Ethics
• Cost: $4.00 or $5.00 per box. Rebate: $.60 per box.
• Cadette, Senior, & Ambassador Troops can choose rewards
or 5¢ extra per box sold. Download form @ gssc.us.
All cookies are kosher.
NEW!
Girl Scout S’mores
Crunchy graham
sandwich cookies with
creamy chocolate and
marshmallowy filling.
Samoas
Crisp cookies, coated
in caramel, sprinkled
with toasted coconut,
and striped with a dark
chocolaty coating.
Toffee-Tastic
Rich, buttery cookies
packed with golden
toffee bits bursting
with flavor.
Tagalongs
Crisp cookies layered
with peanut butter
and covered with a
chocolaty coating.
Trefoils
Delicate-tasting
shortbread that is
delightfully simple
and satisfying.
Do-Si-Dos
Crunchy oatmeal
sandwich cookie
with creamy peanut
butter filling.
Thin Mints
Crisp wafers covered in a
chocolaty coating. Made
with natural oil
of peppermint.
Savannah Smiles
Crisp, zesty lemon
wedge cookies dusted
with powdered sugar.
3
Cookie Vocabulary
ACH- Automated Clearing House (ACH) is the banking system that allows GSSC to direct deposit rebates
into the troop account.
Booth Locator- Visit girlscoutcookies.org & type in your zip code to locate a cookie booth near you.
Cookie Booth- A stationary sale of Girl Scout cookies at a public location.
Cookie Captain- New program offered to top selling Cadettes, Seniors, and Ambassadors where
they
mentor younger girls on the cookie program.
Cookie Cupboard- Local sites where additional inventory is stored and where troops can pick up
additional cookies.
Cookie Planner- New online tool from Little Brownie Bakers to help volunteers plan their cookie season.
Visit www.cookieplanner.littlebrowniebakers.com to learn more.
Cookie Rookie Training- Training held in January for new or returning Troop Cookie Chairs on how to
have a successful cookie season. Check gssc.us/cookies for training dates and times.
Cupboard Receipt- This is a 4-part carbon copy receipt that must be signed any time a troop picks up
additional cookies from a cupboard. Make sure you keep one copy of the receipt for your records. Troops are
responsible for ALL additional cases of cookies taken from a cupboard during the sale. All payments must be
made within 2 weeks from the pickup.
Digital Order Card (DOC)- This year, girls will be able to sell cookies online using the Digital Order
Card. Girls create a custom website and send out a link to their site via email to potential customers.
Customers can then order cookies and have them shipped to them, or choose to donate the cookies to our
Operation:Cookie Program.
eBudde- Bakery website used by Troop Cookie Managers to order cookies, track troop/girl sales, record
troop finances, and calculate, order and submit rewards.
Initial Cookie Sale- Portion of the sale that takes place prior to February 3. There are special rewards
given for this part of the sale.
Little Brownie Bakers (LBB)- Little Brownie Bakers is our bakery partner for the cookie sale. They
supply our council with cookies and have great resources to help girls and volunteers to be successful in the
cookie sale. Visit www.littlebrowniebakers.com for information, resources, and more!
Operation:Cookie- In this council-wide project, customers can purchase virtual packages of cookies that
GSSC will deliver to the military. The girls collect the money but do not physically take possession of the cookies.
Service Unit Cookie Manager (SUCM)- Volunteer mentor for troops and individual girl
members in an assigned service unit.
Troop Cookie Manager (TCM)- Volunteer manager responsible for monitoring the cookie sale for a
single troop.
Troop Receipt Books- Each troop is given a pocket sized receipt book to be used when collecting any
form of payment from girls & their families. They may also be used at booth sales to keep track of money taken in.
4
Important Dates
January 6 - February 3
February 3 - May 21
Initial Cookie Sale
Booth Sales
Girls go out with order cards.
Week of March 6
By February 12
Initial orders must be entered into eBudde™
by Troop Cookie Chairs. Order only the cases
you need. DO NOT ORDER UP! Returns from initial
sale will NOT be accepted.
February 4 - May 22
Catch-up Orders: Payment of catch-up orders is
due 2 weeks after picking up cookies. Be sure to give
copies of deposit slips to the SU Cookie Chair as they
are made, and keep a copy for your records. Cupboards
will start filling catch-up orders the week of March 6.
Cookie Troop 100
Deliveries to Service Units begin
March 20 - April 3
Initial payments due: Payments for initial order is
due 2 weeks after the Service Unit delivery. Give one
copy of the deposit slip to the Service Unit Cookie
Chair and keep one for your records.
May 22
All cookies must be allocated for rewards
May 25
All final catch-up cookie money is due.
For your chance to win big, visit
girlscouts.org/cookietroop100
5
Rewards are cumulative, which means girls
will earn the reward for the highest level
achieved and each reward at the lower levels
of achievement up to 300 boxes. 500+ level
can choose one awesome prize. Example: 1,000
boxes sold, you can choose between a Kindle
and an American Girl Doll or a Netbook.
Rewards
Initial Sale (Jan. 6 - Feb. 3)
Early Bird Patch
Hobbie Apron
Padfolio
Commemorative Tray
Sell 100+ boxes during
the Initial Sale
Sell 200+ boxes during
the Initial Sale
Sell 300+ boxes during
the Initial Sale
Leader’s Incentive: Girls average
100 boxes in troop initial order
50+ Boxes
I Lo ve
Girl Sco ut
s
Owl Charm
Dangler
12+ Boxes
75+ Boxes &
3 Mags Sold
2017 Theme Patch
Chalk Board Sign
100+ Boxes
100 Years Patch Pin & Owl
Journal w/ Stickers
150+ Boxes
& 12 Fall
Emails
Avatar Cookie Patch
100th Anniversary of
Cookies Celebration
200+ Boxes
300+ Boxes
Owl Plush
Jewelry Box
Digital Order Card
Special this year! Girls who sell 500+ boxes will
be invited to our exclusive end-of-year event!
500+ Boxes
Choose between a
Kindle (Paper White
or Kids Version) OR
American Girl Doll
Gift Card
OR
1000+ Boxes
12+
36+
Cookie Techie Patch
One Movie Pass
Choose between a
Netbook OR 1 Week of
GSSC Summer Camp
OR
Reward may differ from image
21st Century Super Troops
If your troop averages sales of 200 boxes per girl,
and the troop is paid in full, the troop receives $20
per girl toward an End -of-Year Celebration.
6
2000+ Boxes
Choose between a
Camera OR 2 Weeks of
GSSC Summer Camp
Reward may differ from image
OR
Booth Sales
Did you know that the average 4-hour Booth Sale in Suffolk
County sells over 170 boxes of cookies? That equals success!
Booth Sales are a great way to help your troop
meet its financial goals and help girls achieve their
individual goals, too. The cookies sold at a Booth Sale
should be equally divided among all Girl Scouts who
participate in the Booth Sale. The girls can then use
those cookie points toward receiving the award(s)
that they want. Holding Booth Sales also gets you
closer to making the 21st Century Super Troop Award.
Girl Rewards
Time it Right!
Every girl who participates in at least one successful
Booth Sale will receive a 2017 Booth Sale Patch!
Decorate
Where?
• Malls
• Grocery Stores
• Shopping Centers
(especially large chain stores)
• Places of Worship
• Office Buildings
• Sporting Events
• School Events
• Long Island Railroad
• Banks and Credit Unions
Need Help With A Location?
Call Janine for information at 543-6622 ext. 243.
Plan a Booth Sale for a day and time that the location you
choose is busiest.
Advertise
Ask the Manager at your Booth Sale location if you can display
a poster a week before your sale.
Booth Sale Etiquette
Don’t forget to download the Booth Sale Etiquette Contract
online at gssc.us. Go over all the rules with the girls and have
them each sign that they understand.
• Create a GOAL poster to show your customers what the troop
will do with the funds raised at the Booth Sale.
• Decorate your table.
• Dress up in the Cookie costume (available at the Cookie
Cupboard; please reserve in advance).
• Display cookie packages.
• Have the girls in uniform. Smile!
After booking a Booth Sale, make a schedule of the hours you
will be selling and invite all of your girls to sign up. Let them
commit to a 1 to 2 hour time slot, which allows more girls to
share in the cookie points generated from the sale. Assign 2
adults and up to 4 girls per time slot.
Leader Incentives
Host 1 Successful
Booth Sale (170
boxes) and 2 leaders
will receive a
Volunteer Patch
Host 2 successful
booth sales (340 boxes)
and 2 leaders will
receive a Bubble Top
Thermal Cup
Host 3 Successful
Booth Sales (510
boxes) and 2
leaders will receive
a Hobbie Apron
Host 5 Successful
Booth Sales (850
boxes) and you’ll
receive two $10
Starbucks Gift
Certificates to share.
7
8
Suffolk County Girl Scout
Cookie Weekend
February 24-26
T ime
February 3-5
National Girl Scout
Cookie Weekend
A
SAVING
Cookie Weekends
Hold a booth sale during one
of these weekends, sell 170+
boxes & girls will get a patch!
E EARTH
H
T
O
ne
C o o kie A
t
SAVING
I Think I Survived
Mayne C19-21
At
o o kie
Earth Day
EARTH
t
T ime
T ime
C o o kie A
I Think I Survived
A
O
n e Earth Patch At
Saving the
C o o kie
I Think I Survived
O
Cookie Diva Patch
A
VING
SAVSAIN
G
E EAERTH
THTH
ne
T ime
April 21-22
O
March 24-26
National Girl Scout Cookie Weekend Patch
A
“Froze My Cookies Off” Patch
E EARTH
TH
“I Think I Survived Cookie
Season” Patch
Gifts of CaringI Think I Survived
Girl Scouts can help honor our service women and men by asking
each customer if he or she would purchase a box of cookies to
send to US military overseas through Operation:Cookie.
Earn this patch by getting
50+ boxes donated
Each girl is encouraged to ask every cookie customer to donate a box of
cookies to Operation:Cookie. Donating a box to our service personnel is the
perfect suggestion for those customers who say they are on a diet or buy their
cookies from a Girl Scout in another council. This program lasts throughout the
cookie campaign, from December through May.
Learn more at gssc.us/donate
9
Service Unit Cookie Chair Check List
� Read and sign SU Cookie Chair job description.
� Register as an Adult member of GSUSA.
� Complete Background Check.
� Contact Product Sales or Membership to obtain a list of all Troops that are registered and
their contact information.
� Verify all registered troops are in the eBudde™ system.
� Plan and implement a training for the Troop Cookie Chairs that explains the cookie
program effectively.
� Collect signed Troop Cookie Chair job descriptions & send to the Main Office in Commack.
� Clearly explain Operation:Cookie to all.
� Make sure to clearly explain the cumulative point system for selecting rewards. Let the Troop
Cookie Chairs know they can borrow the recognitions to show the girls at a troop meeting.
� Let all Troop Cookie Chairs know when and where to pick up the troop’s initial order.
� Remind all troops at pick up the money is due within 2 weeks.
� Having trouble collecting funds? After all efforts have been made, complete an
Outstanding Cookie Account form. They can be found at www.gssc.us. Attach all required
paperwork and forward to Council no later than May.
� Monitor eBudde™ for troops who are not allocating cookies.
�Be sure all troops have allocated all cookies and have chosen rewards by May 22.
10
Troop Cookie Chair Check List
ɆɆAttend your Service Unit’s Troop Cookie Chair
training & pick up troop materials.
ɆɆRead and sign Troop Cookie Chair job description.
ɆɆRegister as an Adult member of GSUSA.
ɆɆComplete Background Check.
ɆɆIf you are not the Troop Leader, contact
the leader in order to get a list of all the girls
in the troop along with their parents names &
contact information.
ɆɆVerify girl names in the eBudde™ reporting system.
ɆɆPrepare girl order cards for distribution. Fill in the
order card with due dates & contact information.
ɆɆSet goals with the Troop Leader and the girls!
ɆɆAttend a Troop meeting instructing the girls about
the Girl Scout Cookie sale facts. Make sure girls
and parents know all important dates. You may
even want to borrow the rewards from the SU
Cookie Chair to show the girls what they earn at
each level. Pictures are also available at gssc.us.
ɆɆClearly explain Operation:Cookie to all.
ɆɆReview with the girls all safety rules listed in the
girl order card.
ɆɆCollect signed parent permission and responsibility
forms. You cannot hand out any paperwork to a girl
without a signed permission slip.
ɆɆGirl order forms are due to you the week of Feb. 6.
Once collected, explain to the girls how the catch
up sale works.
ɆɆInput each girl’s order into the eBudde™
system. There is a box on the system to report
Operation:Cookie. The system will automatically
total the troop order and round it up to the nearest
full case. Please adjust your order downward to full
cases. You can pick up loose boxes from one of the
cupboards. WE CANNOT ACCEPT RETURNS FROM
THE INITIAL ORDER.
ɆɆArrange a cookie booth sale! Clear date & time
with the SU Cookie Chair. Start Feb. 3-5 for Suffolk
County Girl Scout Cookie Weekend.
ɆɆWeek of March 6 - Delivery of cookies.You will be
notified by your SU Cookie Chair about when and
where to pick up the cookies. Count cases carefully
before signing for them.
ɆɆNotify girls in the troop when to pick up their
cookies. Separate cookies into individual girl
orders. Have each girl and her parents/guardians
recount the cookies. Be sure that the adult is aware
they are now responsible for the cookies they
signed for. Remind them of the date the money is
due back to you.
ɆɆPayment is due two weeks after Service Unit
delivery date, & no later than April 3. Be sure to
deposit money frequently into a Capital One Bank
only with deposit slips given to the troop. You may
also pay your balance online @ gssc.us
ɆɆDeposit slips are the only proof your Troop’s cookies
have been paid for. Do not use a generic deposit
slip. Make sure to keep a copy for your records.
ɆɆForward a copy of each deposit to SU Cookie Chair.
ɆɆChecks can be made payable to Girl Scouts of
Suffolk County (GSSC). Checks must have a name,
address, phone number, Troop and SU number
written on them. Endorse check with “For deposit
only” and write the account number as it appears
on the bottom of the deposit slip.
ɆɆ$30 service fee for all unpaid returned checks.
ɆɆHaving trouble collecting funds? After all efforts
have been made, complete an Outstanding Cookie
Account form. They can be found at www.gssc.
us. Attach all required paper work and forward to
Council no later than May.
ɆɆContinue to fill girls’ catch up orders until May 22.
Payment of catch up orders is due 2 weeks after
receiving cookies.
ɆɆAssign all catch up boxes and boxes sold at booth
sales to the girls through the eBudde™ system.
Directions are available at www.gssc.us.
ɆɆPlace troop rewards order in eBudde™ by May 22.
11
Cookie Cupboard
Purpose
• To ensure that extra cookies are conveniently available to Troops.
For
• Completing initial orders.
• Obtaining cookies for additional orders, catch-up orders and booth orders.
Who
• Service Unit Cookie Chairs, Service Unit Coordinators, Troop Cookie Chairs, Troop Leaders and
Parents/Guardians may pick up cookies from a cupboard. Identification must be shown.
Returns
• Returns are only accepted for weekend Booth Sales on the Monday and Tuesday following the sale.
You must call for a booth sale prior to picking up or make a request @ gssc.us.
Recommended 1 week notice.
Cookie Cupboards open February 3
Council Facilities — Convenient locations throughout Suffolk County:
Commack Main Office
Camp Edey, Welcome Center
East End Office
442 Moreland Rd., Commack
(631) 543-6622
1500 Lakeview Ave., Bayport
(631) 472-1625
854 Main St., Riverhead
(631) 369-9757
FEBRUARY 1 - MARCH 5
Mon. - Fri. 10am - 4pm
MARCH 6 - MAY 22
Mon./Wed./Fri. 10am - 3pm
Tue. & Thu. 12 - 5pm
Saturday 10am - 12pm
FEBRUARY 1 - MARCH 5
Monday
CLOSED
Tue. & Thu.
10am - 12pm
Wed. & Fri. 2 - 5pm
FEBRUARY 1 - MARCH 5
Monday: CLOSED
Tue. & Thu.
2 - 4pm
Wed. & Fri. 10am - 12pm
MARCH 6 - MAY 22
Monday: CLOSED
Tue. & Thu.
10am - 12pm
Wed. & Fri. 2 - 5pm
Saturday 10am - 12pm
MARCH 6 - MAY 22
Monday: CLOSED
Tue. & Thu.
2 - 4pm
Wed. & Fri. 10am - 12pm
Saturday
10am - 12pm
Note: All Cupboards will be closed from 12 pm, Friday, April 4, through Saturday, April 15.
Need Help Getting Started?
Contact [email protected] or call (631) 543-6622