Minutes of a Meeting of the Board of Directors
July 27, 2015
A regular meeting of the Board of Directors of the Association of Talent Development-Kansas City
Chapter was held on July 27, 2015 via WebEx. Sally called the meeting to order at 5:45 PM.
Directors Present:
Kate Guenther, Jill Joiner, Sally Koppy, Joan Lightsey, Ashley Meredith, Christy Rogers
Others Present:
Shannon Swift – Guest (Student SIG)
Claudia Mills – Guest (Membership Ambassador)
Not Present:
Bob Barickman
Approval of Minutes
Sally Koppy presented to the Board the minutes of the May 19, 2015 meeting of the Board for approval.
A motion was made by Jill Joiner to approve the minutes as written. Christy Rogers seconded the motion.
The motion was unanimously approved.
Sally Koppy presented to the Board the minutes of the June 23, 2015 special meeting of the Board for
approval. A motion was made by Jill Joiner to approve the minutes as written. Christy Rogers seconded
the motion. The motion was unanimously approved.
Sally Koppy presented to the Board the minutes of the July 8, 2015 special meeting of the Board for
approval. A motion was made by Ashley Meredith to approve the minutes as written. Jill Joiner
seconded the motion. The motion was unanimously approved.
Approval of Financials
Sally Koppy presented to the Board the financial reports from May 2015 and June 2015 for approval.
Sally shared that the expenses included the website startup expenses. She noted that the Survey
Monkey account was cancelled and we closed our account; however, we do not lose our data. Bottom
line in May was a loss of $1368, but we can expect to bounce back with the fall conference on October
13, 2015.
A motion was made by Kate Guenther to approve the May and June financials and Ashley Meredith
seconded the motion. The motion was unanimously approved.
Bylaws update as per ATD – Annual Financial Review, certified public accountant
Sally Koppy discussed that the bylaw voting regarding financial review will take place at the August 11th
Meeting. Kate Guenther, will include this on the agenda discussion.
President Report
Risk Management Report – Sally Koppy is working on the risk management report and it is 99%
complete. According to ATD National, it has to be completed by the end of the year.
Website Grace Period – Sally Koppy discussed the grace period for Wild Apricot. It is a grandfathered
account and the contract is $100/month. If we lock in our current price by August 31, we can have the
same price for 2 years and pay in advance. Otherwise, we will pay $130/month, which is a significant
price increase. We currently receive a 20% discount from ATD…not sure if that includes $100/month.
We paid $960 for the year and would pay $1248 per year at the $130/month rate. Motion was made by
Christy Rogers to approve to pay for 2 years of Wild Apricot and Joan Lightsey seconded. Motion was
unanimously approved.
National/ATD Membership Combo – Sally reported that other groups are combining local and national
memberships and then sending payments to National. She asked the board if ATDKC should wait until
ALC to see what changes have occurred with combined memberships. Discussion ensued regarding time
lapse for members to access their benefits if the chapter only sent in National membership funds once a
month. The board decided to wait for the ATD National combined National/Chapter program.
TASK: Joan will look closer at whether people could get the discount for being a national member and
getting discount for being a local member. Need to confirm the discounts.
President-Elect Report
CPLP Study Group – Currently have 4 sessions left.
Committee Recruitment and Organization – Shannon Swift and Claudia Mills are assisting as volunteers.
Shannon will serve as the Chair of Student and Young Professionals SIG and Claudia as the Chair of the
Ambassador Committee.
TASK: Christy Rogers mentioned we need to find support of an eLearning SIG. Shannon Swift has a
potential name and will forward to Christy Rogers and Sally Koppy. Sally Koppy will send out a mid-year
letter to members to ask for volunteers for leadership and committee opportunities.
ALC - Christy Rogers discussed the ALC meeting in October and has requested the Board pay the costs to
cover Sally Koppy, President. The Board currently pays for the President and President-Elect to attend;
however, we currently do not have a President-Elect. The budget is currently set to cover the costs of 2
attendees. A motion was made by Christy Rogers to cover the cost of current President, Sally Koppy, to
attend ALC this year and Joan seconded. Motion carries unanimously.
Past-President Report
Jill Joiner discussed changes to the email process – Lori Maher will handle all of the emails and
forwarding to the appropriate Board members. In her absence, Jill Joiner will be her back up. All emails
need to be responded to within 24 hours and answered emails need to be moved to the Communication
History folder.
VP of Communications and Marketing Report
Ashley Meredith reported that she is currently working on marketing for the Fall Conference.
VP of Programs and Events Report
Upcoming Programs, meeting locations -- Sally Koppy mentioned that Kate was able to get the Kauffman
Conference Center for the Trainer Throwdown on August 11, 2015. Four people have submitted
proposals to compete in the Throwdown.
Fall Conference Committee – Sally noted that the committee meets bi-weekly. Grantham University has
agreed to sponsor this year. Letters are currently being sent out requesting additional sponsorships.
Sally explained that in past years we have had the committee members attend free and board members
who volunteer attend free. It is a huge perk for both committee members and board members to attend
for free based on their participation to make the event a huge success. A motion was made by Jill Joiner
to provide free registration for committee members and board members who volunteer. Ashley
Meredith seconded. Motion passes unanimously.
VP of Membership Report
Dashboard Report – No dashboard report provided for this meeting, will share at the next meeting
Member Recruitment – Joan Lightsey will send out communication regarding the fall conference and
Trainer Throwdown. She is looking to see if we have up to date information for about 120 members.
Open Business
The board discussed the board retreat at the end of 2015 and the need to identify date.
TASK: Christy Rogers, as incoming President, will decide on a date and send out a meeting invite.
The board discussed the Excellence in Practice Awards.
TASK: Kate will begin organizing the committee for the 2016 EiP Award ceremony.
Close
Sally Koppy adjourned the meeting at 6:51 PM.