English Language Acquisition (ELA)
Supporting English
Language Learners:
Secretary
Presentation
August 2015
Purpose and Objectives
Our purpose today: Understand the important role of office personnel in
determining program eligibility and supporting English Learners (ELs) and
their families with ELA Program Options.
Objectives:
 Review student registration process including the Home Language
Questionnaire (HLQ), Parent Permission Form (PPF), and Newcomer
Referral
 Identify importance of explaining the ELA program offered at the school
as well as District ELA program options.
 Identify effective practices for registering ELs.
 Know where to find additional information and resources to support this
work.
8/6/2015
STUDENTS FIRST * EQUITY * ACCOUNTABILITY *
COLLABORATION * INTEGRITY * FUN
DPS Vision
EVERY CHILD SUCCEEDS
 As front office personnel, you are
often the first point of contact for
families.
 Your knowledge, patience, and
kindness set the stage for a child’s
educational career in DPS.
 THANK YOU for everything you do—
each and every day—to ensure that
every child succeeds.
8/6/2015
45% of Our Students are ELs
1995
▫2013
2000
2009
2010
2011
2012
• 15% • 28% • 34% • 35% • 34% • 36%
2%
▫45%
4%
60000
10%
1,536
50000
23,171
53%
31%
40000
30000
20000
Missing Data (e.g. incomplete HLQ)▫*
Non-ELL
Non-Exited ELL
Provisional ELL
Exited ELL
32,369
4,634
2,634
5,765
4,986
10000
10,540
8,907
0
Elementary
Non-EL
Middle
High
Non-Exited EL + Provisional
▫NOTE: Note: District-wide, ECE-13 grades, current as of 3/6/14
▫* Missing data is generally incomplete home language questionnaire, which is remediated throughout the year working with schools.
Exited EL
DPS has over 33,000 Spanish speaking students. What
Are the Top 15 Languages in DPS after English & Spanish?
Tagalog
Karen, Pa'o
Khmer, Central
Swahili
Tigrigna
Chinese, Mandarin
Burmese
French
Russian
Nepali
Amharic
Somali
Arabic
Vietnamese
1000
900
800
700
600
500
400
300
200
100
0
Oromo, West-…
Number of Students Per Language
Source: MCD 9VB2 Language Count Report. Top 15 Language Backgrounds of all DPS students as of 6/16/2015, based on Home Language Questionnaires.
Language Services
 All schools are required to translate essential information
into student’s native languages




Information about the school and programming
School Handbook
ELA Program
Information about health and vaccinations
Some forms are available through the Multilingual Document
Repository https://multicultural.dpsk12.org/Pages/mdr.aspx
DPS Charter schools are eligible to request language services
on a fee-for-service basis.
To request a translation quote, email [email protected] or
call 720.423.2035.
Lifecycle of an English Learner
 Home Language Questionnaire
 Parent Permission Form
 Newcomer Process
8/6/2015
Effective Practices
All new students
complete a
Home Language
Questionnaire
(HLQ)
Effective Practices
Every family is
welcomed and
receives school
and district ELA
Program
information in
a parentfriendly
manner.
Effective Practices
Parents are
aware of all
ELA Program
options at their
home school.
Effective Practices
Every parent who
indicates a program
on the PPF that is
not offered at the
home school is
informed of the
appropriate Zone
School and
transportation
opportunities.
http://ela.dpsk12.org/parent-portal/ela-zone-schools/
Effective Practices
NEWCOMER CENTER
Transportation to Newcomer Centers is
provided to all Newcomers.
Parents of
Newcomer
students are
informed
about
Newcomer
Centers.
Effective Practices
All processes
are
monitored by
the Portfolio
Management
Team and the
ELA
Department.
Student Registration Highlights
HLQ
Highlights
•
•
•
•
•
8/6/2015
The Home Language
Questionnaire (HLQ) is page
1 of the DPS Student
Registration Packet.
You can download the HLQ
from your ELA Secretary
Information website.
You will Enter and Upload the
HLQ into Infinite Campus.
HLQ cannot be changed or
redone after it has been
completed.
Encourage parents to fill out
the HLQ accurately. EL
identification is determined
by the Body of Evidence
gathered and reviewed by the
ISA team, not just the
responses to the HLQ.
PPF
Highlights
•
•
•
•
The Parent Permission Form
(PPF) is required for all
families who indicate a
language other than English
on the HLQ.
You can download the form
from
http://tinyurl.com/ELAforms
You will Enter and Upload the
PPF into Infinite Campus.
If a parent wants to opt out of
services, after receiving their
child’s test scores and after
speaking with the ELA Point
Person, send the waiver to the
Portfolio Management Team.
Other
Highlights
•
•
•
•
•
Be aware of your Newcomer
Referral flags, so that you can
promptly submit referrals for
proper student placement.
Make sure you have a place to
Show the ELA Video to parents.
Make sure you have the ELA
Parent Brochure ready to hand
out to parents.
Have the list of Zone Schools
available for yourself and have it
handy so that you know where
to refer parents if needed.
You or your principal can access
the translated documents you
may need in the Multilingual
Document Repository (see User
Guide). To request translation
services, visit the Translation
Request SharePoint site.
ELA Process Map
Review the “ELA Registration Process” map with your
partner.
• Note that DPS has 15 days to get from Green to Red
Get set up before Registration:
• Know your designated administrator/ELA point person.
• Have the designated administrator/ELA point person’s
schedule(s) on file.
• Have a process for showing ELA video to parents.
New ELA Registration Process
Home Language Questionnaire
• Parent responses
entered into Infinite
Campus
• Responses cannot
be changed
• HLQ form is
uploaded to Infinite
Campus
Home Language Questionnaire
(HLQ)
• The HLQ is page 1 of the Registration Packet.
• The HLQ has three questions:
▫ What is the primary language in the home, regardless of
the language spoken by the student?
▫ What is the language most often spoken by the student?
▫ What is the language that the student first acquired?
HLQ transferred to Infinite Campus
This step must be completed within 3 days of the
student’s registration
HLQ into ELA Student Workflow
ELA Program Options
If the answer to any of the HLQ questions is a language other than
English, the parent/guardian:
▫ Reviews an ELA brochure in his/her native language
▫ Watches the ELA video
▫ Meets with the principal or designee if they have questions about
your school’s ELA program options
• Completes a Parent Permission Form which can be downloaded from
http://tinyurl.com/ELAforms
• Student is provisionally (temporarily) placed in ELA classes.
Parent Permission Form
•
Charter PPF is different
than District form
•
Parent response entered
into Infinite Campus
•
Option can be changed
by the parent at any time
•
PPF is uploaded to
Infinite Campus
Parent Permission Form
(PPF)
• Parents of students with a language other than English on the HLQ have
two ELA program options on the Parent Permission Form to choose from:
▫ Option 1: For Spanish-speaking EL students (ELA-S
classroom/courses)
 Not currently offered in charter schools. Complete the TNLI waiver.
Upload to IC.
▫ Option 2: For all EL students, including Spanish speakers (ELA-E
classroom/courses)
 Students learn English with the support of a teacher who has special
training to work with ELs. Students learn English and receive
supported English content instruction.
DPS research shows that ELs who receive ELA Program services
perform better than ELs who do not.
PPF transferred to Infinite Campus
This step must be completed within 3 days of the
student’s registration
PPF into ELA Student Workflow
Parent Permission Form Option 3
• Parents also have a third option: decline ELA program
services (PPF3).
▫ DPS research shows that ELs who receive ELA
Program services perform better than ELs who do
not.
• If a parent wishes to decline ELA program services,
this option is available only after:
▫ Student is W-APT tested and
▫ Parent has received a letter in the mail with test
results and
▫ School’s ELA expert has met with the parent.
Parent Permission Form Option 3:
Waiver Form
•
•
•
•
Before processing a PPF3,
verify the school leader
has entered Reasons for
Waiver of Services
Option can be changed by
the parent at any time
Waiver form sent to
Portfolio Management
Team
Waiver entered and
uploaded into Infinite
Campus by PMT
Uploading the HLQ and PPF into IC
The HLQ, PPF and TNLI Waivers will be uploaded to
Infinite Campus the same way Birth Certificates are.
 You are familiar with the process
 It’s great for safekeeping
 You will have it available at all times for viewin
Uploading the HLQ and PPF into IC
The only difference is the unique identifier code
 Student Birth Certificates = xxxSBCdddddd
 HLQ and PPF = xxxHLQdddddd and xxxPPFdddddd
 TNLI Waiver= xxxTNLIWdddddd
Process Timeline
• From the time a parent/guardian submits the registration
packet to the school, DPS has 15 calendar days to send an
ELA placement letter to the parent/guardian.
• Our dedication to timeliness and accuracy ensures that:
Parents
timely and
& identified
All potential
ELshave
are
information
about their
We have
accurate
and
theELs
District
is
properly
funded
can start receiving
ELA
child’s English
proficiency
reliable
data (data
quality)
services as soon as possible
level
Newcomer Process
At the time of enrollment/registration, if you identify a student who meets the
following criteria, check the Newcomer Referral box:
• New to the country
• The student has a history of interrupted or limited formal education.
• At the time of initial placement, the student has been enrolled in a school in
the United States for two or fewer semesters
The ISA Team will review the body of evidence and determine whether or not the
student is a Newcomer.
Newcomer Referral
Students Attending Newcomer Centers
For elementary students requesting a
Newcomer Center, fill out the Newcomer
Center Request Form
http://ela.dpsk12.org/wpcontent/uploads/2013/08/Newcomer_Cente
r_Recommendation_13-14.pdf and fax/email
it to Newcomer Placement Specialist, Tim
Tullar. Tim’s contact information is at the
bottom of the Newcomer Center Request
Form.
Middle and High Schools may contact Merrill
Middle School and South High School directly
and fax/email the Newcomer Center Request
Form http://ela.dpsk12.org/wpcontent/uploads/2013/08/Newcomer_Cente
r_Recommendation_13-14.pdf to the school.
Resources
What?
Where?
•
ELA Forms
http://tinyurl.com/ELAforms
•
ELA Website, Secretary Information site
http://ela.dpsk12.org/identification/secretary-information-2/
•
ELA Parent Videos
Bernadette Navarette 720.423.3116 OR
http://ela.dpsk12.org/identification/secretary-information-2/
•
ELA Parent Brochures
http://ela.dpsk12.org/parent-portal/ela-parent-brochure/
•
Zone Schools
http://ela.dpsk12.org/parent-portal/ela-zone-schools/
•
Multilingual Document Repository
https://multicultural.dpsk12.org/Pages/mdr.aspx
•
ELA Hotline
720.423.2040
•
Multicultural Language and Outreach
Office (Interpretation and Translation
Services)
http://communications.dpsk12.org/translation.html
Questions?
Nadia Madan Morrow
(720) 423-2586 | [email protected]
Hannah Riviere-Platt
(720) 423-2591 | [email protected]