Lucy Cavendish College Open Student Union Meeting
Minutes for:
Wed, 30th January, 2013, 7:00 pm
Bar, Oldham Hall
Committee members present:
Farihah Malik (left 8pm), Christina Eichstaedt; Aman Atak, Jerene Anderson; Shelly Gathigia,
Ruta Sakalauskaite, Heather Hind (arrived 7:50pm), Katarzyna Szubert; Karolina Wojtowicz
Guests: Sarah MacKichan, Eilnor George, Sarah Stillard, Sarah Harfleet, Fran Rodger, Becky
Daniels, Sarah Koerner, Menyhe van den Hamen, Dell Murton, Stephanie Taic, Nicole Kanne,
Kate Stevens, Amrei Eber, Elli Brown, Anna Vasihyeva
1. Apologies: Zuzana Faltyskova, Linda Stone, Alicja Jalosinska, Olivia Hasseldine
Absent: Yana Kalcheva, Aayushi Agarwal, Anna Vasilyeva, Jessie Humphries
2. Minutes of the previous meeting
3. Matters arising.
3.1 Welcome to all students, introduction of the committee and offices – PIIIZZAAA
Finally arrived at 7:15pm to feed starving students ☺
3.2 Action points from last meeting:
Action Points
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Who
Gym progress (and see 3.3.)
Look for treadmill (Shelly)
Gym poll, Download error codes for rowing machine to fix (Zuzana?)
No error codes downloaded yet, Shelly is on to it
Masseur for exam term
She will find out, check whether there is a Massage Society, CUSU might
know someone
Book a masseuse in for 1-2 hours and have a doodle poll for 2 hours with
alternating time
Condom machine sorted?
Condoms are bought, Heather is just waiting for Christine to get the key
to fill it. She also has to figuere out whether it will always be the
welfare’s officers job to refill it permanently in future.
June event:
− Several enthusiastic Volunteers found – more welcome!
1
Shelly
Heather
Aman, Jerene
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Social Calender on a termly basis will be put up in the bar:
Trinity swap, Girton MCR swap, CasinoNight after half way hall,
June event Launch night
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Newspaper
− Library don’t have Newspapers and no budget at the moment to get
any. At the moment the SU pays for 5 different common room
Newspapers.
− Farihah will produce a poll: Asking for papers in favour and possibly
replacement by other magazines like: Economist, New Scientist,
Independent I (20p) only if already subscribed
Farihah
3.3. Sara MacKichen and Eilnor George discussing the gym equipment
Proposal to what could be added (Sarah) – Proposal attached
− Sarah’s proposal states what we need in the gym as small additions to make more out
of the equipment we have at the moment
− Sarah will look into a floor plan and liaise with Christine regarding Health and Saftey
− Kate Stevens suggests that rowers would like to train here at the moment they have to
go Hugh’s for their workout: Especially Barbells are missing and essential for the
rowers. She asked whether Lucy gym use for Hugh’s girls in the W1 boat would be
allowed under the supervision of the coach, provided they have insurance already for
this. We referred her to speak to Christine
− Black bike needs new batteries. Blue bike needs to have resistance set.
− Any equipment needing battery replacement: Please ask the Porters straight away!
− We buy a log book for the gym to put failure of equipment in there
Vote on Funding proposal
£251.89 for new gym equipment (see proposal)
In favour
Against
Abstention
22
0
0
− Sarah is happy once we have the new equipment to write an email to students to
introduce especially the squad rack how to actually use it on several days in the week
when she is in there anyway. THANK YOU SARAH!!!
4. Committee reports
A. Executive Committee Reports
President: Olivia (not present)
B. Non-Executive Committee Reports
Jess: LGBT officer (not present)
2
4.1
Support Number
Ruta: Access officer
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4.2 Shadowing Scheme
Gaby’s reply to accommodation for students:
College has a guest room which is available, but it was not agreed to use this for the
students coming to shadow. There are 3 students coming at the end of February for 1
day: 1 from London, 1 from Cambridge, 1 from Surrey
It was neither approved by college that shadows stay with the host in the same room
We will bring it up at Council whether a subsidy from college is possible for the
Surrey student to spend the night in college at a reduced rate. Student could pay a
nominal amount like £15 pounds to contribute to accommodation
Food for students: Funding for 1 Breakfast at which students may talk to other Lucy
students about the college:
Vote on Funding proposal
£20 approved for breakfast with Shadowing students
In favour
Against
Abstention
23
0
0
5. Questions to committee
No Questions were submitted
6. Motions submitted.
No motions submitted
7. Any Other Business
7.1 Sarah Harfleet: Heating control
− Issue: heating is turned off during 12-6pm. In some rooms it is freezing, in others it is
too hot. It seems to be very building specific.
− Suggestions to bring forward:
a) During a cold snap have some additional heating hours
b) Heating on intermittently to keep the temperature in a room?
c) Turn the heating on later at night but earlier in the morning?
d) Low temperature all the time to use the same amount of energy but
keep the room at a more constant temperature?
Accommodation officer (Olivia) to raise heating change suggestions (In Olivia’s
absence, Sarah Harfleet will arrange to speak with Christine to bring this up. She is
standing for Welfare Team )
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7.2 Sarah Koerner – African Secondary School Fundraising Project:
Education Partnerships Africa (www.epafrica.org)
− Sarah is fighting for Improvement of Secondary Schools in Africa: Every volunteer has
to bring funding with them otherwise the place will not used and one school in Africa
will not profit: £2300 in total to cover flight, accommodation, training and the rest
goes directly to the school. £500 has to be raised until the 31st of March.
− Sarah already set up a Lucy play supported by the Bursary office by the rooms
provision for performances, but any money obtained through the play would not be
enough.
− Suggestions for further events to raise more money:
a) Themed Lucy bop, Valentines Bop does not work due to Black Tie dinner
the next day, Entry fee at bop was discouraged as we don’t want to risk
the spirit of bops at Lucy disappearing as we never used charge and we
still have to work to make Lucy Bops an Institution!
b) Auctioning of: Cheerleaders, Rugby Players e.g. as Valentine Dates
c) Speed dating
d) Anti-Valentine’s Day Horror Night: Screen with Projector.
e) Charity formal
f) June Event: Launch Party: Ticket entry fee could go towards it,
suggestions: top-less waiters, Cocktails
Aman: Lucy student union has an obligation to serve Lucy Students, thus it would not
be in our remit to actually spend money on projects not benefiting students.
However, the Lucy SU strongly supports the idea of this project and would love Sarah
to integrate some of her ideas into SU events, in this way both parties can benefit.
We strongly encourage Sarah to meet up with Professor Todd to get her on board.
Shelly suggests to have posters, leaflets and as much representation in college as
possible to increase the support received!
8. Date of next open meeting
20th February 2013
The meeting ended 8:50pm
Action Points
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Who
Gym progress
Look for treadmill (Shelly)
Gym poll, Download error codes for rowing machine to fix (Zuzana?)
Talked to Christine about new equipment and floor plan? (Sarah)
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Shelly, Sarah
MacKichan, tina
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Buy Log Book for the Gym (Tina)
Masseur for exam term
CUSU? Someone found?
Condom machine sorted?
Key received and filled?
Social Calender put up in the bar?
Aman, Jerene
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Newspaper Poll send out? Results?
Farihah
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Lucy Shadows can stay in the Guest room at reduced rate subsidised by
the college
Heating time/Procedure change
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Heather
Karolina, Linda
Olivia/Sarah
Harfleet
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