Development Bank
of Southern Africa
Financier
To contribute to the delivery of basic services and promote economic
growth through infrastructure and development funding.
Advisor
To build institutional, financial and knowledge capacity for development.
Partner
To leverage private, public and community stakeholders in the
development process.
Implementer
To originate and facilitate key interventions for building capacity and
providing development solutions.
Integrator
To mobilise and link stakeholders, resources and initiatives for sustainable
development outcomes.
ISBN: 978-1-920227-08-1
Published by
Development Bank of Southern Africa
Research and Information Division
Advisory Unit
Midrand
March 2010
The DBSA Knowledge Week 2009 Proceedings
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c Development Bank of Southern Africa
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CONTENTS
CONTENTS
Foreword by the Chairperson
Acronyms
Acknowledgements
Executive Summary
Opening Addresses
Ms Lulu Gwagwa
DBSA Board
Mr Paul Baloyi
DBSA Chief Executive Officer/MD
Mr Ravi Naidoo
DBSA Group Executive
Summary of Presentations
Day I: IGR and Planning to
Fast-track Service Delivery
1 Context of the Local
Government Turnaround
Strategy
2 Historical Context of Local
Government
3 Economics of Local
Government
4 Local Government Service
Delivery
5 Data Management for
Improved Service Delivery: the Local
Government Experience
6 Challenges of Asset Maintenance
in Municipalities
7 Lessons from Siyenza Manje: Key
Impediments to Service Delivery
Day 2- Policy, Structures and
Systems
8 Key Impediments in the Systems
of Local Government
9 Municipal Financial Framework
10 Ditsobotla Case Study on Financial
Turnaround
11 Koukamma Case Study on
Institutional Turnaround
i
iii
iv
v
01
02
04
06
09
09
Mr Ongama Mahlawe
Ministerial Advisor, CoGTA
10
Mr Mohammed Bhabha
DBSA & CoGTA Advisor
Dr Neva Makgetla
DBSA
Dr Peter Vaz
Research Triangle Institute
(RTI)
Mr Kevin Allan
Municipal IQ
12
Mr Louis Boschoff
i@Consulting
Mr Charles Mvungi
Siyenza Manje
22
14
15
16
24
27
Mr Pascal Moloi
Resolve Group
Mr David Savage
DTJ Savage Consulting and
FFC Commissioner
Mr Rian Boschoff
DBSA
Mr Louis Scheepers
DBSA
28
30
32
34
CONTENTS
CONTENTS
12 Local Government Turnaround
13 DBSA Perspective on Local
Government Turnaround
14 A Provincial Perspective
15 MIG Policy Reform
16 City Structures and Governance
Day 3- Improving Governance
17 Improving Governance and
Accountability in Local
Government
18 Improving Local Government
Accountability for Improved
Governance
Discussion
Conclusion
Mr Yunus Carrim
Deputy Minister of CoGTA
Ms Lulu Gwagwa
DBSA Board Member
Mr Sicelo Gcobana
EC Local Government MEC
Mr Pieter Heydenrych
CoGTA
Mr Graeme Gotz
Gauteng City Region
Mr Lechesa Tsenoli
Chairperson, CoGTA
Portfolio Committee
Mr Paul Serote
Office of the Auditor-General
36
37
39
40
42
45
46
47
50
54
Chairperson Foreword
Jay Naidoo
The Development Bank of Southern Africa's (DBSAs) annual Knowledge Week provides a
space for dialogue about pressing development-related issues. The 2009 theme sought to
highlight the complexities and challenges of delivery and to prioritise best practice in this
regard so as to ensure that local government works better for all citizens and communities
across our country.
The national Department of Cooperative Governance and Traditional Affairs (Cogta) proposed
Local Government Turnaround Strategy provides an entry point for discussions on how the
DBSA might best support this critical process of strategic reform. The turnaround process
also affords an opportunity for the country as a whole to review the multitude of interventions,
contributions and work undertaken in the local government sphere. The DBSA is equally
inspired to fine-tune our role as a Development Finance Institution operating in the local
government sphere, towards an enhanced execution of our mandate as regards service
delivery.
Diagnostic studies undertaken by government all suggest less than optimal communication
with and accountability to communities. The White Paper on Local Government puts an
emphasis on a developmental framework that prioritises people at the centre of local
government planning and service delivery. As a State funding institution whose major clients
are municipalities, the DBSA is committed to assisting government in its efforts to fasttrack service delivery and respond to the pressing needs of our communities across the
country.
The outcomes of the 2009 Knowledge Week as presented in this Report is but one of the
several offerings by the DBSA in support of the Local Government Turnaround Strategy.
Others include: a refined Siyenza Manje Programme; support for the national strategy on
Rural Development; reengineered financial support services for infrastructure projects in
municipalities, and increased knowledge management products including advisory and
research services.
i
Chairperson Foreword
Through Knowledge Week and other engagements with municipal partners, the DBSA seeks
to better understand the real issues confronting this critical sphere of governance and to
support government's commitment to delivering on our promise of 'a better life for all. We
hope the experiences and lessons shared during our 2009 Knowledge Week: “Making Local
Government Work Better” will contribute positively towards this end.
Jay Naidoo
ii
ACRONYMS
AG
ANC
CBP
CBO
CFO
CoGTA
DBSA
EIA
FFC
GDP
IDP
IGR
LG
MFMA
NCOP
NGO
OAG
O&M
RSC
PALAMA
PFMA
SAI
SADC
SALGA
SETA
SM
Auditor-General
African National Congress
Community Based Planning
Community Based Organisation
Chief Financial Officer
Cooperative Governance and Traditional Affairs
Development Bank of Southern Africa
Environmental Impact Assessment
Finance and Fiscal Commission
Gross Domestic Product
Integrated Development Planning
Intergovernmental Relations
Local Government
Municipal Financial Management Act
National Council of Provinces
Non-Governmental Organisation
Office of the Auditor-General
Operations and Maintenance
Regional Service Council
Public Administration Leadership and Management Academy
Public Finance Management Act
Supreme Audit Institution
Southern African Development Community
South African Local Government Association
Sector Education and Training Authority
Siyenza Manje
iii
Acknowledgements
Our sincere appreciation goes to the following persons:
Project Manager : Ms Nelly Rampete, DBSA
Organising Team :
Nolwazi Gasa, Nelly Rampete, Godfrey Mwiinga,
Johanna Chiloane, Nomagugu Mashinini, Thenjiwe
Mtshali, Dulcee Musi, Sarah Mosoetsa, Zamikhaya
Maseti, Helen Moatshe
Presenters
:
Mr Ongama Mahlawe (CoGTA), Mr Mohammed Bhabha
(DBSA & CoGTA), Dr Neva Makgetla (DBSA), Dr Peter
Vaz (RTI), Kevin Allan (Municipal IQ), Mr Louis
Boschoff ( i@Consulting), Mr Charles Mvungi( DBSA),
Mr Pascal Moloi (Resolve), Mr David Savage (FFC
Commissioner & Consultant), Mr Rian Boschoff
(DBSA), Mr Louis Scheepers (DBSA), Mr Yunus
Carrim (Deputy Minister of CoGTA), Mr Sicelo
Gcobana (Eastern Cape MEC), Mr Pieter Heydenrych
CoGTA), Mr Graeme Gotz (Gauteng City Region), Mr Lechesa Tsenoli
(Chairperson, Portfolio Committee), Mr Paul Serote (Office of the
Auditor-General)
Facilitators
:
Ms Shiva Makotoko (ABSA), Mr Reuben Baatjies,
SALGA, Mr Ravi Naidoo (DBSA), Ms Sinazo Sibisi
(DBSA)
Management
:
Mr Ravi Naidoo, Ms Sinazo Sibisi and Ms Nolwazi
Gasa,
Editorial Team
:
Nelly Rampete, Kate Rivett-Carnac and Nolwazi Gasa
iv
Executive Summary
1. Introduction
The Knowledge Week event was held at the Development Bank of Southern Africa from
3-5 November 2009. The Week was themed “Making Local Government Work Better”.
This discussion forum had the objective of finding solutions to complex developmental
challenges with particular reference to making local government work better. It also
sought to inform the Cooperative Governance and Traditional Affairs (CoGTA)-proposed
Local Government Turnaround Strategy.
Knowledge Week is an annual event that has been held at the Bank since 2001. The
timing of Knowledge Week 2009 was opportune given that CoGTA had just released a
report entitled the “State of Local Government 2009”. This review was based on
assessments undertaken in 2009, and formed the underpinnings of the new Local
Government Turnaround Strategy introduced by CoGTA.
Over the course of two-and-a-half days, more than 15 speakers from various organisations
and government departments made presentations on resolving challenges faced by local
governments in South Africa. In addition, the Knowledge Week had a strong communication
and awareness component aimed at broadening the audience. This included exhibitions
and radio and TV programmes during which public comments were also received.
2. DBSA-proposed 10 Point Plan
As an opening input into the deliberations at Knowledge Week, the DBSA proposed 10
areas of intervention to ensure the success of the Local Government Turnaround:
a) Strengthen community involvement and participation
b) Get the skills and technical capacity in place;
c) Improve political governance;
d) Strengthen performance monitoring and reporting;
e) Match municipal roles to capabilities ;
f) Standardise and simplify processes and systems;
g) Improve the Fiscal Relations System;
h) Strengthen the IGR Planning System;
i) Strengthen national and provincial capacity to facilitate LG turnaround ;
j) Define accountability and consequences at key decision-points.
These points helped frame the discussions throughout Knowledge Week.
3. Key Issues emerging from the Knowledge Week discussions
A summary of the deliberations is provided below:
v
Executive Summary
3.1 Inter-governmental Relations and Planning
3.1.1 A differentiated approach towards local government. Knowledge Week delegates
agreed with proposals to institute a differentiated approach in all systems and
processes required from municipalities. There is a need to deal with the two-tier
system of local government in order to address responsibility challenges within
local government, amongst other limitations.
3.1.2 Coordination in government needs to be improved and strengthened. Delegates
argued that the local government turnaround strategy should facilitate the
turnaround of government as a whole. In this regard, limited national and provincial
government capacity to interact and work with local government was argued as
also crippling the local government system.
3.1.3 Knowledge management: The turnaround process should be based on learning
from previous experiences. As an example, one of the lessons learnt from the DBSA
Siyenza Manje programme is that interventions in municipalities should be identified
in collaboration with government. This supports the point regarding coordination
made above.
3.1.4 Planning: Local government is still struggling to plan and execute spatial plans that
will address the apartheid-era spatial set-up. Knowledge Week delegates advocated
for better clarity and direction on whether municipalities should promote urbanisation
and/or rural development.
3.2
Systems and Policies
3.2.1 Procurement: The issue of non-transparent and varying tender systems and
processes in different municipalities was identified as one of the root causes of
corruption. Delegates called for transparent systems and, where possible, central
standardisation to ensure that quality and value for money are achieved.
3.2.2 Local Government Finance: Delegates felt that the turnaround strategy must also
involve reforming the local government finance systems. These reforms should
include funding levels based on realistic population estimates and service level
standards, as well as municipal asset needs and maintenance requirements. In this
regard, there is a need to review the current funding regime in terms of the new
infrastructure and in terms of Operations and Maintenance (O&M). Delegates also
underscored the importance of aligning the funding regime with capacity-building
initiatives based on the segmentation of municipalities.
3.2.3 Skills development: Delegates believed that municipalities generally do not employ
people on merit, but based on their political affiliations. Political parties should
change their deployment strategies to ensure that municipally-elected councillors
and management have the required skills. It is important for the country to work
on professionalising the local government workforce.
vi
Executive Summary
3.2.4 A structured feeder system from higher education institutions to municipalities is
one of the mechanisms that could be employed to ensure that municipalities are
provided with the technical skills they need.
3.3
Good Governance
3.3.1 Public participation: Delegates expressed the concern that the current public
participation mechanisms are not effective in ensuring community participation.
They proposed that the ward committee system be reformed to ensure that these
committees participate within the processes of municipalities rather than after
internal decisions have been made.
3.3.2 Performance measurement: Delegates argued for systems to clearly define and
establish simple indicators to measure local government performance as part of
the turnaround strategy. Local government turnaround would need to develop
effective early warning systems. Government should also have mechanisms to
ensure that the “monitors” are also monitored.
3.3.3 Leadership: In developing the local government turnaround strategy, the values
and principles required of local government leadership need to be redefined.
Furthermore, ongoing leadership training and development is required. Additional
proposals included the possibility of rotating leaders between the three spheres national and provincial parliaments together with council leadership.
4. Conclusions and the Way Forward
Knowledge Week concluded that the success of the local government turnaround strategy
would depend on its implementation. As a way forward, the DBSA's 10-point plan was
prioritised with the following top three interventions:
1. Strengthen community involvement and participation. This is the most important
matter that the local government turnaround strategy should deal with.
2. Get the skills and technical capacity in place. The challenge of skilled officials at
local government level was highlighted, especially given the fact that most current
appointments are based on political grounds rather than merit.
3. Improve governance. Participants argued for both institutional capacity enhancement
and improved accountability by local politicians. It was proposed that party deployment
systems and criteria be revisited to ensure that people with the right skills set are
deployed to lead local government.
vii
Opening Addresses
Opening Addresses
Director of the DBSA Board
Dr Lulu Gwagwa
Local government is about delivery. If we cannot get local government right, there is no
hope for us as a country, as a continent, to make developmental progress. Let us get this
right. There is also frustration at the challenges facing local government service delivery
because, as a country, we should know what it is that we need to do. From a policy perspective,
we cannot fault the White Paper on Local Government. Looking at the White Paper, we
only need to adapt certain parts in terms of the concept of developmental local government.
But the question is: why are we not getting it right?
So, the next three days are about asking that question in a very pointed way: what are we
not getting right, and how do we get it right this time around?
The CoGTA report is very clear, and has isolated a number of issues that we - local government
practitioners - know about. The issues around service delivery backlogs - water, sanitation
and housing - have been highlighted yet again. The DBSA is also very clear about its mandate
in terms of supporting service delivery and working very closely with the line function
departments.
The issue of poor communication between local government and communities is of importance.
There are a number of interventions put in place by government to try and improve
communication between communities and local government.
Governance of local government is at the centre of the challenges that we face. Until we
resolve accountability and governance issues, other interventions will not take us very far.
In this regard, institutionalisation of some of civil society formations, in the form of ward
committees, would enhance accountability in the local government sphere.
Capacity issues at local government level, in terms of systems, structures and general skills,
remain a great concern. These issues need urgent attention. In considering the turnaround
02
Opening Addresses
strategy, we need to be realistic and acknowledge that most municipalities are still in the
establishment phase. But what is also important to recognise is that some municipalities
that had moved into the consolidation phase - almost getting a few steps into sustainability
- have actually reversed past gains. So, how do we ensure that this turnaround strategy
is sustainable, and not reversible?
All the interventions that the DBSA is involved in seek to support government. As a public
entity, the DBSA will generally not lead government programmes, but will take the cue from
government regarding areas of priority that require support.
The DBSA has five critical roles. The first is a financier role and within that, about 45% of
the Bank's investments and financial assistance are allocated to local government. So we
are here in these three days of Knowledge Week because local government matters in terms
of DBSA's own performance and the performance of its loan book. The second role, as an
advisor, includes playing a critical role in engaging various departments and public entities;
advising on different development-related issues. The third role, as a partner, includes
partnering with government departments on development issues. More recently, a fourth
role as an implementer entails engaging on the ground in order to understand and respond
to critical challenges. And finally, the integrator role includes bringing together various
stakeholders onto a platform to encourage learning from each other, and the integration
of various interventions. The Knowledge Week is a significant example of the Bank's integrator
role.
As indicated, local government is part of DBSA's core business, and we have a major role
to play in development-related interventions. Of the various challenges facing municipalities,
we recognise that the capacity of the institutions and the people within them is one that
is fundamental to a local government turnaround.
With this in mind, the DBSA asks practitioners at this Knowledge Week gathering to help
government to act decisively in providing the tools and the solutions to make sure that we
are able to move forward. We must act now to establish a sustainable and developmental
local government in our country.
03
Chief Executive, DBSA
Paul Baloyi
I think it is important for us to begin by reflecting on why these discussions (on the state of
local government) are important. At a high level, these discussions add to the discourse around
local government, and they inform the variety of strategies that are being developed. But let
us not forget the backdrop to our discussions - that in South Africa we face huge challenges:
Africa is the poorest of the continents, and we happen to be one of the few African countries
that have the resources for development work. So we need to get it right.
Now, if we just pause and reflect on the Minister of Finance's Budget speech and the way in
which he spoke about the budget deficit, what I think we probably need to realise is that it is
quite easy for us to just spend money to address problems. The one area for me which I think
we need to be very mindful and careful about is, how do we repay that overdraft? It is one
thing to say that as the economy grows over time, we will hopefully get the money back and
begin to do that. But as we find ourselves here in the middle of a global recession, we could
find ourselves in trouble.
If we look back, 20 or 25 years ago most countries in Africa got to be highly indebted, largely
through the structural adjustment of the World Bank, so there are reasons we can find to
blame everyone for that. But the reality for us is the day that this country might find itself
in a situation where we are unable to repay our debt: that is the day that we can bid goodbye
to the prosperity that we have experienced for the past fifteen years. We will then be at the
mercy of global companies, global entities. We will be at the mercy of the IMF and the World
Bank which thus far, within the past fifteen years, we have managed to avoid. We have stood
on our own two feet and been prudent in how we have managed the fiscus and the country
as a whole.
With the global financial distress in which we find ourselves, we have to spend money to get
ourselves out of the hole. But as we spend the money as government and, particularly, as we
spend the money as local executives in government, we have to ensure two things: the first
04
is, let us make sure we spend the money towards building productive assets rather than fuelling
pure consumption. The second thing is that we need to create an environment and infrastructure
that attracts and supports investors who actually carry the country in terms of the flow of
funds. So, in short, we need to ensure that the money is spent, and spent correctly. If we get
this right in terms of the infrastructure that we put in the ground, we can actually turn around
the country from an economic perspective, and we can then begin to see how we can repay
the overdraft. If we get the expenditure wrong, we could end up indebted as a country and
at the mercy of external powers.
So in the context of the discussion today, I think what we need to realise is, there is an
abundance of knowledge, an abundance of ideas, and each one of us is passionate of their
own viewpoint in terms of what should be done. What we need to do this time is focus on
better co-ordination of government resources. So we need to start building consensus around
the plans and to develop an image that takes us in one direction.
We need to shift our discussions towards a different kind of energy. In the past there has been
a generation of ideas, new innovations, etc, but we now need to channel those ideas towards
finding solutions for the current problems that we have. I hear horror stories from time to
time of budgets and monies that are not being spent, purely because there is no agreement.
In the context of severe poverty, particularly at a time when it is increasing, we cannot afford
not to act. So we need to begin to say to ourselves, if this is what the Department of Local
Government is looking to do, how do we converge on those ideas and help them? We simply
do not have the luxury of time to sit and continue with a contestation of ideas. We need to
co-ordinate government resources towards productivity.
We should start with the realization that South Africa has an abundance of resources in spite
of the current global financial challenge, in spite of the fact that we are going to go into deficit.
But we do not have the luxury of time. We have to begin to cement where we started, make
sure that we get the current government to be productive, because we want stability in the
country: stability in the leadership, stability in the concept of delivery, stability in the energy
and direction.
Some of the things that we can begin to unpack have been touched on by various people,
including the Minister. A typical example is the grant system, which is actually quite fragmented.
How do we get those grants to be packaged in one direction where we can begin to get things
done in a co-ordinated manner? We also realise that we can actually leverage those grants
and be able to truncate the delivery of infrastructure to a much shorter period if we put in
the kind of system that we have been talking about. In that regard, what has been good about
it is that we are getting consent and agreement from CoGTA, we are getting consent and
agreement from Treasury. And over the next few months I am hoping that we will begin to
take financial resources, re-channel them and leverage them towards greater productivity.
We also need, in our respective areas, to understand that ownership of the mandate does not
translate into knowledge and expertise: it is about building effective partnerships between
those with mandates, and those who may have some expertise to contribute. So I urge you
all to share your knowledge, agree on the challenges, and focus on unlocking blockages that
frustrate our efforts towards development.
05
Development Planning
Division Group Executive, DBSA
Mr Ravi Naidoo
Knowledge Week 2009 should focus on four critical areas to direct our discussion over the
next two-and-a-half days. These areas are:
• Finding solutions to complex developmental challenges;
• Partnerships between the DBSA and other key development role-players;
• Making local government work better;
• Sharing knowledge and deepening the understanding of critical issues.
These discussions should be informed by the historical context which has shaped our local
government transition. This includes:
• Negotiations for a new democratic and developmental system of local government;
• The redesign of municipal boundaries and rationalisation of councils and councillors,
resulting in a wall-to-wall two-tier system of local government across South Africa ;
• First democratic LG elections followed by concretisation of a new LG system;
• Further rationalisation and re-demarcation of municipalities, resulting in single-tier
metropolitan governments and a two-tier district model;
• The introduction of an Executive Mayoral system and Section 57 employees. The final
phase, which speaks to establishment, consolidation and sustainability of local
government - 2005 onwards. This final phase culminated in the roll-out of the new
system of local government; restructuring of administrations in line with new
boundaries; re-assignment of powers and functions; new policies, legislation, and
regulation.
06
Knowledge Week 2009 will also focus on critical challenges that have arisen since the
transformation of local government, namely:
Fiscal Space and Financial Management
Affordability significantly constrains fiscal space. When services are priced beyond the
reach of many households, effective asset management is undermined.
Poor financial management has been observed in 54.4% of municipalities, which received
qualified, disclaimer or adverse audit opinions in 2007/8 (Office of the Auditor General).
Poor cash-flow management has been observed in most municipalities. For example, 35
municipalities overspent their total adjusted budgets to the total amount of R2.6 billion,
while 182 municipalities under-spent to the amount of R19.1 billion in the 2007/08 financial
year.
Governance
The CoGTA assessment of 2009 cited that political factionalism and polarisation has led
to the deterioration of municipal functionality. Redeployment of politicians to the
administration without the necessary qualifications negatively affects municipal functionality
while external political interference undermined the decisions of councils.
Structural Impediments
The high correlation between historical spatial marginalisation and poor economic potential
results in weak revenues and skills bases. In turn, this impacts on financial viability, the
quality of local political and administrative leadership and the municipality's ability to attract
and retain talent.
Challenges of the Transition
The battle for access to resources and opportunities for the previously marginalised and
dispossessed impacts upon stability within political parties, party deployment and talent
management processes.
The weakening of civil society post-1994, limited resources and skills within many communities,
low levels of social capital, as well as the impact of the “struggle legacy” on the nature of
social activism, has resulted in the majority of communities being unable to effectively
realise their own agency.
State-Wide Systemic Weaknesses
There are inconsistent policy frameworks. There is a lack of inter-departmental co-ordination
and poor delineation of powers and functions. Non-aligned inter-governmental planning,
delivery and fiscal processes are among the weaknesses. No accountability is linked to
consequences in the IGR framework.
07
Find solutions to
complex
development
challenges
Platform for
sharing
knowledge and
deepening
understanding of
critical issues
Basis for
partnerships
between DBSA
and other
development roleplayers
Contribution
to making
LG work
better
08
DAY1: IGR PLANNING TO FAST-TRACK SERVICE DELIVERY
Summary of Presentations
Ministerial Advisor, CoGTA
Mr Ongama Mahlawe
This section provides a summary of the
papers, speeches and presentations given
during the course of Knowledge Week 2009.
“We expect that you - and the Minister has
asked me to make sure that I make this very
clear - will come out of this programme,
after the next two-and-a-half days, with
something that we can look at and consider
incorporating within our own turnaround
strategy.”
DAY 1: IGR PLANNING TO FAST-TRACK
SERVICE DELIVERY
1. Context of the Local Government
Turnaround
Mr Mahlawe provided historical context,
indicating that in 1994 when decisions about
government were taken, the form, role and
functioning of local government was not a
priority. He expressed the view that this
situation had continued since 1994, and has
resulted (particularly in the poor and rural
municipalities), in challenges in attracting
skilled and capable people. Corruption and
nepotism, which were currently the two
factors that were very pervasive within the
local sphere of governance, were seen as
further aggravators of the situation.
Mr Mahlawe emphasised that no proper
strategy was yet formally in place
although the framework for the strategy
had been developed by government.
He also indicated, with reference to the
Presidential Indaba that had just been
convened, that an assessment of all the
municipalities had been conducted
throughout the country but that this had
not yet resulted in a fully fledged final
strategy for Local Government
Turnaround strategy. He made the
following challenge to the participants
at Knowledge Week 2009:
Governance, skills and capacity were
highlighted as the top three challenges
10
hampering the execution of
developmental local government. Mr
Mahlawe also mentioned that there could
be no progress if governance,
administration and communication
challenges within local government
were not addressed.
• Making it compulsory to expose the
reasons why some tenders were not
awarded
When Mr Mahlawe spoke of loss of public
trust, he mentioned that people were
running out of patience and that they
wanted immediate service delivery. He
advocated the local government
turnaround process to seriously consider
issues of nepotism, corruption,
accountability and public participation.
In conclusion, he underscored the
importance of openly debating issues,
and asking some tough questions
regarding:
One example provided was that party
deployment policies affect the
functioning of local government, and
political parties needed to review their
deployment policies as a matter of
urgency:
“…deployment is counterproductive, due
to lack of competence on the part of
those officials. These officials also feel
they are only accountable to the political
party. Some officials are senior party
officials, therefore even the Mayor is
junior at party level … and (sic) cannot
hold the official accountable.”
• The merits and demerits of the twotier system of local government;
• The powers of small municipalities
versus capacity;
• Resolving the issue of rural-urban
migration;
Mr Mahlawe underscored the importance
of providing good incentives to attract
sufficient skills to local government. He
also encouraged Knowledge Week
delegates to consider the following key
issues:
• The role of provincial and national
government as well as state-owned
entities;
• Whether the provinces play their
constitutional role of supporting the
municipalities, or whether they
compete with them;
• The possibility of making the tender
processes transparent
• What could be done about
municipalities with no revenue base.
• Introducing regulations that would
allow for the review of tenders by
people who were not influenced by
provincial politics; this could be a
team that changed regularly
11
2. Historical Context of Local Government
He urged the forum to always keep in mind
the historical effects relating to local
municipalities, and also acknowledge the
mistakes as well as the achievements.
In terms of historical developments, he also
pointed out that the agreement taken at
CODESA was that there would be
constitutional principles and that this was
crucial. The final constitution had to be
negotiated within the perimeters of those
constitutional principles.
“So, if the constitution was to be certified,
all the constitutional judges would do is say
'these are the constitutional principles, and
this is what has been negotiated', and
therefore the constitutional principles
dictated the idea of nine provinces,” he said.
Ministerial Advisor, CoGTA
Mr Mohammed Bhabha
He indicated that local government was
given original powers through the
constitution. No matter who was in power,
municipalities would have rights and powers,
and this was where the idea of autonomous
but inter-related powers was born.
Mr Mohammed Bhabha, Advisor for the
DBSA and CoGTA, opened his address by
indicating that most of the problems faced
by local government today arose from the
fact that the establishment of the provincial
and local government strategy emanated
from a political compromise at CODESA,
instead of a functional premise. In this
regard, he suggested that the ANC did not
want provinces, but that constitutional
principles prescribed the concept of nine
provinces, moving from the fourteen
provinces that were planned by the
Nationalist government.
“On the one hand you will have
municipalities, but on the other hand they
can't live and operate like small homelands;
totally autonomous. The idea of spheres of
government was then created,” he added.
Mr Bhabha also spoke about the actual
effects of apartheid on the implementation
of policies in the homelands and Bantu
administrations. This challenge resulted in
the country opting for a transitional
arrangement for local government, and the
retention of the three phases of local
government setup:
• Pre-interim phase;
“It was a political compromise; therefore,
many of the problems we have today are
problems that emanate from the fact that
our constitutional make-up has been
influenced by the circumstances of the day
and political ideology. It was more a political
settlement than a functional one. We now
have an opportunity of looking at that
functionality,” he said.
12
•
Interim phase; and
•
Final-consolidation and stability
population. It was just an area. And then,
eventually, we came into what we call a full
democratic order,” he added.
In terms of implications for the performance
of provinces, and how some provinces were
doing better than others, he highlighted the
difference as being caused by the inherited
cultural values of different administrators
and their impact on the way in which each
administration and province performed.
He spoke further of the much-debated issue
of district municipalities, and emphasised
the need to redistribute wealth within local
municipalities, especially small rural towns.
He also indicated that regional-level impact
could be enhanced if there was policy and
planning taking place at district
municipalities.
With regard to implications on performance
of local government, he indicated that the
current 283 municipalities had to battle to
integrate administrations, and that the
municipalities' failures and successes lay
within their historical background. There
were homelands for whose service the DBSA
was created because homelands did not
have local municipalities.
In conclusion, Mr Bhabha underscored the
importance of accountability within
government as a whole. He expressed the
view that one of the biggest weaknesses in
government remained that of co-ordination.
Here he also mentioned the need to build
capacity in municipalities for public servants
to deliver services.
“South Africa had to be integrated from
what were then 900 municipalities. The
integration of Local Government meant
several administrations, as well as
components of homelands that did not have
local municipalities. This is what the reality
was and, when we assess ourselves, we
should assess ourselves in that light,” he
said.
Strategists say, "The best strategy may be
to set a course at the start, forthrightly
monitor progress, and be honest about what
has worked and what has not. And make
numerous mid-course corrections." And
that is what needed to be done.
“It was neither on spatial apartheid nor on
1993 - 1995
1996 - 1999
Pre-Interim
Phase
Interim Phase
Negotiations for a
new democratic
system of local
government (LG
White Paper, LG
Transition Act,
Constitutional
Schedules 4 & 5)
Redesign of
municipal boundaries
& rationalisation of
councils and
councillors, resulting
in a wall-to-wall 2 tier
system of local
government across
SA
2000 - 2002
2005 - onwards
Final Phase
Establishment
1st democratic LG
elections followed by
concretisation of new
LG system
(Structures Act &
Systems Act)
2002 - 2005
Consolidation
Sustainability
Roll-out of new system of LG government; restructuring of
administrations in line with new boundaries; re-assignment of powers
and functions; new policies, legislation and regulation; national
departments add new local govt mandates on an ongoing basis
Further
rationalisation and
redemarcation of
municipalities,
resulting in single tier
metropolitan govts
(unicities) and a twotier district model
Executive Mayoral
system & s157
employees also
introduced
13
3. Economics of Local Government
In terms of the economic downturn, the
presentation outlined the effects of the
decline on municipalities, job losses and the
loss of service users who are able to pay.
Dr Makgetla also referred to research that
revealed the increase in transfers (equitable
share and grants) to municipalities, and the
expectation for growth in these
municipalities. She added, however, that
the trouble was that growth projection was
based on growth in revenues, whilst
municipalities didn't have any revenue
growth due to reduced rate in the payer
base.
Chief Economist:
Development Planning Division
Dr Makgetla suggested that in order to
address backlogs, fundamental
restructuring of resourcing and governance
for local governments was required.
Dr Neva Makgetla
Dr Makgetla's presentation highlighted the
main challenges of local government from
an economic perspective.
“However, this is hindered by conflicting
needs to maintain economic centres,
uncertainty about long-term settlement
patterns, and the nature of political power,”
she said.
Her presentation indicated that the effects
of the apartheid legacy, particularly on the
poorest municipalities, included low revenue
bases. This results from a lack of industry,
and poor households not being able to
afford to pay for services, resulting in high
dependence on grant income. This in turn
leads to poor infrastructure development
and maintenance.
In conclusion the following critical issues
were highlighted:
Should government focus on employment
creation or services?
What will be the likely impact of the
downturn? One argument was that it would
vastly increase the stress at all levels of
government, particularly on those local
governments that were not able to borrow.
The presentation also compared South
Africa to other middle- and low-income
countries, indicating that South Africa still
lags behind on electricity, water and
telephone landline services.
“If you look at those core services of
electricity and water, South Africa is not
doing as well as it should be doing, given
its relatively high GDP per person. And
that's the apartheid legacy,” she said.
14
4. Local Government Support Programme
The following areas were outlined as
achievements of the programme:
• Co-operation was achieved between
donors: donors had tended to go to
different municipalities alone. A level
of co-ordination was achieved with
certain donors, in a number of the
key performance areas.
• Full-time municipal advisors were
placed in a number of municipalities.
Challenges confronted in supporting local
government include the following:
RTI
• The institutional readiness of
municipalities: Certain municipalities
are in the establishment phase while
others are in the consolidation phase.
The readiness of municipalities to
actually take up support varies.
• The issue of the depth versus
breadth of targeted support:
National government has targets to
assist as many municipalities as
possible. Funding for support to all
the municipalities in need is a
challenge.
• High staff turnover: High staff
turnover affects the continuity of
project success. The AUSAID
programme worked with a group of
municipalities over three years. By
the third year, in some of the
municipalities there would be different
municipal managers and CFOs,
affecting institutional memory.
• Poor Attendance: Getting the right
people and decision makers to attend
training and strategic sessions can
be a challenge.
• Political Tensions: Tensions between
Dr Peter Vaz
Dr Vaz shared lessons on the AUSAIDsponsored Local Government Support
Programme for Knowledge Week.
He indicated that the initial aim of the
programme when it commenced in 2004
was to support municipalities in the areas
of planning, strengthening of systems and
enhancing revenue. The programme initially
supported 23 municipalities in five
provinces. Additional areas of support now
include anti-corruption support and HIV
and AIDS in the municipal workplace.
The programme is targeted at both officials
and politicians in areas such as strategic
planning, ward committee training, policy
development and other technical skills
which are determined by municipalities. The
programme also assists municipalities with
designing and implementing performance
management, financial management,
human resource management,
procurement issues and public
participation systems. Political will was
highlighted as the main critical success
factor in these programmes.
15
• Civil society's ability to work with local
government must be strengthened
to ensure that these structures are
able to play oversight, monitoring and
evaluation roles.
• The ability and willingness of
municipalities to share the costs of
capacity building must be established
as this is not always the case.
the politicians and officials affects the
success of certain of the projects in the
support programme.
Lessons learnt included:
• Donor and Stakeholder Relations:
Develop close relationships with
donors, partners, the private sector
and the government to align
interventions.
• Aligning Priorities: Working together
to co-identify critical areas of
intervention will improve the success
of projects.
• The Choice of Municipalities: The
programme did not achieve success
with all the municipalities with which
it worked. The choice of municipality,
looking at a mixture of medium, high
and low capacity municipalities, is a
challenge.
• Monitoring and Evaluation of the
success of the programme is also
not an easy exercise.
• Hands-on Experience: When
municipalities do not have relevant
personnel, mentoring and support
through “hands on experience”
becomes impossible.
• Timing of support: Working with
municipalities over the election
periods, or in periods leading up to
the financial year end, can prove a
challenge.
5. Data Management for Improved Service
Delivery: The Local Government
Experience (abridged paper)
Managing Director, Municipal IQ
Mr Kevin Allan
“Data management” refers to the need to
organise and manipulate data in a way that
is meaningful for stakeholders, in this
instance, in the local government arena of
South Africa. It is worth considering the
possibilities for a macro assessment of
municipalities through data management
rather than assessment of the performance
management of structures internal to
municipalities, although these are advanced
in some instances.
What are some of the prerequisites for
successful local government support?
• Certain programmes, such the AntiCorruption Programme, require a very
strong message and ability to see the
project through by national and
provincial government.
16
government redefined, redrawn and
rationalised several times since 1994, there
is an aversion to relying on what is perceived
to be unreliable data. For instance, the 2001
Census and Community Survey 2007 made
use of different municipal boundaries.
South Africa is not unique in its need for
data management for monitoring
performance and for making strategic
decisions. In the United Kingdom, councils
- of which nine out of ten have accurate
and relevant information - are being urged
by the Audit Commission to improve data
quality to assist those relying on such
information to make key decisions,
especially to improve services and cut costs1.
This line of thinking provides a practical
solution to the need for the public sector
to “do more with less”, as noted by the
Minister of Finance, Pravin Gordhan, in his
Medium-Term Budget Policy Statement2 .
But fifteen years of stable government in
South Africa as well as a period of
consolidation in local government, with
clearly defined structures, systems and
boundaries following the final major redemarcations in 2001, has seen local
government data improve significantly. The
most significant and indeed dramatic
improvement has been the quality and
coverage of National Treasury's financial
data. This is due primarily to the detailed
regulations standardising municipalities'
reporting requirements for financial data
in the Municipal Finance Management Act
(MFMA) 2003 and National Treasury's
c o m m i t m e n t to e n fo rc i n g t h e s e
requirements. Here it should be noted that
this victory for data management was
censured by a crucial incentive - compliance
is required to ensure grant funding, so there
is both a stick and carrot to focus the
management of municipalities on complying
with reporting.
Municipal IQ was launched two years ago
with the release of a number of indices and
monitors of local government performance,
with the express intention of supporting
clients - policy makers, overseers and
financiers - to assess the performance of
and risk presented by South Africa's 283
municipalities.
Data in SA local government
For many in municipalities, data
management is still a function relegated to
the dark corners of organisations and is
not optimally used for strategic purposes.
In part, this is because many already
overburdened municipalities consider the
provision of data simply a regulatory
necessity to ensure conformity.
The annual capacity assessments of the
Municipal Demarcation Board (from
2002/03) also represent a significant source
of stable quality data post-democracy on
both financial and non-financial issues in
local government. So, too, it must be noted,
the quality of the Financial and NonFinancial Census of Statistics South Africa,
as well as their coverage, have improved
One of the key reasons why data
management is not well appreciated in the
local government sector is that data quality
has traditionally been poor. With local
1
“Data quality best practice urged in public sector”. July 30, 2009. Available from: http://www.qas.co.uk/company/data-
quality-news/data_quality_best_practice_urged_in_public_sector_4118.htm
2 The MTBPS speech is available on http://www.treasury.gov.za/documents/mtbps/2009/mtbps/speech.pdf
17
and also increasingly represent a reliable
source of data on local government.
such requests, especially regarding
duplication. However, the coverage of data,
especially through the MFMA, should not
be compromised.
Furthermore, detailed data should improve.
Earlier this year, in terms of the MFMA, in
order to further budget documentation that
improves governance and ultimately service
delivery, the National Treasury released the
Draft Municipal Budget and Reporting Regulations3 .
There is however a perception in some
councils that the National Treasury's
Regulations are too prescriptive, indeed
draconian, in their insistence on specifying
the format of budget tables, supporting
tables and associated charts, intended to
translate the budget regulation
requirements into outcomes.
A growing concern that Municipal IQ has,
is that suggestions of a re-demarcation of
dysfunctional local government would set
performance assessment back if the data
on delivery boundaries were to change in
a fundamental and non-comparable way.
Service delivery challenges
To unpack and better understand service
delivery protests, Municipal IQ developed a
Municipal Hotspots Monitor, which records
major service delivery protests (specifically
related to local government), by scanning
media reports that are data-based. It
became evident by the end of third quarter
of 2009 that service delivery protests were
a clear and highly significant phenomenon.
2009 protests already account for 37% of
major protests recorded between 2004 and
the end of August 2009 on the Municipal
IQ Hotspots Monitor (see Figure 1) and
represent an unequivocal peak in service
delivery protests.
For Municipal IQ, the standardisation of
reporting assists dramatically in dealing
with official data on municipalities. But
experience over the past five years may
well show that where data are inaccurate
or generally poor, this has more to do with
poor capacity on the ground to gather,
prepare and submit data reports regardless
of issues of standardisation or other factors.
The solution to municipalities being overburdened by demands for data from a range
of agencies would no doubt be to rationalise
3 Available from: http://www.treasury.gov.za/legislation/mfma/reg_gaz/Gazette%20No%2031804.aspx
18
Figure 1: Major service delivery protests
by year
70
Figure 2: 2009 service delivery protests
by month (to end September)
30
63
60
25
50
35
40
20
32
27
30
15
20
10
10
10
2
5
an
-S
ep
)
20
08
20
07
06
20
05
20
20
04
0
09
(J
0
20
Jan Feb Mar Apr May Jun Jul Aug Sep
[Source: Municipal IQ Municipal Hotspots Monitor]
Protests, as suggested by many analysts, including Municipal IQ, are exacerbated in the
winter months when living conditions in informal settlements (where a significant portion
of protests take place), are especially dire, with fires and flooding. Figure 2 illustrates this
winter peak.
The provincial profile of 2009 protests (until the end of September) shows that protest
action in Mpumalanga tied the province to second place with the Western Cape, behind a
traditionally dominant Gauteng.
Figures 3 and 4: Service delivery protests by province: 2009 (end September) and 20042009 (end September)
Western
Cape
19%
North West
8%
Mpumalanga
19%
Northern
Cape
3%
Eastern
Cape
13%
Northern
Cape
2%
Eastern
Western
Cape
Cape
8%
Free State
14%
12%
Free State
5%
North
West
14%
Gauteng
24%
Kwa-zulu/
Limpopo Natal
3%
6%
Mpumalanga
11%
Limpopo
3%
19
Kwa-zulu/
Natal
3%
Gauteng
29%
absolute deprivation or the very poorest of
the poor that are behind the rising wave of
protests.
What the data reveals
For many policy makers, a key issue has
been whether the data can forecast protests.
But two important correlations are
apparent: Firstly, the correlation between
service delivery protests and the
performance of local economies and
municipalities, as measured on Municipal
IQ's Municipal Productivity Index (MPI™), is
high - 74.47% (see Table 1 below) - but not
in the direction one would expect. The
higher the aggregate provincial score on
the MPI (the better the performance of the
typical municipality and local economy
within a province), the greater the level of
service delivery protests registered so far
this year. So, at an aggregate level at least,
protests do not occur in response to the
worst service delivery, or at the very least
in the worst-performing municipalities (ward
level delivery may not align with strong
overall performance and, of course, there
are individual cases where service delivery
is truly abysmal by any measure).
There are a number of surprising nonpredictors of service delivery protests.
Firstly, service delivery protests do not take
place in the poorest municipalities in South
Africa. According to Census 2001 data (the
most recent data at ward level), in those
wards where service delivery protests took
place between 2004 and 2009, 48% of
households live beneath the poverty line4 appalling, yes, but less so than a national
average of 57%.
Nor do protests take place in municipalities,
or wards, with the worst service delivery
backlogs: With 23% of protesting
communities (measured at the ward level)
not receiving access to basic municipal
services (water, sanitation, electricity and
refuse removal), they are still, on aggregate,
better than the national citizen (where an
average 27% of ward residents did not
receive basic levels of service delivery in
2001). Even discounting the likelihood of
deteriorating conditions in some wards since
the 2001 data records, it is clearly not
Province
Table 1: Link between municipal
productivity and 2009 service delivery
protests
Score on the
Proportion of service protests
MPI (2008)
for 2009
Western Cape
51.8
26.00%
Gauteng
51.4
21.00%
Northern Cape
43.9
3.00%
Free State
40.7
5.00%
Mpumalanga
39.8
13.00%
North
37.2
1 1 .0 0 %
Limpopo
34.7
8.00%
Eastern Cape
34
10.00%
KwaZulu-Natal
31.1
3.00%
We s t
[Source: Municipal IQ’s Municipal Productivity Index and Municipal Hotspots Monitor]
4 Earn less than R800 a month
20
The next variable, rate of population growth
and protests, reveals a striking correlation
of 78.93%. There is clearly a link between
the number of people entering a
municipality, presumably in response to
perceived economic opportunities (as
suggested by high MPI scores), and service
delivery protests (see Table 2). The
conditions faced by in-migrants to urban
areas - typically in informal settlements
(notwithstanding vast spending
programmes by the fastest-growing cities
in South Africa) - therefore probably prompt
protests. Further, service delivery protests
have taken place in wards with aboveaverage unemployment levels - at 43%,
although poverty levels and access to
Province
Eastern Cape
Free State
Gauteng
KwaZulu-Natal
Limpopo
Mpumalanga
N o r t h We s t
Northern Cape
Western Cape
services in wards are not worse than the
national average. The hypothesis is
therefore a scenario of in-migration (forced
by rural economic decline) to urban squalor
and unemployment, prompting
disappointment, possibly further aggravated
by promises of rapid service delivery and
job creation. A further hypothesis suggested
by the data is that the issue driving protests
is relative deprivation (against neighbours
in wealthy municipalities) rather than
absolute deprivation.
Table 2: Link between population growth
(2001-2007) and 2009 service delivery
protests
Population
Proportion of service protests
growth
for 2009
4.00%
10.00%
2.40%
13.90%
7. 0 0 %
4.90%
8.20%
5.00%
21.00%
3.00%
8.00%
13.00%
2.50%
7. 7 0 %
16.80%
1 1 .0 0 %
3.00%
26.00%
[Source: Municipal IQ's Municipal Population Growth Monitor and Municipal Hotspots Monitor]
The data trends suggest that rapidly
growing urban areas with high levels of
inequality (implied by higher levels of
economic growth, on the one hand, and
pockets of deep unemployment, on the
other), are particularly at risk of service
delivery protests.
system. Once there is consensus on the
Local Government Turnaround Strategy, it
will be possible to adequately engineer a
data management system.
While this may still seem like a long way to
go before local government is fully assessed,
it should be acknowledged that there has
been considerable progress in the data
management system in terms of data
reliability. The next step is to ensure that
the management of data relates to policyaligned objectives that meaningfully
measure service delivery in a robust
performance management system.
What can be done with data management?
As illustrated by data and analysis of service
delivery protests, data management can be
valuable in unpacking issues undermining
or impacting on service delivery; essentially
working as a performance management
21
The causes of the current condition of
infrastructure, according to Mr Boschoff,
include the lack of maintenance mainly due
to poor funding and skills to maintain
municipal infrastructure. This situation has
been a continuing trend over some time, to
such an extent that municipalities do not
know the current condition of their
infrastructure because there is nothing to
benchmark it against.
6. Challenges of Asset Maintenance in
Municipalities
He highlighted that National Treasury had
just this year introduced a new accounting
standard on the impairment of assets. There
are hopes that the information that will
come through this intervention will provide
the type of information that is currently
not available.
Managing Director, I@ Consulting
Mr Louis Boschoff
Asset overloading and/or under-utilisation
can be equally harmful to the condition of
assets. Mr Boschoff indicated that we sit
with a problem of how to properly assess
what our maintenance needs and funding
requirements are. The standard of
maintenance needs to be related to definite
things such as the quality of service we are
providing. Some of the questions that need
to be asked are:
Mr Boschoff indicated that South African
municipalities provide a wide range of assetbased services to businesses, government
institutions, social institutions and
households. However, the lack of
maintenance funding as well as skills for
managing the maintenance have resulted
in the decline in municipal infrastructure.
Some infrastructure requires urgent renewal
or recapitalization.
•
•
Mr Boschoff further stated that municipal
services are supposed to stimulate
economic growth and support social wellbeing, social cohesion and growth. In this
process municipalities, use a lot of assets
to provide services. These include roads
and storm water networks, electricity
distribution systems and potable water
networks. There is also a whole range of
community assets such as halls, clinics,
parks and recreation facilities, which should
better lives.
•
•
What are the acceptable down times?
What is the quality of water to be
treated?
What is the quality of input products?
Do we, for example, deal with issues
like raw water turbidity?
Mr Boschoff then specified a number of
challenges to asset management in
municipalities:
Weak technical and financial skills, the
absence of life cycle planning, selection of
i n a p p ro p r i a te se r v i ce l eve l s a n d
infrastructure solutions are some of the
22
problems experienced with asset
management. Inadequate cost recovery as
well as inadequate revenue basis,
vandalism and theft are additional
challenges to asset management.
metropolitan areas. We also sit with the
challenge of aligning engineers,
development planners and accountants and
gaining sufficient political support for
looking after assets.
There are some very unrealistic planning
practices that result in a situation in which
assets cannot be properly looked after.
Municipalities are in some cases unable to
manage the effects of significant explosions
in economic growth of their assets. As an
example, the power stations and new mining
development in municipalities such as
Tubatsi and Lephalale, put massive pressure
on existing networks.
Implications
Mr Boschoff suggested that the collapse of
municipal infrastructure can be linked to
the outbreaks of preventable diseases.
Further, that there is also high pressure to
construct additional bulk infrastructure
and to design for strategic redundancy
where assets are not properly looked after,
resulting in asset decay and depletion of
the nation's wealth. This situation tends to
put a damper on economic growth, and in
some severe cases there would be economic
disinvestment and lost opportunities from
potential investors.
Funding is by no means the only challenge.
Staff levels and skills in local government
are also a challenge. Local government
employs more than 200 000 people. There
is a very high staff turnover, of the order
of 60% for professionals and 35% for
technicians and associated professions.
Some 40% of posts remain vacant. In 2005
some 83 municipalities had no civil
engineering staff.
Mr Boschoff questioned what happens when
assets are not looked after? He suggested
that over time there may be a loss of
confidence in government's ability to
deliver and manage infrastructure.
Technical challenges include that in an
urban context, in the future, most of asset
creation and renewal will be done in
settlement areas. That will significantly push
up the cost of asset development and
maintenance, as well as renewal.
There could also be civil protests, and not
just all of a violent nature, though of course
the violent ones should seriously serve as
a warning. Mr Boschoff indicated the view
that many of the recent protests had taken
the form of taxpayers grouping together,
withholding municipal payments and
actually starting to maintain municipal
infrastructure themselves.
Densification and infilling will significantly
stress our current infrastructure systems.
We are running out of land in the
23
7. Impediments to Service Delivery in
Municipalities: Lessons from Siyenza
Manje Programme
support. More recently, deployees have also
been placed in medium capacity and high
capacity municipalities when there are
compelling reasons.
The programme has served as a lesson
learning exercise. Many lessons have been
learnt in the programme, and a number of
impediments to service delivery and the
achievement of the programme objectives
have been identified. Mr Mvungi identified
the following lessons:
The diagnosis of the problem of service
delivery pre-2006 was not correct. The
reason for non-delivery was mainly seen as
a project management and implementation
capacity gap. Municipalities were not able
to implement projects, with the result that
infrastructure budgets were not being used.
A lot of funding for project delivery was
being returned at the end of the financial
year. Thus technical expertise was
identified as the core problem during this
period. However, it is now known - as
reported - that there are other major
problems around governance.
Manager: Siyenza Manje
Mr Charles Mvungi
Mr Mvungi opened by introducing Siyenza
Manje as a programme of government which
started in 2006, and is implemented by the
DBSA. The aim of the programme is the
provision of capacity support to local
government for the implementation of
programmes and projects to fast-track
service delivery in municipalities. This
programme is funded by National Treasury
and the DBSA, and was implemented after
a number of other interventions in the local
government space.
Further, as Siyenza Manje was driven from
national government level, the assumption
at that time was that local government and
the provinces were ready to receive the
Siyenza Manje programme. That was not
necessarily correct. Experience showed that
in some municipalities it took a long time,
up to a year, for the programme to be
accepted as part of the municipal
establishment to provide support. In this
regard Mr Mvungi further indicated that
the mandate given by government to the
DBSA to provide support to municipalities
was a mandate without authority. The rollout of the Siyenza Manje's support to
municipalities was done on the assumption
He indicated that the main motivation
behind the Siyenza Manje programme is
supporting the government mandate on
municipalities and infrastructure provision.
Through this programme, the Bank employs
experts in engineering, project
management, finance and planning. The
Bank deploys these experts to
municipalities, mainly low capacity
municipalities, on a full-time basis to provide
24
that there was municipal willingness to
cooperate. If the municipality did not
cooperate, Siyenza Manje could not do
anything to change the situation.
same time, the provinces have a
responsibility over interventions in
municipalities. Sector departments also
compete on government priorities. As an
example, DWAF would indicate that the
national priority was water and that Siyenza
Manje should concentrate on this area.
Further, Mr Mvungi indicated that when the
programme started, there was no proper
communication strategy which served as
a link to the stakeholders to inform them
on all aspects of the programme. It was
realised much later in the process that for
any intervention to be successful, there had
to be a total buy-in from municipalities
and provinces. He explained that a number
of the deployee experts had been left in a
corner, completely unused, and at other
times used in inappropriate tasks.
A critical challenge to skills transfer - one
of the main objectives of the Siyenza Manje
- is that in certain instances there are no
municipal personnel to capacitate. Either
the municipality cannot attract the right
skills, or the positions are reserved for
deployments. In these instances, resources
may be wasted in municipalities as the
programme experts' utilisation is not
optimised.
Mr Mvungi emphasised that each
municipality is unique and different from
each other; therefore, intervention support
cannot take a 'one size fits all' approach.
Before resources are deployed, a predeployment assessment should be done to
identify what the real challenges are. Linked
to this, the assessment must be linked to
a proper business plan with milestones and
action plans that can be developed. Good
business plans are the means to solve
identified problems.
While the programme was intended to
support low-capacity municipalities, it has
been realised that capacity constraints are
not limited to low-capacity municipalities.
We have medium-capacity and high-capacity
municipalities with similar problems. Mr
Mvungi indicated that a number of sector
departments which have roles to play in
local government also have capacity
challenges.
He indicated that there was also a need to
address issues around institutionalisation
and governance, which have a major
bearing on the sustainability of any
intervention in local government.
Coordination of these interventions is also
one of the major problems that have been
identified. Coordination will ensure that
there is no competition but synergy in the
whole governance process.
In addition, when the programme started a
few years ago, there were no clear
guidelines as to how to enter into
municipalities, and what the exit strategy
should be. The deployments were mostly
reactive.
Another lesson learnt, according to Mr
Mvungi, was that the roles and
responsibilities of government stakeholders,
who are key to the Siyenza Manje
programme, are not very clear. Treasury
funds the programme while CoGTA has a
mandate over local government. At the
Mr Mvungi reiterated that core identifiable
factors which are impeding service delivery
in municipalities had been grouped into
three themes:
25
issue. Sector departments can delay
approvals. For example, Mr Mvungi indicated
that the EIA process was a major bottleneck
in the implementation of municipal
infrastructure projects. He mentioned that
Siyenza Manje was now working with the
Department of Environmental Affairs to try
to simplify procedures for municipal
infrastructure projects. Siyenza Manje's view
is that these (municipal infrastructure)
projects are happening in built-up areas which
were planned and have been developed - in
some cases, many years ago - but that poor
institutional memory results in early EIA
reports being misplaced.
• Project/programme cycle factors
• Institutional factors
• Governance factors.
He indicated, with reference to the
impediments highlighted, that South Africa
is fortunate to be not unduly challenged by
funding constraints, which remain a key
limiting factor in many other African
countries.
Analysis of the Key Factors Impeding
Service Delivery
The project cycle for delivery, especially in
relation to infrastructure and service delivery
of m u n i c i p a l i t i es, a n d I n te g ra te d
Development Planning, are interconnected.
In the service delivery cycle, Mr Mvungi
identified certain institutional and regulatory
impediments to service delivery. In IDP's, for
example, he suggested that municipalities
do not get adequate support from either the
provinces or sector departments.
Mr Mvungi concluded by stating that Siyenza
Manje continues to engage stakeholders very
closely. CoGTA and the Treasury are engaged
around the issues of service delivery and
impediments. Through these engagements,
a number of initiatives and proposals have
been formulated on how to improve
performance in municipalities, and the
programme has started directing grants to
municipalities to solve systemic problems.
Siyenza Manje has itself been reviewed, and
will consider a communication strategy,
sharing the services, and the review of its
entrance and exit criteria in municipalities.
Increasing training of officials in
municipalities remains a key strategy of the
programme. In the last financial year
[2008/9] the programme trained 1 200
officials in municipalities. This financial year
[2009/10] it trained 7 000, and next year
this will double.
Data and information is a serious problem
in municipalities. Hopefully, with the new
MFMA reporting formats and other the
initiatives taking place in the country,
information will now be available.
The linkage between strategies, financial
planning and budgeting is missing in many
instances. In most instances, the IDP says
something different from what the budget
is saying. In certain instances the plan over
the MTEF is not aligned at all to what is in
the IDPs.
The regulatory aspect of IDPs does not have
adequate guidelines, and there is quite a lot
of bureaucracy, especially around the spatial
planning processes and the roles of
departments.
In conclusion, Mr Mvungi indicated that
despite all the above impediments, there
have been many improvements in certain
areas of municipal work, and that Siyenza
Manje has significant knowledge on how to
support municipalities.
When it comes to the planning and
preparation of projects, capacity is also a
problem. Weakness of consultants is a further
26
DAY2: POLICY, STRUCTURES AND SYTEMS
centres. More people and businesses are
moving in and the demand for services has
been increasing, but our delivery capacity
has been on the decline. Institutional
incapacity and skills shortage, and more
general operational or organisational
paralysis, are some of the key challenges
faced by local governments. However, this
is with the recognition that these are very
broad and sweeping statements that do not
necessarily apply to all the 284
municipalities across the country. Mr Moloi
said it was about time that we started
differentiating our approaches to dealing
with the municipalities.
8. Key impediments in the systems of
Local Government
He indicated that the future of local
government would be largely influenced by
the recent outcome of the national
government elections. As a result, a new
medium-term strategic framework is
emerging, and there are new alignments
and arrangements within the system of
government in general. The type of
restructuring that is now being introduced
by the Cabinet - the Planning Commission,
the Monitoring and Evaluation Commission,
the reconfiguration at CoGTA level, Human
Settlements, other sector departments will impact on local government.
Managing Director, Resolve Group
Mr Pascal Moloi
Mr Moloi opened by suggesting that civil
society is increasingly losing faith in local
government's ability to deliver. Previous
government ministers used phrases like,
“We suffer a credibility deficiency,” and this
seems to be the case with current ones as
well. Over the past ten years or so, this
stigma around local government has not
abated.
He suggested that while on the one hand
there is an increasing demand for service
delivery, on the other hand there are also
increases in migration into our urban
Analysis of local government as it
transforms
Local Govt. Today
Local Govt. Future
Core face of service delivery
- civic faith lowest in LG
Increasing demand for service delivery
National elections concluded
Municipal elections in 2011 - drive to better LG
service before elections
New government. MTSF and priorities
CoGTA-led turnaround initiative - new imperatives
and policy shifts?
Revised Municipal Development strategies
Revised Municipal Integrated Development plans
Incapacity and skills shortage
Organisational paralysis
Lack of role clarity – political versus administrative
Feeling the pressures of the economic downturn
28
The problems in Local Government
question posed by Mr Moloi is: how long
does it take to go through approval
processes? Key issues would be around
procurement, but there are other aspects
as well.
At the centre of problems laid on the table
are people. But the actions that people take
i n o rg a n i s a t i o n s, p a r t i c u l a r l y i n
municipalities, have a lot to do with some
of the systemic issues or problems that we
are looking at. At the heart of people
management are the systems of delegation
and how they are put together. The art of
delegation is either distorted or completely
absent in municipalities. The contrast
between relevant positions of power and
profiling those positions appropriately, and
working out the key relationships between
different positions, needs to be considered
seriously. Mr Moloi suggested that
performance management was at the
centre of the situation, and that an
estimated 40% of the analysed
municipalities require assistance. Those
municipalities require assistance with the
setting up of performance management
systems. Some 70% of municipalities still
require skills audits, and do not have
monitoring and evaluation tools. But the
key question for governance is whether
political and management leadership
structures are working effectively.
Following on from this, how are the basic
accounting principles met? This is a twoedged problem. On the one hand, we are
going for state-of-the-art accounting
standards and approaches with well-meant
motivations coming from the AuditorGeneral's office. But applying them in
environments that still require very basic
issues to be addressed does not make sense.
The question often asked is whether audit
reports and clean audits are a useful
measure to ensure that this municipality
performs, and determine if it meets the
basic needs of its inhabitants. Rather, the
focus should have been on performance
audits and non-performance audit reports.
• Infrastructure and Service Delivery
Mr Moloi posed the question of whether
councils have the ability to provide
infrastructure that allows people to pay for
services. He recognised that the willingness
to pay for services is largely affected by
the maintenance of existing infrastructure
and that project management capacity is
crucial in ensuring that such maintenance
is implemented and that there is continued
delivery.
• Deepening of Democratic Involvement
According to Mr Moloi, there exists a
need to go back to the wards and for
new thinking around how we improve
the system, processes and policies.
As it stands at the moment, the wards
do not impact on the municipalities
effectively.
• Local Economic Development
Here he suggested that councils should
have an ability to interact with the local
economy, contribute to the GDP, and
fa c i l i ta te e co n o m i c d eve l o p m e n t.
• Financial Viability
Our entire financial management system is
at the heart of the transacting responsibility
that municipalities have with their
communities, customers and clients. The
• Spatial Development Planning
In conclusion, Mr Moloi suggested that
29
that translates critical demographic
information, and understands the needs
and planning of infrastructure. This also
involves IDP implementation and
monitoring.
The basic principles of our fiscal framework
for local government are that local
government holds basic service delivery
responsibilities and must be accountable
for its performance. This framework should
be largely self-financing.
9. Municipal Financial Framework
The role, performance and prospects for
the municipal fiscal framework
Mr Savage said grants were introduced
where local government is unable to raise
its own revenue. The original local
government fiscal framework was part of
a comprehensive package.
Some of the trends of fiscal framework
Increasing share of national resources: Mr
Savage highlighted how, over the past ten
years, we have seen local governments get
a vastly increased share of national
resources from grants from the national
government. Local government's share of
nationally raised revenue rose from 3% to
9% in the past ten years. It is a very
significant leap in the amount of resources,
and local governments, including their own
revenues, now account for around 20% of
total public spending, excluding debt
servicing costs.
DTJ Savage Consulting and
FFC Commissioner
Mr David Savage
Mr Savage's presentation looked at a fiscal
framework as a strategy that allows
government to make trade-offs in tax and
spending decisions to optimise both the
equity and the efficiencies of expenditure.
It determines how well those expenditures
are executed in terms of their unit costs
and responsiveness to people's needs. This
is a core part of modern financial
management practice. He said that in South
Africa we have a fiscal framework for local
government that assigns revenue and
expenditure responsibilities to our
municipalities. It is based on legislation that
defines expenditure, assigns functions that
come with expenditure assignments, and
also assigns revenues.
Increasing discretion in use of resources:
He also indicated that local government
had been using resources that are available
to it. Between 1994 and 2000, few transfers
were given by national government and
these were on a very conditional basis, and
for very specific programmes. This situation
has changed dramatically.
Growing equalisation effect: A growing
equalisation effect on the distribution of
transfers has resulted in municipalities with
more poor people receiving more per
household per year than those
30
the fiscal framework seems to limit
autonomy, i.e. “he who pays the piper calls
the tune”. Certain municipalities may be
reaching the limits of their ability to absorb
further resources from grants, when there
is evidence that large cash balances sit in
other municipal bank accounts. Another
problem is that the bulk of grant
programmes by national government and
provinces are poorly designed and executed.
municipalities with fewer poor people. Until
recently, with the introduction of funding
for 2010 and the replacement of RSC levies
with a grant, funding tended to distort back
towa rd s co m p a ra t i ve l y we a l t h i e r
municipalities, which are in larger urban
areas. There is however strong evidence of
growing poverty in our large cities due to
migration.
Growing transparency and reporting
requirements: The MFMA has radically
improved the flow of information both from
within municipalities through mandatory
reporting requirements, and from
municipalities to other spheres of
government. Mr Savage proposed that this
process could be reversed in terms of the
division of revenue process, which is being
pushed down to province, and some of the
provincial budget procedures that account
for expenditures by a municipal area.
The second debate in the intergovernmental fiscal framework is the one
of grant alignment. The “one size fits all”
approach is inappropriate because it
assumes that the context of a rural
municipality in the Northern Cape is the
same as that of Johannesburg or Tshwane,
and that is not the case.
Thirdly, certain delays that municipalities
experience in procurement are not purely
municipal problems, but are contributed to
by other spheres, and can undermine
outcomes. This is evident in the built
environment sector where we are dealing
with municipal infrastructure, housing and
public transport investments.
Key Challenges
For Mr Savage, a major concern with the
fiscal framework was that it had not resolved
three key debates in local government
finance.
Key elements of a new approach
The first debate was that of who holds the
responsibility for redistribution? In a
country like South Africa, the debate is not
whether there should be redistribution in
the system, or whether we should
redistribute resources from wealthier
households to poorer households. The need
is obvious given the historical background
of extreme inequality. The question should
be on how to best achieve the redistribution.
A growing dependence and reliance on
grants by municipalities could have longterm impacts on the performance of the
municipalities themselves. In this regard,
Four key elements of a new approach were
suggested by Mr Savage. These are areas
where we need to start thinking in terms
of the future fiscal framework for local
government.
The first is that we need to put
accountability for outcomes at the centre
of how we measure and design our
interventions or support to municipalities,
and how we measure success.
The second point is that we need to focus
on differentiation. There is broad consensus
in the country that one size does not fit all
31
in the way that the national and provincial
spheres can relate to the local sphere or
individual local municipalities. This dilemma
still needs to play itself out in terms of the
policy framework, reporting requirements,
and the actual grant frameworks.
and challenges in boosting the overall level
of investment in economic infrastructure
in order to support economic growth. He
suggested we need to get municipalities to
focus not on fiscal capacity, but on fiscal
effort. Municipalities must show how much
effort they are putting towards collecting
revenues. Research done at the FFC
indicates that there is considerable variation
between similar municipalities in terms of
the amounts of money they collect per
household per year. Municipalities that are
at very similar levels of poverty and levels
of economic activity thus collect vastly
different amounts per household every year.
Therefore, the emphasis must be on fiscal
effort by municipalities.
Thirdly, we need to have a much stronger
set of performance incentives - incentives
that reward success and exceptional effort
by municipalities. Mechanisms of transition
financing are also critical, realising that
municipalities need to shift from outdated
and bureaucratic mechanisms of service
delivery to more developmentally-orientated
systems of service delivery that may
actually save costs.
Fourthly, we need to encourage much
s m a r te r n a t i o n a l a n d p rov i n c i a l
governments that are able to have clear
expectations that they can enforce. At the
moment many policy statements from
national government are difficult to
implement. They seem to be written by
someone who has very little knowledge of
the municipal environment and of the core
choices to which municipalities need to
frame their strategies.
10.Ditsobotla Case Study on Institutional
Turnaround
In order to improve expenditure efficiency
and revenue effort, local government must
change as well, without any excuses. DBSA
must also change; it must not compete with
subsidised finance for the most creditworthy
municipalities. Mr Savage proposed that
the mooted DBSA recapitalisation should
assist to develop markets for the Bank, and
not clients.
Finance Expert, Siyenza Manje,
DBSA
Mr Rian Boschoff
In conclusion, Mr Savage acknowledged
that there were huge expenditure
challenges that municipalities faced:
challenges in continuing to roll out services
Mr Boschoff said in his introductory remarks
that Ditsobotla Municipality had a budget
of about R160 million per annum. It is thus
a small to medium-sized municipality. This
32
case study is the story of a municipality
that moved from a negative to positive
situation.
managers hampers decision-making and
the ability to strategically look forward. In
this regard, he emphasised that the
appointment of competent line managers
does not come by elevating junior staff to
acting positions with which they are not
really comfortable and not competent in,
and this should be addressed.
In addressing how change was created in
the Municipality from a situation of a deficit,
he indicated that the process had to look
at spending patterns of the municipality.
The municipality had made adjustments
and changes, and introduced basic day-tod a y c a s h m a n a g e m e n t sys te m s .
The second big lesson is maintaining the
will to create change. If you do not have
the will to create change, you will not get
anywhere.
Outcomes resulting from the changes
included expenditure management, asset
capitalisation and income management.
Thirdly, keep the focus on service delivery.
Mr Boschoff outlined the strategy that
was utilised to turn from the deficit
situation. This included:
• Changing the spending patterns of the
municipality
• Introducing a refined basic day-to-day
cash management system, including
centralising the order book
• Paying creditors who charged excessive
interest more quickly
• Closing off unnecessary bank accounts
• Building up an investment for forward
planning cash flow
• Getting financial data captured timeously
on system
• Getting reconciliations up to date and
registers in place
• Closing loopholes which might incur
unauthorised expenditure
• Mentoring three supervisors in order to
enhance decision making, forward
thinking and planning
Fourthly, application of policies is vital.
There are certain policies in place that
should be adhered to. It is a council policy,
therefore, that is the way to go.
Fifthly, the ability to say no. A financial
manager has a foot on the brake, and he/she
must have the ability to say no to anybody
who comes in and asks for money that they
know the municipality cannot afford at that
time.
In conclusion, Mr Boschoff emphasised that
forward planning was very important. He
suggested that cash could not be managed
or municipal strategies implemented if there
was no forward planning. Furthermore,
correct systems need to be in place to
support municipal operations. In this regard,
he suggested that data must be developed
such that it that becomes information that
can be utilised appropriately in planning
and management.
Lessons Learnt
The first lesson identified by Mr Boschoff
was that the lack of fully-employed
33
11. Koukamma Case Study on Institutional
Turnaround
Structure of the intervention
In the first two months the team performed
a diagnostic review, identifying challenges
facing the Municipality and making
recommendations about how these should
be addressed. A turnaround strategy was
then implemented through a partnership
with the MEC for Local Government.
Successes achieved
According to Mr Scheepers, the Municipality
has been largely stabilised. A recovery
programme has also been established to
deal with certain of the basic shortcomings.
The programme also managed to stop the
illegal practice of using conditional grants
to fund operational expenditure. In terms
of successes, there have been major
improvements in the reporting on MIG
spending. This is bringing immediate
improvement to the levels of services that
the Municipality can deliver. A strategy to
leverage the R177 million flood disaster
funding was developed as part of this
intervention.
Programme Manager, Siyenza
Manje, DBSA
Mr Louis Scheepers
By way of introduction, Mr Louis Scheepers
described the Koukamma Municipality as
one characterised by two very distinct
geographical areas. It falls within the
Tsitsikamma area on the one side, and the
Langkloof inland area on the other. In the
middle of these two areas is the huge
Tsitsikamma mountain range. The
Municipality also has about 18 small human
settlements dotted all around the landscape.
Spatially, therefore, it was a very difficult
area in which to work.
Challenges
According to Mr Scheepers, the turnaround
process experienced certain challenges:
• The dual role of administrator/
administratormunicipal manager
disturbed the power relations in the
intervention.
• The absence of direct interaction
between MEC and administrator.
• The financial position of the
Municipality is precarious and it is not
able to meet its monthly expenditure
commitments, resulting in the
administrator spending most of his
Mr Scheepers was deployed by Siyenza
Manje to the Koukamma Municipality as
institutional expert in March 2009. He
joined an existing team of deployees in the
Municipality; these included financial and
technical experts, as well as three technical
young professionals. This team has
subsequently been strengthened by two
financial young professionals.
34
•
•
•
•
•
•
time placating internal and internal
creditors.
The relationship between various
stakeholder groups in the Municipality
is characterised by deep suspicion
about each others' intentions .
A total lack of understanding exists
amongst the majority of councillors
of the financial and administrative
constraints that the Municipality is
facing.
There is very limited management
capacity in the Municipality:
Long-term absence of four out of six
top management positions;
Limited local government and
management experience of remaining
managers.
Certain councillors, managers, trade
union members and community
members are actively working against
the intervention.
direction, but are separate and do not meet.
Lastly Mr Scheepers suggested that
interventions that are not accompanied by
financial resources are destined to fail. In
addition, people appointed as administrators
must be provided with the powers as well
as the political backing necessary to turn
the situation around.
Recommendations
Mr Scheepers made a number of
recommendations:
• A national manual is necessary to
govern section 139(1) interventions
by provincial governments. Such a
manual must focus on creating
sustainability, and clearly spell out
the powers of the role players in the
interventions. It should be a guide for
funding models for interventions and
benchmarks for success or failure of
interventions and turnaround
initiatives.
• National capacity needs to be created
for interventions to in turn build
provincial governments' capacity to
manage interventions.
• The existing policy framework for
municipal demarcations should be
reviewed.
• Qualification criteria should be
created for councillors, that balance
the need for technical expertise with
representative democracy. Councillors
need capacity to make the right
decisions.
• Local government management
should be professionalised. There has
to be an ethical framework in the
practice of municipal management.
Administration means to serve, and
Lessons Learnt
Lessons learnt as shared by Mr Scheepers
include the following:
Firstly, interventions are expensive and
every effort must be made to prevent
municipalities degenerating to the extent
that an intervention is necessary. It is not
only the municipality that is at fault; the
province must also take responsibility for
the degeneration of municipalities.
Furthermore, running a municipality on a
day-to-day basis is a very complex and
demanding task. Therefore, if the same
people who run the municipality must also
look at recovery, it is more difficult to
manage the municipality. He proposed that
these two functions should be executed in
parallel, like train tracks that go in the same
35
•
•
•
•
•
service to communities can be
established only through a
professional setup in local
government management.
Fiscal arrangements for local
government should be reviewed in
order to create a more equitable fiscal
environment for local government.
The two-tier system of local
government should be reviewed, as
should the division of powers and
functions.
Real economies of scale should be
pursued through the standardisation
of IT systems, budget formats, etc.
The capacity of provincial
departments of local government
needs to be improved to monitor and
support local government.
Skilled, knowledgeable and
experienced persons should be
employed in municipalities.
At the outset of his address, Mr Carim
acknowledged that local government was
severely challenged, but he emphasised
that it was a crucial sphere responsible for
service delivery and development. It is a
major barometer of the success of our
transformation. He emphasised that we
have to get it right and that we have no
choice in this.
Mr Carim recalled that the President had
met with mayors and municipal managers
in Khayelitsha on 20 October 2009. The
Department had also organised a major
national indaba on local government over
two days in Boksburg. There were some
1,100 participants, including representatives
of the three spheres of government, trade
unions, the private sector, service providers,
individual experts and civil society
representatives. These gatherings
considered the State of Local Government
Report.
12.Local Government Turnaround
Background to the Report
The report was based on a comprehensive
hands-on assessment of every municipality
in the country. The assessment was carried
out over a four-month period, facilitated by
CoGTA, but done by provincial departments
of local government, working with the
municipalities. These reports were tabled
to the provincial executive councils and
then brought to national level for
consolidation into one report. The report
has five major areas of examination:
• governance
• financial management
• service delivery
• labour relations
• apartheid spatial patterns.
Deputy Minister, CoGTA
Mr Yunus Carim
36
According to Mr Carim, the report points
to external factors such as political
w ra n g l i n g t h a t a ffe c ts m u n i c i pa l
administration and service delivery,
increased community irritation with local
government, and poor human resource
management in municipalities.
effectively fulfils this role. We recognise
that the success of our democracy
depends crucially on an efficient,
effective, responsive and accountable local
government system.
“We agree that local government is
everyone's business. We note this historic
opportunity to reflect upon the state of
local government in our country and
welcome the frank and significantly
accurate report….."
The Department aimed to get Cabinet
approval for the National Strategy
Framework by the end of 2009. From
January to March 2010, the Department
intended to take this Strategy Framework
to every municipality in the country. Every
municipality would then be required to
develop, within the parameters of the
National Framework, a Local Government
Turnaround Strategy through a fully
consultative process. The intention was that
each municipality should have its own
specific Municipal Turnaround Plan by March
2010 and actively implement this through
involving the widest range of stakeholders
and local communities.
In conclusion, he reiterated that the Indaba
had agreed on the need for a National
Turnaround Strategy Framework. The
National Local Government Turnaround
Strategy was being developed through more
consultations with key stakeholders over
the next few weeks, before it would be
taken to Cabinet at the end of 2009.
13. DBSA Perspective on Local
Government Turnaround Strategy
Mr Carim said the intention was that
provincial governments would play an active
role in assisting municipalities to develop
these Municipal Turnaround Plans and
ensuring that they are within the framework
of the National Turnaround Strategy.
He suggested that the district municipality
role of sustaining local municipalities was
a wrong model. Rather, a differentiated
approach is called for.
In conclusion Mr Carim reported that the
following declaration was made at the Local
Government Indaba:
Director of the DBSA Board
Dr Lulu Gwagwa
"We acknowledge the indispensable role
local government has to play in
consolidating democracy and advancing
service delivery and development,
and our responsibility is to ensure that it
D r G wa g wa 's o p e n i n g co m m e n t s
emphasised the DBSA's conviction that
issues raised in the 'Ten Points” should be
37
at the centre of the Turnaround Strategy.
According to her, the question that needed
to be answered was: How do we actually
implement this strategy?
essential. The legislation and all the policies
that we have are quite clear about what
governance means in terms of the systems
and the structures. We know what the roles
of an executive mayor, the Exco, the mayoral
committee and the municipal manager are,
in relation to all these structures.
She said this issue of governance was
something of importance to the DBSA,
particularly given the experience of Siyenza
Manje. The Board of the DBSA recognised
that Siyenza Manje was a short-term
intervention; it could not be a long-term
solution to the issues of local government.
The third point relates to the issue of
performance management and monitoring.
Role emphasised by the DBSA
Of the DBSA's five roles of financier, advisor,
partner, implementer and integrator, the
key in relation to this Turnaround Strategy
is the partnership role. The DBSA will
partner government in making sure that
the Turnaround Strategy is a success.
On the Issues of Governance and
Leadership
She said the DBSA had been trying to assist
in the issues of governance and leadership.
However, to a very large extent, the political
environment made it difficult to implement
some of the programmes that Siyenza
Manje deployees had been trying to support,
which relate in particular to the unblocking
of MIG.
According to Dr Gwagwa, regarding the
local government nerve centre hosted by
DBSA, this resource would be maintained
so that, as government strengthened its
monitoring system and performance
management, information around local
government and general information would
be at hand. Linked to the local government
nerve centre, the DBSA would also assist
with ongoing research.
Dr Gwagwa suggested that at the centre of
the Turnaround Strategy there should be
at least these three things:
Political leadership: very clear leadership
is needed on local government, and not just
at local government level. Leadership needs
to come from the top: national government,
p rov i n c i a l g ove r n m e n t a n d l o ca l
government. Local government is about
implementation, and therefore everybody
in the delivery chain has to show political
leadership.
In conclusion, Dr Gwagwa suggested that
in reassessing the categorisation and the
powers and functions of municipalities, one
of the key things was the simplification of
systems and processes. In this regard she
indicated that the DBSA was available to
provide the required support as it had
experience in these matters from Siyenza
Manje deployees.
Dr Gwagwa indicated that governance was
the second point. Proper governance was
38
14. A Provincial Perspective
it was becoming very clear that it is highly
politicised.
Factors Contributing to the Turnaround
Strategy
Issues of Accountability
Mr Gqobana said that at provincial and
national level there are committees to act
as checks and balances for the
administration of departments, but this was
not the case at local government level: the
structure of the Mayoral Committees in
local government was different from those
of the provincial executive committees and
Cabinet. Here he indicated that members
of the very same mayoral committees were
also chairs of various portfolio committees,
and that issues of oversight had vanished
in this arrangement, making issues of
accountability automatically disappear.
MEC for Local Government, Eastern Cape
Mr Sicelo Gqobana
Mr Gqobana welcomed the debates on local
government as an opportunity for a
reflection on the system of local government
in South Africa. For him, a close examination
of all the spheres of government indicated
that local government was structured
differently from the provincial and national
levels of government, and that this
structural difference posed a number of
challenges in areas such as accountability,
the delineation of roles of various offices,
and how the staff recruitment process was
undertaken.
In highlighting the critical need to turn local
government around, Mr Gqobana suggested
that the turnaround strategy presented an
opportunity to ensure that better change
was made and that failure could lead to a
very serious situation, as demonstrated by
the recent service delivery protests taking
place across the country.
Inter-linking the Government
He indicated that the focus should not be
only at the local government level, but
should include all three tiers of government,
because what happenned in local
government would, in one way or another,
impact on the provincial and national
government. How the national government
functioned and discharged certain
responsibilities that had an impact on local
government would also have to change as
local government was transformed.
Mr Gqobana suggested that administrative
capacity relates to what is also happening
at the provincial and national government
level, which is informed by the current
recruitment strategy and the methodology
used in hiring people with skills. Here he
supported the proposal to professionalise
the administration of local government. He
also indicated that there was a need to turn
around local government precisely because
39
Professionalisation of the Administration
For Mr Gqobana, the issue of the
qualifications of people employed in local
government linked with the issue of the
professionalisation of the administration.
His view was that "deployment" was abused
despite the fact that the ruling party's
deployment strategy included defined
criteria for suitable mayors and municipal
managers. In this regard, a mayor was
required to have particular political
attributes in order for a deployment
committee to decide on whether or not the
particular individual was suitable for the
demands of the task. Equally, that person
should also display some administrative
capabilities because he/she would not only
articulate policy direction, but also be
expected to monitor the administration. He
suggested that unless the individual had a
thorough understanding of how the
administration functions, he/she would find
it difficult to monitor performance.
15. MIG Policy Reform
Deputy Director, CoGTA
Mr Werner Heydenrech
Mr Heydenrech commenced by saying it
had been considered necessary for the
policy review process to make a broad
assessment of the municipal infrastructure
delivery and operations environment. MIG
funding could be effective only if the
infrastructure management system in the
country was effective. Here, emphasis was
placed on a MIG programme policy rather
than a more narrowly defined MIG funding
policy. This included the institutional aspects
and the broader issues associated with
infrastructure finance.
Financial Management
Mr Gqobana said the issue of financial
management and viability should be linked
to the concept of categorisation or
differentiation, because the problem of “one
size fits all” was a huge challenge facing
most municipalities. He suggested, for
instance, that the same funding formula
could not be applied to rural municipalities
and metros alike, and that better
mechanisms had to be developed for
funding municipalities taking into account
the population aspects, and the political
and economic challenges faced by each
municipality.
Proposals put forward for the MIG reform
a) An extension of the existing
differentiation to deal with specific
characteristics of municipalities to
unblock service delivery
b) The establishment of an implementing
agency for improved capital planning
40
c)
d)
e)
f)
and implementation in Group 3
municipalities
Introduction of the capital-raising
adjustment to the MIG formula, and
a proposal that performance by
municipalities should be rewarded
Strengthening the capability of the
MIG to ensure grant finance at the
right time
Phasing in of the alignment
arrangements with other grants to
maximise planning and
implementation
Pledging of MIG funding by
municipalities to secure lower risk
loans should be allowed.
Other proposals
Institutionalisation
Mr Heydenrech suggested that Group 1
municipalities (the metros), would be given
a performance framework aimed at
improving the efficiency of capital and that
what was required was an improvement in
the regulation of those municipalities to
ensure that they began contributing to
service delivery.
He indicated that Group 2 municipalities
were the ones with the incentive-driven
arrangement to share resources and
improve access to non-grant capital finance,
and that the most contentious of these were
the low-capacity municipalities. He
suggested that immediate interventions
were required in these municipalities in
terms of institutional arrangements and
that there may be a need for a regional
implementing agent to take responsibility
for planning, project prioritisation, project
preparation and packaging of project
management. By grouping municipalities,
the right amount of technical capacity may
be assembled to ensure that service delivery
took place.
Mr Heydenrech said the expectation was
that the above recommendations would be
approved by Cabinet, and would affect
provisions made within the Division of
Revenue Bill (2010). CoGTA also argued that
there was a need to have further
differentiation of municipalities. He
suggested that there was also a need for
further clarity on specific focal areas if
government was to effectively address
specific issues with regard to service
delivery.
Mr Heydenrech suggested that this process
should include the following three criteria:
• The percentage of capital raised from
sources other than grants
• An amount of operating revenue
raised by income per household
• A number of qualified engineering
staff per 100 000 people.
He further indicated that an appropriate
intergovernmental relations process had
to be established nationally and in each
province to oversee the roll-out of this
initiative. Here Mr Heydenrech emphasised
that national government could not do this
all alone and that provinces would need to
play a pivotal role in ensuring that
appropriate municipalities were identified
in the various categories so that
interventions reach them. This intervention
was also required with regard to institutional
arrangements for Group 3 municipalities.
He indicated that although the above
proposals were under debate, there was a
need for further understanding of the
relevant indicators. Almost 80% of the MIG
Policy Review vests itself or weighs heavily
on the differentiation process taking place.
41
Financial arrangements
Mr Heydenrech recognised that there was
acknowledgement that there were spaces
within our country that do not have the
ability to raise additional capital to improve
service delivery. Therefore, capital-raising
adjustments had to be improved or applied
to the formula. In this regard he said this
meant that municipalities with a lower ability
to raise capital would receive proportionally
higher levels of MIG funding.
Mr Gotz suggested that through their long
term City Development Plans, South African
cities had grown to understand the impact
of the apartheid political economy's logic
of forcing poor people out of the cities
where they were not a burden on the tax
base, and force them into ghettos where
they were out of the boundaries and off the
budgets of white local authorities. He
indicated that cities such as Johannesburg
had introduced programmes to address
some of these imbalances. These include
green belts in townships, road infrastructure
for easy access into cities, as well as
decentralising business to these areas.
16.City Structures and Governance
What has been achieved through the
Metropolitan Governance Structures?
For Mr Gotz, understanding the results of
apartheid highlights the extraordinarily
stark distinction in space between where
people of different races and different class
positions were forced to live. This also
explains the way that our cities have grown,
given extraordinary differences in access
to opportunities, and the concentrations of
wealth and poverty. The concentrations of
poverty are much higher around the city
region, but there are also concentrations
of poverty pockets within the Gauteng city
region itself. These effects are visible in
individual cities themselves. There is an
apartheid political economy.
Director for Research,
Gauteng City Region Observatory
Mr Graeme Gotz
Mr Gotz's presentation focused on
highlighting structural and governance
requirements for cities in efforts to improve
local government in South Africa. In
opening, he stated that the metros alone
represent half of all local government
revenue and spending, and that when the
21 largest secondary cities were added, the
largest 27 municipalities in the country
represent some 64% of capital, and 74%
of operating revenue and spending.
The Two-tier Metropolitan System: Mr Gotz
indicated that this implies the process of
bringing together separate white and black
local authorities in metropolitan structures.
First of all, there were the two-tier
metropolitan systems in most parts of the
country, and then there were single
integrated metropolitan municipalities,
which created conditions enabling the use
42
of resources raised in wealthier parts of the
city to drive development in underdeveloped parts of the city. The bringing
together of those different parts of the city
saw the tarring of the roads in Soweto, for
example.
what does not work. In other words, he
suggested, we are not yet able to
understand the differences in the various
systems and institutional arrangements.
Growing confidence: He indicated that the
ability to put into place innovative
infrastructures has led to new projects like
the BRT system in the City of Johannesburg.
This has led to a strong feeling of
accomplishment. The sense that “more is
possible” is a very important thing.
For Mr Gotz, there is a challenge with the
institutional arrangements that currently
exist for metropolitan government. Here
he indicated that there were already
processes - within Gauteng - to consider
the possibility of a province of metros, where
different options for three metros, four
metros, or five metros had been canvassed
and discussed.
Some of the Challenges
Understanding the differences in our cities:
According to Mr Gotz, there are differences
in overall architectures in South Africa's
cities. In Johannesburg, for example, the
structure is based largely on municipallyowned entities for major services, whereas
EThekwini, for example, has a council
executive system, not a mayoral executive
system. He also indicated different political
administrative interface structures while
emphasising that there are no oversight
structures anywhere in local government
similar to provincial and national
government. The City of Johannesburg has
experimented with new systems of
oversight, such as Section 79 Oversight
Committees, which are now three to four
years down the line, and which present a
number of lessons.
Another challenge identified was poor
existing definition of areas of competence
between provincial and local government.
Legislative definitions were sometimes not
adequate to clarify the position and to exact
the necessary changes. He gave examples
from housing, to municipal health, and land
use management. The example of the Land
Use Management Act that had been eight
years in the making, yet was withdrawn
again from Parliament in 2008, was
highlighted. Mr Gotz indicated here that the
ability of the City of Johannesburg to work
with provincial government, which was
actually responsible for approving township
applications, depended on that legislation
being passed. At the moment, the matter
has just gone through the Supreme Court
of Appeal, which went in the favour of the
City of Johannesburg. National legislative
clarity on land use management is required.
Mr Gotz also highlighted the different
systems of participatory government,
d i ffe re n t a p p ro a c h es to re g i o n a l
administrations, different expenditure
priorities, and different tariff structures. He
suggested that government had barely
begun to comprehend the differences
between these systems and that there was
a lack of decent analysis on what works and
With reference to this, Mr Gotz identified a
weak culture of cooperative governance
as another challenge, and one that was not
only restricted to powers, functions and the
formal definition, but extended to the
43
manner in which different parts of
government engage in 'turf wars'.
powerfully visualise the future of our cities.
For him, the Turnaround Strategy for local
government should not only look at
changing cities, but rather at understanding
how the differences in cities can make them
functional.
In conclusion Mr Gotz highlighted that it
was important for South Africa to begin
building on the foundations that have been
laid in order to take the local government
project forward and to begin to more
44
DAY 3: IMPROVING GOVERNANCE
17. Improving Governance and
Accountability in Local Government
developments were highlighted for
consideration.
He suggested that local government could
not work better unless provincial and
national government worked better, as these
two spheres of government impacted on
local government. He suggested that while
they are interrelated and interdependent,
they are also unique, and there are internal
dynamics as well as external influences in
local government as well as power
dynamics, which need to be maintained.
Multiple players with different perspectives
was the second lens. For Mr Tsenoli there
are movers, followers, opposers and bystanders as stakeholders. He indicated that
in municipalities, when you do not have all
of the mentioned actors, there is a
deficiency in the process. He said these
different views were needed in order to
reflect on how decisions are viewed. He
proposed that critical perspectives be
invited and taken on board. For Mr Tsenoli
the key to internal dynamics is interaction
with all concerned, and maintaining
sufficient integration in the process. This,
he believes, is also applicable in the
relationships between local government
and provinces, also with national
government.
Chairperson of the Parliamentary
Committee for Cooperative Governance
and Traditional Affairs
Mr Lechesa Tsenoli
The presentation by the Chairperson of the
Portfolio Committee on Local Government
highlighted the importance of partnering
rather than intervening in local government.
He argued that the Local Government
Turnaround Strategy should be
implemented and developed through a
systems process which highlights the impact
of systems on people's behaviour. The
strategy should also acknowledge power
dynamics associated with politics.
Accountability needs to be established
across the entire system.
Representativeness should also be ensured
as part of the decision-making process.
Here accountability and proper governance
pre-suppose the connectivity with the entire
system through effective involvement. Mr
Tsenoli concluded that all people affected,
be it directly or indirectly, should be involved
in the decisions that are taken.
Looking at local government issues
through various “lenses”
For Mr Tsenoli, Complex Adaptive Systems
is the first lens: this requires that all issues
and their interconnectedness be considered.
Here issues such as historical developments
leading to the present and factors
contributing towards the current
46
In conclusion he proposed that we must
learn from the past. In particular, that we
should isolate what is not working and build
on what is working. Here Mr Tsenoli
emphasized that we need to manage
expectations and agree that no easy
victories can be claimed.
The overall state of audit opinions disclaimers, adverse and worst-case audit
opinions - were outlined. First and foremost,
the audit opinion talks about the need to
assess the strength of finance components
or finance departments in municipalities
that received adverse audit reports.
Overall Audit Qualification Findings
a) Almost always, qualifications are done
on capital assets.
b) There is a challenge with the
management of capital assets.
c) Receivables are also a challenge.
d) The expenditure qualification reveals
inability to supply financial
documents.
18.Improving Local Government
Accountability for Improved Governance
Factors attributable to improved audit
outcomes
Mr Serote said that in order to improve
audit outcomes, action plans and the ability
to understand what the audit findings are
saying are required. There are examples of
financial support to municipalities by the
departments of local government and the
treasury in the provinces. The National
Department's Municipal Support
Intervention Framework has also assisted,
particularly in respect of collaboration in
provinces between the local government
departments and provincial treasury, as
well as SALGA.
Manager, Office of the Auditor General
Mr Paul Serote
Mr Serote introduced his address by
describing the constitutional mandate of
the Auditor-General (AG). He said that, as
the Supreme Audit Institution (SAI) of South
Africa, the AG's Office existed to strengthen
our country's democracy by enabling
oversight, accountability and governance
in the public sector, thereby building public
confidence. The AG report was alluded to,
as focusing on the factors affecting
improved audit outcomes in local
government, including the retention of
trained staff and the loss of skilled personnel
to the private sector or bigger
municipalities.
Factors attributable to deteriorating audit
outcomes
Here Mr Serote indicated a number of
factors:
The retention of trained staff is a challenge.
He indicated that qualified people are
constantly lost to the private sector or
bigger municipalities, and that some
47
municipalities have been using consultants
for over five years without skills transfer.
In addition, certain CFOs delegate the
financial reporting responsibilities to
consultants. Other challenges include that
key vacancies are not filled for extended
periods of time. Inadequate staff performing
accounting functions also presents a
capacity challenge.
CFOs hand over the responsibility of the
financial statements to the consultants, and
it has been found in certain instances that
explanations provided to AG queries are
inadequate, and lead to unnecessary
findings. He said the involvement of
leadership was required to ensure that the
right tone is set from the top.
Other matters picked up are related to non
compliance with MFA and PFMA.
Lack of financial management and/or
accounting skills is a challenge which also
talks to the implementation of GRAP.
Financial statements should be prepared
monthly, as part of a monthly financial
management discipline.
In conclusion, Mr Serote suggested that
good practice indicators should be improved
and emphasised within municipalities. These
are reflected as very poor in the Audit
report, the highest scoring 75% and the
lowest 26%. He said further that there had
to be a clear understanding that once the
audit working papers were in line with
standards, external auditors could also look
at placing reliance on internal audit, and
that this had a variety of benefits.
The lack of formal planning or action plans
with clear responsibilities and time frames
to address prior audit findings is another
challenge. Breakdown in systems of external
controls is rife, and this impacts on those
basic disciplines that are there on a monthly
basis.
Mr Serote said the Auditor General's team
had developed a set of questions that would
guide and encourage councils to review the
content and quality of submissions by
finance units and internal audit units.
Control over documentation is a problem,
yet it does not require a lot of skills. The
most notable challenge is the lack of CFOs'
involvement in the preparation and
presentation of financial statements. Some
48
19. DISCUSSION POINTS EMERGING FROM QUESTION AND
ANSWER SESSIONS
DISCUSSIONS
A wide range of questions were put and
comments made in the discussion sessions
at the end of each panel presentation. This
section of the Knowledge Week report
summarises the key issues that were raised,
and highlights issues that were not
extensively covered in the presentations.
There was, unsurprisingly, a strong level of
overlap in the points made, with the same
themes emerging time and time again. This
indicates the linkages between many of the
issues, the protracted nature of local
government challenges, and, importantly,
broad agreement on areas requiring urgent
intervention.
•
ON COORDINATION, PROVINCES AND
INTERGOVERNMENTAL RELATIONS
•
The role of the provinces needs to be
explored more openly. Some of the issues
around the role of provinces in the local
government turnaround were:
• Many tools already exist to identify
early warning indicators and develop
early warning systems.
• Provincial government officials should
devise a means of understanding
what is happening on the ground. For
each and every intervention to work,
the buy-in of local and provincial
government is required. In order for
this to happen, there needs to be
greater clarity on the various roles
and responsibilities.
There have been a number of
interventions that have compounded
the coordination difficulties in the IGR
arena over the years. Different
programmes and interventions from
national government are at times
initiated without any coordination
within and between provincial and
local government. This needs to
change.
Participants felt that there was merit
in long-term planning as it would
result in stability within the state.
Planning should look at the
municipality in relation to national
trends and issues.
Specific questions regarding coordination
and planning:
• What are the linkages between local
government and the national strategic
planning framework?
50
DISCUSSIONS
• If we have one point of accountability,
where should it be? At national level
or provincial level?
• How do we capacitate some of the
weaker departments and weaker
provinces to play an effective role?
• One of the challenges that the local
government turnaround process will
have to deal with is the existence of
too many stakeholders with an
interest in assisting with the
challenges in the local government
environment. These stakeholders
propose and implement different
perspectives, approaches and ideas.
The centre will have to be able to deal
with this challenge.
• SALGA has always been seen as the
voice of national government to local
government. That needs to be
changed as SALGA must represent
the voice of local government to
national government.
• Has the pendulum swung too far
towards the autonomy of
municipalities?
• There is merit in long-term planning
as this would result in stability within
the state. Planning should look at
the municipality in relation to national
trends and issues.
government is too extensive with too
many post-constitutional statutes
guiding operations in this sphere. A
recommendation here was the setting
of a minimum number of powers
(“core powers”) that all administrations
need to exercise; furthermore,
asymmetry and subsidiarity should be
introduced to match roles to
capabilities. This should consider:
• It is critical that there be basic
administrative capacity to implement
the requirements of development.
One consideration that requires
clarity is the specific role of local
municipalities and the district with
regard to re-distributive capacities
and interventions.
• Understanding of how support
programmes should be configured to
address different administrative
capacities in different municipalities.
• Re-segmentation of municipalities
should be undertaken into high,
medium and low capacity
municipalities. A fourth category that of “totally dysfunctional” - should
be introduced for those municipalities
that should not exist.
• Jurisdictional borders are not the
same as economic borders.
Understanding the economic potential
of different areas and what this means
in terms of what should or should not
be done within those areas and,
further, understanding that economic
potential is not finite, should be put
in place.
• Spatially, there is a need to
understand the inter-linkages
between different municipalities
within South Africa. In addition, the
ON DIFFERENTIATION
One size does not fit all. It was suggested
that there was a need to understand the
specificities of different local municipalities
and respond to those specificities, and this
includes an understanding of settlement
patterns and linking it to investment
strategies. Core powers should be
determined to simplify local government:
currently the mandate for local
51
DISCUSSIONS
spatial and historical realities mean
that the poorer the area, the worse
its local government is. We should
not overlook these factors.
•
ON FINANCE AND PROCUREMENT
SYSTEMS
It was suggested that while financial
management and accountability are
important, this should speak to community
issues and concerns. This should be done
by targeting beneficiaries.
•
The concern was raised repeatedly that
much of the corruption in local government
appears to occur within the supply chain
management process. Therefore, there is
a need to make the tender process open
for increased transparency regarding
conflicts of interest. Revision of supply chain
management system should include the
following considerations:
• Centralise monitoring (but not
awarding of tenders, though this was
debated).
• Consider setting up a Tender Board
to establish more oversight.
• The centralising of procurement
functions needs a cost-benefit
assessment. One possible cost could
be longer turnaround times which
might affect the pace of service
delivery.
• How do we create greater
transparency while ensuring
efficiency and flexibility in the system?
• Pre-registration of all tenders before
they are issued, for openness.
•
•
•
based, which can limit scrutiny to only
those who have a specific set of skills.
A whole series of questions need to
be answered about Audit Committees:
Why do we still have a high number
of qualified audit reports when we
have internal audit divisions or audit
committees? How many audit
committees actually exist? How are
the audit committees run? Are they
enhancing accountability?
The necessity of good management
and keeping the books clean should
not lead to budget cuts that
negatively affect service delivery.
We need to protect the goose that
lays the golden egg - the percentage
allocation should consider the levels
and standards of service.
In general, how do we identify
technologies that work and make sure
that they are used by municipalities?
A further point is that red tape and
bureaucratic processes may make
interventions/ assistance difficult.
ON LOCAL LEADERSHIP
A lack of discipline that is eroding the
value system in the local governance arena
was raised as a concern. It was suggested
that the structural challenges relating to
the socio-economic conditions resulting
from the apartheid legacy and the process
of class formation (and government as a
site for this) need to be addressed.
We have poor political governance because
we also have a socio-economic reality that,
for many people, becoming involved in
politics is the way to move up the class
ladder and get access to economic
opportunities that they might otherwise
not have.
On the operationalisation of the MFMA,
the participants raised the following issues:
• Financial data reporting can be
narrowly defined and is accounting-
52
DISCUSSIONS
Discussion points in this area included:
number of points were made by participants
in this regard:
• How do you replace political deadwood with individuals who are
trainable and committed?
• One challenge is that those who do
well are not allowed to serve beyond
ten years. In certain democracies the
administrations do not change with
the change in political leadership. This
allows for continuity and stabilisation
of local administrations.
• One of the additional problems is the
lack of long-term planning and
succession planning.
• It was stated that the ANC recognises
that the deployment strategy should
be reviewed. The lack of
administration skills has impacted
upon the deployment strategy.
• A set of values should be developed
to which public servants subscribe.
A lack of discipline and a poor value
system was suggested as a problem
which accompanies corruption.
• Officials with political aspirations are
competing with politicians, crippling
relations and affecting management
in local government. Some of the
intervention could include
declarations that no manager should
be sitting in a political party position.
• Skills and posts within local
administrations should become
professionalised.
• Succession planning and skills
retention can help address challenges
around institutional memory.
• A structured feeder system needs to
create links between university
students and government
administrations. It is not clear if
universities are responding to the new
challenges of the local government
system and the different kinds of skills
that are needed.
• This will need to be balanced with
addressing historical realities of
inequity and poverty. A meritocracy
should be created while supporting
employment equity to address the
inequities from our past.
• The model of deploying municipal
managers from the provincial level
should be explored. There is a need
to align capacity-building initiatives
across spheres of government with
donor agencies and other key
agencies, based on a clear needs
analysis. As an example, government
needs to identify Siyenza Manje
projects whilst this programme needs
people to transfer skills to “warm
bodies”.
ON CAPACITY AND SKILLS
It was suggested that the low levels of
literacy that exist should not be underestimated. This relates to the skills
shortage, as well as the migration of people
to big/ bigger cities. This in turn is seen as
impacting upon municipalities' ability to
employ the best people for the job. A
GOVERNANCE AND ACCOUNTABILITY
Local governance is dependent on the
quality of civil society and the nature of
civil society interactions with the state:
this should be a fundamental part of the
53
DISCUSSIONS
accountability loop. In South Africa there
has been a weakening of civil society and
therefore of social capital within
communities. It was recommended that civil
society be revitalised in meaningful ways
to ensure that communities are enabled to
drive effective and accountable local
governance. Some of the specific points in
this regard included:
the following were proposed:
o The development of annual
plans for ward committees;
o Establishing a new model for
public participation;
o Ensuring government
commitment and political will:
this implies understanding of
the constitutional requirement [by
officials] of people's involvement
in policy-making. In other words,
local government should seek to
encourage (rather than
discourage) civil society
engagement with decision making
and accountability;
o Ensure that there is a consultative
process to replace the committee
system for councillors.
• Community activists employed in
CBOs and NGOs do not join political
parties because they do not see the
political party as a platform to express
the desire to build the community.
How do we begin to address this? Civil
movements that have the ear of
government are those that are
aligned to political parties in one way
or another. This cripples the strength
of civil society as community
representatives.
• Post-1994 many civil society activists
have joined business and government
structures. This undermines the civil
society movement and the legitimacy
of public engagement in the local
government sphere. The fact that
elected councillors are more
accountable to their political parties
than to the communities that
appointed them weakens public
participation.
• The ward committee system was set
up to represent different sectors
within the ward so as to report to
council on real issues “on the ground”,
but this has not been the case. In the
system of ward committees, how is
accountability ensured? Which
structure do they report to? To
improve the ward committee system,
MODALITIES FOR IMPLEMENTING THE
TURNAROUND STRATEGY
It was proposed that indicators for
governance should be developed, as well
as standards and benchmarks. Further,
that the public should “monitor the
monitors”. To ensure the success of the
turn-around strategy, the participants
indicated the need for:
• The development of early warning
systems on performance;
• Processes to ensure sustainability of
interventions;
• Supporting those responsible for local
government? These organisations
s h o u l d f i rst b e co o rd i n a te d ;
• Ensuring that the turnaround process
links up with the provincial and
national processes;
• Alignment with the provincial and
local government policy review
54
DISCUSSIONS
• Trends in terms of urbanisation need
to be understood within the context
of reforming local government;
• The role of traditional leaders in local
government should be considered;
• We need to ensure that the strategy
brings something new.
a. Strengthen community involvement
and participation: This, according to
participants, is the most important
matter for the Local Government
Turnaround Strategy. Here it was
proposed that innovative community
engagement mechanisms be
supported to attract civil society
engagement to supplement the ward
committee system.
It was recommended that in terms of the
Local Government Turnaround Strategy and
seeking to ensure realisation of the strategy,
it is important to consider who is actually
going to take ownership, and who is going
to drive it at different levels to make sure
it succeeds? In this regard:
• Who will play an oversight role to
ensure the Turnaround Strategy
delivers its intentions?
• How do we ensure that we learn more
effectively from our past experiences?
• The process to audit municipal needs
for turnaround should be correctly
developed.
• Certain municipalities view the
discourse on the Turnaround Strategy
as interventionism from National
Government. The language used
tends to be antagonistic towards local
government. How do we address this?
b. Get the skills and technical capacity
in place: The challenge of skilled
officials at local government level was
highlighted, especially due to the fact
that most of the appointments are
based on political affiliation and
standing rather than skills. One of the
proposals in this regard was that there
should be a proclamation that
municipal managers should not hold
any political party positions. Skills
development for technical
maintenance in municipalities was
also proposed as a priority, and it was
suggested that one intervention here
could be an intensive artisan
programme.
c. Improve governance: This issue was
highlighted in most discussions, with
participants arguing for both
institutional capacity enhancement
and improved accountability by local
politicians. It was proposed that party
deployment systems and criteria be
revisited to ensure that the correct
people are deployed to lead local
government. Another proposal was
that there should be rotation of
politicians between all three spheres
of government.
20. CONCLUSION OF KNOWLEDGE WEEK
In concluding the conference, participants
argued that the success of the Local
Government Turnaround Strategy would
depend on how it was implemented. It was
agreed that issues raised in the “DBSA ten
points” covered the critical intervention
areas. Participants ranked the interventions
in order of prioritisation, as follows:
55
DISCUSSIONS
the turnaround strategy a success.
Proper definitions and differentiation
of IDP requirements for municipalities
were also proposed for action.
d. Strengthen performance monitoring
and reporting: It was suggested that
indicators for the performance of local
government should be clearly defined
and developed with local government,
so that they are understood by all.
Reports required from municipalities
should be rationalised to one or two
reports covering all sector
requirements.
i. Strengthen national and provincial
capacity to facilitate LG turn-around:
The sentiment here was that local
government challenges and poor
performance are a result of the whole
government and governance system.
In this regard the capacity of
provincial and national departments
responsible to support and monitor
local government performance was
criticised. The proliferation of
reporting and other compliance
requirements from different sector
departments was also highlighted as
problematic.
e. Differentiate and match municipal
roles to capabilities: The overall
sentiment here was that the
differentiation or segmentation of
powers and functions of different
municipalities is necessary. It was
indicated, however, that differentiation
should not be introduced to induce
poor performance. Differentiation
should not only be based on
capacities, but also on potential to
improve performance.
j. Define accountability and
consequences at key decision-points:
Participants concluded by highlighting
the need for clarity on the indicators
of governance for local government.
Also, the need to involve other
spheres of government in the
appointment of senior local
government officials in order to
ensure quality, as well as the need for
the Auditor-General to monitor
performance using the correct
indicators.
f. Standardise and simplify processes
and systems: Complicated and closed
procurement systems were noted as
inappropriate in municipal
administration. Requirements for
MFMA and Auditing also need to be
refined.
g. Improve the fiscal relations system:
It was proposed that the processes
and timelines followed in the
intergovernmental fiscal relations
system need to be refined. The system
should limit compliance requirements
to allow for proper accountability to
communities.
The outcomes of this Knowledge Week will
form part of a package of DBSA products
to be used in processes to assist with the
Local Government Turnaround Strategy.
The other areas of support would include
interventions through the Siyenza Manje
Programme, Vulindlela Academy and South
African Operations - all part of the broader
DBSA family.
h. Strengthen the IGR planning system:
Discussions in this area centred on
spatial planning and data
management as two of the critical
elements that are necessary to make
56
NOTES
57
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