Room Reservation System (RRS) Web Application Quick Guide
Creating a Recurring (Multiple Booking) Reservation
1. Login to the Room Reservation System and select the book now button for the template with which
you will reserve space. Note that not all templates allow for booking recurring reservations.
2. At the Room Request screen, in the Date & Time area, select the Recurrence button.
3. Select from the available recurrence options and click the Apply Recurrence button.
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Room Reservation System (RRS) Web Application Quick Guide
4. You will be returned to the Room Request page where you can search for available space:
• The recurrence pattern will be displayed and, if needed, can be
modified using the Recurrence button.
• The Location can also be modified (note only locations
associated with the selected template are available).
• Select from the available filter options or specify the name of
the room you would like to use and click the Search button.
Available rooms will appear in the Room Search Results area.
5. Add an available room to the reservation by clicking on the appropriate plus symbol (+). Note you
can also view available rooms by floorplan, if available. Note the availability of the rooms: x/y
indicates the space is available for x bookings of the y requested.
6. An alert confirming the room has been added to the reservation will be displayed and the room will
appear in the Selected Rooms list. Click Next Step to continue.
Contents copyright © 2016 Yale University. All rights reserved.
Room Reservation System (RRS) Web Application Quick Guide
Note: If the room was not available for all selected dates, the alert will indicate such.
Additionally, in the Selected Rooms list, the room’s number of occurrences will indicate
the number of conflicts. The Room Search Results list will also indicate the number of
bookings remaining that require a space. The plus symbol (+) may be used to assign
additional rooms to the remaining bookings before clicking the Next Step button.
7. On the Reservation Details screen, provide answers to all required fields and select the Create
Reservation button to submit your reservation. If also required, follow the link provided to read the
terms and conditions you are responsible for and select the checkbox to agree prior to submitting.
8. Upon successfully submitting your reservation, the Reservation Created page will display. If the
submission was for spaces requiring approval, a space administrator will follow-up with a
confirmation or rejection and any additional details.
Contents copyright © 2016 Yale University. All rights reserved.