To Bid or Not to Bid: Overview of GSA’s OASIS and OASIS SB Solicitations August 6, 2013 Presented By: Jennifer Aubel © 2013 | All Rights Reserved | 805 King Farm Boulevard | Suite 300 | Rockville, Maryland 20850 | 301.231.6200 P | 301.231.7630 F | www.aronsonllc.com Agenda • • • • Overview of GSA OASIS Contract Vehicle OASIS Unrestricted vs. OASIS Small Business Evaluation and Award Criteria Relevant Experience and Past Performance Requirements • Contractor Systems, Compliance, and Certification Requirements • Pricing Proposal Requirements © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 2 Overview of GSA OASIS Contract Vehicle © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 3 What is OASIS? • Multiple award contract for complex, integrated professional services ($78B federal market) • OASIS is the unrestricted contract, open to businesses of all size • OASIS SB is a total set-aside for small business • Five-year base with one five-year option • $2500 guaranteed minimum, no ceiling © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 4 What is OASIS? • First government-wide “hybrid” contract for commercial and non-commercial services • Allows for any contract type at the task order level (FFP, T&M/L-H, and cost reimbursement) SEGMENTATION OF PROFESSIONAL SERVICES BY CONTRACT TYPE ($B) $11.59 15% $1.84 2% 2011 $30.10 39% Fixed Price Cost Time-and Materials $34.22 44% © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Other Slide: 5 OASIS – Fiction vs. Fact Fiction Fact • OASIS is a new GSA • OASIS is for commercial and nonSchedule and you must commercial services and any have GSA Schedule to bid qualified contractor can bid • OASIS is a Government • OASIS is a Multiple Award, Wide Acquisition Indefinite Delivery Indefinite Contract (GWAC) for IT Quantity (MA-IDIQ) contract for products and services complex, integrated professional services (IT products and services can only be ancillary) © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 6 OASIS Fiction vs. Fact Fiction Fact • I’d better start pulling my team together to bid… • Teaming is not allowed in the proposal for the master contract • Teaming is encouraged at task order level and subcontracting goals are aggressive • Companies cannot buy onto OASIS; acquisition freezes the acquired company’s contract • If I don’t win OASIS, there is no way for my company to get in on all this potential work • If I don’t win OASIS, my company should acquire an OASIS SB holder © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 7 Important OASIS Dates • Solicitation questions must be submitted to [email protected] NLT 4:00pm CST 8/20/13 • Offers must be received NLT 4:00pm CST on Tuesday, September 17th © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 8 OASIS Awards • GSA will issue awards to at least the Top 40 scoring offerors per pool on OASIS and OASIS SB (except Pools 5A and 5B, which will have 20 each) • Additional awards may be made on OASIS SB to ensure adequate competition for socio-economic setasides (8(a), HUBZone, SDVOSB, WOSB, and EDWOSB) at the task order level • In each pool, at least three awards per socioeconomic category are required to meet set-aside competition rules © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 9 OASIS Program Architecture Scientific Operations and Maintenance Financial Management Implementation Logistics Test and Evaluation Engineering Acquisition Research and Development Management Consulting Requirements Analysis Concept Development Planning Program Management All Lifecycle Phases CORE DISCIPLINES: ALL MISSION SPACES AND AREAS OF EXPERTISE ANCILLARY SUPPORT SERVICES AND PRODUCTS © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 10 OASIS Core Disciplines 1. Project Management – Acquisition support, regulatory compliance, counterintelligence support, manpower estimating 2. Management Consulting – Change management, strategy development, strategic forecasting, social media consulting 3. Engineering – Configuration management, prototyping, energy services, environmental consulting and remediation © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 11 OASIS Core Disciplines 4. Logistics – Life cycle sustainment, supply chain management, disaster management, security 5. Financial Management – Budget analysis, grant management, fraud detection, should-cost determinations, ROI analysis 6. Scientific – Physical sciences, mathematics, psychological sciences, social sciences, environmental sciences © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 12 OASIS Mission Spaces 1. Protection and Defense – Departments of Defense, Homeland Security, Justice, and State; CIA, FBI 2. Quality of Life – Departments of Education, HHS, Veterans Affairs, and HUD; USAID, NASA, Peace Corps 3. Commerce – Departments of Commerce, Treasury, Labor, and Transportation; GSA, SBA, SSA, SEC, Federal Reserve © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 13 OASIS Mission Spaces 4. Natural Resources – Departments of Interior, Agriculture, and Energy; EPA, Nuclear Regulatory Commission 5. Other – All other entities covered under ADM4800.2G, Eligibility to use GSA Sources And Supply © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 14 Corporate Structure and “Meaningful Relationship” Offeror can take credit for relevant experience project, system, or certification from a parent company, affiliate, division, and/or subsidiary so long as there is a meaningful relationship between the parties, which exists when at least one of the following conditions is met: • An entity is a wholly owned subsidiary of a parent organization • An entity is a parent of a wholly owned subsidiary • Entities operate under a single internal operational unit, a consolidated accounting system, a consolidated purchasing system, a consolidated human resources or personnel system, AND/OR common policy and corporate guidelines • Operating structure between the entities includes internal organizational reporting lines and management chains for “lines of business” that operate across the formal corporate subsidiaries © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 15 Meaningful Relationship • Only one offer may be submitted by a corporate structure. Offerors may not share experience references, systems, certifications, or any other proposal element with a different Offeror. • Offeror must submit a “Meaningful Relationship Commitment Letter” and documentation supporting the relationship for each shared resource © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 16 OASIS Unrestricted vs. OASIS SB © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 17 Determining Business Size on OASIS • OASIS uses unique methodology to determine size status based on seven “NAICS Code Pools” • Each pool will be its own contract • Companies can potentially be eligible to bid on both OASIS and OASIS SB, depending on which pools they qualify for © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 18 OASIS NAICS Code Pools (Revenue) POOL 1 ($14M Business Size Standard) NAICS 541330 541360 541370 541380 541611 541612 541613 541614 541618 541620 541690 541810 541820 541830 541840 541850 541860 541870 541890 541910 541990 NAICS TITLE Engineering Services Geophysical Surveying and Mapping Services Surveying And Mapping (Except Geophysical) Services Testing Laboratories Administrative Management and General Management Consulting Services Human Resources and Executive Search Consulting Services Marketing Consulting Services Process, Physical Distribution, and Logistics Consulting Services Other Management Consulting Services Environmental Consulting Services Other Scientific and Technical Consulting Services Advertising Agencies Public Relations Agencies Media Buying Agencies Media Representatives Outdoor Advertising Direct Mail Advertising Advertising Material Distribution Services Other Services Related to Advertising Marketing Research and Public Opinion Polling All Other Professional, Scientific, and Technical Services © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 19 OASIS NAICS Code Pools (Revenue) POOL 2 ($19M Business Size Standard) NAICS CODE NAICS TITLE 541211 Offices of Certified Public Accountants 541213 Tax Preparation Services 541214 Payroll Services 541219 Other Accounting Services Research and Development in the Social Sciences and 541720 Humanities POOL 3 ($35.5M Business Size Standard) NAICS CODE NAICS TITLE 541330 Military and Aerospace Equipment and Military Weapons Exception A 541330 Contracts and Subcontracts for Engineering Services Awarded Exception B Under the National Energy Policy Act of 1992 541330 Marine Engineering and Naval Architecture Exception C © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 20 OASIS NAICS Code Pools (Employees) POOL 4 (500 Employees Business Size Standard) NAICS CODE NAICS TITLE 541711 Research and Development in Biotechnology Research and Development in the Physical, Engineering, and Life Sciences 541712 (except Biotechnology) POOL 5A (1,000 Employees Business Size Standard) NAICS CODE NAICS TITLE 541712 Aircraft Parts, and Auxiliary Equipment, and Aircraft Engine Parts Exception B POOL 5B (1,000 Employees Business Size Standard) NAICS CODE NAICS TITLE 541712 Space Vehicles and Guided Missiles, their Propulsion Units, their Propulsion Exception C Units Parts, and their Auxiliary Equipment and Parts POOL 6 (1,500 Employees Business Size Standard) NAICS CODE NAICS TITLE 541712 Aircraft Exception A © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 21 OASIS Subcontracting Plans • Subcontracting plan is required for all OASIS bidders; plan is recommended for OASIS SB bidders who hope to on-ramp to OASIS Business Category Subcontracting Goal Small Business 50.0% Small Disadvantaged Business (SDB) 5.0% Woman-owned Small Business (WOSB) 5.0% HUBZone Small Business (HUBZone) 3.0% Veteran-Owned Small Business (VOSB) 3.0% Service Disabled Veteran-Owned Small Business (SDVOSB) 3.0% © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com OASIS SB 23.0% Slide: 22 Evaluation and Award Criteria © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 23 Evaluation Criteria • Best value basis for awards will be determined by the Highest Technically Rated offerors with a Fair and Reasonable Price • OASIS evaluation methodology consists of pass/fail criteria along with 10,000 possible points awarded for relevant experience, past performance, and systems. © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 24 Evaluation Points • Evaluation points are not awarded for meeting the minimum requirements, only for exceeding them • Contractors must be strategic when choosing relevant experience projects in order to maximize potential score • Fair and reasonable pricing is evaluated on a pass/fail basis; no points for pricing proposal © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 25 OASIS Offer Format • • • • • Volume 1 – General (Pass/Fail) Volume 2 – Responsibility (Pass/Fail) Volume 3 – Experience (40% of total points) Volume 4 – Past Performance (40% of total points) Volume 5 – Systems, Certifications, and Clearances (20% of total points) • Volume 6 – Pricing Proposal (Pass/Fail) © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 26 NEW Volume 1 – General • Pool application and qualification projects • Offeror must provide contract documentation supporting performance under NAICS codes associated with the pools selected – OASIS SB: Two (2) projects per pool – OASIS: Three (3) projects per pool • Completed within past 5 years or ongoing with at least base year complete • Past performance must average at least 3.0 © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 27 Volume 2 – Responsibility • GSA is requiring offerors to submit form GS527 to determine financial responsibility – Positive net income – Adequate line of available credit – Retained earnings – Positive debt to equity ratio – Positive Duns & Bradstreet report – Additional bank and credit references may be required © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 28 Relevant Experience and Past Performance Requirements © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 29 Volume 3 – Relevant Experience Relevant Experience requirement is now divided into two sections: 1. Primary Projects (mandatory) 2. Secondary Projects (optional) – used to support performance on Multiple Award Contracts and experience in different Mission Spaces Projects can overlap, but must be fully documented in each section © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 30 Primary Projects – Requirements for Both Contracts • Five distinct relevant experience projects; can be commercial or federal – Note: Five total projects, not 5 per pool • One of the five can be a collection of orders under BPA/IDIQ – No more than six task orders total • Projects completed within the past 5 years or ongoing with at least base year completed © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 31 Specific Primary Project Requirements by Contract OASIS OASIS SB • Performance and/or integration of 4 of the 6 core disciplines • Each contract’s annual value must be at least $3.0M • Combined value of the projects must be ≥$25.0M • Performance and/or integration of 3 of the 6 core disciplines • Each contract’s annual value must be at least $750K • No minimum combined value Again, no points are awarded for meeting the minimum pass/fail requirements. © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 32 Scoring Points on Primary Projects • Contract value exceeds required minimum – $2.0M, $4.0M and $6.0M for Small Business – $5.0M, $10M, $20M and $50M for Unrestricted • Integration of additional core disciplines • Relevant experience reported against OASIS NAICS Code(s) • Contracts performed in multiple locations © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 33 Scoring Points on Primary Projects • Projects utilizing subcontractors – At least 3 subcontractors for Small Business – At least 4 subcontractors for Unrestricted • Project is cost-reimbursement contract (≤2) • Project involves ancillary support products • Project performed OCONUS (≤2) © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 34 Secondary Projects – Mission Spaces • Offeror may submit the award documentation for up to 5 federal projects to demonstrate performance across different mission spaces • Project value must exceed the Simplified Acquisition Threshold ($150K) • Project must have been completed within the past 5 years or be ongoing © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 35 Secondary Projects – Multiple Award Contracts • Offeror may submit award documentation from the last five years to support experience with Multiple Award Contracts (MACs) • GSA Schedule task orders do not count, but GSA Schedule BPAs with calls do © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 36 Secondary Projects – Multiple Award Contracts Points awarded at the following levels: • Two Multiple Award Contracts with… – OASIS SB ≥ 5 total task order (≥ 2 per MAC) – OASIS ≥ 10 total task orders (≥ 3 per MAC) • Five Multiple Award Contracts with… – OASIS SB ≥ 10 total task order (≥ 2 per MAC) – OASIS ≥ 25 total task orders (≥ 3 per MAC) • Ten Multiple Award Contracts with… – OASIS SB ≥ 20 total task order (≥ 2 per MAC) – OASIS ≥ 50 total task orders (≥ 3 per MAC) © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 37 Volume 4 – Past Performance • Past performance data comes from the five relevant experience projects • Overall past performance average score across all ratings must be ≥3.0 • Past performance evaluations for federal projects obtained from Past Performance Information Retrieval System (PPIRS) or Award Fee Determination • Submit Past Performance Rating Form for federal contracts not in PPIRS and all non-federal contracts © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 38 Meeting Small Business Goals • Applies to relevant experience on the Unrestricted contract ONLY • Offerors must submit the most recent approved Individual Subcontract Report (ISR) for each project with a subcontracting plan • Points are awarded for all projects that meet or exceed their total subcontracting goals © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 39 Contractor System, Certification and Clearance Requirements © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 40 Volume 1 – Required System • ONLY required system for OASIS and OASIS SB bidders is an adequate accounting system • Accounting systems must be approved or approvable by DCAA or a Cognizant Federal Agency (CFA) • All offerors must submit a completed SF 1408, Modified Pre-Award Survey © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 41 Volume 1 – Required System • GSA will provide DCAA the SF 1408 document and the Offeror’s attached recent audit report(s), if audited • DCAA will schedule necessary audits of the Offeror’s Accounting System prior to award • Consider third-party system review before bidding if your system is not approved to ensure that it is approvable © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 42 Volume 5 – Scoring Points on Systems The following systems are not required, but earn evaluation points. Systems must be maintained for the life of the contract. • Acceptable Estimating System • Approved Purchasing System • Earned Value Management System (EVMS) © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 43 Certifications and Clearances The following certifications and clearances are not required, but earn evaluation points. All must be maintained for the life of the contract. • Forward Pricing Rate Agreement (FPRA) • ISO 9001:2008, ISO 17025, and/or ISO 14001:2004 Certification • ASI9100 Certification • CMMI Maturity Level • Employee and Facility Security Clearances © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 44 Volume 6 – Pricing Proposal Requirements © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 45 OASIS Standardized Labor Categories • OASIS utilizes standardized labor category titles and descriptions based on the Office of Management and Budget’s (OMB) Standard Occupation Classifications (SOC) • Compensation data per SOC is maintained by the Bureau of Labor Statistics and forms the basis for the labor rate ranges in the RFP • Labor rate ranges are for pay rates and are unburdened © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 46 OASIS Standardized Labor Categories • Utilizes 104 different labor categories over 26 broad service groupings • Category leveling is as follows: 1. 2. 3. 4. Junior: <3 yrs experience, BA/BS Journeyman: 3-10 yrs experience, BA/BS or MA/MS Senior: >10 yrs experience, MA/MS Subject Matter Expert • Education and experience substitution methodology included in Solicitation © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 47 Direct Labor Rate Range, Example © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 48 Calculating OASIS Ceiling Rates • Labor rate ranges provided are pay rates and unburdened; offerors must add their indirect rates and profit using the format provided by GSA • GSA recommends basing ceiling rate calculations on highest paid, most qualified employee in each category • Offerors encouraged to propose direct labor rate for each labor category within ranges provided © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 49 Calculating OASIS Ceiling Rates • Rate will not be considered fair and reasonable and offeror must provide clear and convincing rationale to support: – Proposed direct labor rates outside range – Indirect rates not generated by your acceptable accounting system – Proposed fee exceeding 7.0% • Contract escalation factor based on the prior three years’ annual average of the BLS Economic Cost Index (ECI) – 2.13% © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 50 Pricing Under OASIS Task Orders • Ordering Contracting Officer (OCO) will have a lot of discretion on rates at the task order level • Pricing proposal generates ceiling rates that will apply to time and materials/labor hour (T&M/LH) task orders without adequate competition only • Proposed ceiling rates do not apply to fixedprice, cost-reimbursement, or T&M/LH task orders with adequate price competition © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 51 Questions? © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 52 Aronson’s Government-Focused Blog www.aronsonblogs.com/gcsg © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 53 About Aronson LLC • • • • • • Multi-disciplined professionals focused on Government and Technology Services Team of professionals dedicated to GSA Schedules provides a one-stop solution for GSA Schedule contracting Lead you through the process of identifying, obtaining and maintaining a GSA Schedule contract that is best suited to achieve your specific goals Premier GSA Schedule Services advisor Proven track record helping companies achieve their government contracting goals Ranked #4 in INSIDE Public Accounting’s 2012 “Best of the Best” © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 54 Jennifer N. Aubel, Managing Consultant Jennifer Aubel is a Managing Consultant in Aronson LLC’s Government Contract Consulting Group. She is responsible for leading clients successfully through the GSA lifecycle, from obtaining a new GSA Schedule contract through administering ongoing contracts. She works closely with clients to custom-tailor GSA Schedule solutions that meet current and future organizational needs by developing scope and pricing strategies, maintaining contract compliance, providing audit support, and improving the profitability and versatility of the GSA Schedule contract. Ms. Aubel has over fifteen years experience in the Federal Contracting market, working for industry and as a consultant to GSA Schedule contract holders. She is a member of the National Contract Management Association (NCMA) and is the Vice President of Programs for the Washington, DC Chapter. Prior to joining Aronson, she managed a multi-million dollar GSA program with six GSA Schedule contracts and more than 10,000 contract line items. She has also managed a team that developed and delivered specialized training on the GSA Schedules Program to small businesses across the country. © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 55 Contact Information Jennifer Aubel Managing Consultant Aronson LLC 805 King Farm Boulevard, Suite 300 Rockville, MD 20850 [email protected] Direct: (301) 231-6253 Connect with me on LinkedIn! © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 56 Appendix A: OASIS Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 57 Appendix A: OASIS Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 58 Appendix A: OASIS Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 59 Appendix A: OASIS Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 60 Appendix B: OASIS SB Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 61 Appendix B: OASIS SB Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 62 Appendix B: OASIS SB Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 63 Appendix B: OASIS SB Scoring System © 2013 | All Rights Reserved | Aronson LLC | www.aronsonllc.com Slide: 64
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