PowerPoint Step-by-Step
Sections:
Getting Started
Creating a Title Page
Creating a Picture Page
Creating a Bulleted Page
Creating a Mixed Media Page
Other General Notes
Getting Started
Open PowerPoint:
WINDOWS:
Start menu > All Programs > Microsoft Office > PowerPoint
MAC:
9 and older: Apple menu > Microsoft Office > PowerPoint
10: Applications folder > Microsoft Office > PowerPoint
Choose “Standard Layout” or “Normal View” by clicking on the button in the bottom
left hand corner of the screen. This should be the view that PowerPoint defaults to
upon opening.
Creating a Title Page
On the menu bar at the top select Format > Slide Layout on the menu that pops up
select the “Title Slide” layout by clicking on the appropriate picture. This slide consists
of a title line with large text and a byline.
Click on the words “Click to add subtitle” and begin typing out your subtitle. You may
also choose to add your name here rather than a subtitle.
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Creating a Picture Page
If this is the first slide you are creating use the menu bar at the top. Select Format >
Slide Layout on the menu that pops up select the slide layout that has an image of a
large picture on it. It may be called “Large Picture,” “Title and Content,” “Content,” or
“Picture.”
If this is not your first slide and you have just finished with a slide, you need to insert a
new slide. On the menu at the top select Insert > New Slide. This will create a new
slide as well as bringing up a menu on which you can choose what kind of slide you
would like to create. Choose the slide layout that has an image of a large picture on it.
It may be called “Large Picture,” “Title and Content,” “Content,” or “Picture.”
Next double click on the words “Double Click to Add Picture” or the words “Click Icon
to Add Content.” This will open a file menu and all that you have to do is maneuver
the file browser to the picture you would like to add.
Select the picture and click on insert/ok.
The size of the picture can be edited by clicking on it. Eight boxes will appear at the
four corners and along the sides.
To move the image, click and hold in the middle of the picture, while holding you may
drag the image anywhere on the slide you would like.
To resize the image, click and hold on one of the four corners. While holding, you may
drag the picture as large or as small as you would like.
Creating a Bulleted Page
If this is the first slide you are creating use the menu bar at the top. Select Format >
Slide Layout on the menu that pops up, select the image of a bulleted list, which may
be called, “Bulleted List.”
Click on the words “Click to Add Title” and begin typing out your title.
Next click on the words “Click to Add Text” and begin typing out your bulleted points.
Every time you hit enter you will begin another bullet point.
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Creating a Mixed Media Page
If this is the first slide you are creating use the menu bar at the top. Select Format >
Slide Layout on the menu that pops up select any of the slides consisting of text and an
image. These slides may be titled, “Text and Clip Art,” “Clip Art and Text,” “Text and
Picture,” “Text and Content,” or “Picture and Text.”
If this is not your first slide and you have just finished with a slide, you need to insert a
new slide. On the menu at the top, select Insert > New Slide. This will create a new
slide as well as bring up a menu on which you can choose what kind of slide you would
like to create. Choose the “Text and Clip Art,” “Clip Art and Text,” “Text and Picture,”
or “Picture and Text” layout or any slide with text and an image.
Other General Notes
When using a template, if you do not add anything to a text box or image box and it still
says, “Click to Add,” it will show up when you display the slide show. You can change
the order of your PowerPoint slides very easily. In the outline on the left side of the
screen, click and hold on the slide you wish to move. Now drag the slide where you
want it. Remember the Undo Button. Recent mistakes can be undone in the order they
were preformed, by selecting Edit > Undo. Your proficiency level will continue to go
up the more you use PowerPoint, so PLAY!!
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Getting to Know the Program
Exploring the PowerPoint Screen
At the top of the screen you will see the file menus. These contain all the options for
creating, editing, and publishing a PowerPoint presentation. Directly below that is the
shortcut bar. The shortcut bar contains shortcuts to commonly performed tasks.
The look of the rest of the screen will depend on the view selected. The views menu is
located in the bottom left corner of the program screen.
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Normal View
Outline View
Slide View
Slide Sorter View
Slide Show
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1. Normal View
This is the view that PowerPoint will usually open with. It consists of the
Outline Pane, Slide Pane, and the Notes Pane. This view lets you see all aspects
of your presentation at once.
Outline Pane
This pane shows the outline for each slide as well as for the entire
presentation. Content can be entered and edited.
Slide Pane
This pane displays slides. Anything can be added and edited in this pane.
Notes Pane
This pane will display notes created for each slide. They don’t appear
when the slide show is presented. But they do show up in printouts (if your
printer is configured correctly).
2. Outline View
This view displays the outline as the most prominent. It is effective for
developing the content of your presentation. On the outline you can rearrange
bullet points, paragraphs, and slides.
3. Slide View
This view simply displays what the slide will look like. All objects and their
positions can be set in this mode.
4. Slide Sorter View
This view displays multiple slides at one time. It is very useful to make sure
your presentation carries the same look and theme throughout.
5. Slide Show
This plays your slide show.
Adding Text
There are three ways to add text.
Template
If you are using a template you will see a box that will say, “Click to Add”
and then whatever the box is designed for, such as title, bullets, or text.
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Tool Bar
In the tool bar, you will see a black
. When you click on the A, the
curser will change and you will be able to draw a text box anywhere you
choose. To draw the text box, click and hold with the mouse and then
slide the mouse to create the box.
File Menu
On the file menu at the top, click on Insert > Text Box. Then follow the
directions above to draw a text box.
Editing Text
Depending on what is on your tool bar, you may be able to find some of these editing
tools, but, for beginners, the easiest way to edit text is through the File Menu. All of
these features and more are found under the Format menu.
Font
This Feature allows you to edit the font, size, style, and color.
Font: This will show you all of the fonts that your computer has.
Size: Allows you to change the size.
Style: Generally there are four basic styles that accompany each font.
These include: regular, bold, italic, and bold italic.
Color: This simply allows you to change the color of text.
Alignment
This feature allows you to change the alignment of the text from left,
center, right, and justified.
Bullets and Numbering
This feature will allow you to change or add bullets and numbers. There
are a number of different styles to choose from. Pick whatever fits you
and your presentation best.
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Line Spacing
This feature controls how spaced out vertically the lines of text are.
Adding Graphics
This feature can also be located on your tool bar, but can more simply be found under
the Insert menu. Insert > Picture > and either Clip Art or From File
Clip Art: This will access Microsoft’s clip art gallery.
From File: This feature will allow you to add in .jpg, .gif, and a few other graphic files.
Adding Notes
Notes are a useful tool that will aid in presenting and practicing your accompanying
presentation. Notes will not be displayed when you run the slide show, but can be set
up to print.
The best way to edit notes is under the Normal View in the Notes Pane.
Presenting Your Slide Show
Now that you have a slide show, you need to display it. There are two basic ways to do
this:
Open the Slide Show menu and click on View Show
Look at the bottom left hand of the screen, in the views menu and click on the
image.
UNCG University Speaking Center. (336)256-1346, speakingcenter.uncg.edu
Created by Morgan Steele, 2005