Khwaja Fareed University of Engineering &
Information Technology, Rahim Yar Khan
Tender Document
Tender No. Misc - 023
PRE-QUALIFICATION / REGISTRATION
OF SUPPLIERS / SERVICE PROVIDERS
at
Khwaja Fareed University of Engineering
& Information Technology
Rahim Yar Khan
1
TENDER DOCUMENT
TENDER No. Misc-023
PRE-QUALIFICATION / REGISTRATION
OF SUPPLIERS / SERVICE PROVIDERS
at
Khwaja Fareed University of Engineering and Information Technology
TENDER PRICE Rs. 1000/-
Last date of submission: __________________
FOR OFFICE USE ONLY
Name of Organization: ____________________________________________
Advertisement Serial No: ___________________________________________
Supply/Service Area: __________________________________________
Address: ________________________________________________________
Contact No.: ____________________________________________________
Serial No: ____________________________________
Date of Sale
_____________________
Bank Challan No.
Date:
__________________
__________________
2
Brief Introduction of the Organization
Sr.
No.
Factors
01
Name of the Organization
02
Date of Establishment
03
04
Corporate Status (Proprietor /
Partnership / Pvt. Ltd. / Ltd.)
Owner / Proprietor / MD / CE
Name
05
CNIC No.
06
Mailing Address
07
Contact / Cell No(s).
08
Fax No(s).
09
Email Address
10
NTN No.
11
Bank Name & Account No.
(for which statement is
enclosed)
12
Description
Attachments
a) Attested copy of Registration / Incorporation Certificate;
b) Attested copy of valid NTN Certificate;
c) Attested copy of valid GST Certificate;
d) Attested copy(ies) of valid technical association;
e) Financial Soundness Proof (Bank Reference or Bank Statement
or Audited Report / Accounts);
f) List of Existing Clients with contact person (regular and
occasional) on specified format;
g) List of Projects Completed (if exceeds 50, then only for last five
years)
Company’s Stamp
Signature
3
Table of Contents
1. Introduction of KFUEIT, Rahim Yar Khan
2. Tender Advertisement (published in national dailies on February 12, 2017)
3. Technical Evaluation Documentation Requirement
4. Detailed Evaluation Criteria
5. Brief Introduction of the Organization
6. Pre-Qualification of Suppliers / Service Provider Areas Request Letter
7. Organization’s Information – Projects
8. Organization’s Information – Clients
09. Organization’s Information – Staff
10. Organization’s Information – Offices
11. Terms & Conditions
4
1)
Introduction to KFUEIT, Rahim Yar Khan
Khwaja Fareed University of Engineering & Information Technology (KFUEIT) is a higher education
institution located in Rahim Yar Khan, Pakistan. KFUEIT is a public sector University established as a first
Engineering and IT university in south Punjab. It is named after the famous Sufi poet Khwaja Ghulam
Fareed. He is considered one of the most famous 19th century Sufi poet, scholar and writer. Establishment of
KFUEIT is a dynamic initiation of Government of Punjab. This institute aspires to be a Centre of excellence
for Engineering and IT which acts as an effective agent of change and model for others to emulate. It adds up
greatly to the professional education system of the region. Initially University started its administrative
operations and academic activities mainly in the premises of Government College of Technology Rahim Yar
Khan. Later it moved to its own campus in January 2016. KFUEIT now stretches over a campus of 220 acres
located on Abu Dhabi Road (5 km from Dari Sangi, near Aman garh). The University has currently around
990 students, with over 40 teaching staff mostly PhDs. New departments construction work is moving on a
rapid pace and is projected to complete in early 2017. With the completion of departments construction, new
undergraduate and graduate degree programs are expected to commence in fall 2017. KFUEIT being the first
engineering and IT university of the region attracts best of lot and with its state of art infrastructure it poses to
be one of the leading universities of the country.
Khwaja Fareed University of Engineering & Information Technology Rahim Yar Khan invites competent
SUPPLIERS/SERVICE PROVIDERS for registration and pre-qualification to provide various types of goods
and render diversified services as and when requested to meet frequent requirement and for smooth
functioning of University.
5
2)
Tender Advertisement (Published in National Dailies on February 12,
2017)
6
3)
I.
Technical Evaluation Documentation Requirement
Covering Letter;
II.
III.
IV.
Copy of Company Registration Certificate;
Copy of valid NTN Certificate;
Copy of valid Sales Tax Registration Certificate (if applicable);
V.
Copy(ies) of certificate of professional / technical association;
VI.
VII.
VIII.
IX.
X.
Complete Profile / Introduction of Organization with details of product or services (including name
of Chief Executive, Partners, Professionals, etc);
Financial Soundness Proof (Bank Reference or Bank Statement or Audited Report / Accounts);
Copy of any international / local affiliation (if any);
Copy of ISO 9001 / 2000 Certificates / local and international standards (if any);
An affidavit on Rs 100/- Stamp Paper that currently they are not black listed or de-barred by any
Government/Semi-Government Department to participate in bidding and to supply equipment.
Failure to submit such affidavit may lead to disqualification.
1.1.
Documents Required on Prescribed Format
I.
II.
III.
List of major clients previous/current customers with contact person (regular and occasional);
List of major works completed / executed and services rendered (if exceeds 50 then only of last 5
years);
Details of Professional Staff (if applicable);
IV.
List of nationwide offices;
I / we hereby confirm that required documents are provided with the EOI / proposal.
Company’s Stamp
Signature
7
4)
Detailed Evaluation Criteria
(Passing Score required is 60 Points)
DETAILED EVALUATION CRITERIA FOR REGISTRATION/PRE-QUALIFICATION
Name of Organization:Sr. No
Required Documents and Description
1
1.1
1.2
1.3
1.4
1.5
1.6
2
2.1
2.2
2.3
2.4
3
3.1
3.2
4
4.1
4.2
4.3
4.4
5
Details of Offices
Head Office in Lahore
Head Office in Karachi
Branch office in Multan
Branch office in Bahawalpur
Branch office in RahimYarKhan
Branch office in Sahiwal
Company has been in Existence Since (years)
1– 3 years
4– 8 year
9– 15 years
Above 15
Company Website
Company Website
Supplier References / Reference Letters
Copies of Authorization Certificate
Tier 1 Business Partner / Gold partner / Sole Distributor
Authorized Distributor / Tier 1 Premier Partner / Silver Partner
Premier Partner
Authorized Dealer
List of Technical Staff with CV
Minimum 05 technical staff (Master Degree Holder), Minimum 03
Technical staff (Bachelor Degree Holder) and Minimum 02 Technical
staff (Holding intermediate certificate). MSc/MCS (05 Marks), BSc
(CS/IT) (03 Marks), B.Tech. / DAE (Electrical / Electronics / CS) / ICS
(02 marks)
Detail of Relevant Projects in Last Five Years with Govt. / Semi Govt.
which shows turnover business of list of items applied. Evaluation will
be done per annum basis. (Attach Purchase orders or other
documentary evidence )
16.00 Million or above per annum
11.00 Million to 15.00 Million per annum
6.00 Million to 10.00 Million per annum
1.00 Million to 5.00 Million per annum
Copies of Three Years Audited Accounts (2014,2015, 2016), Tax
Returns, Bank letters / supplier credit position
for 03 years
for 02 years
for 01 year
Relevant Experience
1– 5 years experience
6– 10 years experience
11 and above year experience
5.1
6
6.1
6.2
6.3
6.4
7
7.1
7.2
7.3
8
8.1
8.2
8.3
Total
8
Marks
Max Marks
20
04
04
03
03
03
03
-02
04
06
10
10
----05
03
02
10
10
08
05
03
10
15
15
12
08
06
15
15
10
05
-5
10
15
--
15
---100
5)
Brief Introduction of the Organization
9
6)
Pre-Qualification of Suppliers / Service Provider Areas Request Letter
The Director
Procurement
KFUEIT, Rahim Yar Khan
Subject: Pre-Qualification of Suppliers / Service Provider
I / We are interested to register / apply for pre-qualification of our organization / firm in the following
category (ies) (please tick mark):
Sr.
No
Tick
Mark
Certificate of Proof* (if any)
– Please mention Attached
Annex No.
Category
Suppliers
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
23
24
25
26
27
28
29
30
31
General Order Suppliers
Chemical Items
Health & Medical Items
Stationery Items & Office Supplies
Computer Hardware & Accessories
Printing Paper & Art Card Suppliers
Furniture & Fixtures, Chairs, Tables, etc
Electrical & Electronics Items
Plaques, Mementos, Souvenirs, Corporate Giveaways etc
Suppliers
Security Equipment, Cameras, CCTV, etc
Booksellers
Service Providers-Insurance Services
Health Insurance for Employees
Group Insurance for Members & Employees
General and Vehicle Insurance
Service Providers-Contractual Services
Travel Agents and Ticketing Services
Security Guard Services
Janitorial Services
A/Cs Repair & Maintenance
IT Hardware Equipment Repair & Maintenance
General Services for Repair and Maintenance
Service Providers-Specialized Services
Printing and Publications including Off-set, Panaflex,
Banner, etc
Advertising Agency/Firm
Graphics Designing/Composing Services
Corporate Identity/Image Building
Book Binding, Compiling, etc
Internet, Communication and Broadband Services
Digital and Ordinary Identification Card Making
Networking and Data Cables Repairs & Maintenance
Services of Diesel Generators, Photocopiers, Laser/other
10
Printers, PABX, etc
UPS, Dry Battery, Stabilizer, etc. Repair and
32
Maintenance
33
Electrical Wiring, Plumbing, etc
Service Providers-Rental Services
34
Rent-a-Car/Van/Bus Rental Services
35
Security/Equipment
36
Photocopying Services
Service Providers-Miscellaneous Services
38
Guests/Hotel Rooms Services
39
Interior designer/Architect
40
Engineering Consultants
41
Catering Services
42
Curtains & Blinds Repair & Maintenance
43
Newspaper Distributors
44
Water Tank Services
45
Motor Vehicle Repair & Maintenance
46
Sanitary & hardware Items
47
SMS, Email Marketing Services
48
Laboratory Equipment
* Certificate of Proof is the membership / registration certificate of Federation, Chambers, trade bodies /
associations such as FPCCI, LCCI, TAAP, IAP, APSAA, etc; regulatory bodies / authorities such as SECP,
Stock Exchange, PEC, TDAP, etc and registration / certificate of working with government organizations
such as LDA, CDA, etc.
I / We can adequately supply and provide services to following cities (please tick mark):
Sr.
No
Tick
Mark
City
Address of Offices / Branches / Showrooms / Shops
1
2
3
4
5
6
7
8
9
10
Company’s Stamp
Signature
11
7)
Organizations Information-Projects
List of major Projects Completed – (if exceeds 50 then only of last 5 years)
Clients /
Overall
Sr.
Place /
Organization
Description of Project
Approx. Cost
No
City
Served
of Project
Duration
Use extra sheet in the same format if required.
Company’s Stamp
Signature
12
Completion
Year or
Ongoing
8)
Organizations Information-Clients
List of major Clients with Contact Person
I / We have provided supplies / services to following Clients (along with their details):
Sr.
No
Category
Clients / Organization Served
Concerned Officer(s) of
Client / Organization
Use extra sheet in the same format if required.
Company’s Stamp
Signature
13
Contact No. /
Email
9)
Organizations Information-Staff
Details of Professional Staff
Sr.
No.
Name
Designation
Qualification
Use extra sheet in the same format if required.
Company’s Stamp
Signature
14
Years of
Experience
10)
Organizations Information-Offices
List of Offices with Contact Person
Sr.
No
Based at City
Partner / Concerned Officer
Contact Address
Use extra sheet in the same format if required.
Company’s Stamp
Signature
15
Contact No.
11)
Terms & Conditions
Pre-Tender Terms & Conditions (for Participation)
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
The Suppliers / Service Providers with nationwide supplies / services with own facilities will be
preferred;
The participating organization should have expertise in their relevant field;
The organization should have its own expertise in all respect;
The organization should at-least have 1-year professional experience in respective categories for
working with reputable clients;
All participants of the Registration/Prequalification process will be required to submit Security
deposit of Rs. 1000/- against each applied category in form of Bankers Cheque/Draft to be refunded
in case of non-registration/prequalification;
Tenders should be submitted on Khwaja Fareed University of Engineering & Information
Technology prescribed format with stamp of the organization otherwise will be rejected;
The participants must submit valid NTN certificate, last 6-months bank statement or certificate of
financial soundness or annual report and list of clients with contact person (regular and occasional)
on KFUEIT specified format;
If required, the selected / short-listed organizations will be informed in due course of time;
The financial bids / quotations will be invited from selected / short-listed organizations as and when
desired;
KFUEIT, Rahim Yar Khan, reserves the rights to accept or reject any or all organizations / firms
applied for registration / pre-qualification on the basis of technical grounds or any other reason
without informing them;
The tender documents may be obtained from February 13, 2017 from the following addresses or may
be downloaded from the website: www.kfueit.edu.pk or www.ppra.punjab.gov.pk.
Procurement Department
Khwaja Fareed University of Engineering & Information Technology
Abu Dhabi Road, Rahim Yar Khan
12)
The sealed tender document must reach the office of Director Procurement on or before 15-03-2017
at 01:00 pm to following addresses:
Director Procurement
Khwaja Fareed University of Engineering & Information Technology
Abu Dhabi Road, Rahim Yar Khan
Tel: 068-5882420 Email: [email protected]
Terms & Conditions for Selected / Short-listed Suppliers / Service Providers
13)
14)
15)
The pre-qualification / registration status of vendors / service-providers is valid from the date of
Registration till the end of the financial year in which the registration is issued irrespective of the
period left for operation during that financial year or until de-registered.
The renewal of registration /pre-qualification is granted on the year-to-year basis for the duration of
each financial year, subject to satisfactory performance of the suppliers / service-providers in the
previous year.
The registered / pre-qualified organizations will be preferred for inviting sealed financial bids /
quotations;
16
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
26)
27)
28)
29)
30)
31)
32)
The financial quotations / bids should be provided within the specified time period;
The rates should inclusive of all applicable taxes whenever financial bid will be quoted;
The rates should also include delivery and installation of relevant items, materials and accessories at
Khwaja Fareed University of Engineering and Information Technology including all means of
transportation;
As and when desired depending on the products / services, earnest money may be required on
inviting financial bids / quotations;
The sealed financial quotations may / may not be opened in front of bidders;
The retention money/performance guarantee may be required in case of products / services warranty;
The bank guarantee against advance may be required in case of specialized / technical products
having long-term commitment;
The advance payment (if required) should not exceed maximum 20% subject to approval of the
University;
The University will not be liable to change Purchase / Work Order if prices of supply and other
materials will increase due to inflation or any other factor;
The invoice will be processed after completion of work and its satisfaction/inspection certificate by
concerned department / officers (if required);
The payment will be made within 30 days after submission of invoice and receiving
satisfaction/inspection certificate;
The delivery challan should also be submitted for all part deliveries;
The task will be undertaken on the receipt of Purchase / Work Order and according to the
specification provided or finally agreed;
In case of any change in the specification due to which prices are affected, the same must be
informed to Procurement. Deptt. in advance;
The work should be completed within with specified time period after that penalty will be imposed;
Incomplete proposal or those received after deadline date and time will not be entertained;
In case of Tax exemption, tax exemption certificate will be required along with Invoice;
Company’s Stamp
Signature
17