ASN Web
Application User
Guide
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Confidential and Proprietary Information of Ingram Micro Inc.
Requirements for Accessing and
Using the ASN Shipping Label
Creator
ØPersonal Computer with Internet Access
ØUser ID and Password
ØPrinter
(Most windows supported printers will comply with 4 x 8 labels)
ØBar Code Scanning Tool for Facilitating
Process
The PDF file can be viewed and printed with the freely
available Adobe Acrobat Reader software available from:
http://www.adobe.com/products/acrobat/readstep2.html.
In the event of a systems or operator problem relating to
the ASN Shipping Label Creator, please contact ECS
(Electronic Commerce Support) at 1-800-616-4665
For vendors not yet set up, please email
[email protected]
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Confidential and Proprietary Information of Ingram Micro Inc.
Begin at www.ingrammicro.com
™ Enter ASN username/password here.
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Confidential and Proprietary Information of Ingram Micro Inc.
™ From the homepage, select ASN-Label Creator
™ This redirects website to the Purchase Order Review Screen
™ Important Note: From this screen forward, do not use the back
button on the web browser.
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Confidential and Proprietary Information of Ingram Micro Inc.
Update Ship From Address Screen
™ If the Ship From address and/or EAN.UCC Company Prefix are
already populated, please skip to page 9.
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™ The “Update Ship From Address” screen is used to edit, delete or add a ship
from address. Before you begin using the Web tool an address must be
populated.
1. Select Update Ship From Address to get to this screen.
2. Select Delete to remove the address from the list.
3. Select Edit to modify an existing address.
4. Select Add New to create a new ship from address.
5. To Return to the Purchase Order Review screen select, “Print Shipping
Labels
!
The address is used to track which location the vendor is shipping from
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Confidential and Proprietary Information of Ingram Micro Inc.
Add/Edit Ship From Address Screen
™ The Add or Edit Ship From Address screen is used to update the ship from
address location.
1. When adding or editing a ship from address, populate required fields.
™ Required: Street address, City, State, Zip code and country
2. Select Save
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Confidential and Proprietary Information of Ingram Micro Inc.
Update EAN/UCC Company Prefix Screen
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™ The “Update EAN.UCC Company Prefix” screen is used to edit, delete or add
an EAN.UCC company prefix.
1. Select Update EAN.UCC Company Prefix to get to this screen.
2. Select Delete to remove the company prefix from the list.
3. Select Edit to modify an existing company prefix.
4. Select Add New to enter a new company prefix.
5. To return to the Purchase Order Review screen, select “Print Shipping
Labels”
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Confidential and Proprietary Information of Ingram Micro Inc.
Add/Edit EAN.UCC Company Prefix Screen
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™ The Add or Edit EAN.UCC Company Prefix screen is used to populate the
company prefix.
1. Enter the EAN.UCC company prefix twice for verification. The EAN.UCC
prefix is between 6 and 11 characters.
2. Select Save
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Confidential and Proprietary Information of Ingram Micro Inc.
Purchase Order Review Screen
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1. Select the Purchase Order(s)
™ Hold down the control key to select multiple PO’s.
2. Select one SSCC Label Type:
™ Carton: Carton means they will be shipping a stand-a-lone carton or more than one
carton with 1 label per carton
™ Pallet: Pallet means they will be shipping one pallet or more than one pallet with one
or more cartons, but 1 shipment label.
™
Ocean: Ocean means that they will be shipping 1 ocean container with one or more
cartons and/or pallets and a label for the entire ocean container to be generated.
3. Click on Select
!
Please note that only one label will be generated at a time
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Confidential and Proprietary Information of Ingram Micro Inc.
Purchase Order Detail Screen
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Test sku 1
Sku1
111222
Test sku 2
Sku2
111333
Test sku 3
Sku3
111444
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6
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4. If shipping the entire purchase order within one carton or pallet select: Entire
PO.
5. For partial shipment, selecting the check box next to the sku will automatically
populate the ship quantity with the PO quantity. To a different quantity than
the PO quantity, enter specific quantity in the text box.
6. Serial Number(s) may be entered, this is optional.
7. Invoice number(s) for the purchase order may be entered, this is optional. It
is only required when the account is set up for invoicing.
8. To create an additional label for the new carton or pallet within the same PO
select New Carton.
9. Once the necessary information is submitted, select Shipment Complete.
!
!
Selecting Cancel will return to the Purchase Order Review Screen
Do not use back button on the web browser
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Confidential and Proprietary Information of Ingram Micro Inc.
Purchase Order Detail Screen for IM Web Invoice Vendors
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Ø These fields will only apply to suppliers who are
utilizing the IM Web Invoice Program
™ The Discount Terms field will contain the default terms for the vendor
purchase order. These values can be overridden. # 1
™ The Unit Price field will contain the default unit price for each line item.
These values can be overridden. # 2
™ If any tax or freight amounts apply, the vendor may enter the tax and/or
freight amount. # 3
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Confidential and Proprietary Information of Ingram Micro Inc.
Shipping Label Summary Screen
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Sku3
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10. Select paper size: letter, 4X8 or A4
11. Verify Ship From Address and EAN.UCC Company prefix
12. Select a SCAC code. If it is not on the list, select other and enter manually
13. Select shipment type
™ Ex: LTL, small parcel, truckload
14. Small parcel shipments require tracking numbers for each carton. All other
shipments require shipment/Pro number. Field appears once shipment type
is selected.
™ Verify all ship quantities and skus are correct before step 15
15. Once all information in the summary is verified for accuracy, click on
“Generate SSCC Label”
™ This generates the PDF file containing the SSCC shipment label
!
!
Selecting Cancel will return to the Purchase Order Review screen
Do not use back button on the web browser
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Confidential and Proprietary Information of Ingram Micro Inc.
PDF File Shipping Label
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™ The PDF file can be viewed and printed with the freely available Adobe
Acrobat Reader software available from:
http://www.adobe.com/products/acrobat/readstep2.html.
16. Print the label.
™ For small parcel, put on the top of the box, away from any packing
tape.
™ For pallets, labels must face out and be located in the upper third of
the pallet.
!
Ensure the label printed correctly. This is the only opportunity to reprint
the label, a new label cannot be generated for the same skus on the same
purchase order
17. Once the label is printed, click on “Finish Printing.” The web tool will
return to the “Purchase Order Review Screen”
™ Once a label is printed the next label can be generated.
!
Users must format their label print configurations to their own specific
requirements
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Confidential and Proprietary Information of Ingram Micro Inc.