NOTICE INVITING TENDER
NAME OF WORK
INSTALLATION OF HYDRO e-KIDS SETS
AND PELTON TURBINE IN MATI NALLAH MHS
NEAR HAWAI IN ANJAW DISTRICT
ESTIMATED COST
RS. 142.10 LAKHS (RUPEES ONE
HUNDRED FORTY-TWO LAKHS
AND TEN THOUSAND ) ONLY
EARNEST MONEY
RS. 2.84 LAKHS (RUPEES TWO
LAKHS & EIGHTY-FOUR
THOUSAND) ONLY
SECURITY DEPOSIT
10 % OF CONTRACT VALUE.
COST OF TENDER PAPER
RS. 1000/-
TIME ALLOWED
10 MONTHS
DATE OF TENDER OPENING
16-03-2015
HAWAI EM DIVISION
DEPARTMENT OF HYDRO POWER DEVELOPMENT
ANJAW DISTRICT HAWAI
Email: [email protected]
SL.NO.
DETAILS
PAGE
1
Important Dates
1
2
Press Notice
2
3
Notice Inviting Tender (CPWD - Form 6)
4
5
Information and instructions to bidders
SECTION - I: Lumsum Tender & Contract for works
(PWD form -12)
8-14
15-30
6
SECTION - I A: General Terms & Conditions
31-32
7
SECTION - II : Additional Conditions of Contract
33-57
8
SECTION - III : General Technical Specifications
58-77
9
SECTION - IV : Salient Features of Project
78-80
10
SECTION - V : Specifications for Electro-Mechanical
Equipments - Turbine, Generator etc.
81-93
11
SECTION - VI : Specifications for Erection, Testing and
commissioning
94-105
12
SECTION - VII : Schedules of Items & Quantities
106-107
13
SECTION - VIII : Performance Testing
108-113
14
SECTION - IX : Guaranteed Technical Particulars (GTP)
14
SECTION - X : Form of BID
115-118
15
SECTION - XI : Price Schedule
119-121
16
SECTION - XII : Forms
122-146
E.E. (EM)
Hawai EM Division
DHPD, Hawai
3-7
114
1
IMPORTANT DATES
1.
Issue of tender notice
::
March 06, 2015
2.
Last date for submission of bid documents
::
March 15, 2015
3.
Period of availability of bidding documents ::
on website www.dhpd.arn.etenders.in
March 06, 2015
4.
Deadline for receiving the bid online
::
1600 Hours on March 15, 2015
5.
Opening of bids
::
The bids will be opened online
by the Superintending Engineer,
Eastern
EM
Circle,
DHPD,
Arunachal Pradesh, ITANAGAR
6.
Date of opening of Part –I of bid documents ::
March 16, 2015
7.
Date of opening of Part –II of bid documents ::
After Technical Evaluation of
the Bids and date shall be notified to
technically qualified bidders.
8.
Place of opening of bids::
Office of the
Superintending Engineer(EM),
Eastern EM Circle, DHPD,
Jal Vidyut Bhawan, Near IG Park
Arunachal Pradesh PIN-791111
9.
Officer inviting bids::
Executive Engineer(EM)
Hawai EM Division, DHPD,
PO Hawai, Anjaw District,
Arunachal Pradesh PIN 792104
E.E. (EM)
Hawai EM Division
DHPD, Hawai
to March 15, 2015
2
GOVERNMENT OF ARUNACHAL PRADESH
OFFICE OF THE EXECUTIVE ENGINEER
HAWAI EM DIVISION, DEPARTMENT OF HYDRO POWER DEVELOPMENT
PO HAWAI, ANJAW DISTRICT
e-mail: [email protected]
No.HEMD/HPD/W-23/2014-15/909
Dated 27/02/2015
e-PROCUREMENT NOTICE
The Executive Engineer(EM), Hawai EM Division, DHPD invites on behalf of the Governor
of Arunachal Pradesh lump sum fixed tender for supply, erection, testing & successful commissioning of
Electro Mechanical works on turnkey basis in electronic tendering system from approved and eligible
Contractors, Joint Venture (JV) firms for the following works.
NIT No.
Name of work
HEMD/HPD
/NIT/201415/01
Installation of Hydro
e-KIDS and Pelton
turbines in Mati Nallah
MHS near Hawai in
Anjaw District.
Estimated
Cost
(Rs. In
Lakhs)
142.10
Earnest
Money
(Rs. In
Lakhs)
2.84
Security
Deposit
Time for
completion
10%
Eight
Months
Scope of Work
Electromechanical works
for installed
capacity of 250
KW+50 KW.
Other details are available from 06.03.2015 on the SBD uploaded on URL, https://dhpd.ar.etenders.in
No.HEMD/HPD/W-23/2014-15/909
Sd/EXECUTIVE ENGINEER
HAWAI EM DIVISION
DEPARTMENT OF HYDRO POWER DEVELOPMENT
PO HAYULIANG ANJAW DISTRICT
ARUNACHAL PRADESH
Dated 27/02/2015
Copy to:
1. The Chief Engineer(EM/Generation)/(Eastern Zone)/(Western Zone)/(Monitoring), Department of
Hydro Power Development, Jal Vidyut Bhawan, IG Park, Itanagar for kind information please.
2. The Superintending Engineer(EM), Eastern EM Circle, Jal Vidyut Bhawan, Near IG Park, Itanagar for
kind information and necessary action please.
3. All Superintending Engineer (C)/(EM)/P&D under Department of Hydro Power Development for kind
information please.
4. All Executive Engineer(C)/(EM) under Department of Hydro Power Development, for kind
information please.
5. AE(EM) Khonsa/Daporijo and AE(C) Pasighat for information.
6. The Deputy Commissioner, Anjaw District, Hawai for kind information please.
7. Director IPR, Govt. of Arunachal Pradesh, Naharlagun for kind information and necessary action for
publication in local & National media please.
8. NOTICE BOARD.
EXECUTIVE ENGINEER
HAWAI EM DIVISION, DHPD
PO HAWAI, ANJAW DISTRICT
ARUNACHAL PRADESH
E.E. (EM)
Hawai EM Division
DHPD, Hawai
3
CPWD - 6
GOVERNMENT OF ARUNACHAL PRADESH
OFFICE OF THE EXECUTIVE ENGINEER(EM), HAWAI EM DIVISION
DEPARTMENT OF HYDRO POWER DEVELOPMENT
PO HAWAI ANJAW DISTRICT
e-mail: [email protected]
NOTICE INVITING TENDERS
4
8 months
Cost of bid documents
(non refundable)
3
2.84
Date and time of
opening of technical
bids
Time allowed for
completion
2
142.10
Last time / date for
submission of bids
through e procurement
Earnest money
(Rs. in lakhs)
1
Installation of Hydro eKIDS set and Pelton
turbines in Mati Nallah
MHS near Hawai in
Anjaw District.
Estimated cost
(Rs. In lakhs)
Name of work
1. The Executive Engineer(EM), Hawai EM Division, DHPD invites on behalf of Governor of Arunachal
Pradesh for supplying, erection, testing and commissioning of Electro-Mechanical equipment complete on
lump sum fixed tender on turnkey basis in electronic tendering system from approved and eligible Contractors
for each of the following works fully funded under SPA 2013-14.
5
6
7
4.00 PM
3.30 PM
Rs.1000/15.03.2013 16.03.2015
2. Date of release of invitation for bids through e-procurement: 06-03-2015.
3.
The bid document is available online. The bidders are required to pay the cost of bid document in the
form of demand draft towards the cost of bid document drawn in the favour of Executive
Engineer(EM), Hawai EM Division, DHPD, PO Hawai 792 104, payable at SBI, Tezu for amount
(non-refundable) as shown above.
4.
Availability of Bid Document and mode of submission: The bid document is available online and bid
should be submitted online on website https://dhpd.ar.etenders.in. The bidder would be required to
register in the web-site which is free of cost. For submission of bids, the bidder is required to have
Digital Signature Certificate (DSC) from any of the authorized Certifying Authorities (CA). “Aspiring
bidders who have not obtained the user ID and password for participating in e-tendering may obtain
the same from the website: https://dhpd.ar.etenders.in. Digital signature is mandatory to participate
in the e-tendering. Bidders already possessing the digital signature issued from authorized CAs can
use the same in this tender.
Bidder must have Digital signature (Both Signing and Encryption) of minimum Class –II category.
A sum of non-refundable SERVICE FEES shall be paid online to M/s Nextenders (India) Pvt. Ltd., in
order to participate on Tender. However contractors can download documents free of cost
5. Bidders who qualify the terms & conditions and submit valid and authenticated documentations in
proof of the same shall only be eligible to participate in the e-tender.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
4
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
5.1 i). Bidder must be a manufacturer of Turbine – Generator Sets who must have designed,
manufactured, tested, supplied, erected and commissioned Hydro Generating Sets in the range of 50
kW and above at least for two projects during the past five years and the generating units supplied and
commissioned by the Bidder must be under satisfactory operation as on date. Bidder shall enclose
certificates of satisfactory operation of such generating units from the owner of the installations OR;
ii). He must be a authorized licensee of a Turbine Generator manufacturer meeting the above criteria.
The licensee shall meet the following requirements in addition to the above requirements:
(a). Bidder should have valid license/agreement in existence prior to the Bid date and agreement
should be valid for a period for at least two years after the guarantee period of the equipment after
commissioning.
(b). Any design undertaken by the licensee shall be approved by the licensor.
(c). Manufacture by licensee shall be done with the approval of the licensor and purchaser under a
quality assurance program approved and monitored by the licensor.
(d). Licensee must furnish back up guarantee for the licensor for individual and overall performance
of all the equipment supplied under the contract OR ;
(iii) Joint Ventures between EPC Contractor having sufficient experience in the field of Electro
Mechanical works of hydro projects (i.e. supply, erection, testing & commissioning of hydro turbines)
and manufacturers of Hydro Turbine Generating Sets, meeting the above criteria the bidders as
described above should be Indian Companies registered with Registrar of Companies (ROC).
(b) The bidders as described above can also be Foreign Companies through their Indian Subsidiaries,
which shall also have to be registered with ROC. The Memorandums of Understanding with foreign
company should carry approval of Reserve Bank of India /Government of India.
The prices shall be quoted in Indian Rupees only.
The bidder shall have adequate infrastructure and manufacturing facilities including those for quality
control to perform the works properly and expeditiously within the time specified.
Bidder must have a turnover of minimum Rs.100.00 Lakhs in a single year for the execution of works
of similar nature in last three years.
The Bidder shall have adequate field service setup for efficient field execution and prompt service
backup as regards to providing of spares and after sales service.
Should not have incurred any loss in more than two years during the last five years ending 31st
March, 2014 duly certified by the Chartered Accountant.
Should have a solvency of Rs. 70.00 Lakhs certified by its Bankers.
The Bidder should not be a black listed contractor/company by DHPD or any other State Electricity
Board or Power Corporations of State Governments or Government of India.
Submission of bidding through e-tendering will not automatically mean that such a bidder is
considered qualified. The details furnished by the bidder along with the bid will be examined in detail
as per the requirement of the bidding documents and his eligibility will be established accordingly and
the decision of the Department shall be final in this regard.
Even though an e-bidder may satisfy the above requirements, he would be liable to disqualification
even at a later stage leading to unilateral termination of the agreement by the Department and the
Security Deposit / Earnest Money of the contractor shall be forfeited if
(a) He has made misleading or false representation or deliberately suppressed the information in the
forms /statements and enclosures.
(b) He has records of poor performance such as abandoning work, not properly completing the
contract, or financial / failures / weakness etc has been suppressed.
Bidders are advised to inspect and examine the site and its surroundings and satisfy themselves before
submitting their tenders and in general shall themselves obtain all necessary information as to risks,
contingencies and other circumstances which may influence or affect their tender. A tenderer shall be
deemed to have full knowledge of the site whether he inspects it or not and no extra charges
consequent on any misunderstanding or otherwise shall be allowed. The bidder shall be responsible
for arranging and maintaining at his own cost all materials, tools, & plants, water, electricity access,
facilities for workers and all other services required for executing the work unless otherwise
specifically provided for in the contract documents. Submission of e-tender by a bidder implies that
he has read this notice and all other contract documents and has made himself aware of the scope and
E.E. (EM)
Hawai EM Division
DHPD, Hawai
5
specifications of the work to be done including all the local conditions and other factors having a
bearing on execution of the work.
16. Bidders whose turbine of the similar type & capacity has been model tested by the approved agency
of the Government may be preferred. Documentary evidence to this effect shall have to be submitted
by the bidder.
17. The Bidders are required to submit the following documents for determining their eligibility:
i)
Original Demand Draft towards the cost of bid document (non-refundable).
ii)
Original Earnest Money Deposit.
iii)
List of similar Hydro Generating Units designed, manufactured, tested, supplied, erected and
commissioned during the last five years and working satisfactorily as on date, works in hand,
indicating name of the work, along with the name of Purchaser Organization/Company.
iv)
Copies of Memorandum of incorporation & Article of Association and other attested
particulars of the Company and its registration certificate with the Registrar of Companies.
v)
Names and addresses of Director’s of the firm, their income-tax permanent account Nos. and
income-tax return for last 3 years.
vi)
Copies of Income Tax Returns, filed with Income Tax Department for last three Assessment
Years.
vii)
Copies of Balance Sheet for last three years.
viii)
Solvency Certificate
ix)
Organization Chart of the Company and list of Senior Technical Executives with their
qualifications and experience, available with the Company & shall be involved in execution
of the present work.
x)
Attested copies of MOAs signed between the bidder & the manufacturer in case of condition
at Sl.No. 5.1 (ii).
Both the Earnest Money Deposit and Cost of Bid Documents shall be placed in a single sealed
envelope and superscripted as “Earnest Money and Cost of Bid Documents” with name of work and
due date of opening of the bid.
And the rest documents given at Sl No.17 from (iii) to (x) and other relevant documents shall be
scanned and uploaded within the period of bid submission and certified copy of each shall be
deposited in a separate envelop marked as “other documents”.
Both these envelopes shall be placed in another envelop with due mention of name of work, date and
time of opening of bids. Online bid documents submitted by intending bidders shall be opened only of
those bidders, whose Earnest Money Deposit, Cost of bid document and other relevant documents
placed in the envelop are found in order.
All these documents shall be submitted to the Superintending Engineer(EM), Eastern EM Circle,
Department of Hydro Power Development, Jal Vidyut Bhawan, Near IG Park, PO Itanagar PIN
791111, Arunachal Pradesh, 2 (two) working days before opening of the Technical Bid, by hand,
failing which the bid shall be declared non-responsive. After verification of the original documents,
the documents shall be retained till award of the work.
18. Only online submission of bids is permitted, therefore; bids must be submitted online on website
https://dhpd.ar.etenders.in. The technical qualification First cover of the bids will be opened online at
3.30 PM on 17-03-2015 by the authorized officers i.e. Superintending Engineer(EM), Eastern EM
Circle, Department of Hydro Power Development, Jal Vidyut Bhawan, Near IG Park, PO Itanagar
PIN 791111, Arunachal Pradesh. If the office happens to be closed on the date of opening of the bids
as specified, the bids will be opened on the next working day at the same time and venue.
19. Agreement shall be drawn with successful bidder on prescribed Form No. PWD 12 which is available
as a Govt. of India Publication. Bidder shall quote his rates as per various terms and conditions of the
said form which will form part of the agreement.
20. The time allowed for carrying out the work will be 10 (ten) months to be reckoned from the date of
issue of Letter of Intent.
21. The site for the work is available.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
6
22. The eligibility criteria and complete bidding documents are available on the website
https://dhpd.ar.etenders.in. Addendum / Corrigendum / Extension (if any) pertaining to this tender
will be published in above website only. In case of any discrepancy between the downloaded
documents submitted by the prospective bidder (s) and the original documents uploaded by the
Department in the e-tender or website, the later shall prevail .
23. (a)
Earnest Money in form of Demand Draft or Bank Guarantee of a Nationalized Bank issued in
favour of The Executive Engineer (EM), Hawai EM Division, Department of Hydro Power
Development, payable at SBI Tezu shall be scanned and uploaded within the period of bid
submission.
(c)
Intending bidders shall pay the Cost of Tender documents of Rs. 1000.00 in the form of
Demand Draft in favour of The Executive Engineer (EM), Hawai EM Division, Department of Hydro
Power Development, payable at SBI Tezu and upload the scanned copy within the period of bid
submission.
24. The bid submitted shall become invalid and cost of bid documents shall not be refunded if:
(i)
The bidder is found ineligible.
(ii)
The bidder does not upload all the documents as stipulated in bid document.
(iii)
If any discrepancy is noticed between the documents as uploaded at the time of submission of
bid and hard copies as submitted physically in the office of tender opening authority.
25. AMENDMENT OF BID DOCUMENT DOCUMENTS: At any time prior to the deadline for closing
of bid, purchaser may, for any reason, whether at its own initiative or in response to a clarification
requested by a prospective bidder, modify the bid document by amendment. The amendment will be
notified in web site . Any addendum thus issued shall be part of the bidding documents and deemed to
have been communicated to all the bidders. In case of any addendum/corrigendum, the system will
automatically send e-mails to all bidders who have downloaded the bidding document.
26. Bidders are suggested to see the purchaser web site frequently in this regards. Description of
clarification sought and the response of the authority inviting the bid will be uploaded for information
of the public or other bidders without identifying the source of request for clarification.
27. The bidder must produce an Income –Tax clearance certificate in the revised form as modified under
Ministry of finance O.M. No. 67/30/69/ITAL dated 02-07-1970 as amended from time to time while
submitting the documents and scanned document shall be uploaded within the period of bid
submission.
28. The competent authority on behalf of Governor of Arunachal Pradesh does not bind himself to accept
the lowest or any other tender, and reserves to himself the authority to reject any or all of the tenders
received without the assignment of a reason. All tenders, in which any of the prescribed conditions is
not fulfilled or any condition including that of conditional rebate is put forth by the bidder are liable to
be rejected summarily.
29. Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited and the
tenders submitted by the bidders who resort to canvassing will be liable to rejection.
30. The competent authority on behalf of Governor of Arunachal Pradesh reserves to himself the right of
accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at
the rate quoted.
31. The contractor shall not be permitted to bid for the work in the Department of Hydro Power
Development (responsible for award and execution of contracts) in which his near relative is posted as
Divisional Accountant or as an officer in any capacity between the grades of Superintending Engineer
and Junior Engineer (both inclusive). He shall also intimate the names of persons who are working
with him in any capacity or are subsequently employed by him and who are near relatives to any
gazetted officer in the Department of Hydro Power Development or in the Ministry of Power,
Arunachal Pradesh.
32. Any breach of this condition by the contractor would result in rejection of his tender for the said work
of this Department.
33. The bid for the work shall remain valid for acceptance for a period of 90 (ninety) days from the date
of opening of bids. If any bidder/ tenderer withdraw his bid before the said period the earnest money
shall stand forfeited.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
7
34. The notice inviting BID shall form part of the agreement. The successful bidder on acceptance of his
bid by the Accepting Authority shall within 15 days from the stipulated date of start of work, sign the
contract consisting of:
(a) The Notice Inviting Bid, all the documents including additional conditions, specifications and
drawings, if any, forming part of the bid as uploaded at the time of invitation of bid and the rates
quoted online at the time of submission of bid and acceptance thereof together with any
correspondences leading thereto.
35. Other details can be seen in the bidding documents. The Purchaser shall not be held liable for any
delays due to system failure beyond its control. Even though the system will attempt to notify the
bidders of any bid updates, The Purchaser shall not be liable for any information not received by the
bidder. It is the bidders’ responsibility to verify the website for the latest information related to the
tender.
36. The purchaser has right to extend or cancel the tender without declaring any reason.
37. The purchaser shall not be held responsible for theft of information if any by hackers from the etendering URL.
Executive Engineer(EM)
Hawai EM Division, DHPD
PO Hawai, Anjaw District
Arunachal Pradesh PIN 792104
E.E. (EM)
Hawai EM Division
DHPD, Hawai
8
INFORMATION AND INSTRUCTION TO BIDDERS
Last time / date for
submission of bids
through e procurement
5
2.84
6
10
months
7
8
9
4.00 PM
3.30 PM
Rs.1000/15.03.2015 16.03.2015
Cost of bid documents
(non refundable)
Time allowed for
completion
4
142.10
Date and time of
opening of technical
bids
Earnest money
(Rs. in lakhs)
3
Installation of Hydro e-KIDS
set and Pelton turbines in
Mati Nallah MHS near
Hawai in Anjaw District.
Estimated cost
(Rs. In lakhs)
2
Name of work
NIT NO.
1
1.
HEMD/HPD/NIT/2014-15/01
SL. NO.
The Executive Engineer(EM), Hawai EM Division, DHPD invites on behalf of Governor of Arunachal
Pradesh for supplying, erection, testing and commissioning of Electro-Mechanical equipment complete on
lump sum fixed tender on turnkey basis in electronic tendering system from approved and eligible Contractors
for each of the following works fully funded under SPA 2013-14.
2. Bidders who qualify the terms & conditions and submit valid and authenticated documentations in
proof of the same shall only be eligible to participate in the e-tender.
(i)
Bidder must be a manufacturer of Turbine – Generator Sets who must have designed,
manufactured, tested, supplied, erected and commissioned Hydro Generating Sets in the range
of 50 kW and above at least for two projects during the past five years and the generating
units supplied and commissioned by the Bidder must be under satisfactory operation as on
date. Bidder shall enclose certificates of satisfactory operation of such generating units from
the owner of the installations OR;
(ii)
He must be a authorized licensee of a Turbine Generator manufacturer meeting the above
criteria. The licensee shall meet the following requirements in addition to the above
requirements:
(a) Bidder should have valid license/agreement in existence prior to the Bid date and
agreement should be valid for a period for at least two years after the guarantee period
of the equipment after commissioning.
(b) Any design undertaken by the licensee shall be approved by the licensor.
(c) Manufacture by licensee shall be done with the approval of the licensor and purchaser
under a quality assurance program approved and monitored by the licensor.
(d) Licensee must furnish back up guarantee for the licensor for individual and overall
performance of all the equipment supplied under the contract OR ;
(iii)
Joint Ventures between EPC Contractor having sufficient experience in the field of Electro
Mechanical works of hydro projects (i.e. supply, erection, testing & commissioning of hydro
turbines) and manufacturers of Hydro Turbine Generating Sets, meeting the above criteria the
E.E. (EM)
Hawai EM Division
DHPD, Hawai
9
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
bidders as described above should be Indian Companies registered with Registrar of
Companies (ROC).
(iv)
The bidders as described above can also be Foreign Companies through their Indian
Subsidiaries, which shall also have to be registered with ROC. The Memorandums of
Understanding with foreign company should carry approval of Reserve Bank of India
/Government of India.
(v)
The bidder shall have adequate infrastructure and manufacturing facilities including those for
quality control to perform the works properly and expeditiously within the time specified.
(vi)
Bidder must have a turnover of minimum Rs.100.00 Lakhs in a single year for the execution
of works of similar nature in last three years.
(vii)
The Bidder shall have adequate field service setup for efficient field execution and prompt
service backup as regards to providing of spares and after sales service.
(viii) Should not have incurred any loss in more than two years during the last five years ending
31st March, 2014 duly certified by the Chartered Accountant.
(ix)
Should have a solvency of Rs. 70.00 Lakhs certified by its Bankers.
(x)
The Bidder should not be a black listed contractor/company by DHPD or any other State
Electricity Board or Power Corporations of State Governments or Government of India.
The intending bidder must read the terms and conditions of CPWD-6 carefully. He should only
submit his bid if he considers himself eligible and he is in possession of all documents required.
Information and instructions for bidders posted on website shall form part of bid documents.
The bid document consisting of specifications, GTP, the schedule of quantities and set of terms and
conditions of the contract to be compiled and other necessary documents can be seen and downloaded
from the website www.dhpd.ar.etenders.in. Addendum / Corrigendum / Extension (if any) pertaining
to this tender will be published in above website only. For this Bidders are requested to visit the
website regularly till the opening of this tender. In case of any discrepancy between the downloaded
documents submitted by the prospective bidder (s) and the original documents uploaded by the
Department in the e-tender or website, the later shall prevail .
Even though the bidders meet the above qualifying criteria, they are subject to be disqualified if they
have:
(i) made misleading or false representations in the forms, statements, affidavits and attachments
submitted in proof of the qualification requirements; and/or
(ii) record of poor performance such as abandoning the works, not properly completing the contract,
inordinate delays in completion, litigation history, or financial failures etc.
Each Bidder shall submit only one Bid for the work. A Bidder who submits more than one Bid will
cause the proposals with the Bidder's participation to be disqualified.
The Bidder shall bear all costs associated with the preparation and submission of his Bid, and the
Employer will, in no case, be responsible or liable for those costs.
Site Visit: The Bidder, at his own cost, responsibility and risk, is encouraged to visit, examine and
familiarize himself with the Site of Works and its surroundings including source of principal items,
earth, water, road aggregates etc. and obtain all information that may be necessary for preparing the
Bid and entering into a contract for construction of the Works. The costs of visiting the Site shall be at
the Bidder's own expense.
The bidder is expected to examine carefully all instructions, conditions of contract, contract data,
forms, terms and specifications, bill of quantities, forms and drawings in the Bid Document. Failure to
comply with the requirements of Bid Documents shall be at the bidder’s own risk. Bids, which are not
substantially responsive to the requirements of the Bid Documents, shall be rejected.
All documents relating to the Bid shall be in English.
Documents Comprising the Bid
The Bid submitted by the Bidder shall be in two separate cover:
First Cover: This shall be named Technical Qualification Part of Bid and shall comprise of:
I.
I. Form of BID for First Cover of the bid as per format (to be submitted on line)
II.
The demand draft for the cost of bidding documents (non-refundable) and Earnest Money
(unless exempted) of Rs. 2.84 Lakhs in Demand Draft payable at SBI Tezu / Bank Guarantee
of a Nationalized Bank issued in favour of Executive Engineer (EM), Hawai EM Division,
Department of Hydro Power Development, PO Hawai, Anjaw District, Arunachal
E.E. (EM)
Hawai EM Division
DHPD, Hawai
10
III.
IV.
V.
VI.
VII.
VIII.
Pradesh. A contractor exempted from depositing earnest money in individual case, shall
enclose with the tender an attested copy of the letter exempting him from depositing earnest
money, and shall produce the original when called upon to do so.
Authorized address and contact details of bidder having the following information
Name of company / Firm
Address for communication
Telephone & Mobile No.
Fax No.
Email ID:
Website of company / Firm
All schedules / forms (except price schedule) duly filled.
All technical details such as
 Schedule of quantities
 Guaranteed Technical Particulars
Any other terms and conditions except prices.
An affidavit affirming that information he has furnished in the bidding documents is correct
and best of his knowledge and belief.
In case the bidder wants to quote price for an item which is not included in the normal
schedule of items in the tender but he thinks that it can serve the purpose as replacement
of certain item of the tender, he can quote the price of the same separately, enabling the
purchaser to take appropriate decision.
Second Cover: It shall be named Financial Bid and shall comprise of:
(i)
Form of Bid
(ii)
Bill of quantities and prices for items.
13. The documents and details mentioned above shall be submitted online on website
www.dhpd.ar.etenders.in. Details and process of online submission of the tender and relevant
documents are given in the website mentioned above. The above are to be submitted in the manner as
prescribed below:
(a) The following details shall be entered on line in the prescribed formats:
i) Form of bid for Technical Qualification First cover of the bid,
ii) Form of bid for Financial i.e.Second cover of the bid. The entry of rates for individual items of
work shall be made by the bidder.
(b) Scanned copies of the following documents in PDF format shall be uploaded on the website www.
dhpd.ar.etenders.in at the appropriate place.
(i) Demand Draft towards the Cost of Bid Document
(ii) Earnest Money Deposit
(iii) Bidder Qualification Documents to qualify as a bidder.
(iii) Annual Turnover Certificate from Charted Accountant for last three financial years.
(iv) Solvency Certificate
(v) Certificate of work experience.
(v) Affidavit regarding correctness of certificates
(vi) Any other documents as specified in the SBD.
14. Submission of Original Documents : The bidders are required to submit (a) original demand draft
towards the cost of bid document ( non-refundable) (b) original Earnest Money in approved form (c)
original solvency certificate on the letter head from nationalized bank (d) Bidder qualification
documents (e) original affidavit regarding correctness of information furnished with bid document (f)
original documents of Annual Turnover Certificate from Charted Accountant for last three financial
years to the Superintending Engineer(EM), Eastern EM Circle DHPD, Itanagar 791111 Arunachal
Pradesh, two working days before the opening of technical Bid, by hand, failing which the bids shall
be declared non-responsive. After verification, original documents shall be retained.
15. The following documents, which are not submitted with the bid, will be deemed to be part of the bid.
I.
Notice inviting Tender
II.
Instruction to the bidders
E.E. (EM)
Hawai EM Division
DHPD, Hawai
11
16.
17.
18.
19.
20.
21.
III.
General Conditions of Contract
IV.
GTP
V.
Specifications
VI.
Drawings
13. Bid Prices
The Lum sum Contract shall be for the whole Works, based on the priced Bill of Quantities submitted
by the Bidder online.
I.
The bidders shall download BoQ format from website and shall quote lump sum price
for the whole work as described in the Schedule of Quantities. However, break up of
prices item wise shall also be provided by the Contractor to facilitate payment of
running A/c Bills.
II.
The items for which no rate or price is entered by the Bidder will not be paid for by
the Employer when executed and shall be deemed covered by the other rates and
prices in the Bill of Quantities.
III.
All duties, taxes, royalties and other levies payable by the Contractor under the
Turnkey Contract, or for any other cause, shall be included in the rates, prices, and
total Bid price submitted by the Bidder.
The rates and prices quoted by the Bidder shall be fixed for the duration of the Contract and shall not
be subject to adjustment.
Currencies of Bid: The unit rates and the prices shall be quoted by the bidder entirely in Indian
Rupees.
Bid Validity
Bids shall remain valid for a period of 90 (ninety) days after the deadline date for bid submission. A
bid valid for a shorter period shall be rejected by the Employer as non-responsive.
Earnest Money
IV. The Bidder shall furnish, as part of the Bid, Earnest Money, in the amount specified in NIT.
V. The Earnest Money shall be in the form of Demand Draft or BG of a nationalized bank issued
in favour of the name given in the NIT.
VI. Any bid not accompanied by an acceptable Earnest Money, unless exempted, shall be rejected
by the purchaser as non-responsive.
VII. The Earnest Money of unsuccessful bidders will be returned within 28 days of the end of the
Bid validity period specified in NIT.
VIII. The Earnest Money of the successful Bidder will be discharged when the Bidder has signed
the Agreement and furnished the required Performance Security.
IX. The Earnest Money may be forfeited:
a) if the Bidder withdraws the Bid after bid opening (technical bid) during the period of Bid
validity;
b) in the case of a successful Bidder, if the Bidder fails within the specified time limit to (i.)
sign the Agreement; and/or (ii.) Furnish the required Performance Security.
On Line Submission of Bids
A. Bidding through E-Tendering System:
The bidding under this contract is electronic bid submission through website
www.dhpd.ar.etenders.in. Detailed guidelines for viewing bids and submission of online bids are
given on the website. The Invitation for Bids is published on this website. Any citizen or prospective
bidder can logon to this website and view the Invitation for Bids and can view the details of works for
which bids are invited. The prospective bidder can submit bids on line; however, the bidder is
required to have enrolment/registration in the website and should have valid Digital Signature
Certificate (DSC) in the form of smart card/e-token. The DSC can be obtained from any authorized
certifying agencies. The bidder should register in the web site www.dhpd.ar.etenders.in using the
relevant option available. Then the Digital Signature registration has to be done with the e-token, after
logging into the site. After this, the bidder can login the site through the secured login by entering the
password of the e- token & the user id/ password chosen during registration. After getting the bid
schedules, the Bidder should go through them carefully and then submit the documents as asked,
otherwise, the bid will be rejected.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
12
22. The completed bid comprising of documents, should be uploaded on the website given above through
e-tendering along with scanned copies of requisite certificates as are mentioned in different sections in
the bidding document and scanned copy of Earnest Money in case it is provided in any of the
acceptable form.
23. Electronic Submission of Bids:
The bidder shall submit online two separate covers. First cover, marked as Technical Qualification
Bid and Second cover; marked as Financial Bid. All the documents are required to be signed digitally
by the bidder. After electronic on line bid submission, the system generates a unique bid identification
number which is time stamped. This shall be treated as acknowledgement of bid submission.
24. Deadline for Submission of Bids
Complete Bids in two parts must be received by the purchaser online not later than the date and time
indicated in the NIT.
25. The purchaser may extend the deadline for submission of bids by issuing an amendment, in which
case all rights and obligations of the purchaser and the bidders previously subject to the original
deadline will then be subject to the new deadline.
26. Late Bids/ Withdrawal/Resubmission:
I.
The electronic bidding system would not allow any late submission of bids but allows
resubmission of bids within bid submission period.
II.
Withdrawal of bid is not allowed.
III.
Withdrawal of a bid within bid validity period as specified in NIT or as extended may result in the
forfeiture of the earnest money.
27. Bid Opening and Evaluation
A.
Bid Opening :
(i)
The purchaser inviting bids or its authorized representatives will open the bids online and
this could be viewed by the bidders also online. In the event of the specified date for the
opening of bids being declared a holiday for the Employer, the bids will be opened at the
appointed time on the next working day.
(ii)
The file containing the First cover of the bid will be opened first.
(iii)
In all cases, the amount of bid security, cost of bid documents, and validity of the bid
shall be scrutinized. Thereafter, the bidders’ name and such other details as the
Employer may consider appropriate, will be notified as first cover in bid opening
summary by the authority inviting bids at the on line opening. A separate electronic
summary of the opening is generated and kept online.
(iv)
The purchaser will also prepare minutes of the Bid opening, including the information
disclosed and upload the same for viewing online.
(v)
Evaluation of First cover (technical bid documents) viz: bid security, qualification
information and other information furnished, shall be taken up and completed after bid
opening, and a list will be drawn up of the qualified bidders whose Second cover of bids
will be eligible for opening.
(vi)
The result of evaluation of first cover of the Bids shall be made public on e-procurement
portal.
(vii)
The Evaluator shall inform, the bidders, who have qualified during evaluation of first
cover of the bids, of the date, time of online opening of second cover of the bid.
(viii) Second cover of bids of only those bidders will be opened online, who have qualified in
First cover of the bid. The bidders’ names, the Bid prices, the total amount of each bid,
and such other details as the Evaluator may consider appropriate will be notified online
by the Evaluator at the time of bid opening. Any Bid price, which is not declared and
recorded, will not be taken into account in Bid Evaluation
(ix)
The Evaluator shall prepare the minutes of the online opening of Second cover of Bids
and upload the same for viewing online.
28. Process to be Confidential
Information relating to the examination, clarification, evaluation, and comparison of bids and
recommendations for the award of a contract shall not be disclosed to bidders or any other persons not
officially concerned with such process until the award to the successful Bidder has been announced.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
13
29.
30.
31.
32.
33.
34.
35.
Any attempt by a Bidder to influence the Employer’s processing of bids or award decisions may result
in the rejection of his Bid
Clarification of Bids and Contacting the Employer
(i)
No Bidder shall contact the Employer on any matter relating to its bid from the time of the bid
opening to the time the contract is awarded.
(ii)
Any attempt by the bidder to influence the Employer’s bid evaluation, bid comparison or
contract award decision may result in the rejection of his bid.
Examination of Bids and Determination of Responsiveness
(i)
During the detailed evaluation of “Technical Bids”, the Employer will determine whether
each Bid (a) meets the eligibility criteria (b) has been properly signed; (c) is accompanied by
the required securities; and (d) is substantially responsive to the requirements of the bidding
documents. During the detailed e valuation of the “Financial Bids”, the responsiveness of the
bids will be further determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications and drawings.
(ii)
A substantially responsive “Financial Bid” is one which conforms to all the terms, conditions,
and specifications of the bidding documents, without material deviation or reservation. A
material deviation or reservation is one (a) which affects in any substantial way the scope,
quality, or performance of the Works; (b) which limits in any substantial way, inconsistent
with the bidding documents, the Purchaser’s rights or the Bidder’s obligations under the
Contract; or (c) whose rectification would affect unfairly the competitive position of other
bidders presenting substantially responsive bids.
(iii)
If a Bid is not substantially responsive, it will be rejected by the Employer, and may not
subsequently be made responsive by correction or withdrawal of the non-conforming
deviation or reservation.
Evaluation and Comparison of Bids
(i)
The Employer will evaluate and compare only the bids determined to be substantially
responsive. In evaluating the bids, the Employer will determine for each bid the evaluated bid
price by adjusting the bid price through making an appropriate adjustment for any other
acceptable variation, deviations or price modifications offered.
(ii)
The Employer reserves the right to accept or reject any variation, deviation, or alternative
offer. Variations, deviations and alternative offers and other factors which are in excess of the
requirements of the bidding document or otherwise result in unsolicited benefits for the
Employer shall not be taken into account.
There will be no price preference to any bidder.
The Employer reserves the right to accept or reject any bid, and to cancel the bidding process and
reject all bids at any time prior to contract award, without assigning any reason, to Bidders, In case of
cancellation, all bids submitted and specifically, bid securities, shall be returned to the Bidders
Notification of Award and Signing of Agreement.
(i)
The bidder whose Bid has been accepted will be notified of the award by the Employer prior
to expiration of the Bid validity period by cable, telex or facsimile confirmed by registered
letter. This letter (hereinafter and in the Part- I General Conditions of Contract called the
“Letter of Acceptance”) will state the sum that the Purchaser will pay to the Contractor in
consideration of the supply, erection and commissioning of the works, by the Contractor as
prescribed by the Turnkey Contract.
(ii)
The notification of award will constitute the formation of the Turnkey Contract, subject only
to the furnishing of a performance security.
(iii)
The Agreement will incorporate all agreements between the Purchaser and the successful
Bidder.
Security Deposit:
The contractor to whom work is awarded before the signing of agreement shall deposit security @
10% of contract value as per relevant clause of the “General Conditions of the Contract” in the form
of bank draft, FDR/CDR or Govt. interest bearing security duly pledged in favour of Executive
Engineer (EM), Hawai EM Division, Department of Hydro Power Development, Anjaw District,
Hawai (A.P.) or Bank Guarantee from a Nationalized Bank of India duly executed on non-judicial
stamp paper of requisite value in the enclosed Performa.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
14
36. The above security shall be sent within 30 days of the award of contract. The validity of the security
in any of the above form shall be kept valid till taking over the machines by the purchaser after
commissioning. In case the contractor fails to suitably extend the validity due to delays in
supply/commissioning/or any other reason, the Department shall have the right to encash the Bank
Guarantee without making any reference to him. This order is liable to be cancelled if security is not
deposited within the time specified and in that event earnest money shall be forfeited. The contractor
shall not commence the supply of material till such time he deposits security as above and intimation
regarding receipt and correctness of the same is received by him in writing from the Engineer of
Contract.
37. Performance Guarantee:
(i)
The Contractor shall also be required to furnish Performance Security @ 10% % (Ten
Percent) of the Contract Value towards successful performance of the plant in accordance
with the guaranteed technical particulars of the equipment immediately after taking over the
machines by the purchaser after commissioning. The above guarantee shall be kept valid up to
8000 hours or 18 months whichever is later after performance guarantee period after the date
of completion of performance obligations including warranty obligations defined above. The
performance security will be discharged by the Purchaser and returned to the Contractor after
expiry of performance guarantee following the date of completion of the Contractor’s
performance obligation, including any warranty obligations, under the Contract.
(ii)
The performance security shall be in the form of a bank guarantee issued by a Nationalised
bank located in India acceptable to the Purchaser duly executed on non-judicial stamp paper
of requisite value in the enclosed Performa.
(iii)
In the event of default on the part of Contractor in the faithful execution of performance /
guarantee obligations, the performance security shall be forfeited and discharged by the
Purchaser as compensation for any loss resulting from the Contractor’s failure to complete its
obligations under the Contract. The forfeiture of Performance Security shall be without
prejudice to any other rights arising or accruing to the Purchaser under relevant provisions of
the Contract like penalty/damages for delay in delivery or risk execution of work including
suspension of business dealing with the Purchaser for a specific period.
38. Advances NIL. No mobilization advance shall be paid.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
15
P.W.D-12
SECTION-I
LUMP SUM TENDER AND CONTRACT FOR WORKS
GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTOR
1.
All work proposed for execution by contract will be notified in a form of invitation to electronic
tendering system notified in the website dhpd.ar.etenders.in and bid documents are available on
line.
This bid documents available on line will state the work to be carried out, as well as the date for
submitting and opening of electronic tendering and the time allowed for carrying out the work:
also the cost of bid documents, the amount of earnest – money to be deposited with the tender,
and the amount of the security deposit to be deposited by the successful bidder and the
percentage to be deducted from bills. Copies of the specification, drawings, and any other
documents, required in connection with the work, signed electronically for the purpose of
identification by the Divisional Officer will also be available on the website for the electronic
bidders.
The bid document is available online and bid should be submitted online on website
dhpd.ar.etenders.in. The bidder would be required to register in the web-site which is free of cost.
For submission of bids, the bidder is required to have Digital Signature Certificate (DSC) from
any of the authorized Certifying Authorities (CA). “Aspiring bidders who have not obtained the
user ID and password for participating in e-tendering may obtain the same from the website:
www.arunachalhydro.org.in. Digital signature is mandatory to participate in the e-tendering.
Bidders already possessing the digital signature issued from authorized CAs can use the same in
this tender.
2.
A tender by a firm must be electronically signed separately by each member thereof, or, in the
event of the absence of any partner, it must be signed on his behalf by a person holding a power
of attorney authorizing him to do so, such power of attorney to be produced with the tender.
3.
Receipts for payments made on account of a work, when executed by a firm, must also be signed
by the several partners, except where the contractors are described in their tender as a firm in
which case the receipts must be signed in the name of the firm by one of the partners, or by some
other person having authority to give effectual receipts for the firm.
4.
DOCUMENTS COMPRISING THE BID:
A. The BID submitted by the bidder shall be in two separate covers
FIRST COVER: This shall be named as Technical Qualification Part of BID and shall comprise
of
I.
Form of BID for First Cover of the bid as per format given in Section A(to be submitted
on line)
II.
The demand draft for the cost of bidding documents (non-refundable) and Earnest
Money (unless exempted) of Rs. 2.84 Lakhs in Demand Draft payable at SBI Tezu /
Bank Guarantee of a Nationalized Bank issued in favour of Executive Engineer (EM),
Hawai EM Division, Department of Hydro Power Development, PO Hawai, Anjaw
District, Arunachal Pradesh. A contractor exempted from depositing earnest money in
EE (EM)
Hawai EM Division
DHPD, Hawai
16
III.
IV.
V.
VI.
VII.
VIII.
individual case, shall enclose with the tender an attested copy of the letter exempting him
from depositing earnest money, and shall produce the original when called upon to do so.
Authorized address and contact details of bidder having the following information
Name of company / Firm
Address for communication
Telephone & Mobile No.
Fax No.
Email ID:
Website of company / Firm
All schedules / forms (except price schedule) duly filled.
All technical details such as
 Schedule of quantities
 Guaranteed Technical Particulars
Any other terms and conditions except prices.
An affidavit affirming that information he has furnished in the bidding documents is
correct and best of his knowledge and belief.
In case the bidder wants to quote price for an item which is not included in the
normal schedule of items in the tender but he thinks that it can serve the purpose as
replacement of certain item of the tender, he can quote the price of the same
separately, enabling the purchaser to take appropriate decision.
SECOND COVER: It shall be named Financial Bid and comprise of
I.
Form of Bid
II.
Bill of quantities and prices
5. The documents and details mentioned in SL.No.4 above shall be submitted online on website
dhpd.ar.etenders.in. Details and process of submission of tender and relevant documents are
given in the website mentioned above. The above are to be submitted in the manner as prescribed
below.
(a) The following details shall be entered on line in the prescribed formats:
I. Form of bid for Technical Bid First cover of the bid, as per format given in Section XI.
II. Form of bid for Financial Bid i.e. Second cover of the bid, as per format given in Section XI
The entry of rates for individual items of work shall be made by the bidder as described in
Sl.No.7.
(b) Scanned copies of the following documents in PDF format shall be uploaded on the website
dhpd.ar.etenders.in at the appropriate place.
i) Demand Draft towards the Cost of Bid Document
ii) Earnest (Earnest Money) in any of the forms specified
iii) List of similar Hydro Generating Units designed, manufactured, tested, supplied, erected and
commissioned during the last five years and working satisfactorily as on date, works in
hand, indicating name of the work, along with the name of Purchaser
Organization/Company.
iv) Copies of Memorandum of incorporation & Article of Association and other attested
particulars of the Company and its registration certificate with the Registrar of Companies.
v) Names and addresses of Directors of the firm, their income-tax permanent account Nos.
(PAN) and income-tax return for last 3 years.
vi) Copies of Income Tax Returns, filed with Income Tax Department for last three Assessment
Years.
vii) Copies of Balance Sheet for last three years.
viii) Organization Chart of the Company and list of Senior Technical Executives with their
qualifications and experience, available with the Company & shall be involved in execution
of the present work.
ix) Attested copies of MOAs signed between the bidder & the manufacturer in case of licensee
of a turbine manufacturer.
EE (EM)
Hawai EM Division
DHPD, Hawai
17
6.
7.
8.
9.
10.
11.
x) Affidavit regarding correctness of certificates
xi) Any other documents as specified in the SBD.
The following documents, which are not submitted with the bid, will be deemed to be part of the
bid.
a) Notice Inviting Tender
b) Form PWD-12 (Lump sum tender and contract for works)
c) Condition of contract
 General conditions of contract
 Special conditions of contract
d) General Technical Specification
e) Salient Features
f) Specification of
 Turbine
 Generator
 Exciters
 Voltage regulator & accessories
 Erection, testing and commissioning
 Performance testing of MHS
The bidders shall download BoQ format from website and shall make entries to fill in rates in bill
of quantities. The items for which no rate or price is entered by the Bidder will not be paid for by
the Purchaser when executed and shall be deemed covered by the other rates and prices in the
Bill of Quantities.
All duties, taxes, royalties, labour cess and other levies payable by the Contractor under the
Contract, or for any other cause, shall be included in the rates, prices, and total Bid price
submitted by the Bidder.
The rates and prices quoted by the Bidder shall be fixed for the duration of the Contract and shall
not be subject to adjustment.
Earnest Money
(a) The Bidder shall furnish, as part of the Bid, Earnest Money, in the amount specified in the
NIT.
(b) The Earnest Money shall be in the form of Demand Draft of a nationalized bank, issued in
favour of the name given.
(c) Any bid not accompanied by an acceptable Earnest Money, unless exempted in terms by the
competent authority shall be rejected by the Purchaser as non-responsive.
(d) The Earnest Money of unsuccessful bidders will be returned within 28 days of the end of the
Bid validity period.
(e) The Earnest Money of the successful Bidder will be discharged when the Bidder has signed
the Agreement and furnished the required Performance Security.
(f) The Earnest Money may be forfeited:
i)
if the Bidder withdraws the Bid after bid opening (technical bid) during the period
of Bid validity;
ii)
in the case of a successful Bidder, if the Bidder fails within the specified time limit
to sign the Agreement; and/or (ii.) Furnish the required Performance Security.
On Line Submission of Bids
A. Bidding through E-Tendering System:
i)
The bidding under this contract is electronic bid submission through website
dhpd.ar.etenders.in. Detailed guidelines for viewing bids and submission of online
bids are given on the website. The Invitation for Bids for this work is published on
this website. Any citizen or prospective bidder can logon to this website and view
the Invitation for Bids and can view the details of works for which bids are invited.
The prospective bidder can submit bids on line; however, the bidder is required to
have enrolment/registration in the website and should have valid Digital Signature
Certificate (DSC) in the form of smart card/e-token. The DSC can be obtained from
EE (EM)
Hawai EM Division
DHPD, Hawai
18
any authorized certifying agencies. The bidder should register in the web site
dhpd.ar.etenders.in using the relevant option available. Then the Digital Signature
registration has to be done with the e-token, after logging into the site. After this, the
bidder can login the site through the secured login by entering the password of the etoken & the user id/ password chosen during registration. After getting the bid
schedules, the Bidder should go through them carefully and then submit the
documents as asked, otherwise, the bid will be rejected.
ii)
The completed bid comprising of documents should be uploaded on the website
through e-tendering along with scanned copies of requisite certificates as are
mentioned in different sections in the bidding document and scanned copy of Earnest
Money in case it is provided in any of the acceptable form.
B) Electronic Submission of Bids:
i)
The bidder shall submit online two separate covers. First cover marked as Tender
fee/Technical qualification/tech documents: and Second cover; marked as Financial
Documents. The contents of the Technical Qualification and Technical Financial bid
shall be as specified in Sl No.4. All the documents are required to be signed digitally
by the bidder. After electronic on line bid submission, the system generates a unique
bid identification number which is time stamped. This shall be treated as
acknowledgement of bid submission.
ii)
Deadline for Submission of Bids
a) Complete Bids in two parts as per Sl.No.4 above must be received by the
Purchaser online not later than the date and time indicated.
b) The Purchaser may extend the deadline for submission of bids by issuing an
amendment, in which case all rights and obligations of the Purchaser and the
bidders previously subject to the original deadline will then be subject to the
new deadline.
iii)
Late Bids/ Withdrawal/Resubmission:
a) The electronic bidding system would not allow any late submission of bids but
allows resubmission of bids within bid submission period.
b) Withdrawal of bid is not allowed.
c) Withdrawal of a bid within bid validity period or as extended may result in the
forfeiture of the earnest money.
12. Bid Opening and Evaluation
A. Bid Opening
i)
The Purchaser inviting bids or its authorized representatives will open the bids online
and this could be viewed by the bidders also online. In the event of the specified date
for the opening of bids being declared a holiday for the Purchaser, the bids will be
opened at the appointed time on the next working day.
ii)
The file containing the First cover of the bid will be opened first.
iii)
In all cases, the amount of earnest money, cost of bid documents, self certificate that
the bidder has satisfied that he meets the qualification of the bid, Eligibility criteria
of the bidder and validity of the bid shall be scrutinized. Thereafter, the bidders’
name and such other details as the Purchaser may consider appropriate, will be
notified as first cover in bid opening summary by the authority inviting bids at the on
line opening. A separate electronic summary of the opening is generated and kept
online.
iv)
The Purchaser will also prepare minutes of the Bid opening, including the
information disclosed in accordance with Sl.No.12 A. iii) and upload the same for
viewing online.
v)
Evaluation of First cover (technical Qualification bid documents) viz: bid security,
qualification information and other information furnished, shall be taken up and
completed within five working days of the date of bid opening, and a list will be
drawn up of the qualified bidders whose Second cover of bids will be eligible for
opening.
EE (EM)
Hawai EM Division
DHPD, Hawai
19
vi)
B.
C.
D.
E.
The result of evaluation of first cover of the Bids shall be made public on eprocurement portal.
vii)
The Evaluator shall inform, the bidders, who have qualified during evaluation of
first cover of the bids, of the date, time of online opening of second cover of the bid,
if the specified date of opening of financial bid is changed. In the event of the
specified date being declared a holiday for the Purchaser, the bids will be opened at
the appointed time and location on the next working day.
viii)
Second cover of bids of only those bidders will be opened online, who have qualified
in First cover of the bid. The bidders’ names, the Bid prices, the total amount of each
bid, and such other details as the Evaluator may consider appropriate will be notified
online by the Evaluator at the time of bid opening. Any Bid price, which is not
declared and recorded, will not be taken into account in Bid Evaluation.
ix)
The Evaluator shall prepare the minutes of the online opening of Second cover of
Bids and upload the same for viewing online.
Process to be Confidential
i)
Information relating to the examination, clarification, evaluation, and comparison of
bids and recommendations for the award of a contract shall not be disclosed to
bidders or any other persons not officially concerned with such process until the
award to the successful Bidder has been announced. Any attempt by a Bidder to
influence the Purchaser’s processing of bids or award decisions may result in the
rejection of his Bid.
Clarification of Bids and Contacting the Purchaser
i)
No Bidder shall contact the Purchaser on any matter relating to its bid from the time
of the bid opening to the time the contract is awarded.
ii)
Any attempt by the bidder to influence the Purchaser’s bid evaluation, bid
comparison or contract award decision may result in the rejection of his bid.
Examination & Evaluation of Bids and Determination of Responsiveness
i)
During the detailed evaluation of “Technical Bids”, the Purchaser will determine
whether each Bid (a) meets the eligibility criteria (b) has been properly signed; (c) is
accompanied by the required Earnest Money; (d) All schedules /forms (f) Schedule
of quantities, (g) Guaranteed Technical Parameters and (d) is substantially
responsive to the requirements of the bidding documents. During the detailed
evaluation of the “Financial Bids”, the responsiveness of the bids will be further
determined with respect to the remaining bid conditions, i.e., priced bill of quantities.
ii)
A substantially responsive “Financial Bid” is one which conforms to all the terms,
conditions, and specifications of the bidding documents, without material deviation
or reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the bidding documents, the Purchaser’s rights
or the Bidder’s obligations under the Contract; or (c) whose rectification would
affect unfairly the competitive position of other bidders presenting substantially
responsive bids.
iii)
If a Bid is not substantially responsive, it will be rejected by the Purchaser, and may
not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.
Evaluation and Comparison of Bids
i)
While evaluating the bid, the purchaser may consider such factors as compliance
with specification, relative quality, adaptability of suppliers services, experiences,
records of integrity in dealing, capability to perform and availability of facilities such
as adequate shops/plants equipments, technical organisation, reliability as regards to
providing prompt after sales services, spare parts etc.
ii)
Any rebate/discount linked with quality, term of payment or any other condition
shall not be considered for the purposes of evaluation and comparison of such offer
vis-à-vis others. However, the same may be availed while placing orders with such
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successful bidders. Where slab rates are quoted each slab will be treated as separate
offer.
iii)
If the bidders fail to quote prices for any of the items components as asked for, the
highest prices as quoted by other bid documents for the same shall be added to arrive
at F.O.R. destination computed prices of such bidders for comparison purpose only.
The prices shall be compared inclusive of all excise duty, sales Tax/ Trade Tax /
VAT and Octroi etc.
iv)
Loading on any other account as may be deemed necessary in the opinion of the
purchaser to bring the various offers at par to each other for comparison purposes,
may be done at the discretion of the purchaser.
v)
The Purchaser will evaluate and compare only the bids determined to be
substantially responsive. In evaluating the bids, the Purchaser will determine for
each bid the evaluated bid price by adjusting the bid price through making an
appropriate adjustment for any other acceptable variation, deviations or price
modifications offered.
vi)
The Purchaser reserves the right to accept or reject any variation, deviation, or
alternative offer. Variations, deviations and alternative offers and other factors which
are in excess of the requirements of the bidding document or otherwise result in
unsolicited benefits for the Purchaser shall not be taken into account.
vii)
If the Bid of the successful Bidder is seriously unbalanced in relation to the
Engineer’s estimate of the cost of work to be performed under the contract, the
Purchaser may require the Bidder to produce detailed price analyses for any or all
items of the Bill of Quantities, to demonstrate the internal consistency of those prices
with the supply of EM equipments and schedule proposed. After evaluation of the
price analyses, the Purchaser may require that the amount of the performance
security set forth be increased at the expense of the successful Bidder to a level
sufficient to protect the Purchaser against financial loss in the event of default of the
successful Bidder under the Contract. The amount of the increased performance
security shall be decided at the sole discretion of the Purchaser, which shall be final,
binding and conclusive on the bidder.
viii)
To assist in the examination, evaluation and comparison of bids, the Purchaser may,
at his discretion, ask any bidder for providing clarification of his bid, including
breakdown of the unit rates within five days from the clarification seeking date. The
request for clarification and the response shall be in writing or by cable but no
change in the price or substance of the bid shall be sought, offered, permitted. If
clarification is not provided within the stipulated time period, the bid will be
declared non-responsive.
F. Price Preference: There will be no price preference to any bidder.
13. Award of Contract
A. Award Criteria
i)
Purchaser will award the Contract to the Bidder whose Bid has been determined:
a) to be substantially responsive to the bidding documents and who has offered the
lowest evaluated Bid price, provided that such Bidder has been determined to be
(a) eligible in accordance with the provisions of Clause- 3 of I TB, and (b)
qualified in accordance with the provisions of Clause-4 of ITB; and
b) to be within the available bid capacity adjusted to account for his bid price
which is evaluated the lowest in any of the packages opened earlier than the one
under consideration.
14. Purchaser’s Right to accept any Bid and to reject any or all Bids.
A. The Purchaser reserves the right to accept or reject any bid, and to cancel the bidding process
and reject all bids at any time prior to contract award, without assigning any reason, to
Bidders, In case of cancellation, all bids submitted and specifically, earnest money, shall be
returned to the Bidders
15. Notification of Award and Signing of Agreement.
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i)
ii)
iii)
iv)
v)
The bidder whose Bid has been accepted will be notified of the award by the
Purchaser prior to expiration of the Bid validity period by cable, telex or facsimile
confirmed by registered letter. This letter (hereinafter and in the Part- I General
Conditions of Contract called the “Letter of Acceptance”) will state the sum that the
Purchaser will pay to the Contractor in consideration of the execution of the works
by the Contractor as prescribed by the Contract (hereinafter and in the Contract
called the “Lump sum Contract Price”).
The notification of award will constitute the formation of the Contract, subject only
to the furnishing of a performance security in accordance with the provisions of Sl.
No.16.
The Lump sum Turnkey Agreement will incorporate all agreements between the
Purchaser and the successful Bidder. It will be signed by the Purchaser and the
successful Bidder after the performance security is furnished.
Upon the furnishing by the successful Bidder of the Performance Security, the
Purchaser will promptly notify the other Bidders that their Bids have been
unsuccessful.
The website dhpd.ar.etenders.in has provision to display the details of award of
work. The Purchaser shall publish on the website the result identifying the bid.
16. Performance Security
A. The successful bidder/contractor shall provide to the Purchaser a total Performance Security of
10% (ten percent) as per relevant clause of the “General Conditions of the Contract” in the form
of bank draft, FDR/CDR or Govt. interest bearing security duly pledged in favour of Executive
Engineer (EM), Hawai EM Division, DHPD, Camp: Hayulaing, Anjaw District, (A.P.) or Bank
Guarantee from a Nationalised Bank of India duly executed on non-judicial stamp paper of
requisite value in the enclosed Performa. The validity of the security in any of the above form
shall be kept valid till 6 (six) months after taking over the machines by the purchaser after
successful commissioning. In case the contractor fails to suitably extend the validity due to
delays in supply/commissioning/or any other reason, the Department shall have the right to
encash the Bank Guarantee without making any reference to him.
B. .Within 15 (fifteen) days after receipt of Letter of Acceptance but before signing the contract,
a Performance Security of ten percent of Contract Price shall be delivered by the successful
bidder to the Purchaser. The Purchaser shall retain remaining ten percent Performance
Security from each payment due to the contractor until completion of the whole of the works
and successful commissioning of the project.
C. Performance Security of ten percent to be delivered by the successful bidder after the receipt
of letter of acceptance shall be either in form of Bank Guarantee, STDR or Fixed Deposit
receipts in the name of Purchaser, from a Nationalised bank.
D. Failure of successful bidder to comply with the requirement of delivery of Performance
Security of ten percent of contract price shall constitute sufficient ground for cancellation of
award and forfeiture of the earnest money and the Purchaser may resort to awarding the
contract to the next ranked bidder.
17. Advances: Nil. No advance shall be paid.
1.2
CONDITIONS OF CONTRACT
1. Interpretation of Clauses: The Governor means the Governor of Arunachal Pradesh.
The Government means Government of Arunachal Pradesh.
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The Divisional Officer means the Executive Engineer(EM) of Hawai EM Division, DHPD,
Hawai.
The Superintending Engineer means the Superintending Engineer(EM), Eastern EM Circle,
Department of Hydro Power Development of which the Divisional Officer is subordinate.
The Chief Engineer means the Chief Engineer(EM/Generation Zone), Department of Hydro
Power Development, Itanagar of which the Superintending Engineer(EM) is subordinate.
2.
3.
4.
5.
The expressions “works” or “work” where used in these conditions shall unless there be
something either in the subject or context repugnant to such construction, be construed and
taken to mean the works by or by virtue of the contract to be executed, whether temporary or
permanent, and weather, original, altered, substituted or additional.
Words importing the singular number only include the plural number and vice versa.
The contractor(s) is / are to provide everything of every sort and kind (with the exceptions
noted in the scheduled attached) which may be necessary and requisite for the due and proper
execution of the several works included in the contract whether original or altered according
to be true intent and meaning of the drawings and specifications taken together, which are to
be signed by the Divisional Officer and the contractor(s) whether the same may or may not be
particularly described in the specifications or shown on the drawings provided that the same
are reasonable to be inferred there from and in case of any discrepancy between the drawings
and the specifications the Divisional Officer is to decide which shall be followed.
The contractor(s) is/are to set out the whole of the works in conjunction with an officer to be
deputed by the Divisional Officer, and during the progress of the works to amend on the
requisition of the Divisional Officer any errors which may arise there in and provide all the
necessary labour, and materials for doing so. The contractor(s) is/ are to provide all plan,
labours and materials (with the exceptions noted in the schedule attached) which may be
necessary and requisite for the works. All materials and workmanship are to be the best of
their respective kinds. The contractor(s) is/are to leave the works in all respects clean and
perfect at the completion there of.
Complete copies of the drawings and specifications signed by the Divisional Officer shall be
furnished by him to the contractor (s) for his/heir own use, and the same or copies thereof
shall be kept by the contractor(s) on the site of the work.
All work under or in course of execution or exacted in pursuance of the contactor shall at all
times be open to the Inspection and supervision of the divisional officer and his subordinates
and the contractor (s) shall at all times during the usual working hours, and at all other times
at which reasonable notice of the intention of the Divisional Officer or his subordinate to visit
the works shall have been given to the contractor (s), either himself/ themselves be present to
receive orders and instructions or have a responsible agent duly accredited in writing present
for that purpose. Orders given to the contractor(s)’ agent shall be considered to have the same
force as if they had been given to the contractor (s) himself/themselves. The Divisional
Officer may require the contractor(s) to dismiss any person in the contractor(s)’ employ upon
the work who may be incompetent or misconduct himself and the contractor (s) is/are forth
with to comply with such requirements.
All work and materials brought and left upon the ground by the contractor(s) or by his/their
orders for the purpose of forming part of the works are to be considered to be the property of
Government of A.P and the same are not to be removed or taken away by the contractor(s) or
any other person without the special license and consent in writing of the Divisional Officer,
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but the Government of A.P is not to be in any way answerable for any loss or damage which
may happen to or in respect of any such work or materials either by the same being lost or
stolen or injured by weather or otherwise.
6. The Divisional Officer has full power to require the removal from the premises of all
materials which in his opinion are not in accordance with the specification and in case of
default he Divisional Officer is to be at liberty to employ other person to remove the same
without being answerable or accountable for any loss or damage that may happen or arise to
such materials. The Divisional Officer is also to have full power to require other proper
materials to be substituted therefore and in case of default the Divisional Officer may cause
the same to be supplied and all costs which may attend such removal and substitution are to
be borne by the contractor(s).
7. If in the opinion of the Divisional Officer any of work has been executed with or defective
workmanship the contractor (s) is/are when required by the Divisional Officer forthwith to reexecute the same and to proper workmanship.
8. The Security Money deposit by the Contractor at the time of Acceptance of the tender shall
be released after 3 months of completion of work if there is no complaint received regarding
labour disputes etc. against the Contractor for this particular work.
9. From the commencement of the works to the completion of the same they are to be under the
contractor(s) charge. The contractor (s) is/are to be held responsible for and to make good all
injuries, damages and repairs occasioned or rendered necessary to the same by fire or other
cause and to hold Government harmless from any claims for injuries to persons or for
structural damage to property happening from any neglect, default, want of proper care or
misconduct on the part of the contractor (s) or of any one in his/their employ during the
execution of the works.
10. The Divisional Officer is to have full power to send workmen upon the premises to execute
fittings and other works not included in the contract for whose operations the contractor(s) is /
are to afford every reasonable facility during ordinary working hours provided that such
operation shall be carried on in such a manner as not to impede the progress of the work
included in the contract but the contractor(s) is/are not to be responsible for any damage
which may happen to or be occasioned by any such fitting or other works.
11. The Contractor will not be permitted to sell or sublet the work to any other agency.
12. In any case in which under clause or clauses of this contract the contractor (s) shall have
rendered himself/themselves liable to pay compensation amounting to the whole of his/their
security deposit (whether paid in one sum or deducted by installment) or committed a breach
of any of the terms contained in relevant clauses, the Divisional Officer on behalf of the
Governor of A.P shall have power: (a) To rescind the contract of which rescission notice in writing to the contractor (s)
under the hand of the Divisional Officer shall be conclusive evidence and in which
case the security deposit of the contractor (s) shall stand forfeited, and be absolutely
at the disposal of Government of Arunachal Pradesh.
(b) To employ labour paid by the Department of Hydro Power Development and to
supply materials to carry out the work, or any part of the work debiting the
contractor(s) with the cost of the labour and the price of the materials (of the
amount of which cost and price a certificate of the Divisional Officer shall be final
and conclusive) against the contractor (s) and crediting him/them with the value of
the work done: the certificate of the Divisional Officer as to the value of the work
done shall be final and conclusive against the contractor(s).
(c) To take such part of the work as shall be unexecuted out of his/their hands, and to
give it to another/ other contractor(s) to complete, in which case any expenses
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which may be incurred in excess of the sum which would have been paid to the
original contractor (s) if the whole work hard been executed by him/them (of the
amount of which excess the certificate in writing of the Divisional Officer shall be
final and conclusive shall be borne and paid by the original contractor(s) and may
be deducted from any money due to him/them by the Government under the
contract or otherwise or from his/their security deposit or the proceeds of sale
thereof or a sufficient part thereof.
In the event of any of the above courses being adopted by the Divisional Officer the
contractor (s) shall have no claim to compensation for any loss sustained by him/them by
reason of his/their having purchased or procured any materials, or entered into any
engagements, or made any advances on account of, or with a view to the execution of the
work or the performance of the contract. And in case the contract shall be rescinded under
the provision aforesaid, the contractor(s) shall not be entitled to recover or be paid any sum
for any work theretofore actually performed under this contract, unless and until the
Divisional Officer will have certified in writing the performance of such work and the value
payable in respect there of, and he/they shall only be entitled to be paid the value so certified.
14. In any case in which any of the powers conferred upon the Divisional Officer by relevant
clause thereof, shall have become exercisable and the same shall not be exercised, the nonexercise thereof shall not constitute a waiver of any of the conditions hereof and such powers
shall notwithstanding be exercisable in the event of any future case of default by the
contractor(s) for which by any clause or clauses hereof he is/ they are declared liable to pay
compensation amounting to the whole of his/ their security deposit, and the liability of the
contractor (s) for past and future compensation shall remain unaffected. In the event of the
Divisional Officer putting in force either of the powers (a) or (c) vested in him under the
preceding clause he may, if he so desires, take possession of all or any tools, plant, materials
and stores, in or upon the work or the site thereof or belonging to the contractor(s) or
procured by him/ them and intended to be used for the execution of the work or any part
thereof paying or allowing for the same in account at the contract rates, or in case of these
not being applicable, at current market rates to be certified by the Divisional Officer whose
certificate thereof shall be final, otherwise the Divisional Officer may by notice in writing to
the contractor(s) or his/ their clerk of the works, foreman or other authorized agent required
him /them to remove such tools, plant, materials, or stores from the premises (within time to
be specified in such notice); and in the event of the contractor(s) failing to comply with any
such requisition the Divisional Officer may remove them at the contractor(s) expense or sell
them by auction or private sale on account of the contractor(s) and at his/ their risk in all
respects and the certificate of the Divisional Officer as to the expense of any such removal
and the amount of the proceeds and expense of any such sale be final and conclusive against
the contractor(s).
15. Payment due to the contractor(s)shall, if so desired by him/ them, be made to financing
banks instead of direct to him/them, provided that the contractor (s) furnish(es) to the
Divisional Officer(1) an authorization in the form of a legally valid document like a powerof-attorney conferring authority on the bank to receive payment and (2) his/ their own
acceptance of the correctness of the account made out as being due to him / them by the
Govt. or his / their signature (s) on the bill or other claim preferred against Government,
before settlement by the Divisional Officer of the account or claim by payment to Bank.
While the receipt given by the Bank holding a power-of-attorney or transfer deed from the
contractor(s) constitutes a full and sufficient discharged for the payment, the contractor(s)
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should wherever possible, present his/ their bills receipt and discharge through his /their
bankers.
16. No, labour below the age of eighteen years shall be employed on the work.
17. The contractor shall pay his labours wages not less in amount than the wages paid for
similar work in the neighborhood.
Explanation-- Payment of Wages to Labours (a) The contractor shall pay not less than fair wage to labours engaged by him on the work.“Fair
wage” means wage whether for time or piece work notified at the time of inviting tenders for
the work and where such wages have not been so notified the wages prescribed by the
Department for the district in which the work is done.
(b)The contractor shall, notwithstanding the provisions of any contract to the contrary, cause to
pay fair wages to labours indirectly engaged on the work, including any lab our engaged by
his sub- contractors in connection with the said work, as if the labours had been immediately
employed by him.
(c) In respect of all labour directly or indirectly employed in the works for the performance of
the contractor’s part of this agreement the contractor shall comply with or cause to be
complied with the Department Contractor’s labour regulation made by Government from
time to time in regard to payment of wages, wage period deduction from wages, recovery of
not paid and deduction unauthorized made, maintenance of wage book, wage slip,
publication of scale of wages and other terms of employment, inspection and sub-mission of
periodical returns and all other matter of a like nature.
(d)The Executive Engineer or Sub-Divisional Officer connected shall have the right to deduct
from the money due to the contractor any sum required or estimated to be required for
making good the loss suffered by workers by reason of non- fulfillment of the condition of
the contract for the benefit of the workers, non- payment of wages or of deductions made
from his or their wages which are not justified by the terms of the contract or non observance
of the regulations.
(e) Under the provision of the minimum wages Act. 1948 and the Minimum Wages (Central)
Rules 1950, the contractor is bound to allow or cause to be allowed to the labours directly or
indirectly employed in the works one day’s rest for six days continuous work and pay wages
at the same rates as for duty .In the event of default, the Executive Engineer or Sub –
Divisional Officer concerned shall have the right to deduct the sum or sums not paid on
account of wages for weekly holiday to any labours, and pay the same to the persons entitled
thereto, from any moneys due to the contractor.
(f) Vis-a-Vis the Governor of Arunachal Pradesh the contractor shall be primarily liable for all
payments to be made under, and for the observance of the regulations aforesaid without
prejudice to his right to claim indemnity from his sub- contractors.
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(g)The regulations foresaid shall be deemed to be a part of the contract and any breach thereof
shall be deemed to be breach of this contract.
18.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
All Safety code as laid down for preserving/ storing blasting materials issued to the
contractor to be observed by him / her.
All safety code as laid down has to be observed by the contractor while doing
blasting operations with explosives.
All safety measure to be observed by the contractor while executing work against any
possibility of injury to the labours / to any persons due to falling of excavated earth or
otherwise at work site.
All necessary personal safety equipment as considered adequate by Engineer - inCharge should be kept available for the use of the persons employed on the side and
maintained in a condition suitable for immediate use, and the contractor should take
adequate steps to ensure proper use of equipment by those concerned.
When the work is done near any place where there is risk of drowning, all necessary
equipments should be provided and kept ready for use and all necessary steps taken
for prompt rescue of any person in danger and adequate provision should be made for
prompt first-aid treatment of all injuries likely to be sustained during the course of the
work.
Use of hoisting machines and tackle including their attachments, anchorage and
supports shall conform to the following standard or conditions:a) These shall be of good mechanical construction, sound material and adequate
strength and free from patent defect and shall be kept in good repair and in good
working order.
b) Every rope used in hoisting or lowering materials or as a means of suspension
shall
be of durable quality and adequate strength, and free from patent defects.
All scaffolds, ladders and other safety devices mentioned or described herein shall be
maintained in safe condition and no scaffold, ladder or equipment shall be altered or
removed while it is in use. Adequate washing facilities shall be provided at or near
places of work.
These safety provisions should be brought to the notice of all concerned by display
on a Notice Board at a prominent place at the work spot. The person responsible for
compliance of the Safety Code shall be named therein by the Contractor.
To ensure effective enforcement of the rules and regulations relating to safety
precautions, the arrangements made by the contractor shall be opened to inspection
by the Labour Officer, Engineer-in- Charge of the department or their representatives.
Notwithstanding the above clause from (i) to (ix) there is nothing in these to exempt
the contractor from the operations of any other Act or Rule in force in the Republic of
India.
19-A The contractor shall submit, by the 4th and 19th of every month to the Engineer-in- Charge a
true statement showing in respect of the second half of the preceding month and the first half
of the current month, respectively (1) the number of labours employed by him on the
work,(2) their working hours, (3) the wages paid to them,(4) the accidents that occurred
during the said fortnight showing the circumstances under which they happened and the
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extent of damage and injury caused by them, and (5) the number of female workers who
have been allowed Maternity Benefit according to relevant clause and the amount paid to
them failing which the contractor shall be liable to pay to Government a sum not exceeding
Rs. 120/- for each default or materially incorrect statement. The decision of the Executive
Engineer shall be final, in deducting from any bill due to the contractor the amount levied as
fine.
19-B In respect of all labour directly or indirectly employed in the works for the performance of
the contractor’s part of this agreement, he contractor shall comply with or cause to be
complied with all rules, framed by Government from time to time for the protection of health
and sanitary arrangements for workers employed by the Department of Hydro Power
Development and its contractor.
19-C Maternity Benefit, Rules for female Workers employed by contractor.
Leave and pay during leave shall be regulated as follows: 1. Leave:(i) In the case of delivery: - Maternity leave not exceeding 8 weeks, 4 Weeks up to and
including the day delivery and 4 Weeks following that day.
(ii) In case of miscarriage: - Up to 3 weeks from the date of
miscarriage.
2. Pay:(i) In case of delivery: - Leave pay during maternity leave will be at the rate of the woman’s
average daily earnings calculated on the total wages earned on the days when full time work
was done during a period of three months immediately preceding the date on which she gives
notice that she expects to be confined, or at the rate of forty rupees a day whichever is
greater.
(ii) In case of miscarriage: - Leave pay at the rate of average daily earnings calculated on the
total wages earned on the days when full time work was done during a period of 3 months
immediately preceding the date of such miscarriage.
3. Conditions for the grant of Maternity Leave – No Maternity Leave benefit shall be
admissible to a woman unless she has been employed for a total period not less than 6
months immediately preceding the date on which she proceeds on leave.
19-D In the event of the contractor(s) committing a default or breach of any of the provisions of
the Department of Hydro Power Development, A.P. Contractors Labour Regulations and
Model Rules for the protection of health and sanitary arrangements for the workers as
amended from time to time or furnishing of any information or submitting or filling any
statement under the provisions of the above Regulations and Rules which is materially
incorrect he /they shall without prejudice to any other liability, pay to the Government a sum
not exceeding Rs. 120/- for every default, breach or furnishing, making, submitting, filling
such materially incorrect statements and in the event of the contractor(s) defaulting
continuously in this respect, the penalty may be enhanced to Rs. 120/- per day for each day
of default subject to a maximum of 5 per cent of the estimated cost of the work put to tender.
The decision of the Engineer-in-Charge shall be final and binding on the parties.
19-E. The contractor (s) shall at his/their own cost provide his/their labour with a sufficient no. of
huts (hereinafter referred to as the camp) of the following specifications on a suitable plot of
land to be approved by the Engineer-in charge.
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i. (a) The minimum height of each hut at the eve level shall be 7 ft. and the floor area to be
provided will be at the rate of 30 sq. ft. for each member of the worker’s family staying with
the labour.
(b) The contractor(s) shall in addition construct suitable cooking places having a minimum area
of 6' x 5' adjacent to the hut for each family.
(c) The contractor (s) shall also construct temporary latrines and urinals for the use of the
labours each on the scale of not less than four per each one hundred of the total strength,
separate latrines and urinals being provided for women.
(d) The contractor(s) shall construct sufficient number of bathing and washing places, one unit
for every 25 persons residing in the camp. These bathing and washing places shall be
suitably screened.
ii. (a) All the huts shall have walls of sun-dried or burnt bricks laid in mud mortar or other
suitable local materials as may be approved by the Engineer-in - Charge. In case of sun-dried
bricks, the walls should be plastered with mud gobri on both sides. The floor may be kutcha
but plastered with mud gobri and shall be at least 6'' above the surrounding ground. The
roofs shall be laid with thatched or any other materials as may be approved by the Engineerin-Charge and the contractor shall ensure that throughout the period of their occupation the
roofs remain water-tight.
(b) The contractor(s) shall provide each hut proper ventilation,
(c) All doors and windows ventilators shall be provided with suitable for security purposes.
(d) There shall be kept an open space of at least 8 yards between the rows of huts which may
be reduced to 20 ft. according to the availability of site with the approval of the Engineer-incharge, back to back construction will be allowed.
iii. Water Supply- The contractor(s) shall provide adequate supply of water for the use of
labours. The provision shall not be less than 2 gallons of pure and whole-some water per
head per day for drinking purposes and 3 gallons of clean water per head per day for bathing
and washing purposes. Where piped water supply is available, supply shall be at stand posts
and where the supply is from wells or river, tanks which may be of metal or masonry, shall
be provided. The contractor (s) shall also at his/their own cost make arrangements for laying
pipe lines for water supply to his/their labour camp from the existing mains wherever
available and shall pay all fees and charges therefore.
iv. The site selected for the camp shall be high ground, removed from
jungle.
v. Disposal of Excreta -- The contractor (s) shall make necessary arrangements for the disposal
of excreta from the latrines by trenching or incineration which shall be according to the
requirements laid down by the Local Health Authorities, if trenching or incineration is not
allowed, the contactor (s) shall make arrangements for the removal of the excreta through the
Municipal Committee/Authority and inform it about the number of labours employed so that
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Hawai EM Division
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29
arrangement may be made by such committee/authority for the removal of the excreta. All
charges on this account shall be borne by the contractor and paid direct by him to the
municipality /authority. The contractor shall provide one sweeper for every 8 seats in case of
dry system.
xi. Drainage:- The contractor(s) shall provide efficient arrangements for draining away sullage
water so as to keep the camp neat and tidy.
. The contractor(s) shall make necessary arrangements for keeping the camp area sufficiently
lighted to avoid accident to the workers.
xiii. Sanitation:- The contractor(s) shall make arrangements for conservancy and sanitation in
the labour camps according to the rules of the Local Public Health and Medical Authorities.
20. All sums payable by way of compensation under any of these conditions shall be considered
as reasonable compensation to be applied to the use of Government without reference to the
actual loss or damage sustained and whether or not any damage shall have been sustained.
21 Where the contractor is a partnership firm, the previous approval in writing of the Engineerin-Charge shall be obtained before any change is made in the constitution of the firm. Where
the contractor is an individual or a Hindu undivided family business concerns such approval
as foresaid shall likewise be obtained before the contractor enters into any partnership
agreement where under the partnership firm would have the right to carry out the work
hereby undertaken by contractor. If previous approval as aforesaid is not obtained the
contractor shall be deemed to have been assigned in contravention of Clause hereof and the
same action may be taken and same consequences shall ensure as provided in the said clause
hereof.
22 In the case of any disputes arising out of the meaning of any provision under this agreement
or specification etc., the case may be referred to a person of the rank of Superintending
Engineer, the appointment of which is to be made by the Secretary (Power), Govt. of
Arunachal Pradesh, for arbitration under relevant law.
23 In the case of any class of work for which there is no such specification as is mentioned in
Rule1, such work shall be carried out in accordance with the district specification, and in the
event of there being no district specification, then in such case the work shall be carried out
in all respect in accordance with the instructions and requirement of the Divisional Officer.
24 In every case in which by virtue of the provision of section 12, subsection (1) of the
workmen’s Compensation Act, 1923 Government is obliged to pay compensation to a
workman employed by the contractor(s), in execution of the works, Government will recover
from the contractor(s) the amount of the compensation so paid, and without prejudice to the
rights of Government under Section 12, Sub-section (2) of the said Act, Government shall be
at liberty to recover such amount or any part thereof by deducting it from the security
deposit or from any sum due by Government to the contractor(s) whether under this contract
or otherwise.
Government shall not be bound to contest any claim made against it under Section 12, subsection (1) of the said Act, except on the written request of the contractor(s) and upon his/their
giving to Government full security for all costs for which Government might become liable in
consequence of contesting such claims.
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Hawai EM Division
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25 All works to be executed under the contract shall be executed under the direction and subject
to the approval in all respects of the Superintending Engineer of the Circle for time being
who shall be entitled to direct at what point or points and in what manner they are to be
commenced and from time to time carried on.
26 Without prejudice to any of the rights or remedies under this contract, if the contractor dies,
the Divisional Officer on behalf of the Government of A.P shall have the option of
terminating the contract without compensation to the contractor.
27 1)Whenever any claim, against the contractor for the payment of a sum or money arises out
of or under the contract. Govt. shall be entitle to recover such sum by appropriating in part or
whole the security deposit of the contractor, and to sell any Government Promissory Notes,
etc. forming the whole or part of such security. In the event of the security being insufficient
or if no security has been taken from the contractor, then the balance or the total sum
recoverable, as the case may be, shall be deducted from any sum then due or which at any
time thereafter may become due from the contractor under this or any other contract with
Govt. should this sum be not sufficient to cover the full amount recoverable, the contractor
shall pay to Govt. on demand the balance remaining due.
2) Govt. shall have the right to cause an audit and technical examination of the works and the
final bill of the contractor including all supporting vouchers, abstracts, etc, to be made after
payment of the final bill and if as a result of such audit and technical examination and a sum
is found to have been overpaid in respect of any work done by the contractor under the
contract or any work claimed by him to have been done by him under the contract and found
not to have been executed, the contractor shall be liable to refund the amount of the
overpayment and it shall be lawful for Govt. to recover the same from him in the manner
prescribed in sub-clause(1) of this clause or in any other manner legally permissible and if
as a result of audit and technical examination, it is found that the contractor was paid less
than what was due to him under the contract in respect of any work executed by him under it,
the amount of such under payment shall be duly paid by Govt. to the contractor.
PROVIDED that Government shall not be entitled to recover any sum overpaid nor the
contractor shall be entitled to payment of any sum paid short where such payment has been
agreed upon between the Engineer or Executive Engineer on the one hand and the contractor on
the other under any term of the contract permitting payment for work after assessment by the
Superintending Engineer or the Executive Engineer.
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Hawai EM Division
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SECTION – I A
1.3
GENERAL TERMS AND CONDITIONS
1. The work shall be carried out as per technical specifications indicated in subsequent Sections
of the specifications and relevant Indian Standard Specifications as applicable.
2. The work shall be executed in existing Power house in a phased manner such that one of the
existing units shall continue to generate power during the whole process of work execution.
And work in next unit shall be started only after first unit is completed and capable of
generating power.
3. The work shall be executed at the Power House of the project generally as per the schedule of
quantities in the NIT. Although all efforts have been made to make the schedule of quantities
as accurate as possible, however, any item omitted from the schedule but required for
successful commissioning and efficient operation of the plant, shall be deemed to have been
included in the schedule. The tenderer shall therefore quote the fixed price for lump sum
turnkey contract for the total job for supply, erection, testing & commissioning.
4. Contractor shall quote lump sum price for the whole work as described in the Schedule of
Quantities. However, break up of prices item wise shall also be provided by the Contractor to
facilitate payment of running A/c Bills.
5. The tenderer / contractor will make their own arrangements for all the T&Ps required for
dismantling, erection and commissioning of the machines / equipments. The successful firm
shall have to make their own arrangement for carriage of materials etc. from the site to their
workshop, to the site of work as well as any special T&P required, without any extra cost on
any account.
6. The successful bidder shall have to make their own arrangements for carriage of materials
from power house to their workshop and vice versa i/c transit insurance without any extra cost
on any account.
7. Any damage done to the installations shall be made good by the firm on at his own cost
without any extra payment.
8. Vetting of all drawings, designs, Technical specifications i/c all sorts of calculations, QAP
etc. in respect of the equipments being supplied under this contract shall be got done by the
contractor at his own cost from the consultants appointed by the DHPD for the purpose.
9. The contractor shall once again verify and confirm the rated head and discharge parameters
from the concerned Executive Engineer(Civil) & (EM) before designing and commencement
of manufacturing of turbines.
10. The power station shall be conceived for operation both in isolated as well as grid mode.
11. The firm shall give the guarantee for a period of minimum 18 months from the date of
commissioning or 8000 hours whichever is more against any defects / damage to the
equipments installed by him / them.
12. The firm shall indemnify the department against losses arising out of non –completion of the
work i.e. loss of generation within the stipulated time other than the normal levels of
liquidated damages for delayed compensation.
13. The time of completion of the work shall be reckoned from the date mentioned in the letter of
intent.
14. All matters of disputes arising out of subject matter of the agreements/ contract shall be
subject to jurisdiction of local courts of Anjaw District and Guwahati High Court, Itanagar
permanent bench at Naharlogun.
15. The tenderers may note that the terms & conditions stipulated in this NIT shall not be
generally altered. The tenders containing terms & conditions in contradiction / adverse to the
conditions stipulated in the NIT can be summarily rejected. Minor modifications suggested by
the tenderer can be examined for consideration but the purchaser shall not be bound to accept
such suggestions and the discretion to accept or reject such suggestions shall entirely rest with
the purchaser.
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Hawai EM Division
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32
16. The tender shall be governed / executed as per delegation of financial powers of the CPWD
officers and as applicable in the State of Arunachal Pradesh from time to time.
17. The main objective of the work is to generate rated power as specified against each project in
the NIT/ Schedule of Quanitites on commissioning of the machines and in the event of failure
to achieve this objective, penalty as deemed fit shall be imposed on the contractor.
18. PERT and Bar Chart depicting as many activities as possible with time period must be
enclosed with the Tender. On award of contract if it is found / noticed that the contractor is
not proceeding as per the schedule given in the PERT & Bar Chart then the Department
reserves the right to terminate the Contract and the Earnest Money & Security Deposit shall
be forfeited.
19. Department reserves the right to change the scope/ quantity of the work as may be necessary
during the execution of the contract.
20. Contractor to Inform Himself FullyThe Contractor shall be deemed to have carefully
examined and understood Tender Documents to his entire satisfaction. If he shall have any
doubt as to the meaning of any portion of the Tender Documents, he shall before submission
of Tender clarifies from the Purchaser in order that such doubt may be removed. The
Purchaser will provide such clarifications as may be necessary. Any information otherwise
obtained from the Purchaser or the engineer shall not in any way relieve the Contractor of his
responsibility to fulfill his obligations under the Contract.
21. Before taking over of the power station by the department, performance testing of the power
stations (EM portion) may have to be got done by the contractor at his own cost from
Authorized Agency of MNRE GOI if desired by the Department. Failure in achieving the
desired standard results will invite imposing of penalty on the contractor as deemed fit by
department.19. In case of any confusion regarding interpretation of any of the clauses in the
tender document, decision of the department shall be final.
22. .The Department reserves the right to accept / reject any other conditions outside the scope of
the conditions laid down in the NIT.
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Hawai EM Division
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SECTION – II
ADDITIONAL CONDITIONS OF CONTRACT
2.1
Scope
The scope of work includes design, detailed engineering, integration of existing
equipment, manufacture / procurement of equipment, (as the case may be) manufacture /
procurement of equipment, shop testing, packing, transportation, loading & unloading,
delivery, storage at site, handling, erection, pre-commissioning, test and
commissioning of all equipment / systems including preliminary acceptance test,
performance guarantee as set forth in these specifications and schedule of quantities.
Insurance during transit, storage, erection and commissioning of all the equipment
and accessories is included in the scope. Provision of commissioning, spares required
during testing and commissioning as also included in the scope.
i.
ii.
2.2
The equipment(s) shall be supplied complete in all respects i.e. with all fittings /
accessories, apparatus and parts that are necessary for their usual efficient
operation. Such parts shall be deemed to be within contractor’s scope whether
specifically mentioned or not.
The Additional Conditions of Contract and detailed technical specifications are
supplementary to each other and are essential for complete interpretation of the
requirements of the purchaser.
Manuals
The contractor shall furnish five sets of bound copies of erection, commissioning and
operation, maintenance manuals giving detailed instructions, procedures, precautions
for all the equipments to the Purchaser. The manuals shall be specific to the
equipment supplied and work carried out and not of general nature. Three sets of
these manuals shall also be supplied with each set of equipment / work.
2.3.
Safety
All units with respect to their location, layout, general arrangement and design and
equipment, structural design, etc. shall be safe to the personnel and conform to the
relevant safety rules and regulations / statutory requirement issued by Government
and the Central Government as well as to the following :
Indian Electricity Rules
Indian Electricity Act
Indian Explosives Manual
Fire Protection Manual issued by Tariff Advisory Committee (India).
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Hawai EM Division
DHPD, Hawai
34
2.4.
Compliance with Rules Regulations & Obtaining Statutory Approval
All equipment / materials shall be installed in accordance with the requirement of
relevant Standards, Indian Electricity Rules and Acts. The contractor shall ensure that
the electrical installation supplied and erected by him shall be to the entire satisfaction
of Chief Electrical Inspector, Central Electricity Authority or any other statutory body
having Jurisdiction in the area and also to the purchaser / his authorized
representative.
Electrical Inspectorate’s approval for the installation and commissioning shall be the
responsibility of the contractor. Preparation and submission of all necessary drawings,
calculations, tests certificate and relevant details to the Electrical inspectorate and
obtaining prior approval for commencing the work and for the complete installation
work done shall be done by the contractor. Any statutory fee for inspection charge by
Electrical inspectorate, shall be borne by the contractor.
2.5
Change In Constitution Of Firm And Address
Any change in the constitution and address of the Bidding firm and its Partners shall
be forthwith notified by the Contractor to Department of Hydro Power Development
for its information.
2.6
Sufficiency Of Project Information
The data and information given in Tender Document are based on the information
available from project site. The Contractor shall satisfy himself about the adequacy of
the said data/information and interpretation there-of and if necessary, carry out further
investigation at his own cost. Thus, DOHPD shall not be responsible for in-adequacy
of the said data/information and interpretation there-of by the Contractor.
2.7
Effective Date Of Contract
The Contractor shall start the work immediately on receipt of Letter of Intent/signing
of Contract, whichever is earlier & it shall be treated as effective date of contract for
all purposes.
2.8
Work Schedule / Re-Scheduling & Progress Of Work
The Contractor shall submit a detailed PERT network with tender. The PERT network shall
consist of adequate number of activities covering various key phases of the works such as
deign, procurement, manufacturing, shipment, installation of equipment, assembly and
commissioning of units. This network shall also clearly indicate the
interlinking/interdependencies of interface facilities to be provided by the Purchaser and the
dates by which such facilities are needed. Contractor shall discuss the network so submitted
with Engineer and the agreed network shall form part of the contract to be signed within 7
(seven) days from the date of receipt of Letter Intent / Letter of Award of Contract.
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Hawai EM Division
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The above PERT network shall be reviewed jointly by the Purchaser and the Contractor every
month, wherein the holdups/delays, if any, in the progress of works, with reference to the
agreed Schedule shall be given special attention. Necessary modifications
(updating/revisions) of the programme, within the over all time for completion, shall be
carried out by mutual agreement between Purchaser and the Contractor.
Supply of new parts of Electro-mechanical equipment at power house shall be planned to
ensure their availability about one month in advance of the scheduled dates of installation and
matching with the progress. No extra cost, whatsoever, on account of such rescheduling shall
be payable to the Contractor.
Sequencing of works is to be planned to suit the said requirement.
2.9
Insurance
i.
ii.
The contractor shall arrange, secure & maintain insurance as may be necessary to
protect his own interest and the interests of the purchaser against all risks. The
risks that are to be covered under the insurance shall include, but not be limited to
the loss or damage in transit, theft, pilferage / civil commotion, weather
conditions, accidents of all kinds, fire, war risks during ocean transportation
damage, during commissioning etc. Insurance is to be taken for the landed at site
value of the equipment for transit from the manufacturer’s ware house / factory to
the site and storage there after.
All damages and shortages after its delivery to site and storage there-after shall be
notified by the contractor’s site representative by registered post to purchaser and
action taken by him within 30 days for making good the damage or loss by way of
replacement / repair / new supply against equipment damaged or lost.
The contractor shall take up the matter with insurance company on its own for
finalization of claims. All actions in connection with making and settling of
claims, if any, will be carried out by the contractor himself for which no extra
payment will be made by the purchaser to the contractor in this regard.
The contractor shall be responsible to make good the damage or loss by way of
repairs and / or replacement of equipment free of cost, irrespective of the fact
whether claim is accepted by the insurance company or not, without waiting for
settlement of claims.
The scope of such insurance shall cover the entire value of the contract from time
to time.
2.10
i.
Guarantee & Warranty
The Contractor shall guarantee the performance of the equipment such as output
and efficiency of turbine and generator and temperature rise of generator windings
over the given ambient temperature as specified in respect of Technical
Specifications of items.
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Hawai EM Division
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The Contractor shall further warrant that the equipment supplied under this Contract shall
have no defect arising from design, material or workmanship or from any act or omission of
the Contractor or his approved sub-contractor that may develop under normal use of the
equipment. The warranty shall remain valid for 8000 hours of operation or 18 (eighteen)
months after the commissioning and handing over of the equipment, whichever is later.
The Contractor shall be responsible for fulfilling of all the warranties and making good as
soon as practicable at his expenses, any defect in or damage to any section or part of the
Work which may appear or occur during the Warranty Period. Repair, modification or
replacement or work/part of Work as required making good such defect or deficiency or
damage shall constitute complete fulfillment of the Contractor’s obligations under the
Warranty provided under this Article.
The purchaser shall promptly notify the Contractor in writing of any claims arising under this
warranty. Upon receipt of such notice, the Contractor with all reasonable speed, repair or
replace the defective parts thereof free of cost. The Contractor shall take over the replaced
parts at the time of their replacement. Replacement of such defective parts as are not
repairable at the site and are not essential in the meantime to the maintenance in commercial
use of the plant, shall be made promptly and the defective parts shall be returned to the
Contractor works at the expense of the Contractor unless otherwise arranged.
If it becomes necessary for the Contractor to replace or renew any defective parts of the
plant/works pursuant to the warranty clause, the Warranty Period for such parts shall,
notwithstanding anything to the contrary contained herein, be operative for a further period of
twelve months from the date of such repair/replacement or until the end of the above
mentioned period of eighteen months whichever may be the later.
If effective steps for repair modification or replacement of defects, deficiencies or damages
pursuant hereto are not taken within seven days of the date of notification thereof by the
Purchaser to the Contractor or if such repair, modification or replacement is not completed
with reasonable promptitude by the contractor at his own expense, as required by the
Purchaser in accordance with this Article, the Purchaser shall be entitled to cause the same to
be made good by other agencies or otherwise and deduct expenses (of which the certificate of
Purchaser shall be final) from any sum that may by then or at any time thereafter become due
to the Contractor under the Contract or from the amount released by encasing the bank
guarantees provided by the Contractor under the Contract or recover otherwise from the
Contractor including from any money due to the Contractor on any other accounts
whatsoever.
2.11 SUBMISSION OF BANK GUARANTEES
2.11.1 Security Deposit.
The contractor to whom work is awarded before the signing of agreement shall
deposit security @ 10% of contract value as per relevant clause of the “General
Conditions of the Contract” in the form of bank draft, FDR/CDR or Govt. interest
bearing security duly pledged in favour of Executive Engineer (EM), Hawai EM
Division, Department of Hydro Power Development, Anjaw District, Hawai
(A.P.) or Bank Guarantee from a Nationalized Bank of India duly executed on nonjudicial stamp paper of requisite value in the enclosed Performa.
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Hawai EM Division
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The above security shall be sent within 30 days of the award of contract. The validity
of the security in any of the above form shall be kept valid till taking over the
machines by the purchaser after commissioning. In case the contractor fails to suitably
extend the validity due to delays in supply/commissioning/or any other reason, the
Department shall have the right to encash the Bank Guarantee without making any
reference to him. This order is liable to be cancelled if security is not deposited within
the time specified and in that event earnest money shall be forfeited. The contractor
shall not commence the supply of material till such time he deposits security as above
and intimation regarding receipt and correctness of the same is received by him in
writing from the Engineer of Contract.
2.11.2 Performance Security
i
The Contractor shall also be required to furnish Performance Security @ 10% % (Ten
Percent) of the Contract Value towards successful performance of the plant in
accordance with the guaranteed technical particulars of the equipment immediately
after taking over the machines by the purchaser after commissioning. The above
guarantee shall be kept valid up to 8000 hours or 18 months whichever is later after
performance guarantee period after the date of completion of performance obligations
including warranty obligations defined above. The performance security will be
discharged by the Purchaser and returned to the Contractor after expiry of
performance guarantee following the date of completion of the Contractor’s
performance obligation, including any warranty obligations, under the Contract.
The performance security shall be in the form of a bank guarantee issued by a
Nationalised bank located in India acceptable to the Purchaser duly executed on nonjudicial stamp paper of requisite value in the enclosed Performa.
In the event of default on the part of Contractor in the faithful execution of
performance / guarantee obligations, the performance security shall be forfeited and
discharged by the Purchaser as compensation for any loss resulting from the
Contractor’s failure to complete its obligations under the Contract. The forfeiture of
Performance Security shall be without prejudice to any other rights arising or accruing
to the Purchaser under relevant provisions of the Contract like penalty/damages for
delay in delivery or risk execution of work including suspension of business dealing
with the Purchaser for a specific period.
2.12
PRICE VARIATION, TAXES, and DUTIES & LEVIES ETC.
No price variation shall be entertained during the entire period of the contract, as the
contract is a lump sum fixed tender on turnkey basis. Rates quoted shall inclusive of
all taxes, duties and levies etc. and nothing extra shall be allowed over the quoted
price.
In the event of any omission of item of work in the agreement, such items as
needed to complete and commission the project shall be deemed to be included in
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Hawai EM Division
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the schedule of work as the contract is a lump sump fixed tender on turnkey
basis.
2.13
CONTRACT DRAWINGS AND DETAILED TECHNICAL SPECIFICATIONS
i.
Within 30 days from the effective date of the Contract, the Contractor shall send
to the Engineer a list of all the drawings with their respective titles and the dates
on which they shall be supplied to the Purchaser. The list shall be amended or
extended by the Contractor in consultation with the Purchaser or asked by the
purchaser as and when necessary during the progress of work. The purchaser will
prepare the list of drawings which shall require the approval of purchaser out of
the above list supplied by the Contractor. The schedule of submission of drawings
shall be coordinated with the work programme of other work components and
shall successively be adjusted in order to meet the actual requirements of other
components for completing the works, within the TIME for completion.
All the drawings pertaining to new plants and goods of Electro-Mechanical works
shall preferably be worked out on computers using latest version of AutoCAD on
maximum A1 size. Electrical drawings including schematic drawings, block
diagrams, flow diagrams, terminal details, panel outline drawings, circuit
diagrams etc. shall be worked out on A3 size. All drawings shall have a uniform
title-block as approved by the Engineer. Beginning with the very first submittal to
the Engineer, the contractor’s drawings shall bear a serial number corresponding
to a drawing classification plan to be agreed upon by the Contractor and the
engineer. The drawings of bought out items shall also be preferred in AutoCAD
version, however, their scanned version will be allowed. Catalogue sheets,
illustration, printed specifications, etc., shall be checked and prepared by the
Contractor in such a way that the figures, statements and data valid for the
delivered sizes and types of the works concerned are clearly marked. These
documents also shall be stored on CD and supplied to Department.
The contractor shall furnish three prints of each of the following drawing to the
Engineer of the contract, within four weeks of the date of order.
ii.
iii.
General arrangement drawings of the equipment offered. Detailed dimensional
drawing and descriptive literature of all components supplied. Basic electrical
diagrams.
In addition, the contractor shall also submit prints to the Engineer of contract
within 30 days of the complete bill of material with each items identifiable in the
detailed drawing with references. This will also form detailed packing list of the
equipment.
iv.
The Engineer shall return to the contractor one print of each drawings; (a).
Stamped APPROVED or (b). Marked Up with Comments. In case of (a). no
further resubmission of drawings is required for Engineers approval. Incase of (b)
the contractor shall correct his original drawings to conform to the comments
made by the Engineer and re-submit in the same manner as stated above, within
two weeks after the receipt of the marked up print by him.
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Hawai EM Division
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v.
The contractor on receipt of prints stamped APPROVED shall furnish to Engineer
of the contract one direct reading reproducible of each drawing and bill of
material within two weeks of receipt of approved set.
vi.
Electrical equipment layout for all electrical premises.
vii.
Information Category Drawings / Documents.
Cable schedule indicating type of cables, from to via, route, total length size of
cable and a final summary sheet indicating total requirement of all types of cables
(for control and power both).
Core wise control cable termination details indicating ferrule no. terminal block
no. for each cable/ each equipment. Internal wiring diagram for panel(s).
Catalogues for each type of equipment, relay etc. Operation and Maintenance
Manuals indicating trouble shooting procedure for all Equipment. Type Test
Certificates for all the major equipment, Details of Test results, for tests conducted
at site for all equipment. Spare part list, number and ordering procedure for all
recommended spares. Overall GA of all the panels/equipment, Fixing details of all
the panels/equipment supporting structures etc. Static and dynamic loading of
each equipment. Floor cutouts and wall opening details for cables and light
conduits etc. Details and location of various inserts base plates, bolts, etc. required
to be provided for support of cable structure, panel etc. As executed drawings
incorporating site changes along with reproducible.
2.14
MATERIALAS AND WORKMANSHIP
All the equipment, components and materials supplied under the Contract will be new, free
from defects and of the respective kinds, grades and specifications described in the Contract
as well as conforming to the provisions of relevant codes of Bureau of Indian Standards and
shall be subjected from time to time to all necessary tests at the place of manufacturing or
fabrication at the Site. Such tests shall be as specified in detailed Technical Specifications.
The Contractor shall provide, at his cost such assistance, instruments, machines, labour and
materials as are normally required for examining, measuring and testing any work and the
quality, weight or quantity of any material used and shall supply samples of materials before
incorporation in the works for testing, as may be selected and required by the Engineer. The
cost of making all tests be borne by the Contractor.
2.15
INSPECTION & TESTING
The contractor shall give 15 days notice to the Engineer of contract under intimation to
purchase, of every lot of material being ready duly packed for dispatch along with routine
tests results of the material offered and details of dispatches made against last authorization
for dispatch.
In addition to the tests specified in the technical specification, the purchaser reserves the right
of carrying out at site such tests as he may decide upon. Such additional tests will be carried
out at the supplier’s expenses.
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Hawai EM Division
DHPD, Hawai
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The contractor shall also render necessary assistance to the inspecting officers in making
random sampling. Wherever considered necessary, materials shall be marked embossed or
sealed by the inspecting officer after inspection has been carried out and the material
approved for dispatch.
The purchaser reserves the right to draw required number of samples of other major items of
raw material. These samples shall however, be drawn and sealed in the presence of contractor
or his authorized representative. The purchaser further reserves the right to get these samples
tested from any Govt. recognized test house / laboratory to Govt. test house / laboratory.
The contractor shall record either of the following certificates on the invoice / packing list
(Challan) as the case may be.
“Certified that the consignment (lot) of material supplied through this invoice / packing list
(Challan) has been inspected and tested by representatives of DOHPD Arunachal and has
been approved for dispatch”.
Or
“Certified that the inspection and testing of consignment (lot) of material supplied through
this invoice / packing list (Challan) has been waived off by the purchaser vide letter No.
………….. dated ………………..
It is further certified that the material has been tested and results have been found to be within
the values specified in the relevant ISS / contract as per copies of Test certificate enclosed.”
Not with-standing the inspection carried out by the officer of Deptt. of Hydro Power
Development Arunachal in case of any short / defective supply of material detected by the
consignee, the contractor shall be liable to make good such shortage / rectify the defects. The
consignment shall also be subjected to joint inspection by representatives of the contractor
and the purchaser, in case of any dispute regarding quality and / or quantity of the material
supplied.
In case, the material offered for inspection is not found ready when the inspecting party
reaches the works of contractor, the cost incurred by the Department on this account will
become payable by the contractor on demand by the Engineer of Contract within 30 days.
2.15.1 At Works
i.
All the supplies will be subject to inspection and testing before clearances are
given by the purchaser for dispatch. It is essential that : The tenderer / sub-vendors
must have all necessary facilities at their works for carrying out such routine and
acceptance tests as prescribed in the relevant standards and any other routine and
acceptance tests as specified in the specification. Documentary evidence of
existence of such facilities will be provided along with the tender.
ii.
Quality assurance plan (QAP) for tests and inspection of equipment.
The Contractor shall submit four copies of QAP of equipment within 60 days after
the award of contract for approval of the Purchaser. The approval quality
assurance plan shall form the basis for inspection and acceptance of the
equipment. The Engineer shall have the right to ask for more relevant tests of their
approval due to non availability of final design drawings.
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Hawai EM Division
DHPD, Hawai
41
iii.
The offered equipment must have been fully type tested as per relevant ISS and /
or other specified International Standards, during the last 5 years period, to be
reckoned from the date of opening of tender. Photocopy of such type test reports /
certificates must be submitted along with the tender bid. The type test certificate
of prototype manufactured and tested by foreign collaborators of the tenderers at
their works shall not be acceptable for indigenously manufactured equipment.
iv.
In case the equipment is being, manufactured in India under foreign collaboration,
the collaborator’s equipment shall have three years satisfactory operating
experience under tropical climate.
v.
The offered indigenously manufactured equipment should have been type tested
and test report submitted with the tender.
2.15.2 Inspection of Works
i.
During erection, re-assembly, commissioning and trial operation, the Contractor
shall perform at suitable intervals all inspections and tests in the presence of the
Engineer in order to prove the orderly execution of the works in accordance with
the Contract.
Unless otherwise specified, all costs for testing at site and of works and charges
associated with it shall be borne by the Contractor. Thus includes the measuring
devices – properly calibrated, and any pertinent accessories which shall be made
available by the Contractor for the entire duration of the tests. The contractor shall
delegate his experts to perform the tests at site.
In case of disagreement between the Engineer and Contractor on the test result, an
independent expert shall be appointed by Purchaser to whom both parties shall
agree. If no amicable settlement can be reached, the Arbitration Clause shall be
applied.
2.16
i.
PACKING
The contractor shall provide such packing of the Goods as is required to prevent
their damage or deterioration during transit to their final destination as indicated in
the Contract. The packing shall be sufficient to withstand, without Limitation,
rough handling during transit and exposure to extreme temperatures, salt and
precipitation during transit and open storage. Packing case size and weights shall
take into consideration, where appropriate the remoteness of the Goods final
destination and the absence of heavy handling facilities at all points in transit.
Suitable lifting lugs should be provided in heavy consignments and clear
instructions be marked on the package for handling.
All electrical parts shall be carefully packed in high-pressure polyethylene foils
where parts may be affected by vibration, they shall be carefully protected and
packed to ensure that no damage will occur while they are being transported and
handled.
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Hawai EM Division
DHPD, Hawai
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All bright parts shall be thoroughly protected from rust during transit. Each
package shall contain a packing list in polythene cover and six copies shall be sent
to the Purchaser. All points shall be marked to facilitate erection.
Large articles, which are not packed in case, shall have all screwed holes, plugged
suitably and machined surfaces properly protected. Weight and size limitation for
transport shall be ensured by the contractor.
The contractor will be required to make separate packages for each consignment
and shall mark all containers with the implementing document number pertinent
to the shipment. Each shipping container shall also be clearly marked on at least
two sides as follows:
Consignee
Contract No.
Package number
Description
Item number (if applicable)
Net and gross weight
Volume
Country of Origin
Port of entry
2.17
:
:
:
:
:
:
:
:
:
DELIVERY
The commencement of delivery / project completion period shall be counted from the
date of issue of letter of intent or date of signing of contract, whichever is earlier.
The date of receipt of material in purchaser’s store shall be deemed to be the date of
delivery.
The delivery should be effected in serviceable lots / sets of equipment. In case of part
dispatch, the delivery shall be deemed to have become effective when last component/
part of the equipment of serviceable lot / set has been delivered.
2.18
i.
DELIVERY OF PLANT AND DESPATCH DOCUMENTS
The contractor shall prepare and forward six copies of the master list of packages
in bound form within 120 days of award of Contract or at least 90 days before
dispatch of any package. This list will be used as checklist for dispatch of all the
equipments and materials under the Contract. The list will be updated, if necessary
by the Contractor based on changes during subsequent details design.
The Goods shall be dispatched by the Contractor strictly as per the master list of
packages and the delivery schedule agreed in the final Contract after getting
dispatch instructions from the engineer. Dispatch clearance shall be given by the
Engineer based on site requirement keeping in view the limited period.
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Hawai EM Division
DHPD, Hawai
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Following dispatch documents shall be sent with the packages :
a.
b.
c.
d.
e.
f.
iv.
2.19
Three copies of the Contractor invoice showing Goods description,
quantity, unit price, total amount ;
Four copies of packing list identifying contents of each package ;
Packages, containers, bundles and loose materials forming part of each and
every consignment shall be described in full in the packing account and
full details of the contents of packages and quantity of materials shall be
given.
Delivery note / railway receipt/truck receipt;
Manufacturer’s /Contractor’s guarantee certificate;
Inspection certificate issued by the nominated inspection agency, and the
Contractor’s factory inspection report; and
Certificate of origin.
Notification of delivery or dispatch in regard to each and every consignment
shall be made to the Purchaser immediately after dispatch or delivery.
DELAYS IN THE CONTRACTOR’S PERFORMANCE & LIQUIDATED
DAMAGES
i.
If the works or any part thereof is not completed in accordance with the Contract
within the Time For Completion, the Purchaser shall be entitled to liquidated damages and
the said damages shall be payable by the Contractor on demand without there being any proof
from the Purchaser. The liquidated damages shall be payable for delay in completion of the
work @ 1.0% (One Percent) of the Contract Price per week or part of week. The liquidated
damage so payable shall not exceed 10% (ten percent) of the Contract Price and will be
recovered from any sums due to the Contractor.
Without prejudice to the right of the Purchaser under the Contract and its right to entitlement
for liquidated damages, the Purchaser shall be entitled additionally to terminate the Contract
without being liable in any manner whatsoever to the Contractor and/or to have the WORKS
completed at the risk and cost of the Contractor, by a communication in writing to the
Contractor in the following events :
In the event the liquidated damages have become payable in terms of this Article but the
maximum limit of the amount of liquidated damages payable hereunder by the Contractor to
the Purchaser have not been reached and the Contractor has failed to complete the delayed
works within 30 (thirty) days of receipt of notice in this behalf from the Purchaser; or
In the event the liquidated damages have become payable in terms of this Article hereof and
the maximum limit of the amount of liquidated damages for delay payable hereunder has
been reached and the Contractor has failed to complete the WORKS within 30 (thirty) days
of the receipt of notice in this behalf from the Purchaser; or
In the event of the Contractor, being in breach of any of the provision of the Contract and if
the Contractor has failed to remedy such breach/default within 30 (thirty) days or such further
period as may be mutually agreed between the Purchaser and the Contractor having regard to
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Hawai EM Division
DHPD, Hawai
44
the nature of the breach or default or shortfall, of the receipt of notice in this behalf from the
Purchaser.
2.20
FORCE - MAJEURE
If at any time during the continuance of the work the performance in whole or in part by
either party of any obligation under this contract, shall be prevented or delayed by reasons of
any war, earthquake measuring more than 7 on Richter Scale causing considerable damage,
riot, natural calamity declared as a national calamity, (hereinafter referred to as eventualities)
then, provided notice of the happening of any such eventuality is given by either party to the
other within 15 days from the date of occurrence thereof, neither party shall by reasons of
such eventuality be entitled to terminate this contract nor shall either party have any claim for
damages against the other in respect of such non performance or delay in performance and
construction of work under this contract shall be resumed as soon as practicable after such
eventuality has ceased. Appropriate extension in time of completion shall be granted.
2.21
LABOUR
The contractor shall comply with all legislations and rules of State and / or Central
Government or other Local Authority formed from time to time governing the protection of
health, sanitary arrangements, wages, welfare and safety for labour directly or indirectly
employed on construction works. The rules and other statutory obligations with regard to fair
wages, welfare and safety measures including insurance etc, maintenance of register etc. shall
be deemed to be part of the contract.
The age limit for employment of labour shall be strictly in accordance with the existing
labour rules and Regulations.
The Contractor shall comply with the provisions of the Minimum Wages Act 1948 and the
rules made there-under by the Government of Arunachal in respect of all employees
employed by him or in carrying out this contract. He shall pay the employees wages not less
than the minimum rates of wages, if any, fixed by the Government of Arunachal, Department
of labour and employment for that category (including wages payable for weekly holidays
contemplated under the minimum wages act of Govt. read with the applicable Rules for
minimum wages)
The contractor shall at all times indemnify the purchaser against all claims arising out of
provisions of the Minimum Wages act 1948 and the Rules framed there under as admissible
in respect of any workman employed by the contractor in carrying out the contract and
against all costs and expenses and penalties incurred by the purchaser in this connection.
Without prejudice to other means of recovery, the purchaser shall be entitled to deduct from
any money due or becoming due to the contractor all moneys paid or payable by the
purchaser by way of wages and other dues (including compensation, penalty if any imposed
for committing breach of any provision of the Act by the Contractor) in connection with any
claim thereto and the contractor shall abide by the decision of the purchaser as to the sum
payable by the contractor under the provisions of this clause.
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Hawai EM Division
DHPD, Hawai
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The contractor shall provide at his own cost reasonable amenities for securing proper
working and living conditions such as water supply, lavatories, bathing places cleanliness,
etc. to the labour directly or indirectly employed on the works. Where the labour is employed,
urinals / lavatories will be provided separately by the contractor for male and female workers
as well as crèches for the infant children of labourers.
Labourers engaged on hazardous jobs and occupations will be provided with necessary safety
appliances by contractor, free of charge.
The contractor’s establishment will be subject to inspection, investigation etc. by the
Engineer or by Engineer’s Representative or such other Representatives of the purchaser as
duly authorized on his behalf by him for assuring proper and faithful compliance of the
provisions of this contract by the Contractor with regard to the implementation of labour laws
and other matters anticipated herein.
The contractor shall abide by the decisions and orders of the Engineer with regard to any such
matter and furnish, if required, necessary compliance report within the stipulated time.
The contractor shall be responsible for the observance of the provisions of above para by subcontractors employed by him in the execution of the contract.
2.22
TERMS OF PAYMENT
Subject to any deductions from the contract price as per contract, the contractor shall be
entitled to receive the contract price in the following manner.
All payments shall be released directly by the purchaser to the contractor except as otherwise
provided in the contract.
i.
No mobilization advance shall be made.
ii.
75% of the Contract price on pro-rata basis on receipt of materials at site in good
conditions and on submission of invoice accompanied by Delivery Challans,
packing Lists, Inspection Certificate /Inspection waiver Certificate from
Purchaser, Copy of Inland Transit Insurance and on furnishing of custody-cumIndemnity Bond for full value of supplies. However, this payment shall be made
based on agreed sequential supplies made in serviceable lots / complete sets of
equipments. This payment shall be released based on certification by Purchaser
and shall be released at the earliest but not later than 90 days from the date of
receipt of material at site and submission of the bills.
iii.
25% balance amount of the Contract value after erection, testing, commissioning
and successful completion of trial run of the project and on demonstration of
performance guarantee parameters by contractor against submission of Bank
Guarantee for an amount equivalent to 10 % of the contract value as performance
security to be kept valid till expiry of guarantee period as per Clause 2.11.2.
2.23
CERTIFICATE OF COMPLETION OF WORKS
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Hawai EM Division
DHPD, Hawai
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Before taking over any part of the works into commercial use, the purchaser shall
issue a certificate of completion based on the following certification by the Engineer:
a.
Acceptable quality and workmanship of the various works including dimensional
accuracy and
b.
Acceptance of various field tests by the Engineer after commissioning the works.
2.24
i.
FINAL ACCEPTANCE CERTIFICATES
A Final Acceptance Certificates shall be issued by the Purchaser to the Contractor
on his request within thirty days after the expiry of the Warrantee Period
applicable to the works or part thereof, or the date of rectification of outstanding
deficiencies / damages / defects whichever is later.
The request for issue of a Final Acceptance Certificate by the contractor shall be
accompanied by a list of documents already handed over in accordance with the
Conditions of the Contract and such other documents / information that may be mutually
agreed between the Purchaser and the Contractor.
2.25
CONTRACTOR TO KEEP SITE CLEAR
During the progress of the works, contractor shall keep the site reasonably free from all
unnecessary obstruction and shall store or subject to approval from the engineer and subject
to the conditions, if any, imposed by the Government of India or the State Government of
Arunachal Pradesh or any of its officers, dispose of any construction equipment and surplus
materials and from time to time clear away and remove from the site any wreckage, rubbish
or temporary works no longer required.
2.26
CLEARANCE OF SITE ON COMPLETION
On the completion of the works, the contractor shall clear away and remove from the site all
the remaining construction equipment surplus materials, rubbish and temporary works of
every kind, and leave the whole of the site and works of every kind clean and in a
workmanlike condition to the satisfaction of the Engineer. The old plant/goods which are
replaced by the new ones, shall be stored in Purchaser’s stored allocated by the Engineer for
this purpose and handed over to the Engineer.
2.27
CO-OPERATION WITH CONSULTING ENGINEERS
The Contractor shall agree to co-operate with the Purchaser’s consulting engineers and freely
exchange with them such technical information as is necessary to obtain the most efficient
and economical design. However, the Contractor shall do all correspondence with the
Consultants in respect of such exchange of technical information through Engineer only.
2.28
TRAINING OF PURCHASER’S PERSONNEL
The Contractor shall undertake to train adequate number of personnel selected by the
Purchaser
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Hawai EM Division
DHPD, Hawai
47
The purchaser shall intimate the list of personnel responsible for operation and maintenance
of the station at least 30 days before the erection/commissioning of the equipment. These
personnel are proposed to be present during erection, testing and commissioning. The
contractor shall ensure that impart of adequate training to them and is certificate shall be
issued by them to this effect.
2.29
REJECTION
i.
Purchaser reserves the right to reject any equipment / item if during the tests at
works or site, the test values achieved do not comply with the respective standards
/ specifications and exceed the tolerable limits.
ii.
Contractor shall replace a rejected equipment with a new equipment complying
with the guaranteed values as promptly as possible and no extra cost to the
purchaser. Purchaser reserves the right to retain any rejected equipment and take it
into service until the contractor supplies the new equipment.
iii.
Rejection of any equipment will not be held as a valid reason for delay in timely
completion of the works.
2.30
i.
MISCELLANEOUS
Necessary stores required at site shall be constructed by the tenderer at his own
cost.
The contractor shall be fully responsible for arranging the required tools and tackles,
water and construction power supply at his end.
All precautions shall be taken by the contractor for taking proper shutdowns while
working in the vicinity of live equipment or interfacing new equipment with line
equipment.
ii.
The Contractor shall ensure that all personnel employed do not stray into other
areas. Any injury caused due to this shall be the sole responsibility of the
contractor.
iii.
The contractor shall ensure that all the workmen and supervisors engaged by him
or by his sub- contractor are provided with proper safety appliances. Any violation
in safety provisions or failure to maintain safe working conditions will lead to
serious penalty on the contractor and finally may lead to termination of the
contract.
iv.
The contractor shall ensure that skilled labours required for specific works have
necessary trade certificates and adequate experience of the job.
v.
When the work is carried out in the obscure daylight or night, adequate
arrangements for flood lighting in the working area shall be made by the
contractor at his own cost.
The safety poster/regulation for prevention of accidents shall be displayed by the
contractor at appropriate places. Notices and warning signs shall be displayed for
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Hawai EM Division
DHPD, Hawai
vi.
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all sources of danger at places and in a manner that the same attract attention of
the personnel.
2.31
JUDICIAL JURISDICTION
All disputes arising out of and touching or relating to subject matter of the
agreement / contract shall be subject to jurisdiction of local courts of the district in
which project is situated and Gauhati High Court, Itanagar Permanent Bench,
Naharlagun
2.32
ARBITRATION
Any dispute arising out of the contract shall be settled as per Arbitration and
Conciliation Act 1996.
2.33
NOTICES
Any notice given by one party to the other pursuant to the Contract shall be sent in
writing by registered / speed post to the following addresses of the Purchaser and
Contractor. The notice shall be effective when delivered or on the notice’s effective
date, whichever is later.
2.34
ERECTION & SUPERVISION CONDITIONS OF CONTRACT
2.34.1 GENERAL :
These Additional conditions for erection of equipment shall be read and construed
with General Conditions of Contract but if there be any conflict or inconsistency
between the provisions hereof and other conditions of contract, the provisions
contained in these conditions shall prevail so far as the erection work covered under
the contract is concerned.
2.34.2 WORK AND SERVICES TO BE FURNISHED BY THE CONTRACTOR
Unless otherwise specified, the following works and services shall be provided by the
Contractor for complete erection, testing and commissioning of equipment under
turnkey project.
(a) All labour, skilled and unskilled including supervisory personnel for expeditious and
efficient erection of the equipment and material covered by the specification.
(b) Taking delivery of all erection materials and equipment to be erected from the project
Stores.
(c) Safe transportation of the equipment and materials from Project Stores to the site of
erection.
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Hawai EM Division
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(d) All consumable materials, tools and tackles for the purpose of erection, unless
otherwise specified.
(e) All fastening materials, nuts, bolts, screws, clamps, washers and gaskets etc. unless
otherwise specified.
(f) All consumable and erection materials to be supplied by the Contractor shall be of the
best quality and according to the specification approved by the Engineer.
(g) All the materials procured by the Contractor shall be got inspected and approved by
the Engineer before the same are used for erection work.
(h) All equipment’s, tools, platforms, scaffolding, temporary supports and facilities
required for erection and for handling of heavy packages at site.
(i) Purchaser equipments and tools may be made available on payment of hire charges, if
and when available. The hire charges shall be those determined by the Engineer, who
shall however be under no obligation to supply such tools.
(j) Erection of the equipment and materials complying with the specifications satisfaction
of the Engineer and design requirements and to the entireties.
(k) Key Skilled and unskilled personnel as may be required for carrying out tests on the
equipment during start – up, testing and commissioning.
(l) All works shall be carried out as per requirements of Codes and shall be electrically
and mechanically corrected.
(m) The Contractor shall supply and paint with anticorrosive paint damaged and rusty
parts before erection.
(n) All parts of equipment delivered in disassembled condition, shall be checked for Zero
% wear or damage, accumulation of dust, clean and assembled for
erection.
(o) Strict cleanliness shall be observed during the erection.
(p) Accommodation of supervisory personnel and housing of all labour.
(q) Daily transport for erection personnel as required.
(r) Site office and covered storage as required.
(s) Watch and ward to ensure security / and safety of materials under his custody.
(t) Cleaning up of site after erection.
(u) Any other works as required for completion of works.
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Hawai EM Division
DHPD, Hawai
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2.34.3 INSURANCE OF EQUIPMENT AND MATERIALS TO BE ERECTED
The Contractor shall take an overall insurance cover for all equipment and materials
issued to him for erection against loss or damage during storage, erection, testing and
commissioning of the plant. Such insurance shall remain valid till the plant and
equipment are taken over by the Purchaser and cover the third party risk.
The Contractor shall report to the purchaser immediately any loss or damage, which is
detected during the course of storage erection, testing and commissioning of the
equipment and materials and shall settle the claims with his Insurance Company. The
contractor shall, however, have to make good the loss or damage at his own cost. The
Purchaser, however, reserves the right to ask the Contractor to arrange for Insurance
cover with his approved underwriters but when called upon to do so, the Contractor
shall obtain the desired cover.
2.34.4 REPAIR OF DAMAGES IN EQUIPMENT SUSTAINED DURING TRANSIT :
Repair of damage of equipment sustained during transit is to be carried out by the
contractor at his own cost.
2.34.5 DELIVERY OF ERECTION EQUIPMENT AND MATERIALS
The Contractor shall take delivery of erection equipment materials from Project
Stores. It will be the responsibility of the Contractor to arrange for transportation of
equipments from the Project Stores to work sites.
The Contractor shall be responsible for bringing the materials safely to the site of
erection. An authorized representative of the Contractor shall take delivery of the
plant and equipment in accordance with the procedure prescribed by the engineer and
shall submit a complete detailed account of the same after completion.
2.34.6 RESPONSIBILITY OF ERECTION
The Contractor shall be completely responsible for the satisfactory erection, testing
and commissioning of the plant notwithstanding that he may have been assisted by the
Engineer in doing so.
2.34.7 EXTRA WORK SHIFT :
Night work shall be permitted with the written approval of the Engineer provided that
except in an emergency, sufficient notice is given by the Contractor. The Engineer
may also direct such extra shift for the Contractor to ensure completion of contract on
schedule if in his opinion such work is permitted.
2.34.8 PROTECTION OF WORK :
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The Contractor shall take all reasonable care to protect the work under erection till
such time the erected equipment has been taken over by the Purchaser. Where
necessary, suitable fencing and lighting shall have to be provided by the Contractor as
a safety measure against accident and damage of Purchasers property, Caution, notice
shall be displayed by the Contractor to give warning to the persons working at site if
access to any part may be deemed unsafe and hazardous.
The Contractor shall be responsible for any loss or damage of the equipment or
material under his custody until the same is taken over by the Purchaser, in good
condition and in complete shape.
2.34.9 CARE OF FINISHED WORK
The Contractor shall effectively protect the work from action of weather and from
damage or defacement and shall cover finished parts where required for their through
protection, Face work shall be perfectly clean and free from defects.
The Contractor and his sub-contractors shall be responsible during their work for
protection of the work which has been completed by other Contractors. Suitable
means shall be used to protect finished work when moving equipment over it.
2.34.10CLEANING UP OF WORK SITE
During erection the contractor shall, without any additional payment, at all times keep
the working and storage areas used by him free from accumulation of waste materials
or rubbish. Upon completion of erection he shall remove or dispose of in a
satisfactory manner all temporary structures, waste and debris and leave the premises
in a condition satisfactory to the Engineer, and in the event of the Contractors failure
to do so, the same may be removed by the Purchaser, and the cost incurred shall be
recovered from the Contractor or his securities.
All stripped wooden packing of the equipment shall become the property of the
Purchaser and they shall be delivered to the Purchaser store.
2.34.11 ERECTION PROGRAMME AND PROGRESS REPORT :
The Contractor shall submit such forms as may be requested by the Engineer,
Schedule showing the programme and order in which the Contractor proposes to carry
out the work, with dates and estimated completion time for various parts of the work.
Such schedules shall be approved by the Engineer, prior to starting the erection. The
Contractor shall also furnish when so directed by the Purchaser, the Organization that
line will set up completion of the work according to the approval Erection Schedule.
The Contractor shall also give sufficient notice in advance intimating in Writing his
requirement of materials which are to be supplied by the Purchaser. During the
progress of work the Contractor shall submit a fortnightly progress reports on the
erection work and Organization as the Engineer may direct. If for any reason the work
is held up, the Contractor shall bring it to the attention of the Engineer in writing
without any delay.
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Hawai EM Division
DHPD, Hawai
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2.34.12 TESTING AND COMMISSIONING OF ERECTED EQUIPMENT BY
THE CONTRACTOR:
The Contractor shall be completely responsible for conducting the pre-start checks
and commissioning and trial run notwithstanding that he may have been assisted by
the Engineer in doing so. The Contractor shall supply all labour in the execution of
these tests. Operating personnel will be provided by the Purchaser.
If the first test is not satisfactory and the defect is due to Contractor, the contractor
shall rectify the defects to the satisfaction of the Engineer at no extra cost to the
Purchaser and subsequent tests shall be carried out as necessary by the Contractor till
the tests are successful.
If however, the defect is not due to the Contractor the repeat tests shall be carried out
as mutually agreed upon the maximum number of repetitive tests in such cases will be
limited to two in number.
2.34.13
COMMISSIONING REPORT :
The Purchaser and Contractor shall properly maintain in the agreed format their
respective records of all observations and measurements taken in respect of all tests
and operations. Joint protocol shall be signed on completion of each and every test /
check till the trial operation. During trial operations all readings shall be jointly
maintained and signed. On successful completion of trial operations, a report shall be
jointly prepared and signed indicating results of all the tests/checks and trial operation
readings.
2.34.14
FACILITIES TO BE PROVIDED BY THE PURCHASER :
(a) All equipment and materials to be erected by the contractor will be delivered to
him at the equipment stores.
(b) Civil foundation for all equipment including concrete trenches unless otherwise
specified.
(c) All construction drawings available with the purchaser but as may be required by
the contractor for executions of the work shall be provided to the contractor as and
when required on demand.
(d) Special construction tools as may be supplied by the manufacturer along with the
Plant and Equipment.
(e) Water for Construction will be provided at a central location at prevailing rates.
The Contractor shall arrange for his own distribution lines to his area of work
from the central point at which the water for construction will be supplied. In case
any rerouting of such distribution lines is needed to facilitate work at site, the
contractor shall do so at his own cost.
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Hawai EM Division
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(f) Construction Power shall be arranged by the contractor himself. However, if
power is available, it will be provided by the Government of Arunachal Pradesh
on payment by the supplier.
(g) Medical facilities shall be provided by the Contractors.
2.34.15
ITEMS OF WORK TO BE FURNISHED IF ONLY ERECTION
SUPERVISORY SERVICES ARE CALLED FOR
If so desired by the Purchaser, the tenderer shall provide the services of an
experienced Engineer for supervision of erection, testing and commissioning of the
plant and equipment covered under his scope of supply.
The work and services to be rendered under this clause shall include but are not
limited to
(a) Complete checking of the materials at site and reporting to the Engineer in writing
of any discrepancy, loss / damage thereof.
(b) Assisting of Engineer to lodge claims with Insurance Company for any loss
damage noted.
NOTE : If so desired by the Purchaser, the contractor shall arrange to depute his
representative for rendering the services under item (a) & (b) on receipt of equipment/
materials at site and within the class period of transit insurance.
(c) Advising the Engineer regarding rectification of any damage during transit.
(d) Preparation of schedules for constructions, pre-commissioning check-up and tests.
(e) Preparation of material requirement schedule.
(f) Advising the engineer on the procedure of erection to be followed,
(g) Ensuring that the work is being carried out as per normally accepted engineering
practice.
(h) Exercising quality control for construction material and actual construction.
(i) Submission of erection logs and all records of erection in proper proforma in
triplicate.
(j) Issuing completion certificate for readiness to start-up.
(k) Testing, commissioning and putting the equipment in successful operation.
2.34.16
PAYMENT :
Subject to any deduction which the Purchaser may be authorized to make under the
contract subject to any deduction provided under other clauses in the contract the
Contractor shall be entitled to payment as detailed in this section at 2.21.
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Hawai EM Division
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2.34.17
WITHHOLDING PAYMENT :
The Purchaser may withhold the whole or part of any payment for erection claimed by
the contractor which in the opinion of the Purchaser is necessary to protect himself
from loss on account of
(a) Defective work not remedied or guarantees not met.
(b) Claims filed against the contractor.
(c) Failure by the Contractor to make due payments for materials or labour employed
by him.
(d) Damage to another Contractor.
(e) In-sufficient progress,
When the grounds for withholding payment are removed, payments of the amount due
to the Contractor shall be made by the Purchaser without delay.
2.34.18
CONTRACTOR’S EMPLOYEES AT SITE :
The Contractor shall provide at the proper time, the necessary erectors, supervisor and
other personnel duly qualified and in sufficient number for the erection, testing and
commissioning of the plant. The qualification and experience of different categories
of personnel will require prior approval of the Purchaser.
Contractor’s representatives shall abide by all general regulations in force on the site
and to any special conditions affecting the local administration issued by the
Purchaser or his duly authorized representatives. All the employees of the contractor
living on the land belonging to the purchaser shall be deemed to be aware of all
dangers and risks incidental to the activities of the Purchaser, and other.
Contractors and the conditions of the Purchaser’s land and work from time to time
and the Purchaser will not be responsible for any injury arising therefrom. The
Contractor shall discharge all the obligations under the Indian workmen’s
compensation Act and labour Laws so far as it will affect the work under his control.
2.34.19
QUALIFICATIONS
PERSONNEL
OF
CONTRACTOR’S
SUPERVISORY
The Contractor’s supervisory personnel will be adequately qualified trained and
experienced so as to carry out the duties most efficiently and effectively as expected
of them. The Contractor’s personnel shall have adequate experience of working on
similar type of equipment and similar job. Notwithstanding above if any of the
supervisory personnel is not found to be performing his services in a manner as
expected of him under the contract, the Contractor on advice from the engineer, shall
replace such person (s) at his cost with those acceptable to the engineer, by mutual
agreement.
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Hawai EM Division
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2.33.20
WORK AT SITE
In the execution of the work, no persons other than the contractor or his duly
appointed representatives, subcontractors and workmen shall be allowed to do
work at site, except by special permission, in writing of the Engineer or his
representative but access to the work at all times shall be accorded to the Engineer
and his representative and other authorized officials or representatives of the
purchaser.
2.33.21
SITE LABOUR & WAGES
The Contractor shall not employ for the purpose of this contract any person who is
below the age of eighteen years and shall pay to each labourer for the work done by
such labourer, wages not less than the wages paid for similar work in the
neighborhood and also not less than minimum wages.
The engineer shall have the right to enquire in to and decide any complaint alleging
that the wages paid by the Contractor to any Labourer for the work done by such
Labourer, is less than the wages paid for similar work in the, neighborhood.
The Engineer shall have the right to decide whether any labourer employed by the
Contractor is below the age of eighteen years and to allow any labourer whom he
decides to be below the age of eighteen years, to be employed by the Contractor.
The Contractor shall make regular and prompt payment of wages to the labourers
engaged on the work irrespective of the fact whether the contractor, in turn, had
received the payment from the Corporation or otherwise and that the corporation will
in no way be responsible for arranging disbursement of wages to the workmen of the
contractor within the time limit prescribed. If the workers are not paid regularly the
contract is liable to be rescinded.
The Deptt. will have no liability to any stoppage caused in, the work resulting in the
labour of the Contractor being idle due to maintenance work or breakdown of
erection equipment and tools and plants to be supplied by the Deptt. if any.
2.33.22
LIABILITY FOR ACCIDENTS AND DAMAGES
The Contractor shall indemnify the Purchaser against any claims which may be made
under the workmen compensation Act 1923 or any statutory modification or
otherwise for or in respect of any damages or compensation payable in consequence
of an accident or injury sustained by any workman or other person whether in the
employment of the Contractor or not. In every case in which by virtue of the provision
of the sub-section (1) of section 1 2 of the workmen’s Compensation Act, 1923, the
purchaser is obliged to pay compensation to a workman employed by the contractor in
execution of works, the purchaser will recover from the Contractor the amount of the
compensation so paid, and without prejudice to the rights of the purchaser under subsection (2) of section 12 of the said act, the purchaser shall be at liberty to recover
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Hawai EM Division
DHPD, Hawai
56
such amount or any part thereof by deducting it from the security Deposit from any
such due by the Purchaser to the Contractor whether under this Contract or otherwise.
The Purchaser shall not be bound to contest any claim made against it under section1 2, sub-section (1) of the said except on the written request of the Contractor and
upon his giving to the put-chaser full security for all costs for which the purchaser
might become liable in consequence of consisting such claim.
In the event of any claim being made, or act-ion brought against the purchaser
involving the Contractor and arising out of the matters referred to and in respect of
which the Contractor is liable under the clause, the contractor shall be immediately
notified thereof, and he shall, with the assistance, if he so requires of the purchaser but
at the sole expense of the Contractor, conduct, all negotiations for the settlement of
the same or of any litigation that may arise therefrom. In such case the purchaser
shall, at the expense of the Contractor, afford all available assistance for any such
purpose.
The Contractor shall , during the progress of the work, properly cover up and protect
the plant from injury to weather and shall take every reasonable, proper, timely and
useful precaution against accident or injury to the same from any causes and shall be
and remain answerable and liable for all accidents or injuries thereto which, until the
same be, or be deemed to be taken over or be occasioned by the acts or omissions of
the Contractor or his workmen or sub-Contractor and all losses and damages to the
plant arising from such accidents or injuries as aforesaid shall be made good in the
most complete and substantial manner by and at the sole cost of the Contractor and to
the reasonable satisfaction of the Engineer.
Until the plant shall be or be deemed to be taken over as aforesaid the Contractor shall
also be liable for and shall be deemed to have agreed to indemnity the Purchaser in
respect of all damages to any property of purchaser or –of other occasioned by the
negligence or fault of the Contractor or sub-contractor or his or their workmen or
representative or by defective design, work or material or otherwise.
Provided that the Contractor shall not be liable under the Contract of any loss (or
profit or loss) of Contractor any other claims made against the purchaser not already
provided for in the Contract, nor for any damage or injury caused by or arising from
the acts of the purchaser or of any other person or due to circumstances over which
the Contractor has no control, nor shall his total liability for loss, damage or injury
exceed the total value of the Contract.
2.33.23
REGULATION OF LOCAL AUTHORITIES :
The purchaser will, throughout the continuance of the Contract and in respect of all
matters arising in the performance thereof, serve all notices and obtain consents, way
leaves, approvals and permissions required in connection with the Regulations and by
laws of the local or other authority which shall be acceptable to the work.
All work shall be executed in accordance with the requirements of relevant standard
codes with all statutory modification thereof to date, wherever applicable, unless
otherwise agreed to in writing by the Engineer.
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Hawai EM Division
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2.33.24
POSSESSION PRIOR TO COMPLETION
The Purchaser shall have the right to take Possession of use any complete or partially
complete part of the work. Such possession or use shall not be deemed to be an
acceptance of any work in terms of the Contract.
2.33.25
PENALTY :
In the event of the Contractor failing to complete the work within mentioned period,
he shall pay as compensation one (1) percent of the cost of each Equipment, per each
week of delay in completion, provided always that the entire amount of compensation
to be paid under the provision of this clause shall not exceed, ten (10) percent of the
total cost. No penalty shall be payable due to minor omission or defects which do not
effect the final commissioning of the equipment, provided the contractor agrees to
make good the omission or defect at the earliest possible date. The Contractor shall
however be responsible for any damage that may be caused by such defects.
2.33.26
EXTENSION OF TIME :
If the Contractor is delayed at any time in the progress of works by any act, delay or
neglect of the Purchaser or by any other Contractor employed by the Purchaser or by
changes ordered in the work by the Engineer, or by strikes, lockout, fire, war, act of
public enemy or by any cause which the Engineer shall decide to justify the delay,
then the time of completion shall be extended by a reasonable time or by such time as
the Engineer may decide. No such extension shall be allowed unless claims are made
in writing to the Engineer within fifteen (15) calendar days from the date of
occurrence of the cause of delay.
2.33.27
MEDICAL SUPERVISION & CARE :
The Contractor shall be fully responsible for any first aid and emergency medical
treatment to his employees. Necessary arrangement for this purpose shall be made by
the Contractor.
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Hawai EM Division
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SECTION – III
GENERAL TECHNICAL SPECIFICATIONS
3.1
INTRODUCTION
The Contractor shall strictly observe these General Technical Specifications in
conjunction with the Particular Technical Specifications. He shall carry out all work
in a skilled and workman like manner in compliance with modern methods of
engineering. All designs, calculations, materials, works, manufacture and testing shall
conform to the latest applicable standards.
In addition, the Contractor shall conform to all applicable regulations regarding the
execution of supply and installation work, and shall follow all instructions issued by
the competent Authorities, and the Engineer.
3.2
SCOPE OF WORK
The scope of work would generally include detailed Engineering designs and
drawings of the E&M equipments including machine foundations, renovation of
existing equipments, supply of E&M equipments as per schedule, erection thereof and
successful commissioning of the E&M components complete to generate power as
mentioned against each one of them in the NIT schedule of quantities. All the E & M
components shall be from reputed manufacturers/company.
The scope of work in this Contract is established in the Particular Technical
Specifications. The Contractor shall design, renovate existing equipments.
manufacture, supply, erect, test & commission, and hand-over to Owner and
guarantee after commissioning and all works complete in every respect with all
necessary accessories in conformity with civil contractor for reliable continuous
operation as per the detailed technical specifications. The power house shall operate
in isolation with the possibility of operating in synchronisation with the Grid in future
without making any change in the design/main equipment/control. The details of add
on items required for operating in grid are to be furnished with the
specifications/drawings.
These Specifications include the performance of all works and the provision of all
labours, materials, permanent and temporary equipment, tools, accessories for
transport to the site, including loading, unloading, if necessary reloading in the port of
arrival, complete installation, painting, testing and commissioning of all works and
accessories of the works.
The Contractor shall make competent and experienced staff available for the training
and assistance of the operating staff during commissioning and trial operation and, if
required by the Purchaser, for a period after completion of the trial operation which
shall be agreed separately.
3.3
CONSTRUCTION PROGRAMME
The project is envisaged to be completed within 10 (ten) months from the date of
awarding contract.
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The contractor has to take into account the factors necessary to be considered for
design, drawing, and layout construction/execution, supply of electrical/mechanical
equipment, erection and commissioning of E&M equipment complete system for
generating specified power and evacuate the same to grid.
3.3.2 Control Of Unit Operation
The power House is which has hydro-mechanical governing system shall be
redesigned to integrate new electronic governing system for controlling the pelton TG
set. It is also proposed that complete new unit which are to be installed should be
controlled automatically. Provision is also to be made for emergency manual control.
3.4 STANDARDS
When the Standards are referred to, the Edition shall be the current at the time of
issue of Tender Documents, together with any Amendments issued to that date.
If requested by the Engineer, the Contractor shall supply at his own expense two
copies in English of any national standards, which are applicable to the Contract.
Standard publications issued by the different organisations of standardisation are
considered being approved standards for the works and are listed in Table A of this
section:
3.5
TECHNICAL SPECIFICATIONS
3.5.1 General
This Chapter specifies the general scope of the works which, together with those
listed in the Particular Specifications, shall be delivered by the Contractor to the
Engineer within the periods, and in a number and quality as specified in the General
Contract Conditions.
The Engineer reserves the right to request the Contractor for additional documents as
may be required for proper understanding and definition of constructional, operational, co-ordination or other matters.
All documents to be supplied shall be submitted in accordance with the agreed
programme so that any comment and change requested by the Engineer can be taken
into account before starting of the manufacture in the workshop and / or erection at
the site. The Contractor shall not be released of his responsibility and guarantee after
drawings and computations have been approved by the Engineer.
3.5.2 Drawings
Preparation of all designs and drawings in respect of the project shall be the
entire responsibility of the contractor.
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Five sets of hard copies of the drawings shall be submitted to the Engineer for
comments / approval by the consultant to be engaged by the purchaser prior to
executing the work. The comments shall be marked on one set of hard copy and
returned to Contractor for necessary correction in original drawings. Corrected
drawings replacing previously submitted drawings should be marked accordingly.
The final approved drawings shall be submitted on CD with eight sets of hard copies
in product wise folders.
If the Engineer feels it necessary to give any comment on a drawing submitted “For
Information Only”, the same shall be entertained by the Contractor as “Drawing for
Approval”.
If any revision is required in the approved drawings by Contractor or the engineer, the
same shall be got approved again and revised drawing shall bear revision number.
Drawings in respect of the following shall be supplied:
i)
Foundation Drawings
ii)
Arrangement and Layout Drawings
iii)
Assembly and sub-Assembly Drawings
iv)
Schematic Diagrams
v)
Single-Line Diagrams
vi)
Circuit Diagrams
vii)
Block Diagrams
The Block Diagrams shall be used to show in a simplified manner the main inter-relationships between the elements of a system by means of symbols, block symbols and
pictures without necessarily showing all the connections. The symbols used for the
individual kinds of components, e.g. servomotors, computing modules, etc., shall
clearly be explained on the diagram or on an attached legend.
viii)
Terminal Diagrams
ix)
Required provisions/add on for grid synchronisation in future
3.5.3 Lists and Schedules
Following lists and schedules shall be supplied:
i)
Cable Lists / Interconnection Lists
The Cable Lists shall include for each individual cable the following as a minimum:
 Cable number, in accordance with Identification System.
 Cable type
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Hawai EM Division
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




Rated voltage
Number material and size of conductors
Overall diameter
Cable termination at each end
Connection point at each end with cubicle/Works identification and terminal
numbers
 Cable routing
In case interconnecting cubicles are used, the lists shall be prepared to show:
 Cable termination for incoming and out coming cables
 Interconnection wiring
ii)
Alarm Lists
These lists shall indicate all alarms and shall contain at least:
 Description and denomination of alarm
 Data of alarm detector (contact) referring to applicable circuit diagram
 Data of alarm annunciator (location and clear text labelling)
3.5.4 Calculations
In addition to the drawings or whenever the contractual documents do so require, the
Contractor shall submit to the Engineer for checking, the appropriate calculations for
determining the main sizes, stress levels, dimensions and operational characteristics,
safety factors, clearly indicating the principles on which the calculations were based.
The calculations shall include the formulae, standards, test results, basic assumptions,
etc. Submission of computer calculations without baseline information such as
derivation of the calculation method, applied formulas, definition of variables and
constants, explanation of abbreviations etc., will not be accepted.
Short-Circuit Calculations
The short-circuit calculations shall be performed in accordance with VDE Standard
0102, part I / IEEE 242 and 399.
3.5.5 Operation and Maintenance Manuals
The Operation and Maintenance Manuals shall be prepared in latest version of MS
Word with enclosures in the form of computerised drawings and scanned figures.
They shall be supplied on CD along with 3 Three hard copies in properly bound
form and also duly stored in one CD. The O & M manuals shall contain the following
information in sufficient detail to enable the Purchaser to maintain, dismantle,
reassemble, adjust and operate the Works with all its items of Works and
installations:
(a)
Table of Contents
(b)
List of Illustrations
(c)
Introduction
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Hawai EM Division
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(d)
Detailed Description
Detailed description shall contain a complete and accurate description of the
Works, all components and ancillaries, their assembling and dismantling. An
accurate list stating clearances, tolerances, temperatures, fits, etc. shall be
included.
*
(e) Operating Principles and Characteristics
A brief summary of the technical operating principles of the Works, including
diagrams, circuit diagrams, sequence diagrams, piping, etc.
Operating Instructions
The instructions shall contain the sequence of individual manipulations required
for operation. Tables, lists and graphic presentations should be used whenever
possible for making the description readily understandable. An appropriate
trouble-shooting list shall be included in this chapter.
Testing and Adjustment
The entire testing and adjustment procedure required for the Works after
overhauls and during operation shall be described.
h)
Maintenance Instructions
This section is divided into five paragraphs:
h1) Preventive maintenance, indicating the inspections required at regular intervals,
the routine cleaning and lubricating operations, the regular safety checks and
similar steps.
The maintenance instructions shall include a tabular summary of the required
activities sorted according to
*
Daily
*
Weekly
*
Monthly
*
Quarterly
*
Yearly
(Or other) cycles as applicable.
h2) Repair and adjustment procedures including fault tracing
h3) Spare part lists, containing all the necessary data for ordering spare parts. These
lists shall include all spare parts, those to be supplied and those not to be
supplied under the present Contract. Detailed drawing for each item of spare
parts shall be supplied. The above list should include minimum and maximum
quantities of spares to be maintained by the project.
h4) Tool lists, containing all necessary data for identification of tools to be delivered
under the present Contract.
h5) List of Contractors of bought out items and their addresses.
H6) As-built drawings
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Hawai EM Division
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3.5.6 Installation and Commissioning Manuals
The Manuals of Installation and Commissioning Procedures shall be prepared in latest
version of MS Word with enclosures in the form of computerised drawings and
scanned figures. They shall be supplied on CD along with 10 (Ten) hard copies in
properly bound form. These manuals shall contain the following information in detail:
Installation Procedures
The installations procedures shall describe in sequential steps the erection of major
equipment and shall contain sufficient details such as equipment preparation on erection bay, handling of large and heavy pieces, levelling, anchoring, site welding, site
painting, erection checks, site pressure tests, site flushing and cleaning of hydraulic
systems, alignment and run out checks to allow the Engineer / Purchaser to plan and
supervise the Works at site, if required. The manuals shall contain the Log Sheets for
taking measurements during installation.
Pre-Commissioning Tests and Procedures
Pre-commissioning tests and procedures shall be described in sequential steps for the
pre-commissioning of all electrical and mechanical equipments and shall also contain
sufficient details viz. checking of installations, ratings, cable terminal checking and
operation test of all auxiliary equipments etc. necessary Log Sheets shall be annexed
to facilitate proper recording of test results.
Commissioning Procedures
The commissioning procedures shall sequentially and in sufficient detail describe
activities and tests for all systems covered by the Contract Document.
3.5.7 Progress Reports during Design and Manufacturing
During design and manufacturing the Contractor shall monthly submit four (4) copies
of the progress reports in a format acceptable to the Engineer, detailing the progress of
the work during the preceding period. The report shall contain (but not be limited to)
the following information:
 General descriptions of the Works performed during the reporting period on
each main activity, and include any notable problems, which were
encountered.
 The total overall percentages of design and manufacturing works completed,
with reference to the CPM programme. Appropriate comments shall explain
any differences.
 The percentages of each main work activity completed during the reported
quarter with reference versus the scheduled programme. Appropriate
comments shall explain any differences.
 A list of activities scheduled to be started within the next period of two (2)
months, with expected starting and completion dates. If the expected starting
and/or completion dates are different from those shown on the CPM
programme, an explanation shall be given.
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3.5.8 Progress Reports during Installation at Site
During erection the Contractor shall, submit four (4) copies of the fortnightly progress
reports in a format acceptable to the Engineer, detailing the progress of the work
during the preceding month. The report shall contain (but not be limited to) the
following information:

General descriptions of the Works performed during the reporting period on
each main activity, and include any notable problems, which were
encountered.

The total overall percentages of erection works completed, with reference to
the CPM programme. Appropriate comments shall explain any differences.

The percentages of each main work activity completed during the reported
fortnight with reference versus the scheduled programme. Appropriate
comments shall explain any differences.

A list of activities scheduled to be started within the next period of two (2)
months, with expected starting and completion dates. If the expected starting
and/or completion dates are different from those shown on the CPM
programme, an explanation shall be given.

A list of local manpower (by trade classification) employed during the
reporting period.

A list of expatriate personnel (by position) employed during the reporting
period.

A list of the Contractor's Equipment and materials presently located at the
Site.

Progress photographs of significant events. The Engineer may direct the
inclusion of specific photographs if deemed necessary.

A statement detailing the status of progress on the overall programme and
how to regain any lost time or setbacks which may have occurred.

A list of inoperable temporary equipment, and the estimated date when the
repair will be completed.

*
A statement concerning potential problems and recommendations on how they
could be resolved.
Quality Assurance Plan For Manufacturing Works
Four copies of Quality Assurance Plan giving details of inspection, tests and
customer witness / hold points shall be submitted with the bids. The quality plan shall
contain the details of inspection and tests to be carried out for each major component
of each functional assembly as recommended by the manufacturer as per their
standard practice. The tests will include material composition and its properties, NDT,
X-ray, hydraulic tests, leakage tests, insulation, high voltage tests and functional tests
etc. along with the applicable standards and acceptance criteria.
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Hawai EM Division
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The Contractor shall get the quality plans finalised and approved after the award of
the Contract. The approved quality plan shall form the basis for inspection and
acceptance of the equipment. The Engineer shall have the right to ask for more
relevant tests if the same could not be included in the quality assurance plan at the
time of their approval due to non availability of final design drawings.
*
Quality Assurance Plan for Site Installation & Commissioning
Four copies of Quality Assurance Plan giving details of stage inspection during
installation, pre-commissioning and commissioning tests and customer witness / hold
points shall be submitted with the bids.
The quality plan shall contain the details of inspection and tests to be carried out for
each major component of each functional assembly as recommended by the
manufacturer as per their standard practice. Test Procedure shall be specified giving
for each test item (kind of test) a description, test method / standards, used
instruments, sample/routine test, test judgement.
The tests will necessarily include NDT, X-ray, hydraulic tests, leakage tests,
insulation, high voltage tests and functional tests etc. along with the applicable
standards and acceptance criteria.
The Contractor shall get the quality plans finalised and approved after the award of
the Contract. The approved quality plan shall form the basis for inspection and
acceptance of the equipment at site. The Engineer shall have the right to ask for more
relevant tests if the same could not be included in the quality assurance plan at the
time of their approval due to oversight and/or non availability of final design
drawings.
3.6
SPARE PARTS, TOOLS AND SITE CONSUMABLES
3.6.1 Spare Parts
All spare parts to be required later on shall be interchangeable with the corresponding
parts of all the Works supplied under these Specifications and shall be of the same
material and workmanship. They shall be replaceable without cutting or destruction
of adjacent components.
All spare parts if any provided shall be protected against corrosion and shall be
marked with identification labels. The identification scheme for spares shall be sent
for Purchaser’s approval before dispatch of any spare.
All spare parts, tools and materials shall be delivered in marked boxes of sufficient
sturdy construction to withstand long term storage.
Spare parts if supplied under this contract shall not be given to the Contractor for use
during erection and commissioning for replacing the defective or damaged original
components of his supplies of works. The Contractor will arrange the spares required
during the erection and guarantee period at his own.
Wherever the quantity of spares is given as set/sets, it will be taken as quantity for
both generating units. Sufficient quantity of spares will be included for parts which
are more prone to frequent wear and tear and can be replaced easily without involving
long shutdown.
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The Contractor shall provide 5%, but at least two pieces of all types of bolts, screws,
nuts, washers, spanner rings and cotters. The quantity may be taken from the surplus
handed over to the Purchaser after completion of the installation as described under
the chapter "Bolts, Screws, Nuts, etc." of this Section.
Required spare parts shall be shall be supplied as per the schedule alongwith the main
equipment. Further recommended additional spare parts shall also be offered.
3.6.2 Tools and Appliances
The scope of work shall include all customary and special tools, as well as auxiliary
devices including lifting devices, ropes, etc. necessary for total assembly and disassembly of all parts of the supplied Works. A list of required tools is given in the
schedule. Furthermore, all accessories for maintenance shall be supplied and included
in the Tender. The total price for tools and devices as required by this article shall be
included in the Total Tender Price. The special lifting devices and tools designed and
supplied for the project, can be used by the Contractor during erection and will be
handed over to Purchaser in good working condition without any wear and tear.
However, ropes, slings, small hoists and winches etc. shall be handed over in new
condition.
All lifting devices and wire ropes slings to be used at site shall be tested at works and
test certificate shall be supplied to the Engineer.
Suitable toolboxes shall also be included in the delivery. An itemised list and
description of all provided tools, auxiliary devices, etc. shall be included in the
Tender. The Purchaser shall be entitled to take over from the Contractor the entire
erection tools, appliances, instruments at mutually agreed conditions.
.
3.6.3 Site Consumables, Lubricating Oil and Grease for First Filling.
Scope of work shall include all site consumables like welding electrodes, brazing
materials, insulating materials, sealants, cleaning agents, paints and varnishes,
grinding wheels/discs, fasteners and raw materials etc. in fairly sufficient quantity so
that erection and commissioning activity is not held up for want of these items.
For all items under this Contract, the Contractor shall deliver 5 % of the quantity of
painting material, but at least one litre, in new sealed containers, for later repair works
other than the Contractor's.
Lubricating oils, insulating oils and greases etc. required for first filling in the plant
and equipment supplied by the Contractor under this Contract shall be supplied in
quantity 20 % (twenty percent) higher than the actual capacity for first filling. These
items shall be supplied as per site requirement and shall not be stocked with main
equipment.
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3.7
DESIGN REQUIREMENTS
3.7.1
GENERAL
The equipment shall be designed and manufactured to provide most optimum functional value and neat appearance. All major assemblies or equipment shall be
designed to facilitate easy and quick surveillance, maintenance and optimum
operation. All control sequences shall be simple and rational.
All live, moving and rotating parts shall be adequately secured in order to avoid
danger to the operating staff. All electrical components shall be electrically earthed.
Suitable lifting eyes and forcing off bolts shall be provided where required or where
they will be useful for erection and dismantling.
Any changes of the design of any part of the equipment, which may become
necessary after signing the Contract have to be submitted in writing to the Engineer
for approval, being sufficiently substantiated and justified.
Additional cost can only be accepted after mutual discussion; in case of a basic design
the Engineer suggests change after award of Contract.
3.7.2
Design Responsibility
The contractor shall assume full responsibility for a coordinated and adequate design
of all equipment specified and shall ensure that such equipment conforms to the best
engineering practice for the operating conditions specified. When requested by the
Engineer, the Contractor shall furnish complete information as to the maximum stress
and other criteria used in the design.
3.8
MANUFACTURER'S NAME PLATES
Each important part to be delivered under this Contract shall be equipped with permanent nameplate in readily visible locations. The nameplates shall be protected during
erection and especially during painting.
The following data shall be shown in accordance with the relevant standards:
 Manufacturer’s name
 Work's serial number and year of manufacture
 Main design data.
As a general rule, standardised components, such as small or medium-sized electric
motors, transformers, instruments, etc., may be delivered with the original
manufacturer's standard nameplate.
Items such as valves, which are subject to handling, shall be provided with an
engraved chromium plated brass name plate or label with engraving filled with
enamel.
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Nameplates or labels for outdoor equipment are to be of non-corrodible
non-hygroscope material with lettering of a contrasting colour. Labels for indoor
equipments shall be engraved with black letters on white trifoliate.
The wording of all labels shall be to the approval of the Engineer prior to the
shipment of the plant or equipment.
Miscellaneous Metalwork
Except where otherwise indicated elsewhere in the Particular Technical Specifications, the Contractor shall supply the following:
 All platforms, ladders, guards, handrails of tubular construction and hatch
covers necessary for easy and safe access to Works
 Safety guards at each point where normal access provision would permit
personnel to come within reach of any moving equipment to be provided
under the Contract.
All covers for pipe, cable trenches and access hatches, required for completing the
floors around and over the equipment supplied under the Contract will be supplied and
installed. Unless otherwise approved, floor plates shall be of an angular pattern.
3.9
INSPECTIONS AND TESTS
3.9.1 General
Approval of assemblies, tests, inspections, related procedures etc. and acceptance of
pertinent test and inspection certificates, or waiving of inspections or tests, shall in no
way relieve the Contractor of his contractual obligations for finishing the Works in
accordance with the provisions of the Specifications.
Three (3) sets of all test records, test certificates, performance curves, tables etc. of all
inspections and tests, whether or not attended by the Engineer shall be supplied after
each inspection or test. After completion of all testing, two (2) sets of the above
mentioned documents shall be supplied properly bound in books.
All test certificates shall be endorsed with sufficient information for identification of
the equipment and material to which the certificates refer.
In addition, the following references shall be entered in the top right-hand corner:
Purchaser's name
Project title
Plant's (stage's) name
Number of Contractor's drawing
Date
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Hawai EM Division
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69
3.10
ERECTION AND COMMISSIONING
3.10.1 Preparation And Installation
Prior to commencement of installation, the Contractor shall closely inspect the site
and all the foundations and other structures on which parts of the plant supplied under
this Contract will be installed; he shall check that the foundations conform to the
installation drawings.
3.10.2 Reference Points
The Contractor shall employ a competent surveyor for setting-out of all datum lines
including the constant checking and maintenance of the setting-out until the
completion of his works.
The Contractor shall provide all necessary pegs and centre lines and shall establish all
such permanent markings and recovery marks as may be required by the Engineer for
checking the Contractor's setting-out. The Contractor shall be responsible for
rectifying, at his own cost, all work rejected by the Engineer due to errors in settingout.
The Contractor shall be responsible for the true and proper staking-out of the works
and levels of reference given by the Engineer in writing, for the correctness of the
positions, levels, dimensions and alignment of all parts of the works and for the provision of all necessary instruments, appliances and labour in connection with this.
The checking of any staking-out or of any line or level by the Engineer or the Engineer's Representative shall not in any way relieve the Contractor of his responsibility
for its correctness.
3.10.3 General Notes On Installation Work
All transportation and handling of the plant from the place of storage to the place of
installation shall be carried out by the Contractor. He shall provide all hoisting equipment, staging and scaffolding, winches and wire ropes, slings, tackles and all other
appliances and temporary materials.
The Contractor shall comply with all applicable and approved safety regulations while
carrying out the works on Site and with all reasonable requirements of the Engineer.
This stipulation shall in no way release the Contractor from any obligation concerning
his liability for accidents and damages. He shall be responsible for adequate protection of persons, plant and materials against injuries and damages resulting from his
operations.
The Contractor shall be responsible that the installation of all plant is properly executed to the correct lines and levels and in accordance with the manufacturer's
instructions and the Contract requirements.
The alignment of the plant shall be done exactly; the tolerances in specifications and
indicated by the Manufacturers or in the drawings shall be kept.
After erection, the works shall be finally painted, in accordance with the painting
specification, and any damaged paintwork shall be restored.
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Hawai EM Division
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70
The Contractor shall keep the site in clean condition during erection and commissioning time. On instruction of the Engineer he shall remove waste from the place of
installation to the defined deposit site at his own cost.
3.11
SITE INSPECTION AND TESTS
During erection, commissioning and trial operation, the Contractor shall perform at
suitable intervals all inspections and tests in the presence of the Engineer in order to
prove the orderly execution of the works in accordance with the Contract.
Unless otherwise specified, all costs for testing at site and of the works and charges
associated with it shall be borne by the Contractor. This includes the measuring
devices, properly calibrated, and any pertinent accessories, which shall be made
available by the Contractor for the entire duration of the tests. The Contractor shall
delegate his experts to perform the tests at site.
The Engineer reserves the right to have checked at his own expenses the Contractor’s
instruments to be used or having been used for any tests by an independent, officially
acknowledged institution.
The Contractor's testing at Site shall be complete in every respect to prove the successful performance and operation of all the works and Works supplied and erected
under the Contract.
In case of disagreement between the Engineer and Contractor(s) on the test results, an
independent expert shall be appointed by Purchaser to whom both parties shall agree.
If no amicable settlement can be reached, the Arbitration Clause shall be applied.
For the procedure of inspections and test at site, notice to the Engineer, reports,
commissioning, trial runs and trial operation, and acceptance tests refer to General
Conditions of Contract.
3.12
COMMISSIONING TEST
Commissioning acceptance tests shall be carried out, on all generating units to verify
the rating characteristics of generating units and other equipment’s in accordance to
relevant standards. The complete field acceptance test reports shall be prepared by the
Contractor and submitted to Purchaser for approval.
The test run on generating units shall be carried out as per relevant provisions of IEC
standards.
Before issuing the "Taking-Over Certificate", the revised copies of the Operation and
Maintenance Manual shall be submitted together with the specified number of complete sets of drawings of the Works as completed. The Works shall not be considered
complete for purposes of taking over under the terms of the General Conditions of the
Contract until the above documents have been supplied by the Contractor.
3.13 TRIAL RUN
Immediately upon completion of commissioning, the plant shall be kept on trial
operation during which period all necessary adjustments shall be made while
operating over the full load-range enabling the plant to be made ready for
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Hawai EM Division
DHPD, Hawai
71
performance and guarantee tests. The plant, i.e., complete equipment, shall be on Trial
operation for a period of one month.
The trial operation shall be considered successful, provided that each item of the
equipment can operate continuously at the specified operating characteristics, for the
period of trial operation.
For the period of trial operation, the time of operation with any load shall be counted.
Minor interruptions not exceeding 3 (three) hours, at a time, caused during the
continuous operation shall not affect the total duration of trial operation. However, if
in the opinion of the purchaser, the interruption is long, the trial operation shall be
prolonged for the period of interruption.
The trial operation report comprising of observations and recordings of various
parameters to be measured in respect of the above trial operation shall be prepared by
the Contractor. This report, besides recording the details of the various observations
during trial run, shall also include the dates of start and finish of the trial operations
and shall be signed by the representatives of both the parties. The report shall have
sheet, recording all the details of interruptions occurred, adjustments made and any
minor repairs done during the trial operation. Based on the observations, necessary
modifications, repairs to the plant shall be carried out by the Contractor to the full
satisfaction of the purchaser to enable the latter to accord permission to carry out the
performance and guarantee tests on the plant. However, minor defects, which do not
endanger the safe operation of the equipment, shall not be considered as reasons for
withholding the aforesaid permission.
During the trial run the Contractor shall make familiar the Purchaser's personnel with
the equipment, the operation and maintenance of the Works and its auxiliaries to such
extent that thereafter the duties can be assigned to the Purchaser's trained personnel.
If any defects or irregularities affecting the safety or reliability of the Works should
arise during the trial run, the trial run shall be interrupted and started again after such
defects or irregularities have been corrected by the Contractor at his own cost.
3.14 PERFORMANCE AND GUARANTEE TESTS
(i)
The final test as to the performance and guarantees shall be conducted at site, by
the contractor in presence of the Department representative. Such tests will be
commenced, within a period of 15 (fifteen) days after successful completion of
Trial Operations. Any extension of time beyond the above 15 (fifteen) days shall
be mutually agreed upon.
(ii)
These tests shall be binding on the Contract to determine compliance of the
equipment with the performance guarantees.
(iii)
The available instrumentation and control equipment will be used during such
tests and the contractor will calibrate all such measuring equipment and devices as
far as practicable. However, immeasurable parameters shall be taken in to account
in a reasonable manner, for the requirement of these tests. The tests will be
conducted at the specified load points and as near the specified cycle condition as
practicable.
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(iv)
Any special equipment, tools and tackles required for the successful completion of
the performance and guarantee tests shall be provided by the contractor.
(v)
The guaranteed performance figures of the equipment shall be proved by the
contractor during these performance and guarantee tests. Should the results of
these tests show any decrease from the guaranteed values, the contractor shall
modify the equipment as required to enable it to meet the guarantees. In such case,
performance and guarantees tests shall be repeated within one month, from the
date the equipment is ready for retest and all cost for modifications including
labour, materials and the cost of additional testing to prove that the equipment
meet the guarantees, shall be borne by the contractor.
(vi)
The contractor is to keep the project in operation successfully for a period of 3
(three) months after commissioning at the cost of the contractor.
All the costs for the pre-commissioning test, trial operation, performance and
guarantee test including the consumables shall be borne by the contractor.
3.15
TRAINING OF GOVERNMENT PERSONNEL
The purchaser shall intimate the list of personnel responsible for operation and
maintenance of the station at least 30 days before the erection/commissioning of the
equipment. These personnel are proposed to be present during erection, testing and
commissioning. The contractor shall ensure that impart of adequate training to them
and is certificate shall be issued by them to this effect. Such training shall be aimed to
enable them to make themselves well conversant in the operation and maintenance of
plants and equipments
3.16
TAKING OVER OF THE PROJECT
After conclusion of the training period of Govt. Personal as specified in Clause 20.21
and 22 above, the contractor shall give due notice to the Department about successful
trial operation of the plant and conclusion of the training period. Thereafter the
Department shall take over the project formally subject to fulfillment of all relevant
requirements in terms of this agreement.
3.17 ACCEPTANCE
The taking-over testing of any part or section of the Permanent Works, which can
operate as an independent unit, shall be performed as per the test procedure agreed
upon between Engineer and Contractor.
Immediately upon termination of any such testing of a part or section of the permanent Works a "Protocol of Acceptance" which shall be deemed to be the Test Certificate required by General Conditions of Contract shall be issued by the Engineer.
This document shall be signed by an authorised representative of the Purchaser, the
Engineer and the Contractor and shall form an integral part of the later "Taking-Over
Certificate".
This "Protocol of Acceptance" shall state:
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Hawai EM Division
DHPD, Hawai
73




The date of testing
The quantity and type of Works concerned
Statement of all minor defects which have to be corrected by the Contractor
Confirmation that the guaranteed data have been proven
If any test for the verification of the guaranteed data could not be performed for
operational reasons beyond the Contractor's responsibility, this part of the acceptance
shall be stated in the "Protocol of Acceptance" and be postponed for a mutually
agreed period.
However, the tested part or section of permanent work shall continue to be operated
by the Purchaser with the help of Contractor’s personnel, till both Generating units
have been tested and commissioned and trial run period of 10 days or that to be
agreed with the Owner and the Contractor, has been completed in respect of last unit
to be commissioned.
LIST OF APPLICABLE STANDARDS
A.
STANDARDS FOR GENERAL APPLICATIONS


















AISI American Iron and Steel Institute
ANSI American National Standards Institute
ASME American Society of Mechanical Engineers
ASTM American Society for Testing and Materials
AWS American Welding Society
BS
British Standards
CMAA Crane Manufacturers Association of America
DIN
Deutsche Institute für Normung
IEC
International Electro-technical Commission
IEEE Institute of Electrical and Electronic Engineers
IPCEA Insulated Power Cable Engineer's Association
IS
Indian Standards
ISO
International Standards Organisation
JEC
Standards of the Japanese Electrotechnical Committee
JIS
Japan Industrial Standards
NEMA National Electrical Manufacturers Association
VDE Verein Deutscher Elektroingenieure
VDI
Verein Deutscher Ingenieure
"Not withstanding reference made to various standards all equipment and works
as per provisions and requirements of relevant and latest Indian Standards shall
be acceptable”.
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Hawai EM Division
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74
B.
ELECTRICAL AND INSTRUMENTATION
S.No.
DESCRIPTION
INDIAN
1.
Rotating electrical machines
IEC 34
2.
Direct action indicating electrical measuring
instruments
IEC 51
3.
Paper-insulated metal-sheathed cables for rated
voltages up to 18/30 kV
IEC 55
4.
High voltage alternating current circuit breakers
IEC 56
IS:2516-1980
5.
Basic environmental testing procedures
IEC 68
6.
Insulation co-ordination
IEC 71
7.
Dimensions and output ratings for rotating
electrical machines
IEC 72
8.
Colours for indicator lights and push buttons
IEC 73
9.
Power Transformers
IEC 76
10.
Classification of materials for the insulation of
electrical machinery
IEC 85
11.
Primary Batteries
IEC 86
12.
Lead Acid Starter Batteries
IEC 95
13.
Lightning Arrestors recommended graphic
symbols
IEC 99
14.
Alternating current disconnecters (isolator) and
earthing switches
IEC 129
15.
Bushings for alternating voltages above 1000 V.
IEC 137
16.
Degrees of protection for low voltage switch
gear and control gear
IEC 144
17.
Low voltage switchgear and control gear
IEC 157
18.
Low voltage control gear tests on indoor and
outdoor post insulators for voltages greater than
1000 V.
IEC 168
19.
Current transformers
IEC 185
IS:2705
20.
Voltage transformers
IEC 186
IS:3156
21.
Low frequency cables and wires with P.V.C.
insulation and PVC sheath
IEC 189
22.
On-load tap changers
IEC 214
EE(EM)
Hawai EM Division
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IS:4722-1968
IS:2026
75
23.
Polyvinyl chloride insulated cables of rated
voltages up to and including 450/750 V.
IEC 227
24.
Conductors for insulated cables
IEC 228
25.
Impulse tests on cables and their accessories
IEC 230
26.
Electrical relays
IEC 255
27.
Low voltage fuses calculation of the continuous
current rating of cables (100% load factor)
IEC 287
28.
Low voltage motor starter
IEC 292
29.
Specification for new insulating oil for
transformers and switchgear
IEC 296
30.
AC metal-enclosed switchgear and control gear
for rated voltages above 1 kV up to and
including 72.5 kV
IEC 298
31.
Standard colours for insulation for low
frequency cables and wires
IEC 304
32.
Guide to the calculation of resistance of plain
and coated copper conductors of low-frequency
cables and wires.
IEC 344
33.
Loading Guide for oil immersed transformers
IEC 354
34.
Marking of insulated conductors
IEC 391
35.
Report on synthetic testing of high voltage
alternating current breakers.
IEC 427
36.
Factory-build assemblies of low voltage
switchgear and control gear
IEC 439
37.
Identification of insulated and bare conductors
by colours
IEC 446
38.
Standard directions of movement for actuators
which control the operation of electrical
apparatus
IEC 447
39.
Methods of measurement of radio equipment
used in their mobile services
IEC 489
40.
Extruded solid dielectric insulated power cables
for rated voltages from 1 kV upto 30 kV
IEC 502
41.
Class 0.5, 1 and 2 alternating current Watt-hour
meter
IEC 521
42.
Test methods for insulations and sheaths of
electric cables and cords
IEC 540
EE(EM)
Hawai EM Division
DHPD, Hawai
IS:3231-1965
76
C.
TURBINES, GENERATORS AND ANCILLARY PLANT
1.
International Code for Field Acceptance Test of Hydraulic Turbines Publication 41
(IEC -41)-1963.
2.
The IEC publications 308 `International code for testing of speed governing systems
for hydraulic turbines' shall be an integrated document of the governor specification.
3.
Test code for Hydraulic Prime Movers, ASME Power Test Codes, ASME-New York
1949.
4.
Electromechanical Equipment Guide for Small Hydroelectric Installations (IEC-11161992-10)
5.
International Code for Model Acceptance Tests of Hydraulic Turbines 193-1965193A-1972.
D.
CODE AND STANDARDS
In complement to the standards specified in generator section, the particular following
standards shall be applied ;
1.
Bolt calculation
:
VSM 14 332;
2.
Vibrations
:
VDI 2 056;
3.
Shaft coupling
:
ANSI B 49.1;
4.
Shaft alignments
:
NEMA;
5.
Rotating electrical machines; IEEC 30.4 to 34.11;
6.
Test Procedure for Synchronous Machine; IEE 115
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Hawai EM Division
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77
E.
INDIAN STANDARDS
S.No.
IS:CODE
DESCRIPTION
1.
IS:4722-1968
Rotating electrical machines
2.
IS:325-1978
Three phase induction motors
3.
IS:8789-1978
Values of performance for three-phase induction
motors
4.
IS:3156
Voltage transformers
5.
IS:L3156(Pt.I)-1978
General requirements
6.
IS:3156(Pt.II)-1978
Measuring voltage transformers
7.
IS:3156(Pt.III)-1978
Protective voltage transformers
8.
IS:3156(Pt.IV)-1978
Capacitor voltage transformers
9.
IS:2705
Current transformers
10.
IS:2705(Pt.I)-1981
General requirements
11.
IS:2705(Pt.II)-1981
Measuring current transformers
12.
IS:2705(Pt.III)-1981
Protective current transformer
13.
IS:2704(Pt.IV)-1981
Protective current transformers for special purpose
applications
14.
IS:2026
Power transformers
15.
IS:2026(Pt.I)-1977
General
16.
IS:2026(Pt.II)-1977
Temperature-rise
17.
IS:2026(Pt.III)-1981
Insulation levels and dielectric tests
18.
IS:2026(Pt.IV)-1977
Terminal markings, tappings and connection
19.
IS:335-1983
New insulating oils
20.
IS:3231-1965
Electrical relays for power system protections
21.
IS:3043-1966
Code of practice for earthing
22.
IS:1651-1979
Stationary cells and batteries lead-acid type (with
tubular positive plates)
23.
IS:2516-1980
Circuit-breakers
24.
IS:2147-1980
Degree of protection provided by enclosures for low
voltage switchgear and control gear
25.
IS:L1554(Pt.II)-1976
For working voltages upto and including 1100 V
26.
IS:5613(Pt.I/Sec.I)
1978
Lines upto and including 11 kV, section 1 Design.
EE(EM)
Hawai EM Division
DHPD, Hawai
78
SECTION- IV
SALIENT FEATURES
I GENERAL
1. NAME OF PROJECT
INSTALLATION OF HYDRO e-KID SETS AND
PELTON TURBINES IN MATI NALLAH MHS NEAR
HAWAI IN ANJAW DISTRICT
2. LOCATION
(a) STATE - ARUNACHAL PRADESH
(b) DISTRICT- ANJAW
(c) VILLAGE – CHINGWINTI
3. LATITUDE
280 00’ NORTH
4. LONGITUDE
96052’ EAST
5. ACCESS
PROJECT IS BY THE SIDE OF HAYULIANGWALLONG ROAD ABOUT 284 KM FROM
TINSUKIA.
6. INSTALLED CAPACITY
EXISTING- 2X250 KW TOTAL : 500 KW
7. TYPE OF TURBINE
HORIZONTAL TURGO IMPULSE JYOTI MAKE
8. DISCHARGE
(a) 1.17 CUMEC (DESIGN)
(b) 0.65 CUMEC (DEPENDABLE)
9. EXISTING HEAD
(a) GROSS -103.0 METER
(b) NET- 95.0 METER
10. HEAD FOR 2ND STAGE
( TAIL RACE TO NEW
POWER HOUSE)
(a) GROSS - 21.73 METER
(b) NET - 19.00 METER
11. PENSTOCK PIPE
600 MM DIA OF MS (EXISTING)
400 MM DIA OF MS (FOR 2ND STAGE)
12. PENSTOCK PIPE LENGTH
157.35 METER (EXISTING)
85.00 METER (2ND STAGE)
13. POWER CHANNEL
LENGHTH- 275 M
SIZE WIDTH- 1.20 M
WATER DEPTH 1.50 M
BED SLOPE-1:500
FREE BOARD- 0.40 METER
14. FOREBAY TANK
SIZE –13.00X6.00X3.50 METER3
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HAWAI EM DIVISION
DHPD, HAWAI
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15. POWER OUT PUT
2X250 Kw unit (Pelton)
9.8 QH WITH 85% EFFICIENCY & 6.5 M3/S DISCHARGE
= 9.8X0.65X95X0.85
= 514 KW (WITH 95 M NET HEAD)
9.8 QH WITH 70% EFFICIENCY & 6.5 M3/S DISCHARGE
= 9.8X0.65X19.0X0.70
= 84.7 KW (WITH 19.0 M NET HEAD AT TAIL RACE)
1X50 Kw unit (Axial flow)
16. NEW UNITS PROPOSED
1 UNITS OF 250 KW PELTON TURBINE
AND 1 UNITS OF 50 KW AXIAL FLOW Hydro e-KIDS
SETS
TECHNICAL DETAILS OF WORK TO BE EXECUTED
A) INSTALLATION OF PELTON TURBINE
1.TURBINE
The existing 1 of the units of 250 kw Jyoti make Turgo Impulse turbine to
be replaced with 250kw Pelton Turbine and with necessary arrangements
to integrate existing 3 phase, silent pole, 750 RPM synchronous generator.
The RPM of the turbine shall be 750.
a)Type
:: Pelton Impulse
b) No.
:: 1 (One)
c) Capacity
:: 1 X 250 KW
11.GENERATOR
The existing 250 KW salient pole generator shall be used with the new
Pelton turbine.
a) Type
:: Synchronous
b) Number
:: 1 Nos.
c) Capacity
:: 1 X 250 KW
12. ANNUAL ENERGY GENERATION
For 1X250 KW unit
a)100% load factor :: 365X24X250=2190000 Kwhr
b) 60% load factor:: 219X24X250 =1095000 Kwhr
EE(EM)
HAWAI EM DIVISION
DHPD, HAWAI
80
For 1X50 KW units
a) 100% load factor :: 365X24X50 =438000 Kwhr
b) 60% load factor:: 219X24X50
=262800 Kwhr
B) INSTALLATION OF NEW HYDRO e-KIDS SETS
1. TURBINE
a) Type
:: Axial Flow Hydro e-Kids sets
b) Number
:: 1 (Parallel Arrangement)
c) Capacity
:: 1X50
11.GENERATOR
a) Type
:: Synchronous
b) Number
:: 1 Nos.
c) Capacity
:: 1X 50 KW
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HAWAI EM DIVISION
DHPD, HAWAI
81
SECTION – V
SPECIFICATIONS OF ELECTRO-MECHANCIAL EQUIPMENTS
5.1
HYDRAULIC TURBINE
SCOPE:
The specification covers the design, engineering, manufacture, supply, installation,
testing and commissioning of a complete hydro-power generating powerhouse of
300 KW capacity comprising of ONE units of 250 KW Pelton turbine and ONE
units of 50 KW axial flow Hydro e-KIDS sets suitably coupled to Synchronous
generator.
For 250 Kw pelton turbine the system shall be integrated with a proven electronic
governoring system. The existing 250 KW 3 phase, salient pole, 750 RPM
synchronous generator shall be used with the new Pelton turbines. All other existing
EM & HM accessories like AVR panel, Generator panel, synchronization panel used
with the 250 KW units. And existing already renovated MIV shall be installed for
each unit.
And for the 50 Kw Axial flow turbine hydro e-KIDs unit system shall also include a
suitable Electronic Load Controller for turbine for load governing and regulation of
turbine speed/generated frequency and electrical power distribution panel with
necessary protection against over-current, earth fault, under-voltage and overvoltage. Provision for synchronizing of generated output to Grid/ second turbinegenerator output must be available in the panel with necessary protection.
5.1.1 TYPE & RATING:
5.1.1.1 Turbine:
The turbine offered for 250 Kw shall be Pelton turbine to match with the
specifications and capable of operating in high head and low discharge
parameters. And the turbines offered for 50 Kw units shall be axial flow hydro
eKIDS only to match with the specifications capable of operating with low head
parameter. A penstock adaptor must be provided at the inlet suitable for
connecting the penstock pipe of appropriate size at the turbine inlet. (Manufacturer
must specify the inlet penstock pipe size and flange details for which the penstock
adaptor has been designed.)
The penstock adaptor must be provided with matching flanges with necessary
fasteners for fixing of the penstock pipe.
The turbine should be capable of generating power so that specified kW of power
can be measured at the generator terminals.
The turbine should be capable of operating between 110% to 40 % variation of rated
discharge and capable of synchronization with other machines and with the grid.
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Hawai EM Division
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The turbine shall be so constructed as to allow all the removable parts to be
dismantled conveniently. All the components shall be neatly arranged and shall be
easily accessible for O&M.
RUNAWAY SPEED
All parts and bearing should be capable of withstanding continuous runaway speed
attained under any combination of head and load conditions with inlet valve fully
opened, generator disconnected and unexcited. The occurrence of runaway
condition should not damage the turbine parts.
NOISE LEVEL
Maximum noise level resulting from any of the operating condition shall not
exceed 90 dB (A) at any place 1.0 m away from operating equipment in the
machine hall.
GENERAL ARRANGEMENT AND CONSTRUCTION
RUNNER
a) The runner of Pelton turbin shall be of 13/4 chromium steel having buckets
cast integral with central disc. It shall either be bolted or keyed to turbine
shaft. The bucket shall be machined and grounded smooth. The complete
runner assembly shall be statically balanced in shop. Composition of material
and source of runner runner casting shall be stated in the tender.
b) The axial flow hydro e-KIDS runner shall be adjustable and of stainless steel
with approximate content 13% chromium & 4 % nickel. It should be either
casted or fabricated .The runner would have adequate number of smooth
blades. It should be dynamically balanced in the works.
SHAFT AND COUPLING
The turbine shaft should be forged carbon steel or stainless steel or alloy
confirming to Indian standard or equivalent International standard.
The turbine supplier shall collaborate with the existing generator supplier for the
coupling arrangement.
CASING
The casing shall fabricate from welded steel plate/ mild steel plates and shall have
suitable sections for ease of transport and its limitations.
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Hawai EM Division
DHPD, Hawai
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THE TURBINE BEARINGS
The turbine bearings should be Anti-friction ball, roller bearing, oil or grease
lubricated, pad type or sleeve type.
These bearings shall be guaranteed for a minimum continuous operation of 100000
(one lack) hours and the design and performance shall be proven and established.
SHAFT GLAND
The gland shall effectively prevent leakage of water along the shaft under all
operating conditions and at stand still prevent entry of air. Arrangement of cooling
water supply of shaft gland will have to be made by the contractor.
DISTRIBUTOR (if applicable)
The distributor shall be fabricated from welded steel plate/mild steel plates and
shall have suitable sections for ease of shipment and to be within transport
limitations, It shall be designed to withstand maximum water preaaure including
water hammer and shall be complete with anchors, supports, turn buckles, hold
down rods etc. The distributor shall have suitable flanges for connection to the
main inlet valve and openings for provision of nozzle-needle assemblies.
NOZZLE AND NEEDLES( if applicable)
The discharge of each unit shall be regulated by spears moving axially in the
nozzle or by means of deflector. The nozzle mouth ring and the needle tip shall be
of 13/4 chromium nickel stainless steel. The needle assembly shall consists of of
inlet bend, spear nozzle, spear rod, its guide and spear rod steel seal.
BRAKE JET
Each pelton turbine may be provided if required with a brake nozzle of suitable
size and the brake jet will strike bucket on the rear side of the buckets to bring the
units speedily to rest. The supply of water to brake jet shall be taken from
upstream side of the main inlet valve.
NEEDLE SERVOMETER (if applicable)
Each needle shall be operated by an oil operated servometer of adequate capacity.
The servo meter shall be capable of moving the needles smoothly during full
opening and closing in required time. Standard available hydrolic cylinders of
approved make and proven design and suitable material can be used as servo
meter.
JET DEFLECTOR
A suitably designed jet deflector, one for each needle, but operated by a common
servometer through levers and links shall be provided to stop the jet from
impinging on the runner on load rejection to minimize pressure rise in the
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penstock. The deflector shall be of forged steel/cast steel/alloy steel.
TURBINE FLATFORM, WALKWAYS, HAND RAILS etc.
Necessary platforms, walk ways, hand rails, chequered plates, ladders etc.
complete with supporting steel structure shall be supplied.
GOVERNING EQUIPMENT
The 250kw pelton unit turbine shall be equipped with an electronic governing
system conforming to IEC 308. The governor shall be of proven design capable of
maintain control of speed under all conditions of heads and loads. Such governing
system shall be complete with actuator unit comprising speed responsive element,
restoring mechanism having adjustable temporary and permanent droop setting,
load limiting device, speed level control, etc. The speed responsive element of the
governor can be operated by a toothed wheel mounted on the generating unit shaft
with speed pick ups or its equivalent is normally used as an input to speed sensing
device. Standard protections like overspeed device, brake control, emergency shut
down and alarms etc, shall be provided with the governing system.
SHOP ASSEMBLY AND TESTS
The following assemblies and tests shall be carried out on the turbine and
associated equipment at the manufacturer's works before dispatch in the presence
of representative of the Owner, if desired by the Owner, and test certificate shall be
submitted.
i)
ii)
iii)
iv)
v)
vi)
vii)
viii)
ix)
x)
xi)
The turbine, manufactured first, shall be assembled in the shop to the extent
possible.
Dynamic balancing of runner.
Hydrostatic testing at 1.5 times the maximum static/ working pressure
including water hammer for not less than 15 minutes for the spiral case,
servomotors, etc.
Non-destructive testing of welds.
Performance tests for individual auxiliary equipment.
Complete assembly and simulation test of governors.
Assembly of spiral case and draft tube liner.
All motors/ pumps/ compressors, etc. shall be tested as per relevant Indian or
other standards.
Runner Mechanism (checking of proper motion of blades, oil leakage and
clearances).
For Main turbine assembly, Top cover, Pivot ring, shall be assembled and
checked.
Routine test reports of all the bought out items shall be furnished before
approval for dispatch.
5.1.2 Pressure Gauge
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Two pressure gauge shall be provided in the P.H. to read the pressure of water just
before it enters the turbine. It shall have scale to read approximately half- scale at
gross head and shall be mounted at 45o with vertical.
5.1.3 Manifold
The manifold to carry water from penstock to the turbine inlet and runner shall be
designed so as not to introduce large additional head losses. This can be verified by
following thumb- rules:
i.
Do not allow the velocity of water in the penstock to increase as it passes
through the penstock,
ii.
Velocities in the manifold should not exceed:
a. 3 m/s in straight pipes,
b. 2.5 m/s in bends up to 45 degrees,
c. 2.0 m/s in bends up to 90 degrees.
5.1.4 Inlet Valve
New MIV shall be installed for each unit make it operational.
An inlet valve (a valve at the foot of penstock) shall be provided unless:
a. It is possible to quickly, safely and in a routine manner divert water
away from the turbine or the mouth of the penstock in order to shut
down the turbine (e.g. on some low head sites it may be possible to
divert water at the mouth of the penstock as to close a valve),
b. If a jet deflection system is fitted to a Pelton turbine,
c. If a multi- jet Pelton turbine has valves on every branch of the
manifold,
d. If the guide vane of a Cross flow or a propeller turbine closes off the
Flow sufficiently.
ii.
Location
The inlet valve shall be located in the P.H. and be easily accessible. It shall be rated
at maximum penstock pressure.
iii.
Operational Speed
The valve must be slow closing type or should have an apparatus which shall
prohibit fast closing e.g.:
a. Fitting of a much smaller second valve in parallel to the manifold
valve, which shall be pad-locked in the open position and kept open
when the main valve is closed.
b. A gearing mechanism to ensure very slow closing operation.
5.1.5 Safety Guards
All moving parts shall be shielded by a strong and durable wire mesh. The size of
the mesh shall be small enough to prevent the entry of hands and arms of the
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children. The guards shall be electrically earthed and kept permanently secured by
locks.
.
5.1.6 Minimum Weighted Average Efficiency (ηwav)
i.
The weighted average efficiency of the turbine –generator unit, calculated by the
following expression should not be less than 60%
 wav  0.5  t100   g 100   t50   g 50,
where
 t100, g 100, t50, g 50 are efficiencies of turbine and generator at 100% and
50% rated outputs, respectively at rated head.
ii.(a)
(b)
For efficiency of turbine, the performance curves of similar offered turbine
manufactured by the manufacturer of which turbines are being quoted by the bidder,
(tested by independent institution), be provided, OR the value obtained as per the
field tests on the turbine carried out as specified in IEC or equivalent international or
national code shall be taken.
For efficiencies of generator the value obtained as per field tests as specified in
above codes shall be taken.
5.1.7 Bid Evaluation Equalization for Short Fall in ηwav:
For each 1 (one)% or part thereof by which ηwav (Sub –clause 5.1.6.i) is lower than
the highest offered ηwav in any of the bids received, 3(three)% of total price of
turbine –generator unit offered in the bid under evaluation shall be added to the
offered price of each turbine-generator unit
.
5.1.8 Cavitation Guarantee
The bidder shall guarantee the runner against excessive pitting/ cavitation for
Eighteen (18) months from the date of commissioning or 8000 (Eight thousand)
hours of operation, which is earlier.
5.2
Generator:
a) For 250Kw units.
The existing salient pole synchronous generator slip ring type 312.5 KVA with rated
750 RPM, 415 V,435 Amps, 50 Hz, F Class insulation with excitation of 39 V & 2.6
A, shall be coupled with the new Pelton turbine.
b) For 50 Kw unit:
A suitably rated brushless type synchronous generator in four-pole design
(preferred) in horizontal foot-mounted configuration with forced cooling shall be
provided for generation of electrical power having the following parameters:
Voltage: 415 volts Three-phase, Four-wire.
Frequency: 50 Hz.
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Rpm: to be specified by the system manufacturer.
Power Factor: 0.8.
Voltage Regulation (with Electronic AVR): + 2%.
The generator shall be supplied complete with electronic AVR which may be
generator mounted/panel mounted with arrangement for providing adjustment and
voltage setting potentiometer on the control panel door for adjustments during
synchronizing and operation of the turbine – alternator system on load.
Generator supplied shall be of standard make and conforming to IS-4722 and
IEC 34-1.
The enclosure protection class should be IP-23S and the insulation levels for Main
stator & rotor as well as Exciter stator & rotor shall be Class F.
Generator shall be to with stand continuous run way speed. The generators
shall also have provision for possible grid connection in future.
Generators shall be suitable for continuous duty operation at full load. They
should be suitably de-rated, if necessary, for operation at higher altitudes
depending on the location of the site.
Following operating parameters for the turbine – generator system shall be specified:
 Net operating Head (in Meters):
 Operating Discharge (in litres/sec or Cumecs):
 Desired Electrical Power generation:
 Minimum Turbine efficiency: 75%.
 Minimum Generator efficiency: 89%.
5.3
Electrical Power Distribution & Control Panel:
a) For 250 Kw unit:
The existing panel shall be used after necessary renovation.
b) For 50 Kw unit:
A composite electrical power distribution shall be provided for the installation
which shall house suitably rated incoming and outgoing feeders, electronic load
controllers (one for each turbine system) complete with water-cooled dump loads,
provision for synchronising for running TG sets as well as synchronising with
Grid in future and necessary protection relays for system protection. Control
panels may have simple PLC based system to make operation simple by the
local operators.
The Composite electrical panel shall be free-standing, floor mounting and fabricated
out of 14/16 SWG MS CRCA sheet steel having cable entry from the
bottom.
The
panel shall have a pleasing appearance and all components and
metering/relays on the
panel door shall be neatly and conveniently located. The panel shall be powder coated in
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IS631 or Siemens Grey shade or any other approved shade after de-rusting and application
of primer.
The panel shall house the following:
Incomer feeder (One No. for Single turbine unit/ two nos. for Two turbine units separated
by a Bus Coupler)
each comprising of:
1No. MCCB of suitable rating complete with short circuit, over-current and shunt trip
release.
1No. 0-500V Voltmeter SIF96 complete with control fuses and selector switch.
1No. 45-55 Hz Reed type frequency meter.
1No. Multi-function digital indicator to read Current, KW, KWh, PF, KVA & KVAR.
3nos. BPL type current transformers Class 1.0 having 5A secondary, 10VA for metering.
3nos. BPL type current transformers Class 5P10 having 5A secondary, 15VA for protection.
1No. IDMT Over Current and Earth Fault relay.
1No. Voltage relay for Over Voltage and Under Voltage protection.
1 no Over frequency and Under frequency relay
1No. Reverse Power Protection relay.
1No. Synchronising Contactor of suitable rating.
Any other relays required for proper functioning & safety of the system.
Outgoing feeders: (One No. for Single turbine unit/ two nos. for Two turbine units) each
comprising of:
1No. MCCB of suitable rating for Utility Load transformer/Grid supply.
1No. 0-500V Voltmeter SIF96 complete with control fuses and selector switch.
1No. Multi-function digital indicator to read Current, KW, KWh, PF, KVA & KVAR.
3Nos. BPL type current transformers Class 1.0 having 5A secondary, 10VA for metering.
1No. 6-way three phase MCB DB, for power house lighting load etc., comprising of:
1No. Four pole MCB incomer.
6nos.MCB outgoings (2nos. per phase)
Synchronising section comprising of:
1No. 0-500V double voltmeter.
1No. 45-55 Hz double frequency meter.
1No. Synchroscope.
1set Dark Lamp arrangement.
1No. Synchronising switch.
1No. Turbine selector switch.
1set ON/OFF Push buttons for Synchronising Contactor.
1No. Frequency set potentiometer for each turbine unit.
1No. Voltage set potentiometer for each turbine unit.
5.4
Electronic Load Controller : (For 50 KW unit)
Electronic Load Controller for load governing and regulation of generated frequency
– ONE set for each turbine – Generator system.
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The system will be a continuous load monitoring system operated through a set sensing
electronics controlling the flow of current through a set of electronic power devices. The
salient functional features desired are being enumerated below:

Governing of the turbines for regulation of the output electrical parameters is
achieved by providing an Electronic Load Controller across the generator output
terminals to provide constant loading equivalent to the total power generation
capacity of the turbine-generator system at any point of time.

The Electronic Load Controller is designed to control the dissipation of the
generated power into a set of resistive loads called the Dump Load depending on
the generated voltage level as compared to the desired pre-set value. The system is
designed to maintain the following power equation:
Total generated Power = Utility Load + Power dissipated in Dump Load.
The loading of the generator is maintained within over-current limit by sensing the
current flowing in each phase in case of unbalanced load conditions. However, for
reasonably balanced load conditions i.e. within 10-15% imbalance a mean phase
sensing can also be resorted to for cost economics.

In addition to the above the system is provided with a frequency monitoring
arrangement (in case of Synchronous Generators) by sensing of the generated
frequency or turbine rpm. In case of rise in the frequency vis-à-vis the shaft rpm, the
system shall divert the generated power to the dump loads and thus reduce the rpm
to the set value. This monitoring arrangement restricts the turbine from driving up to
run-away speeds.

Provision should be made to restrict the runaway speed of the generator within
maximum 2 minutes.

A stainless steel tank with provision for inflow and outflow of water houses a set of
resistive dump loads. The flow of water in the tank is maintained to restrict rise in
temperature of the discharged water from the tank.
Ballast
i.
Location
Ballast shall be located in the P.H. so that it is never disconnected.
ii.
Disconnection-proof
Cables to the ballast shall be short to be secure and temper-proof and there
should be no method of disconnection.
iii.
The design shall ensure that water flow is not impeded so that the ballast
may not over-heat and fail and must include reliable protection against the
effects of water flow blockage e.g.
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a. Alarms for high water temperature and low level of water shall be
provided for automatic disconnection of the generator field.
a. Ballast tanks shall be made from corrosion-proof materials.
b. Arrangement for easy flushing out of silt deposits.
c. Provision of over flow channel to direct spill water away from electrical
apparatus in case of out flow blockage.
5.5
Lightning Protection of Power House for 50 Kw unit
To protect the power house and the consumers, lightning arrestors shall be provided
on each phase as below:
i.
1 arrestor on the first pole out side the P.H. and 1 arrestor per km of
distribution line,
An additional arrestor if a consumer is more than 500 m away from the arrestor
5.5.1 Earthing for 50 Kw unit
i.
The following shall be effectively earthed:
ii.
5.6
a. The neutral of the generator.
b. All the metal casings of the electrical equipment etc.
Precaution shall be taken to prevent corrosion due to electrochemical effects,
which can be done by using copper conductor/ electrode for earthing,
avoiding bi-metal joints, or by maintaining air and water exclusion from bimetal joints.
iii.
ELCB (RCD) shall be used for electrical safety.
iv.
The earth conductor (connection from the earth terminal to the earth
electrode) should have a minimum cross-sectional area of not less than 25 sq.
mm. A permanent level “Safety Electrical Connection – DO NOT
REMOVE” shall be provided. Earthing of all indoor & outdoor equipment
and transformer neutral will be as per IS: 3043 and Indian Electricity Rules ,
1956 as amended up to date
POWER & CONTROL CABLES:
All LT power cables will be 1100 volts grade, stranded Aluminium conductor,
PVC insulated, PVC sheathed armoured. All control cable shall be of stranded 2.5
sq.mm copper conductor except for CT which will of 4 sq. mm. The cables shall
conform to IS: 1554
i.
ii.
Strong conduits, physically secured to all enclosures by means of threaded
connectors, shall be used to protect all cables.
The conduits shall be sealed to the enclosure entrances.
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iii.
iv.
v.
Since the cable inside the conduit from generator to panel board is not
protected from over currents and earth faults, adequate physical strength of
conduit shall be ensured,
The current carrying capacities of the cables, after taking in to account the
de-rating required for use of conduit and multiple cables, shall not be less
than 140% of the rating of the over current protection device(s),
If the cables are felt over- warm on touching, it is an indication of these
being under-sized. The cables shall be doubled or replaced in such cases.
5.6.1. Sockets
Two or more sockets (outlets) shall be provided for use of electrical appliances. The
sockets shall be placed at least 1 m above the floor.
5.6.2 Shielding
i.
ii.
iii.
5.7
Cables and their connections to Units shall be shielded both by conduit and
by their insulation. The connections shall be with in the closed casings.
All live surfaces and points shall be fully and reliably shielded from human
contact.
Door interlock isolators shall be provided on control gear with voltages
above 50 V so as to ensure safe working.
Fire Protection
No fire protection equipment / system shall be provided for the plant / equipment.
5.7.1 Safety Guards
Appropriate and approved safety guards shall be provided.
5.8
TECHNICAL SPECIFICATION FOR 11 KV OUTDOOR SUB-STATION
SCOPE:
The scope of work does not include any work of 11 KV out-door sub-station. The
existing system of 11KV switchyard shall be used.
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5.8.1 11KV VCB UNIT etc.:
The existing 11 KV VCB units shall be used and there is no scope of work related to it.
5.8.2 EARTHING:
Earthing of all outdoor equipment and transformer neutral will be as per IS: 3043 and
Indian Electricity Rules , 1956 as amended up to date.
5.8.3 POWER & CONTROL CABLES:
All LT power cables will be 1100 volts grade, stranded Aluminium conductor, PVC
insulated, PVC sheathed armoured. All control cable shall be of stranded 2.5 sq.mm
copper conductor except for CT which will of 4 sq. mm. The cables shall conform to IS:
1554
5.8.4 LIGHTNING ARRESTOR:
The lightning arresters shall have line terminals and ground lead terminals
accommodating copper or aluminium conductor sizes from 13.3mm sq (6AWG)
through 53.49mm sq.(1/0 AWG).
The lightning arresters shall be furnished with a galvanized steel-mounting bracket
suitable for steel channel cross arm mounting.
Voltage rating
Creepage distance
Minimum Impulse withstand voltage
Minimum power – frequency withstand
Wet
Dry
Power Frequency Spark over
Front of Wave
1.2 x 50 Wave
Maximum Discharge voltage at 10 KA
9 KV
229 mm
105 KV
45 KV
70 KV
15 KV
39 KV
34 KV
35 KV
The lightning arresters shall be manufactured and tested in accordance with IS 3070 (latest
edition)
5.8.7 ACSR CONDUCTOR AND HARDWARE:
ACSR conductors, connectors and all necessary hardware shall be provided to connect
the HV terminals of the transformer to the Gang operated Air Break switch. All such
hardware, conductors etc. shall be of reputed make and conform to Indian Standards.
5.9
TESTING AND COMMISSIONING
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5.9.1 TESTING
Testing of equipment and works shall be carried out as may be required as per the
relevant I.S./ I.E.C. Standards.
5.9.2 COMMISSIONING
After the erection and testing of the equipment/works as per above, commissioning
of the plant and works shall be carried out and here the term “Commissioning” shall
mean the activities of functional testing of the complete system after erection and
testing, including tuning or adjustment of the equipment for optimum performance
and demonstrating to the Purchaser that the equipment performance meets the
requirements of the specifications.
5.9.3 ACCEPTANCE TESTS AT SITE
The contractor shall carry out tests to obtain the guaranteed output and efficiency at
the site as per the plan prepared by him and submitted to the Purchaser beforehand.
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SECTION – VI
ERECTION, TESTING AND COMMISSIONING
6.1
MAIN POWER PLANT AND POWER HOUSE AUXILIARIES
The turbine, generators their auxiliaries and other common auxiliaries of the power
house shall be erected at site in most professional way and proper sequence in coordination with civil works. The main equipment to be erected are as follows:
Sl. No.
Item
1.
Turbines & their auxiliaries
a)250 KW
b) 50 KW
Generator
a) 250 KW existing unit
b) New 50 KW Generators & their auxiliaries
including excitation AVR and terminal
equipment
2.
Quantity
Set
Set
1
1
Set
Set
1
1
3.
Erection of existing Main inlet valves (MIV)
for 250 KW units.
Set
1
4.
a) Integration of new electronic governor for
250 Kw unit.
b) Electronic Governor/ load controllers
complete
Set
1
Ser
1
a) Integration of existing Control and Relay
Panels for 250 KW unit
b) Control and Relay Panels for 50 KW unit
Set
1
Set
1
6.
Station auxiliaries
Lot
0
7.
Transformers
Nos.
0
8.
Installation of 11 kV VCB.
No.
0
9.
Other remaining items
5.
6.2
Unit
Test At Site
The contractor shall prepare and submit to the engineer for approval site testing
manual not later than two month before commissioning is due to commence. The
manual shall list in detail the tests to be performed during commissioning taking into
consideration field tests to be performed for turbines, generators, transformer,
breakers, control and protection equipment, switchyard equipment and auxiliary. The
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contractor shall provide all testing instruments and shall perform the tests set out in
the manual in the presence of the engineer. The testing requirements are briefly
described below.
Tests Prior to First Rotation
The contractor shall demonstrate to the engineer that the following items of
equipment operate satisfactorily and where applicable are correctly adjusted or
calibrated.
Tests shall include but not be limited to:
a)
b)
Initial charging, commissioning and testing of batteries.
High voltage insulation testing of the following :
a) Cables
b) Transformers
c) Generators
d) Switchgear
c)
Full functional checking and setting up of the following
All ancillary AC apparatus
All ancillary DC apparatus –chargers/ distribution boards etc.
All alarms and trip
All electrical protection
All hydraulic systems
All cooling systems
Switchgear ( 415V, 11 kV )
All associated turbine and generator control protection and
miscellaneous items
Initial Run, Test Runs and Test Service Period
The procedure for initial run, and test runs including testing of speed and pressure
transients on load acceptance and rejection shall be in accordance with IEC
Publication 545 “Guide for Commissioning, Operation and Maintenance of Hydraulic
Turbines” or relevant IS or standards of the country of origin.
Field Acceptance Test
All field acceptance test as specified in relevant Indian & International Codes for
Turbine, Generator, Transformer, Control and Protection Equipment, Switchyard
Equipment and Auxiliary etc. shall be performed.
6.3
Tests for turbine output
The guaranteed range of outputs for each scheme shall be tested.
The Contractor shall calibrate the pressure gauges with a mercury manometer prior to
the testing.
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The turbine output in each test will be determined by measuring the electrical output
of each unit and subtracting generator losses calculated from the generator works test
results.
6.4
Generator Output and Temperature Rise
The generator output in relation to guaranteed temperature rise shall be tested at site
by performing a heat run in accordance with relevant IS. The resistance temperature
detector installed in the generator stators shall be used to measure machine
temperature.
6.5
Generator Transformer Losses
Test for determining transformer Losses guaranteed under penalty shall be performed.
6.6
Tests on Completion and Handing Over
The tests described in the foregoing subsection entitled “Field Testing” shall be the
“Tests on Completion”. The tests must be completed to the Engineer’s satisfaction
and the equipment retested where necessary before the taking over certificate will be
issued
For successful completion of field tests of the mechanical equipment’s, the calibration
of various instruments shall be done by ‘authorized agencies’ only as approved by the
owner.
A separate handing over certificate will be issued in respect of each set of generating
equipment.
6.7
Commissioning
The term “COMMISSIONING” shall mean the activities of functional testing of the
complete system after erection, including tuning or adjusting the equipment for
optimum performance meets the requirement of the specifications
6.8
SWITCHYARD EQUIPMENT
6.8.1
General
i.
ii.
iii.
All electrical installation shall conform to the Indian Electricity Act, IE Rules
and Regulations in force, in the State, as laid down Electrical Inspectorate.
All works under this contract including the installation of the equipments shall
be got inspected and approved by the relevant authorities like Electrical
Inspectorate etc.
The switchgear, , lightning arresters, power transformer, etc., shall be
examined on receipt for damages. The contractor shall assemble, install and
connect the equipment, wherever necessary, as per manufacturer’s
recommendations. The assembly of the unit including their operating
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mechanism, site adjustments shall also be carried out as per guiding
instructions from the manufacturer. The equipment shall be placed and leveled
carefully on their respective structures. All the preparatory works such as civil
foundations, any concrete channels etc., shall be completed prior to this.
iv. The operating mechanism of the equipment shall be tested for proper opening,
closing and position indication. The opening and closing tests shall be made as
in service operation.
v.
Earthing of supporting structures and metal parts of operating mechanism,
operating cabinets, operating handles at ground potential shall be ensured.
Where moving parts are involved, flexible copper conductors shall he used.
vi. Before charging the equipment, contractor shall submit the completion report
for each equipment indicating rectifications/modifications carried out during
erection, site test certificates with observations if any. Contractor shall also
indicate the correctness of operational and safety interlocks. Site test
certificates shall also indicate the corresponding values obtained in the factory
test.
vii. The conductor/jumpers shall be correctly and effectively connected to the
terminals of equipment. The faces shall be cleaned with fine cloth and lightly
coated with petroleum jelly before use. However, if contacts are silver plated,
they shall not be cleaned with emery paper. The connection shall be flexible to
withstand stresses during switching operation.
viii. The contractor shall be responsible for completion of the system necessary for
successful operation as a whole and would provide any equipment which may
be required but may not have been specifically mentioned in this specification.
ix. The civil works required at switchyard for installation of various
equipment/structure/cables etc is covered in the scope of this tender.
6.8.2 Installation of Transformer
i.
ii.
iii.
iv.
v.
The transformers and their accessories and mountings like radiators,
conservator, Silica-gel breathers, marshalling box, rollers etc shall be
assembled at site after cleaning by the contractor in proper sequence as per
manufacturer’s drawings.
Contractor shall place the transformers on the channel at the location indicated
in the layout drawing of outdoor yard. Suitable stoppers shall be provided both
in front as well as rear of transformer to keep it stationary in its position. For
the front wheels such stoppers shall be screwed on the channels.
BDV of the transformer oil shall be tested before energisation of power
transformer. Drying out of transformer shall be carried out to get required
dielectric strength as per relevant Indian Standards.
Oil shall be filled upto the mark shown.
Wherever the power/control cables project above the ground, for termination
to cable box/marshalling box, the same shall be run in GI pipes of suitable
cross section upto the height of 2.0 m from ground and the same shall be
supported properly and pipe ends shall be sealed with bitumen compound.
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vi.
The contractor shall ensure the following general sequence of erection of
transformers:
a. Unpacking of closed/packed cases and comparing with the packing list.
b. Physically checking and inspecting, paying particular attention to the
following components to ensure that the same are in sound conditions;






Tank sides or cooling tubes
Protruding fittings
Oil sight glass
Bushings
Tightness of Bolts
Oil leakage.
c. Transportation to erection site.
d. Erection on foundation/channels.
e. Assembly of transformer.
f. Checking of oil level filtration / drying of oil.
g. Alignment.
h. Anchoring and tack welding.
i. Mechanical Work.
j. Laying, meggaring, termination, dressing and clamping of cables.
k. Tagging and marking of cables.
l. Testing of cables.
m. Earthing of transformers, earthing strip, earth resistance to comply with
IER (latest revision).
n. Testing of assembled plant.
o. Testing and calibration of meters, relays, CTs, PTs, etc.
p. Connection of busbars/cables to primary and secondary of transformers.
q. Series of tests on transformers as per supplier’s/ engineer’s instructions.
IS 1886 and manufacturer’s recommendations.
r.
s.
t.
u.
Submission of completion report.
Charging of transformer.
Loading of transformer.
Handing over to engineer/owner
Note: All high voltage tests shall comply with IS 2071 Part I and II and all works in
connection with the transformers shall comply with IS 1886 and IER (latest
revision).
EE (EM)
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6.8.3 Installation of Isolators
i.
ii.
iii.
The poles of the isolators shall be aligned accurately and levelled on the
supporting structures. Sequence of installation of isolator parts shall be carried
out as recommended by manufacturer.
Perfect operation of isolators, shall be ensured after erection by normal
operation. Working clearance between adjacent structures and switch blades in
open position shall be checked.
The isolators shall be adjusted so as to permit operation with ease by one
man.
6.8.4 Installation of Lightning Arresters
The lead connecting lightning arrester with line should be direct without any splice or
other joint and the connection should be effective to carry the lightning discharge
currents. The lightning arrester shall be positioned in such a way that short and
straight leads can be run from the earthing terminal of the arrester to the earth
electrode specifically provided for this purpose. The arrester exhaust ports should be
directed away from the equipment and other arrester.
6.8.5 Interconnection of Equipments
i. The arrangement of connections shall be such that the connected apparatus are not
subjected to any mechanical stress due to expansions, contractions etc., of the
connections.
e) The connections shall ensure good electrical contact. The connector and joints
shall be rigid to withstand all mechanical and electrical stresses. Suitable bimetallic clamps shall be used for all the connections between the conductors of
different materials.
f) All live parts shall have sufficient practical clearances from earthed parts and
ground. The clearances of strung busbar shall be decided considering the effect of
sag.
g) The contractor shall be responsible for supplying and installing the various
conductors required for connection of the various equipment. The tenderers scope
shall include all bolts, nuts and washers required for installation. All connections
etc., shall be so made that stress between connecting terminals will be reduced to
the minimum.
h) The physical layout of the system shall be such that the system extension or
conversion can he carried out with minimum changes and easy methods. Further,
it shall be ensured that all civil works for the foundations are completed by the
agency before taking up erection of structure.
6.8.6 Installation of Grounding/Earthing
i.
Entire system shall be earthed in accordance with the provisions of the relevant
IEC recommendations/ IS code of practice IS 3043-1987 and Indian Electricity
EE (EM)
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100
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
rules, so that the values of the step and touch potentials in case of faults are kept
within safe permissible limits.
The principal requirements of the grounding are:
a. Low resistance and adequate current carrying capacity.
b. Uniform and near uniform ground potential on all structural metal work on
all metal enclosures and/ or supports of equipment and apparatus.
The resistance of earthing network shall be less than 0.5 ohm for the network
of outdoor yard under all conditions.
The contractor’s scope of installation will also include all the civil works
associated with complete earthing network.
All earth connections shall ensure a permanent low resistance contact. Earth
connections required to be removed for the purpose of testing of equipment/
earthing network shall have bolted connections and joints fastened. All
earthing connections shall be visible for inspection.
All equipment located at switchyard, shall have 2 separate distinct earth
connections. Switchyard fencing shall be earthed at every alternate section.
Lightning arrestors and transformer neutral shall be connected to two
independent earth electrodes as per IS 3043.
Air termination rods of lightning protector systems shall be connected to
earthing network as per IS 3043.
The grounding connection to the lightning arrestors, air termination points of
lightning protection system shall be as short as possible. Sharp turns in these
conductors shall be avoided.
It has to be ensured that main earth bus in the installation as well as earth
buses in individual sections/areas shall form complete ring and they shall be
interconnected.
Duplicate earthing (two separate and distinct connections with earth) shall be
employed for all equipments.
Wherever burying of earth conductors is specified, they shall be buried as per
approved drawings.
Wherever any earth conductor crosses the road, it shall be taken though GI
pipes.
At all the terminations of earth conductors on equipments, sufficient length
shall be left for any movement of the equipment from its position for
alignment purpose.
Wherever not detailed, the route of the conductor and location of the earth pit
shall be arranged so as to avoid obstruction, crossing etc, according to
convenience at site and shall be got approved by the owner’s representativein-charge of the works.
6.8.7 Installation of Earth Pits
i. The arrangement of earth electrode/ pit shall be as shown in IS 3043. Termination
arrangement of interconnecting earth strips is included in the scope of earth pit.
Interconnecting earth flats shall be jointed by welding to the termination
arrangement on the electrode.
ii. The distance between two pits shall preferably be 4 to 6 meters.
iii. All accessories required for the earth pits such as electrodes, charcoals, salt,
clamps, clips, bolts/ nuts washer, GI pipes, funnel cast iron cover and also the
EE (EM)
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masonary works of the pits including supply of necessary materials, bricks,
cement and excavation of earth for providing earth pits shall be part of the scope.
iv. The electrodes shall be well packed with earth, charcoal and salt mix up to the
level of connections.
6.8.8 Joints/Terminations Of Earth Strips
i. All joints of bare earth strips shall be welded so as to form rigid earth ring. All
such welded joints shall be given necessary coating of cold galvanised paint as per
relevant standards and a coat of suitable bitumen compound to prevent corrosion.
ii. In case the joints are made by using suitable connectors the entire joint shall be
fully sealed by suitable compound so that no metallic part is exposed.
iii. The contractor shall make his own arrangements for necessary crimping tools,
soldering equipments drilling machines and other tools and tackles which are
necessary for completing the installation.
6.8.9 Installation of Cables
i)
Scope
The supply, laying, termination and commissioning of all control/protection cable is
in the scope of the contractor. He shall also be responsible for providing, laying and
commissioning LT cables for switchyard lighting at power station.
Cable schedules/termination drawings in respect of above cabling work shall be
submitted to the bidder for his approval.
ii)
Mode of Cable Installation
Straight through joints shall not be permitted in cables.
iii)
Trenches
The maximum depth of all trenches shall normally be 1 .0 metre and the maximum
soil cover above the protective slabs shall be 75 cms, unless otherwise agreed. The
back filling of the excavation shall be carried out without disturbing the cover slabs
or damaging the cables.
iv)
Cable Laying In Trenches
a)
b)
viii)
The cables shall be laid in trenches as steel radis duly clamped in proper and
systematic manner.
Unless agreed otherwise, all power cables shall be spaced at a distance of 15
cms horizontally.
Cable in Pipe
a)
Cable pipes shall be provided to protect the cables, where the cables rise
through holes at ground level.
EE (EM)
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b)
c)
ix)
Not more than one cable shall be drawn into one pipe unless agreed otherwise.
After the cable has been drawn in, the pipe shall be sealed.
Cable Terminations
Cable shall be terminated in accordance with the relevant diagrams.
i) The cable cores from the sealing box or gland, to the terminals of the apparatus
shall be neatly dressed & arranged, and shall be of sufficient length to prevent
the development of tension or local pressure on the insulation. They shall be
suitably supported wherever required.
xi)
Connection to Terminals
a)
b)
a)
b)
c)
xii)
Power cable connections shall be made with cable lugs of approved type
and materials, taking into account the bimetallic actions.
All control circuit connections shall be made with the bare conductor with the
use of washers’ crimped lugs etc.
The ends of all stranded conductors shall be twisted tightly together.
Solid or stranded conductors shall be connected to terminal studs by taking
one complete turnaround the stud between the flat washers.
Connections to an easy wiring terminal shall be made with a straight end
conductor.
Protection of Cables
All cables shall be installed such that the risk of damage is minimized.
xiii)
Sealing
The openings of cables passing from are basement to cable trench, basement to cable
tunnel/spare ducts etc. to be sealed properly to prevent seepage of water.
6.8.10 Guidelines For Clearances
i)
Clearance from buildings/between equipments shall be decided as per the following
guidelines:
j) All equipment/panels shall have minimum 1250 mm back clearance all around
them (except when the panels are installed adjacent to each other).
k) The front to front clearance of switchboards/panels shall be 2000 to 2500 mm
as per drawing approved by the purchaser. Clearance between two panels
installed in a row shall be minimum 1000 mm.
l) Clearance between wall and end of the panels shall be minimum 1000 mm.
ii)
Cable Trenches
a)
b)
Cable trenches shall have removable covers for the full width.
Minimum working passage of 500 mm shall be provided between cable racks
EE (EM)
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c)
iii)
or between cable rack and wall.
Shall have suitable drainage facility to avoid accumulation of seepage water.
Safety Partitions and Entries
All the cable openings on the equipment floor shall be sealed.
6.8.11 Inspection and Testing
a)
The procedure outlined in earlier shall be adhered to in regard to inspection and
testing.
b)
Tests, Test Certificates and Documents
For each of the items being manufactured following test certificates and Documents
(as applicable for each of the equipment) in requisite copies shall be prepared and
submitted to the purchaser for scrutiny & records.
Should the result of tests not come within the margin specified, the tests shall, if
required, be repeated at contractor’s cost without any liability to the Purchaser.
The site tests and acceptance tests to be performed by contractor are detailed below.
c)
Site Tests and Checks
All the equipment shall be tested at site to know their condition and to prove
suitability for required performance.
Following tests shall be conducted after installation. All tools, accessories and
required instruments shall have to be arranged by the Tenderer.
Any other test which is considered necessary by the manufacturer of the equipment
has to be conducted at site.
The tests to be carried out on the equipment at pre-commissioning stage shall include
but not limited to the following.

Isolator/Disconnecting Switches
i.
ii.
iii.
iv.
v.
vi.
IR test by HV Meggar on main poles.
IR test on control circuits.
Measurement of Contact resistance for all three phases.
Functional checking for manual operation.
.
Checking tightness of earthing connections.
EE (EM)
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104
vii.

Lightning Arrestors
i.
ii.
iii.
iv.
v.

vi.
vii.
viii.
ix.
x.
iii.
iv.
v.
vi.
vii.
viii.
ix.
Check for minor damage/cracks after cleaning.
Verification of number of disks as per drawings.
Check heating at termination point during shut down.
ACSR Conductor
i.
ii.
iii.
v.

IR test on each winding to ground and between windings.
Turns ratio test on each tap.
Polarity and vector group test
Measurement of winding group test.
IR test of wiring and operational tests on all control devices in control cabinet,
oil level indicator, winding and oil temp. indicators etc.
Checking of earthing w.r.t transformer tank (flexible from top cover in tank)
other parts, neutrals.
Testing of Buchhloz relay for alarm and trip conditions.
Setting of oil/winding temperature indicators, level gauge and checking of
alarm/ trip circuits.
Check insulators for cracks.
Checking for oil leakage and arresting of leakages (if observed).
Checking for open position of all the valves (except drain and filter
valves).
Filtrations of oil by using fine filter vacuum pump and heater set.
BDV test on oil samples from top and bottom.
Measurement of magnetizing current and no load loss.
Measurement of PI Value.
Checking of silica gel breather.
Checking of other points given in manufacture’s commissioning
manual.
Insulators
i.
ii.
iii.

Continuity Check (for metal oxide type only)
Check for connection to ground.
Check insulators for cracks.
HT and IR test of each element.
Check reading of leakage current
Power Transformer
i.
ii.
iii.
iv.
v.

Checking of insulators for cracks.
Check for continuity.
Check for tightness of connections for all the termination points.
Check for phase sequence marking and for their correctness.
Physical verification.
Cables
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i.
ii.
iii.
Checking of continuity/phasing and IR values for all the cables
HV test and measurement of leakage current after termination of cable kits
(for H T cables).
Checking of continuity for Armour and fourth core (if applicable).

Earthing
i.
Check tightness of each connection
ii.
Check earthing of all metallic equipment, busbar supporting
structures, yard fencing, steel structures of yard, rails, gates,
building column (if steel) etc.
iii.
Measurement of earth resistance for each electrode.
iv.
Measurement of total earth resistance.

Lightning Protection
i.
ii.
iii.

Check continuity of all the earth strips/shield wire.
Check tightness of all connection.
Measure earth resistance of each electrode and combined
system.
Miscellaneous
i.
ii.
iii.
Checking of continuity of the system.
Checking of phase sequence from overhead line to consumer
end.
Checking safe accessibility of all operating points.
EE (EM)
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SECTION - VII
NAME OF WORK: INSTALLATION OF HYDRO e-KIDS SET AND PELTON TURBINES AT MATINALLAH MHP IN
ANJAW DISTRICT
B.
ELECTRO- MECHANICAL WORKS (RENOVATION 2X200KW)
Sl. No.
Particulars
GENERATING PLANT AND EQUIPMENT
1.1 Designing & providing new Pelton turbine suitable for High Head & Low Discharge to
deliver 250 kW at Generator terminals with 10% continuous over rating suitable for
isolated and parallel operation with other machine and grid. And suitable for integrating
with existing hydro mechanical governor.
1.2 Providing new electronic governing systemwith all accessories including electronic cabinet
complete in all respect and suitable for above generating sets.
Sub - Total
2
STATION AUXILIARIES
2.1 Mechanical Auxiliaries
2.1.1 Ventilation system
2.1.2 Fire Protection System
2.1.3 Cooling Water System
2.2 Electrical Auxiliaries
2.2.1 Additional lighting in the power house and appurtenent works
2.2.2 24 Volts 300 AH D.C. battery, charger and Distribution Board.
Unit
Quantity
No.
1
Set
1
Lot
Lot
Lot
0
0
1
Lot
Set
0
0
Job
1
1
3
Erection & commissioning.
NOTE:
E.E. (EM)
Hawai EM Division
DHPD, Hawai
107
SECTION- VII
C.
NAME OF WORK : INSTALLATION OF HYDRO e-KIDS SET AND PELTON TURBINES AT
MATINALLAH MHP IN ANJAW DISTRICT
ELECTRO- MECHANICAL WORKS (NEW HYDRO e-KIDS SETS 2X25 KW)
Sl. No.
Unit
Quantity
Set
1
1.2 Providing new Salient pole Synchronous Generator 50 kW, 0.415 V, 3 Phase,
0.8 Pf, 50 Hz +3%, class 'F' insulation, brushless excitation system with 10%
continuous over rating, suitable for isolated and parallel operation with other
machine and grid. Along with AVR with provision for manual excitation.
Set
1
1.3 Control panel consisting of CTs, PTs, LA/SC, protection relays, metering
sytems, generator breaker, auto synchronizing panel etc. with all accessories.
1.4 Main inlet valve suitable for fixing on penstock for emergy closing.
Lot
1
No.
1
1
Particulars
GENERATING PLANT AND EQUIPMENT
1.1 Providing Axial flow turbine to deliver 50 kW(1X50) at Generator terminals
with shaft, runner, casing, bearings, and all other auxiliaries, with 10%
continuous over rating suitable for isolated and parallel operation with other
machine and grid. Along with turbine control panel with necessary digital
govering system capable of isolated and parallel operation with grid.
2
2.1
2.1.1
2.2
2.2.1
2.2.2
2.2.3
2.2.4
STATION AUXILIARIES
Mechanical Auxiliaries
Cooling Water System
Electrical Auxiliaries
XLPE Power and PVC Control cables
Lighting in the power house and appurtenent works
24 Volts 300 AH D.C. battery, charger and Distribution Board.
Earthing of power house equipment including earthmat.
Lot
1
Lot
Lot
Set
Job
1
1
1
1
3
Erection, testing & commissioning.
Job
1
NOTE:
(i) The rates quoted shall be inclusive of all taxes, duties & levies etc. and nothing extra shall be allowed over the quoted
price during the entire period of execution. 1% Labour cess shall be deducted from erection and commissioning charges.
E.E. (EM)
Hawai EM Division
DHPD, Hawai
108
SECTION - VIII
PERFORMANCE TESTING OF MICRO HYDEL SCHEME STATIONS
TO BE CONDUCTED BY AUTHORISED AGENCY OF MNRE, GoI
Scope
The overall scope of performance testing is listed below:
(a) Inspection of all parts, stems and station auxiliaries.
(b) Functional checks on simpler devices and systems.
(c) Error checks on measuring instruments.
(d) Secondary injection tests on protective relays.
(e) Operational tests on control systems.
(f) Measurement of the parameters critical for generation.
(g) Measurement of maximum power output of generating units.
(h) Verification of efficiency of generating units.
(i) Verification of efficiency variation curve of turbines.
Different Parameters to be tested in E & M works
1.
GENERATOR
1.1
Currents and Voltages
The following quantities are measured on each generator at different loads to
verify the working of the generators :
(a) Line currents
(b) Terminal voltages
(c) Power
(d) Power factor
(c) Excitation voltage / current
1.2
Temperature Rise
Any overheating in the generators would be revealed in the following
temperature rise measurements:
(a) Temperature rise of stator
(b) Temperature rise of rotor
(c) Temperature rise of cooling medium
1.3 Continuous run way speeds
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2.
TURBINE - GENERATOR UNIT
2.1
General Health
Temperature rise, sound level and vibration levels are the good indicators of
the general health of any machine. To that end, the following measurements are carried out
on each generating unit. subject to the accessibility of the relevant part for fixing sensor(s):
(a) Temperature rise of bearing oil
(b) Sound level
(c) Machine vibrations (measurement as per IS: 11726 and IS: 11727)
2.2
Performance Measurement
(a)
Maximum Power Output
The maximum electrical power output actually available from the generating
unit should match the value specified by the manufacturer. The test is conducted at rated head
and discharge as far as possible.
(b)
Unit Efficiency Test
The maximum out test shall be conducted for each unit. The testing equipment shall be
having duly calibrated certificates from national bodies
The bidder shall supply testing results of their type design performance testing conducted
by independent institutions/ laboratory
3.
MEASURING INSTRUMENTS AND INSTRUMENT TRANSFORMERS
3.1
Error Checks
All electrical panel meters (ammeters, voltmeters, kilowatt and power factor
meters, energy meters, frequency meters and multi-function meters) are subjected to a
limited error check. The readings of these meters at the respective operating points are
compared against a portable reference meter to measure their errors at the most important
point (s), that is the points around which they are usually required to measure. If a meter is
found to have an error beyond its accuracy class, further testing would be desirable.
A similar check is carried out on speed indicator. Comparison may be made
against a reference frequency meter (as also recommended in IEC L 60308) because of the
high resolution and accuracy of reference frequency meters.
3.2
Functional Checks
In view of the non-critical nature of the parameters measured / recorded and
difficulty in placing transducers, error measurement on the following instruments are
EE (EM)
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110
normally not carried out. Instead, simple checks on their functioning and validity of their
current readings suffice.
(a)
(b)
(c)
(d)
3.3
Gate / valve / needle position indicators
Temperature indicators
Temperature scanners
Recorders
Ratio Tests
The CT and VT ratios need not to be tested normally. However, these may
be verified, if in doubt, either on-line by measuring the primary and secondary currents /
voltages, or off-line by measuring the turns ratio using a digital turns ratio tester with
reference to IS:2705 and IS:3156
4.
PROTECTIVE RELAYS
4.1
Secondary Injection Tests
A portable secondary injection test set is used to test all the measuring relays (or
relay functions of multi-function digital relays / management relays) as per IS:3231.
Normally it is considered sufficient to carry out operating value and operating time tests
(the latter for time delay relays and delay elements only) at the current (prevailing) relay
setting. In case of the doubtful working of a relay, a more detailed secondary injection test
is conducted.
4.2
Functional Checks
Functional checks are carried out as per IS L 3231 on the following parts :
(a)
(b)
(c)
Tripping / master relays
Auxiliary relays
Fault annunciators
5.
CONTROL PANELS AND SYSTEMS
5.1
Control Panels
Before testing control systems, an inspection and functional checks on various parts
/ accessories of the control panels and desks are carried out to identify the defective parts or
accessories, if any.
5.2
Regulation / Control Systems
The following regulation and control systems are tested to verify their overall
functioning :
(a)
(b)
(c)
Flow regulation
Level regulation
Field regulation
EE (EM)
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111
(d)
(e)
(f)
(g)
6.
Manual synchronization
Automatic synchronization
Manual and automatic start / stop sequences
Emergency stop sequence
GOVERNOR
The governor, being one of the most critical control systems in the power plant, is
subjected to the following tests if the necessary test provisions are available and the data on
parameters / characteristics are already available for verification:
(a)
(b)
(c)
(d)
(e)
(f)
7.
All functions of the governor
Governor sensitivity test
Governor stability test
Load rejection or overspeed test
Oil temperature test
Pressure tank capacity test
EXCITATION CONTROL SYSTEM
The voltage regulator and excitation system are subjected to the following tests if
necessary test provision are available and the specified values of the parameters are
available for verification:
(a)
(b)
(c)
(d)
(e)
All functions of AVR
Excitation control stability test
Excitation system ceiling voltage
Excitation system response ratio
Excitation system response time
8.
POWER TRANSFORMERS
8.1
Temperature Rise
Off all the major power equipment in a power station, power transformer is least
troublesome. Unless a problem has been experienced with a transformer, its general
condition is checked simply by measuring the temperature rise of the main and conservator
tanks.
8.2
Ratio Test
If there is a reason to doubt the transformer ratio (possibly due to shorted turns),
transformer ratio test can be carried out. A portable digital turns ratio tester can measure
this ratio with a high accuracy. However, the test requires a shutdown and complete
isolation of the power transformer from the system.
EE (EM)
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112
9.
STATION AUXILIARIES
A through inspection of all the station auxiliaries is carried out to verify that these
are functioning normally. They may include station AC supply, station DC supply, oil
pumping units, cooling systems, vacuum pumps, air compressors, drainage system,
dewatering system, earthing system(s), equipment handling crane, hoists etc.
EE (EM)
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113
RELEVANT STANDARDS
1.
IS/IEC:41 (1991): “Field Acceptance Tests to Determine the Hydraulic
Performance of Turbines, Storage Pumps and Pump Turbines”.
2.
IEC:61116(1992):”Electromechanical Equipment Guide for Small
Hydroelectric Installations”.
3.
IEC:60308(1970): “International Code for Testing of Speed of Governing
Systems for Hydraulic Turbines”.
4.
IS:3231 (1986): “Specification of Electrical Relays for Power System
Protection”.
5.
IEEE:421A(1978) “IEEE Guide for Identification, Testing and Evaluation
of the Dynamic Performance of Excitation System”.
6.
IS: 11726 (1985) (ISO) 2954:1975): “ Requirements for Instruments
Measuring Vibration Severity of Rotating and Reciprocating Machines”.
7.
IS:11727 (1985) (ISO 3945:1985): “ Measurement and Evaluation of
Vibration Severity in Situ of Large Rotating Machines with Speed Range
from 10 to 200 rev/s”.
8.
IS : 2705(1992) : “Specifications of Current Transformers”.
Part 1
Part 2
Part 3
Part 4
9.
:
General Requirements
:
Measuring Current Transformers
:
Protective Current Transformers
:
Protective Current Transformers for Special
Purpose Applications.
IS : 3156(1992): “Specification of Voltage Transformers”.
Part 1
Part 2
Part 3
Part 4
:
:
:
:
General Requirements
Measuring Voltage Transformers
Protective Voltage Transformers
Capacitor Voltage Transformers
IS
:
IEC :
IEEE :
Indian Standard, Bureau of Indian Standard
International Electrotechnical Commission, Geneva
Institute of Electrical and Electronics Engineers, USA
EE (EM)
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114
SECTION - IX
SCHEDULE OF GUARANTEED TECHNICAL PARTICULARS
S. No
Item
1
2
Values
(to be Filled in by
Bidder)
3
1
ELECTRO MECHANICAL WORKS
1.1
1.5.1
1.5.2
1.5.3
1.5.4
1.5.5
1.5.6
1.5.7
1.5.8
Turbine:
Name of manufacturer
Type & reference
Make
Flow variation capability
Efficiency at rated output
Efficiency at 50% output
Shaft power at rated output
Shaft power at 50% output
1.2
1.6.1
1.6.2
1.6.3
Drive:
Type
Make
Ratios
1.3
1.7.1
1.7.2
1.7.3
1.7.4
1.7.5
1.7.6
1.7.7
1.4
Generator:
Type
Make
Efficiency at rated output
Efficiency at 50%. output
Output at rated output
Output at 50% output
Designed to withstand Continuous runway speed
Overall efficiency of Electro Mechanical Works
1.5
Controller: Type of Ballast Load
1.6
Switchgear
and
Components
…… …….. %
…… …….. %
…… …….. %
..… …….. kW
………….kW
……/……..
Metering:
Meters
…… …….. %
…… …….. %
…… …….. kW
…… …….. kW
----------Yes or No
Switchboard
Seal of Company
Date
Signature
……………………
Name
……………………
Designation
……………………
……………………
EE (EM)
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115
FORM OF BID
TECHNICAL QUALIFICATION FIRST COVER OF BID
The Bidder shall fill in and upload this form for First cover of Bid separately from the form for First
Cover of the Bid
To [Name of Employer] ....................................................................................................
Address [insert address] ......................................................................................................
NIT No.
.................................................................................... …………..
Description of Works
.......................................................................................................
Dear...................
1. Having read the Bidding Documents, Requirements for submission of documents, and acceptance of
provisions for Fraud and Corruption in the Bidding Document, we submit in attachment all
documents required in the Bidding Document together with all the Affidavits regarding the
correctness of information/documents for the above stated bid.
2. We confirm that the Bid fully complies will all the requirements including the Bid Validity and
Earnest Money as required and specified by the bidding documents.
3. We certify that the information furnished in our bid is correct to the best of our knowledge and
belief.
Authorised Signatory ...............................................
Name and Title of Signator......................................
Name of Bidder .......................................................
Address ......................................................................
.......................................................................................
EE(EM)
Hawai EM Division
DHPD, Hawai
116
FORM 20
FINANCIAL BID- SECOND COVER OF BID
The Bidder shall fill in and upload this form for second cover of Bid separately from the form for
Second Cover of the Bid
______________ [Date]
To [name of Purchaser] _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Authorized Address of communication
:……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………….
Telephone No.(s): Office: …………………………………………………………………..
Mobile No.: …………………………………………………………………………………
Facsimile (FAX) No.: ………………………………………………………………………
Electronic Mail Identification (E-mail ID): ………………………………………………...
Description of the Works _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
NIT No. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
1.
With full understanding that second cover of our bid will be opened only if we qualify on the
basis of evaluation in first cover of the Bid, I/we offer to the Department of Hydro Power
Development, the items in the schedule of prices and delivery annexed in the accordance with the
annexed General Condition of contract, additional condition of contract, technical specification,
and schedules of rates, to the satisfaction of the purchaser and in case of default there of, agree to
forfeiture of earnest money.
2.
The supply rates quoted are on landed at site basis and quoted erection and commissioning rates
are inclusive prorate and in full satisfaction of all claims till the handing over of the completed
project in operation condition of the purchaser.
3.
I/We agree to abide by this tender for period of 90 days from the fixed date/extended date for
opening of the same.
4.
We offer to execute the above mentioned work in second cover of the Bid for Lump sum tender
on turnkey basis (Total Bid Price) Rs. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (in figures) Rupees. _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ (in words) as per following breakup;
EE(EM)
Hawai EM Division
DHPD, Hawai
117
5.
We undertake to commence the works on receiving the Notice to Proceed with work in
accordance with the contract documents.
6.
This Bid and your written acceptance of it shall constitute a binding Contract between us. We
understand that you are not bound to accept the lowest or any Bid you receive. We hereby
confirm that this Bid complies with the Bid validity and Earnest money required by the bidding
documents.
Signature of Authorised Signatory ...............................................
Name and Title of Signatory......................................
Name of Bidder .......................................................
Address ......................................................................
Telephone No. ...............................................
Mobile No.......................................................
Fax No.............................................................
Email ID .........................................................
EE(EM)
Hawai EM Division
DHPD, Hawai
118
FORMAT FOR THE AFFIDAVIT
(NOTE: This affidavit should be on a non-judicial stamp paper of appropriate value as per the Indian
Stamp Act,1899, and shall be attested by Magistrate/Sub-Judge/ Notary Public)
I, ………………………………………………………… (name of the authorized representative of the
bidder) son/daughter of ……………………………………………………………………………..
resident of …………………………………………………………………………………………………
(full address), aforesaid solemnly affirm and state as under:
I hereby certify that all the information furnished with the bid submitted online in response to notice
inviting bid number …………………………………………………………………………… date
……………………issued by………………………………… …………………………………………..
(authority inviting bids ) for …………………………………………………………………….. (name
and identification of work) are true and correct.
I hereby certify that I have visited, examined & verified the work site of the proposed LUMP SUM
TURNKEY TENDER WORK i.e.”* “……………………………………………………………
………………………….” and familiarize with the site conditions , all probable constraint and its
surroundings including transportation logistic etc. before submitting the bid.
**I hereby certify that I have been authorized by
...…………………………………… ……………
………....................………………………………………………………………………………… (the
bidder) to sign on their behalf, the bid mentioned in paragraph 1 above.
Deponent
Place: ………………….
Date : ………………….
*Fill the name of work
** not applicable if the bidder is an individual and is signing the bid on his own behalf.
EE(EM)
Hawai EM Division
DHPD, Hawai
120
NAME OF : -INSTALLATION OF HYDRO e-KIDS AND PELTON TURBINE AT MATINALLAH
MHS NEAR HAWAI IN ANJAW DISTRICT
ELECTRO-MECHANICAL WORKS
(To be completed and uploaded by Bidder with Bid Part-II)
Bid Specification No…………….
Sl.
No.
1
A
1
1.1
1.2
2
2.1
2.1.1
2.1.2
2.1.3
2.2
2.2.1
2.2.2
3
Description of Items
(As per Purchaser, requirement)
Unit
Quantity
Rate
Amount
2
3
4
5
12
ELECTRO- MECHANICAL WORKS (INSTALLATION OF PELTON TURBINE 1X250KW)
GENERATING
PLANT
AND
EQUIPMENT
Designing & providing new Pelton turbine No.
1
suitable for High Head & Low Discharge to
deliver 250 kW at Generator terminals with
10% continuous over rating suitable for
isolated and parallel operation with other
machine and grid. And suitable for
integrating with existing hydro mechanical
governor.
Providing
new
electronic
governing Set
1
systemwith all accessories including
electronic cabinet complete in all respect and
suitable for above generating sets but
excluding OPU.
Sub - Total
STATION AUXILIARIES
Mechanical Auxiliaries
Lot
Ventilation system
0
Lot
Fire Protection System
0
Lot
Cooling Water System
1
Electrical Auxiliaries
Additional lighting in the power house and Lot
0
appurtenent works
24 Volts 300 AH D.C. battery, charger and Set
0
Distribution Board.
Erection & commissioning.
TOTAL
Job
1
*The rates quoted shall be inclusive of all taxes, duties & levies etc. and nothing extra shall be allowed over
the quoted price during the entire period of execution. 1% Labour cess shall be deducted from erection and
commissioning charges.
EE(EM)
Hawai EM Division
DHPD, Hawai
119
SECTION - XI
ABSTRACT OF COST
SUB-HEAD : ELECTRO-MECHANICAL WORKS
(To be completed and uploaded by Bidder with Bid Part-II)
Bid Specification No. NIT/HEMD/HPD/2014-15/01
Sl.
No.
1
2
Details of Work
Capacity
(in kW)
ELECTRO- MECHANICAL WORKS
(INSTALLATION OF PELTON TURBINE
1X250KW)
250.00
ELECTRO- MECHANICAL WORKS
(NEW HYDRO e-KIDS SETS 1X50 KW)
50.00
Grand Total
300.00
EE(EM)
Hawai EM Division
DHPD, Hawai
Total Price
Quoted
Remarks
121
NAME OF : -INSTALLATION OF HYDRO e-KIDS AND PELTON TURBINE AT MATINALLAH MHS NEAR
HAWAI IN ANJAW DISTRICT
(To be completed and uploaded by Bidder with Bid Part-II)
Bid Specification No…………….
Sl. No.
Description of Items
Unit
Quantity
Rate
Amount
3
4
5
6
(As per Purchaser, requirement)
1
2
B
ELECTRO- MECHANICAL WORKS (NEW HYDRO e-KIDS SET 1X50 KW)
1 GENERATING PLANT AND EQUIPMENT
1.1 Providing Axial flow turbine to deliver 50 kW(1X50) at
Set
1
Generator terminals with shaft, runner, casing, bearings, and
all other auxiliaries, with 10% continuous over rating suitable
for isolated and parallel operation with other machine and
grid. Along with turbine control panel with necessary digital
govering system capable of isolated and parallel operation
with grid.
1.2 Providing new Salient pole Synchronous Generator 50 kW,
Set
1
0.415 V, 3 Phase, 0.8 Pf, 50 Hz +3%, class 'F' insulation,
brushless excitation system with 10% continuous over rating,
suitable for isolated and parallel operation with other machine
and grid. Along with AVR with provision for manual
1.3 excitation.
Control panel consisting of CTs, PTs, LA/SC, protection
Lot
1
relays, metering sytems, generator breaker, auto
synchronizing panel etc. with all accessories.
1.4 Main inlet valve suitable for fixing on penstock for emergy
closing.
2 STATION AUXILIARIES
2.1 Mechanical Auxiliaries
2.1.1 Cooling Water System
2.2 Electrical Auxiliaries
2.2.1 XLPE Power and PVC Control cables
2.2.2 Lighting in the power house and appurtenent works
2.2.3 24 Volts 300 AH D.C. battery, charger and Distribution
Board.
2.2.4 Earthing of power house equipment including earthmat.
3
Erection, testing & commissioning.
TOTAL
No.
1
Lot
1
Lot
1
Lot
Set
1
1
Job
1
Job
1
*The rates quoted shall be inclusive of all taxes, duties & levies etc. and nothing extra shall be allowed over the quoted price
during the entire period of execution. 1% Labour cess shall be deducted from erection and commissioning charges.
EE(EM)
Hawai EM Division
DHPD, Hawai
122
SECTION – XII
FORMS
Form
-
1
Bank Guarantee for Earnest Money
Form
-
2
Bank Guarantee for Security Deposit
Form
-
3
Performance Bank Guarantee
Form
-
4
Agreement Form
Form
-
5
Format for Affidavit
Form
-
6
Pre-qualification Details of Bidder
Form
-
7
Declaration
Form
-
8
General Particulars
Form
-
9
List of Drawing and Literature
Form -
10
Deviations from Additional Conditions of Contract & General
Conditions of the Contract
Form
-
11
Deviations from Technical Specifications
Form
-
12
Recommended Spare Parts
Form
-
13
Recommended Special Tools and Tackles
Form
-
14
Recommended Test Sets and Testing Instruments
Form
-
15
Quoted Guaranteed Delivery/ Project Completions Schedule
Form
-
16
Details of Proprietor / Partners etc.
Form
-
17
Financial Incidence of Technical Deviation
Form
-
18
Performa for Joint Undertaking
Form
-
19
Technical Qualification- First Cover of Bid
Form
-
20
Financial Bid- Second Cover of Bid
EE(EM)
Hawai EM Division
DHPD, Hawai
123
FORM –1
SPECIMEN FORM OF BANK GUARANTEE
(For depositing Earnest Money in case the amount for deposit exceeds Rs. 5000/-)
To,
Executive Engineer (EM),
…………… EM Division,
Department of Hydro Power Development,
…………………….
Sir,
WHEREAS, Messers ............................................................a Company incorporated under the
Indian Companies Act having its registered office at .................................... a firm registered under the
Indian Partnership Act and having its business office at…………………….........................................
Sri ………………………………son
of.......................…………………
resident
of…………...........................................................................................
Sri................................son of............................R/o......................................
Sri................................son of............................R/o..................................
and Sri.........................son of.............................R/o.................................
partners carrying on business under the firm’s name and style of Messers...................... at
..................which is registered partnership firm (hereinafter called the ‘Bidder’) has/have in response to
your Tender Notice against specification No....................for ........................., offered to supply and/ or
execute the works as contained in the bidder’s letter No................................. dated .......................
AND WHEREAS the Bidder is required to furnish to you a Bank Guarantee for the sum of Rs.
.......................................... as Earnest Money against the Bidder’s offer as aforesaid.
AND WHEREAS We ................................. (Name of the Bank), have, at request of the Bidder,
agree to give you this guarantee as hereinafter contained.
NOW THEREFORE, in consideration of the promises we, the undersigned, hereby covenant
that the aforesaid tender of the bidder shall remain open for acceptance by you during the period of
validity as mentioned in the tender or any extension thereof as you and the bidder may subsequently
agree and if the bidder shall, for any reason back out, whether expressly or impliedly, from his said
tender during the period of its validity or any extension thereof as a aforesaid we hereby guarantee to
you the payment of the sum of Rs............................... on demand notwithstanding the existence of any
dispute between the Department of Hydro Power Development and the Bidder in this regard and we
hereby further agree as follows :a)
That you may without affecting this guarantee grant time or other indulgence to or negotiate
further with the bidder in regard to the conditions contained in the said tender and thereby
modify these conditions or add these to any further conditions as may be mutually agreed upon
between you and the bidder.
b)
That the guarantee herein before contained shall not be affected by any change in the
constitution of the bidder.
c)
That this guarantee commences from the date thereof and shall remain in force till the bidder, if
his tender is accepted by you, furnishes the security as required under the said specifications
and executes a formal agreement as therein provided or till four months after the period of
EE(EM)
Hawai EM Division
DHPD, Hawai
124
validity or the extended period of validity, as the case may be, of the tender, whichever is
earlier.
d)
That the expressions ‘The Bidder’ and ‘the Bank’ and ‘the Department of Hydro Power
Development herein used shall, unless such and interpretation is repugnant to the subject or
context include their respective successors and assigns.
e)
That any account settled between you and the bidder shall be conclusive evidence against us of
the amount due hereunder and shall not be questioned by us.
Yours faithfully
EE(EM)
Hawai EM Division
DHPD, Hawai
125
FORM -2
FORM OF BANK GUARANTEE FOR SECURITY
(CLAUSE 2.11.1 OF ADDITIONAL CONDITIONS OF CONTRACT)
(For depositing security in case the amount for deposit exceeds Rs. 5000. Bank guarantee
should be on a Non-Judicial Stamp Paper of Rs. 100.00 at present.)
To,
Purchaser
In consideration of the Department of Hydro Power Development, ...................... (hereinafter
called ‘The Department’) having agreed to exempt .. . . . . . . . . . . . . . . .
. .. . . . . . . . . . . . . . . . . ..
. . . . . . . . . . . . ..(hereinafter called ‘The Contractor’) from the demand under the terms and conditions
of agreement dated . . . . . . . . . . . . . . .made between . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . .and Department of Hydro Power Development ...................... for . . . . . . . . . . . . . . . . . . . . . . . .
.hereinafter called the said ‘Agreement’ of security deposit for the due fulfillment by the said
contractor(s) of the terms any conditions contained in the said agreement on production of bank
guarantee for Rs. . . . . . . . . .. . (Rupees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . only)
we . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Bank (Ltd.) (hereinafter referred to as ‘The Bank’) do
hereby undertake to pay the Department an amount not exceeding Rs. ……………….. against any loss
or damage caused to or suffered or would be caused to or suffered by the Department by reason of any
breach by said contractor(s) of any of the terms and conditions contained in the said agreement.
2. We …………………………………………… Bank (Ltd.) do hereby undertake to pay the amounts
due and payable under this guarantee without any demur merely on demand from the Department
stating that the amount claimed is due by way of loss or damage caused to or would be caused to or
suffered by the Department by reason of any breach by the said contractor of any of the terms and
conditions contained in the said agreement or by reason of the contractor(s) failure to perform the said
Agreement. Any such demand made on bank shall be conclusive as regards the amount due and payable
by the Bank under this guarantee. However, our liability under this guarantee shall be restricted to an
amount not exceeding of Rs………………………………
3.
We ……………………………………………… Bank (Ltd.) further agree that the guarantee
herein contained shall remain in full force and effect during the period that would be taken for the
performance of the said agreement and that it shall continue to be enforceable till all the dues of the
Department under or by virtue of the said agreement have been fully paid and its claims satisfied or
discharged or till the Department or their only authorised officer certifies that the terms and conditions
of the said agreement have fully and properly been carried out by the said contractor (s) and accordingly
discharges the guarantee.
4.
We ……………………………………. Bank (Ltd.) further agree with the Department that
the Department shall have the fullest liberty without our consent and without affecting in any manner
of obligations hereunder to vary any of terms and conditions of the said agreement or to extend time of
performance by the said contractor (s) from time to time or to postpone for any time or from time to
time any of the powers exerciseable by the Department against the said contractor(s) and to forbear or
enforce any of the terms and conditions relating to the said Agreement and we shall not be relieved
from our liability by reason of any such variation or extension (s) being granted to the said contractor or
for any forbearance, act or omission on the part of the Department or any indulgence by the Department
to the said contractor(s) or any such matter or thing whatsoever which under the Law relating to
sureties would, but for this provision, have effect of so relieving us.
EE(EM)
Hawai EM Division
DHPD, Hawai
126
5.
We ……………………………………… Bank (Ltd.) lastly undertake not to revoke this
guarantee during its currency except with the previous consent of the Department in writing.
6.
Notwithstanding any thing contained above, the liability of the guarantor hereunder is
restricted to said sum of Rs. …………. and this guarantee shall remain valid till taking over of the
machines by the purchaser after the successful commissioning. Unless a claim under the guarantee is
filed with the guarantor within six months of such date, all claims shall lapse and the guarantor shall be
discharged from the guarantee.
7.
We ………………………………… (Name of Bank) lastly undertake to pay to the
Department any money so demanded not withstanding any dispute or disputes raised by the contractor
(s)/supplier(s) in any suit or proceeding, pending before any Court or Tribunal relating to arbitration
thereto or liability under this present being absolute and unequivocal. The payment so made by us
under this guarantee shall be a valid discharge of our liability for payment thereunder and the contractor
(s)/ supplier(s) shall have no claim against us for making such payment.
Date ……………………..
day of ……………………………..200 ……….
for ………………………. Bank (Ltd.)
EE(EM)
Hawai EM Division
DHPD, Hawai
127
FORM - 3
PROFORMA FOR PERFORMANCE BANK GUARANTEE
(RELEVANTCLAUSE OF ADDITIONAL CONDITIONS OF CONTRACT)
To,
Purchaser
THIS DEED OF GUARANTEE MADE ON THE ....................... day of .................20. ..............
By the .................................... (hereinafter called ‘the Guarantor’) of the one PART IN
FAVOUR OF the Department of Hydro Power Development, ...................... (hereinafter called
the Purchaser of the other part
WHEREAS in accordance with the contract agreement dated the .............. day
of .....................20.................(hereinafter called ‘the said Contract) entered in to between the
purchaser and Messers ........................................ a company within the meaning of the
companies act and having its registered office at ............................................... (hereinafter
called ‘the Contractor’) the Contractor agrees to supply, erect, test & commission (strike off
which is not applicable) to the Purchaser the .......................... as provided in the said Contract.
AND WHEREAS the payment terms under the Contract provide that in order to take
100% payment of the Contract value the contractor shall furnish to the purchaser a Bank
Guarantee in the sum of 20% of contract value.
Now This Deed Witnesses As Follows
1.
In consideration of the promises the Guarantor hereby undertakes that the Contractor shall duly
supply, erect, test and commission (strike off which is not applicable) the aforesaid material of
the correct quality and strictly in accordance with the said contract failing which the guarantor
shall pay to the Purchaser on demand such amount or amounts as the Guarantor may be called
upon to pay to the maximum aggregate of Rs. ......................... being 20% of the Contract
value.
2.
The Guarantor shall pay to the Purchaser on demand the sum under clause 1 above without
demur and without requiring the Purchaser to invoke any legal remedy that may be available to
it to compel the guarantor to pay the same or to compel such performance by the Contractor.
Provided that where the Guarantor considers the demand of the Purchaser unjustified, it shall
nevertheless pay the same though under protest to the Purchaser and shall not with-hold
payment on that account.
3.
This guarantee shall come into force the date hereof and shall remain valid for 18 (Eighteen)
calendar months from the date of the handing over plants to the purchaser or 8000 hours of
running which ever is later according to the Contract. If however, the period of the Contract is
for any reason extended thereby extending the said date and upon such extension, if the
Contractor fails to furnish a fresh or renewed bank guarantee for the extended period, the
Guarantor shall pay to the Purchaser the said sum of Rs................................................ or such
lesser sum as the Purchaser may demand.
The guarantee herein contained shall not be effected by any change in constitution of the
Guarantor or of the Contractor.
4.
EE(EM)
Hawai EM Division
DHPD, Hawai
128
5.
Any account settled between the Contractor and the Purchaser shall be conclusive evidence
against the Guarantor of the amount due and shall not be questioned by the Guarantor.
6.
The neglect or forbearance of the Purchaser in enforcement of payment of any moneys the
payment whereof is intended to be hereby secured or the giving of time by the Purchaser for the
payment thereof shall in no way relieve the Guarantor of its liability under this deed.
7.
The Purchaser and the Contractor will be at liberty to carry out any modifications in the said
Contract during the time of the said contract and any extension thereof, notice of which
modifications to the guarantor is hereby waived.
8.
The expressions ‘The Purchaser’ and ‘The Guarantor’ and ‘The Contractor’ shall unless there
be any thing repugnant to the subject or context include their respective successors and assigns.
9.
Notwithstanding anything contained above, the liability of the Guarantor hereunder is restricted
to the said sum of Rs................................. and this guarantee shall expire on expiry of the
performance guarantee of 8000 hours of running of machineries and equipments or 18 months
from the date of handing over of the plant to the purchaser which ever is later unless a claim
under the guarantee is filed with the Guarantor within six months of such date, all claims shall
lapse and the Guarantor shall be discharged from the guarantee.
IN WITNESS WHEREOF
For and on behalf of the Guarantor has signed this deed on the day and year
first above written.
Witness :
1.
Signed by
(For and on behalf of Guarantor)
2.
EE(EM)
Hawai EM Division
DHPD, Hawai
129
FORM - 4
FORM OF AGREEMENT
THIS AGREEMENT made on the
day of
20___
BETWEEN
(hereinafter referred to as “the
Contractor”) of the one part AND the Executive Engineer, Department of Hydro Power Development,
...................... (hereinafter called “the purchaser”) of the other part;
WHEREAS the purchaser is about to erect and maintain the…………………
……………… (hereinafter called “the works”) and for the purpose requires the plants and machinery
mentioned and specified in certain general conditions, specifications, schedules, drawings, form of
tender, covering letter and schedule of prices which, for the purpose of identification, have been signed
by . . . . . . . . . . . . . . . . . . .. . . . . .
on behalf of the Contractor and . . . . . . . . . . . . . . . .. . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . (the Engineer or the Purchaser) on behalf of the Purchaser all of which
are deemed to from part of this Contract as though separately set out herein below and are included in
the expression “Contract” whenever herein used.
1.
2.
AND WHEREAS the Purchaser on behalf of the Governor of Arunachal Pradesh has accepted
the tender of the Contractor as amended / modified during negotiation with bidder for the supply and
delivery, erection, testing & commissioning of the said plant and machinery for the sum of . . . . . . . . . .
....................................................................
upon the terms and subject to the conditions hereinafter mentioned.
NOW THESE PRESENT WITNESSES and the parties hereto hereby agree and declare as
follows, that is to say, in consideration of the payment to be made to the Contractor by the Purchaser as
hereinafter mentioned the Contractor shall and will fully provide the said plant and machinery including
erection at site, testing & commissioning for the said works on the terms and conditions mentioned in
the Contract.
AND in consideration of the due provisions of the said plant and machinery involving
supplying, erection, testing and commissioning by the Contractor and due performance of his part of
contract, the Purchaser does hereby for himself, his successors or assigns covenant with the Contractor
that he, the Purchaser, his successors or assigns will pay to the Contractor the said sum of . . . . . .. . . . .
................................................
or such other sum as may be become payable to the Contractor under the provision of the
Contract, such payments to be made at such time and in such manner as is provided by this contract.
IN WITNESS WHEREOF the parties hereto have signed this Deed hereunder on the dates
respectively mentioned against the signatures of each.
Signed
(for and on behalf of the Purchaser)
(date)
in the presence of
EE(EM)
Hawai EM Division
DHPD, Hawai
Signed
(Contractor)
(date)
in the presence of
130
FORM - 6
PRE-QUALIFICATION DETAILS OF THE BIDDER
Tender specification No. ---------------------1.
2.
3.
4.
Technical
Financial Experience
Experience
Testing Facilities
Sl.
No.
Name of tests
Details of testing
Equipment
1
2
3
Range upto which
test can be
performed
4
Place of testing
5
I. Routine
a.
b.
II. Acceptance
a.
b.
c.
III. Type
a.
b.
c.
5.
Type Testing of Products
It is required that a Xerox copy of complete type test report of the products are enclosed
with tender document failing which it will be presumed that the product is not yet tested.
NOTE 1.
In case facility of test is not available at works, place where such tests would be carried
out, be specified.
The bidder is required to give the details of Testing facilities available in works against
column 2. He is to essentially mention the name of test and give corresponding detail of
testing equipment in column 3.
NOTE 2:
Type test should have been carried out only within five years from the date of tender
opening from any of the Laboratories/Test houses.
Company seal
Signature
Name
Designation
Date
EE(EM)
Hawai EM Division
DHPD, Hawai
131
FORM - 7
DECLARATION
( To be executed on a non-judicial stamp paper of Rs. 100/ - with a revenue stamp of
Rs. 1/- affixed )
-------------------------------------------
-------------------------------------------
Name of Bidder………………………………..
Specification No. and date of opening :- ----------------------------”.
In consideration of the Department Of Hydro Power Development having treated the Bidder to
be an eligible person whose tender may be considered, the Bidder agrees to the condition that the
proposal in response to the above invitation shall not be withdrawn within 90 days (or any extension
thereof) from the date of opening of the tender; also to the condition that if hereafter the Bidder does
withdraw his proposal within the said period, the Earnest Money deposited by him may be forfeited to
the Department of Hydro Power Development and at the discretion of the purchaser, the purchaser may
debar the Bidder from tendering for a minimum period of one year reckoned from the date of opening
of the tender.
Signed this day of
Place
Signed by
State title
(Whether Proprietor/Partner)
Witness:
Name of the firm
Signature
Address of the firm
Name
Seal of the firm
Address
EE(EM)
Hawai EM Division
DHPD, Hawai
132
FORM - 8
GENERAL PARTICULARS
Tender Specification No. -----------------------
1.
Sl No.
1
(i)
(ii)
(iii)
2
3
4
5
6
7
8
9
10
11
12
Name of sole Bidder/Consortium leader/ members of the consortium/associates
Name
& type
of the
firm
2
Regd. Office
Head office
Local
Representative
Authorized officer
Address
Address
Address
Address
3
Phone
No.
Fax
No.
4
5
Phone
No./
Fax
No.
6
7
Phone
No./
Fax
No.
8
9
Place from where service facility and spares are
available (give full address)
Whether the bidder is sole proprietor/ partner-ship
concern/Pvt. Ltd. Company/Public Under taking
Name of foreign collaborator, if any
Whether the design are their own or obtained from other
sources. If from other sources, the same may be
indicated.
Name and address of sub-supplier, indicating
equipment’s, components or parts to be supplied by
each.
The name , designations, qualification & experience of
Engineers employed by the bidder in design,
development and manufacturing the quoted item/
equipment and project site engineers/ incharge.
Authorized capital of the company.
Total annual turnover of the firm during last five
financial years
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
State the name and designation of your relative (s) if
any, working in Department of Hydro Power
Development.
10% security deposit in terms of clause is to be
deposited within 30 days of placement of order. Whether
or not willing to deposit. If no, state reasons.
Whether certificates of satisfactory performance of Enclosed/ not – enclosed
offered equipment enclosed or not. If yes, give the
EE(EM)
Hawai EM Division
DHPD, Hawai
Phone
No./
Fax
No.
10
133
13
14
15
16
17
18
19
20
designation of the officer issuing certificate and the
quantity to which it refers.
Whether landed at site prices and erection prices quoted
or not
Whether the quoted prices are also applicable for any
increased/ reduced quantity order.
Terms of payment as mentioned in relevant clause are
acceptable or not.
Give trade Tax/ Sales Tax Registration No.
(i)
Central
(ii)
State
Income Tax clearance certificate of current and the
preceding year enclosed or not.
Whether the Bidder is agreeable to supply the equipment
in case of the deviations stipulated by him are not
acceptable to the purchaser.
Give two references (Name , Designation and complete
postal address) who can certify financial status and
capability to under –take such turnkey project orders
.References should be from authorized officials of any
scheduled nationalized bank/ financial institutions/ credit
rating agency in India.
Have you offered any discount and if so, then details of
rebate / discount
Yes/ No.
Yes/No.
Yes/No.
Yes/ No.
Yes/ no.
Seal of company
Signature
Name
Designation
Date
EE(EM)
Hawai EM Division
DHPD, Hawai
134
FORM- 9
LIST OF DRAWINGS AND LITERATURE ENCLOSED WITH THE TENDER
Tender Specification No.------------------------------
Sl No.
1
Drawing/ Literature No.
2
Titles
3
+ Following shall be attached with other
a)
Drawing showing Tentative Plan layout of Power house
b)
Drawing showing cross section of power house and L section through turbine
c)
Type Performance testing curves of Turbine conducted by the independent
laboratory/institution
d)
Type Performance testing curves of Generator in their works or by the independent
laboratory/institution
Seal of the Company
Signature
Name
Designation
Date
EE(EM)
Hawai EM Division
DHPD, Hawai
135
FORM - 10
DEVIATION FROM “ADDITIONAL CONDITIONS OF CONTRACT”& “GENERAL
CONDITIONS OF THE CONTRACT”
Tender Specification No. ---------------------
(All deviations from the “Additional Conditions of Contract” & “General Conditions of the
Contract” shall be filled in clause by clause, in this form. Compliance with the Specifications will be
taken as granted if the deviations are not specifically mentioned in this form. In case there are no
deviation(s) “NIL” information should be furnished. In case the bidder is required to agree to the
standard clause then he may indicate the amount in Tender bid by which the tender price will thereby be
increased or decreased.)
Sl. No.
Page No.
1
2
Clause No. & stipulation in
Department Specification
3
Deviation
4
The Bidder hereby certifies that the above mentioned are the only deviations from the “General
Requirement of Specification”.
Seal of the Company
Signature
Name
Designation
Date
EE(EM)
Hawai EM Division
DHPD, Hawai
136
FORM - 11
DEVIATION FROM “TECHANICAL SPECIFICATION”
Tender Specification No. -----------------------
(All deviations from the “Technical Specification” shall be filled in clause by clause, in this
form. Compliance with the Specifications will be taken as granted if the deviation are not specifically
mentioned in this form. In case there are no deviation(s) “NIL” information should be furnished. In case
the bidder is required to agree to the standard clause then he may indicate the amount in Tender bid by
which the tender price will there by be increased or decreased.)
Sl. No.
Page No.
1
2
Clause No. & stipulation in
Department specification
3
Deviation
4
The Bidder hereby certified that the above mentioned are the only deviations form the “General
Condition of Contract”.
Seal of the Company
Signature
Name
Designation
Date
EE(EM)
Hawai EM Division
DHPD, Hawai
137
FORM - 12
LIST OF RECOMMENDED SPARE PARTS
Tender Specification No. -----------------------
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Bearings
Lubricants like multipurpose grease and oils in dust free containers
Instruments ( voltmètres, pressure gauge, etc)
Bolts and nuts
Fuses, MCBs and ELCBs
Cable connectors
Ballast heaters
AVR
Gaskets, O rings for all flange joints
V-belts and couplings
Oil seals, rubber packing, gland ropes (one set)
One type each of pipe fitting, connector, ferrules washer etc of hydraulic and water pipe lines
One card of each type of electronic controller/ governor/ protection if applicable.
In addition he shall give a list of recommended spares other than mandatory spares for 5 years trouble
free operation of equipment offered by them).
Sl.No Catalogue No.
1
2
Name of the
component
3
Recommended Prevalent unit
Qnty in Nos.
price
4
5
Seal of the Company
Cost of spares
6
Signature
Name
Designation
Date
NOTE:
1. The bidder shall not include the cost of the above spares in the price bid. Therefore, the
bidders are advised to restrict their price bids as per the schedule of quantities and prices
under section – XI for the purpose of price evaluation.
2. The price quoted for the recommended spare parts shall generally form the basis for
placement of the orders for spares separately, if so required in due course of time. However,
due consideration on price variation would be given at the time of placement of orders for
such spares.
EE(EM)
Hawai EM Division
DHPD, Hawai
138
FORM - 13
LIST OF RECOMMENDED SPECIAL TOOLS AND TACKLES
Tender Specification No. ---------------------------------
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
m.
n.
o.
A set of open-ended spanners
Flat and cross-head screwdrivers
Grease gun
Bearing puller
Tool rack to neatly place the tools
Emergency rechargeable lights
Digital Multimeter, Tong Tester
Special tools like chain-pulleys, slings, nylon rope etc
Test lamp and Tester
Special tools required to dismantle and assemble turbine parts
Tap and die set
Feeler gauges
Bench vice, Hammer, Hacksaw and 1m x 2m Table
Dial gauge
Spirit level
(In addition he shall give a list of recommended spares other than mandatory spares for 5 years trouble
free operation of equipment offered by them
Sl.
No
1
Particular
2
Recommended Qnty. in
Nos per/ unit
3
Prevalent unit
price
4
Cost of tools and
tackles
5
The renderer hereby certifies that the above are the only special tools and tackles for required
erection, commissioning and maintenance of the equipment’s offered by him.
Seal of the Company
Signature
Name
Designation
Date
NOTE:
1. The bidder shall not include the cost of special tools and tackles in the price bid. The bidder
shall restrict their price bid as per the schedule of quantities and the prices under sectionXI.
2. The price quoted for the special tools and tackles shall generally form the basis for
placement of the orders for special tools and tackles, if required in due course of time.
However, due consideration on price variation would be given at the time of placement of
orders for such special tools and tackles.
EE(EM)
Hawai EM Division
DHPD, Hawai
139
FORM - 14
LIST OF RECOMMENDED TEST SETS AND TESTING INSTRUMENTS
Tender Specification No. -------------------------
(Bidder shall give below a list of recommended test sets and testing instruments required for erection,
commissioning, operation and maintenance).
Sl No.
1
Particular
2
Quantity
3
The bidder hereby certifies that the above are the only test sets and testing instruments required
for required erection, commissioning and maintenance of the equipment’s offered by him. These
instruments shall be brought by the Contractor on returnable basis (after commissioning) without extra
cost.
Seal of the Company
Signature
Name
Designation
Date
NOTE: Please write “NOT APPLICABLE” where the schedule is not relevant.
EE(EM)
Hawai EM Division
DHPD, Hawai
140
FORM - 15
SCHEDULE OF QUOTED GUARANTEED DELIVERY/PROJECT
COMPLETION SCHEDULE
Tender Specification No. -----------------------
(Guaranteed DELIVERY/PROJECT COMPLETION SCHEDULE will be reckoned from the
date of issue of letters of intent or date of signing of detailed order as the case may be.)
(“Please indicate activity wise bar chart with date of start & finish of each activity of the project with
submission/approval of drawings/ data, delivery, erection & commissioning, preliminary acceptance
tests and final acceptance test/ handing over of the complete project in operating conditions” etc.).
Seal of the Company
Signature
Name
Designation
Date
EE(EM)
Hawai EM Division
DHPD, Hawai
141
FORM - 16
STATEMENT GIVING DETAILS OF PROPRIETOR/ PARTNER OR DIRECTOR/
EXECUTIVES/ PRESIDENT/ SECRETARY OF TENDERING FIRM
Tender Specification No. --------------------
Tender invited by:
Executive Engineer,(EM)
Hawai EM Division
Department of Hydro Power Development,
PO Hayuliang, Anjaw District (AP)
Specification No:
Sl
No
.
Full Name
Designation
1
2
3
Full address
Permanen Official
t home
address
4
5
i.
FOR PERSONS SIGNING TENDERS
1
2
3
ii.
PROPRIETOR
1
2
3
iii.
PARTNERS
Telephone
No.
Full
specimen
signatures
6
7
1
2
3
iv.
DIRECTORS
1
2
3
v.
EXECUTIVES
vi.
1
2
3
PRESIDENT / SECRETARY (AS THE CASE MAY BE)
EE(EM)
Hawai EM Division
DHPD, Hawai
Relations
hip with
firm’s
proprietor
8
142
1
2
NOTE: In each case the person who has signed the tender documents
must enclose the attested photo copy of power of Attorney for signing
the tender (To be marked as Schedule “S”)
Seal of the
Signature of bidder
Name of bidder
Designation
Address
EE(EM)
Hawai EM Division
DHPD, Hawai
143
FORM - 17
Financial Incidence of Technical Deviation if any
The contractor would clearly spell out financial implications of acceptance of deviations as
indicated by him in forms this of section.
Date:
Place:
Signature of Bidder
EE(EM)
Hawai EM Division
DHPD, Hawai
144
FORM – 18
PERFORMA FOR JOINT UNDERTAKING
( To be executed on a non-judicial stamp paper of Rs. 100/ - with a revenue stamp of
Rs. 1/- affixed )
To
------------------------------------------------------------------------------------------------------------------------------Dear Sir,
(In Terms of the eligibility conditions as specified in NIT in the Bid no. -----------------------for
the design manufacture, testing, delivery, erection and commissioning (as specified) of ………. nos.
…….. kW generating sets, and other associated equipments on Turnkey basis, it is a condition that the
bidder as well as their collaborator/ associate shall jointly and severally undertake the responsibility for
the successful performance of the contract (herein after referred to as Contract) which is qualified for
the award on the basis of experience of the bidder as required in NIT and the expertise of
collaborator/associate.
We ----------------------------------------------- having our registered office at (herein after referred to as a
collaborator/ associate) which in turn shall include our successor, administrator and assign and we ------------------------------------------- having our registered office at --------------------------------------------(herein after called as bidder or contractor) are held jointly and severally liable and Department of
Hydro Power Development (herein after referred to as purchaser) which expression shall include its
successor administrator and assigns, for the successful performance of the contract, including the
overall responsibility for the design, manufacture, rating, delivery performance etc. of “Tender for
turnkey design, manufacture, supply, erection, commissioning of generating plant for ……… Power
Station and Associated equipment/works” in accordance with the contract.
The contractor/ associate hereby agrees to depute their technical experts from time to time on
contractor’s works/ Project site as mutually agreed upon between the purchaser and the contractor in
order to discharge the contractor’s obligations as stipulated in the contract. The bidder and the
collaborator/ associate hereby agrees that this undertaking shall be irrevocable and it shall form an
integral part of the contract.
In witness there of the collaborator / associate and the bidder have through their authorized
representative set their hands and seal on this day of …………………2015.
Witness
Collaborator/Associate
Signature
Name
Designation
Seal
Bidder
Signature
Name Designation
(Official Address)
Witness
(Official Address)
EE(EM)
Hawai EM Division
DHPD, Hawai
145
FORM 19
FORM OF BID
TECHNICAL QUALIFICATION FIRST COVER OF BID
The Bidder shall fill in and upload this form for First cover of Bid separately from the form for Second
cover of the Bid
To [Name of Employer] ....................................................................................................
Address [insert address] ......................................................................................................
NIT No.
.................................................................................... …………..
Description of Works
.......................................................................................................
Dear...................
1. Having read the Bidding Documents, Requirements for submission of documents, and acceptance of
provisions for Fraud and Corruption in the Bidding Document, we submit in attachment all
documents required in the Bidding Document together with all the Affidavits regarding the
correctness of information/documents for the above stated bid.
2. We confirm that the Bid fully complies will all the requirements including the Bid Validity and
Earnest Money as required and specified by the bidding documents.
3. We certify that the information furnished in our bid is correct to the best of our knowledge and
belief.
Authorised Signatory ...............................................
Name and Title of Signator......................................
Name of Bidder .......................................................
Address ......................................................................
.......................................................................................
EE(EM)
Hawai EM Division
DHPD, Hawai
146
FORM 20
FINANCIAL BID- SECOND COVER OF BID
The Bidder Shall fill in and upload this form for second cover of Bid separately from the form for first
cover of the Bid
______________ [Date]
To [name of Purchaser] _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Authorized Address of communication
:……………………………………………………………………………………………………………
……………………………………………………………………………………………………………
……………………………………………………………………………………………….
Telephone No.(s): Office: …………………………………………………………………..
Mobile No.: …………………………………………………………………………………
Facsimile (FAX) No.: ………………………………………………………………………
Electronic Mail Identification (E-mail ID): ………………………………………………...
Description of the Works _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
NIT No. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
1.
With full understanding that second cover of our bid will be opened only if we qualify on the
basis of evaluation in first cover of the Bid, I/we offer to the Department of Hydro Power
Development, the items in the schedule of prices and delivery annexed in the accordance with the
annexed General Condition of contract, additional condition of contract, technical specification,
and schedules of rates, to the satisfaction of the purchaser and in case of default there of, agree to
forfeiture of earnest money.
2.
The supply rates quoted are on landed at site basis and quoted erection and commissioning rates
are inclusive prorate and in full satisfaction of all claims till the handing over of the completed
project in operation condition of the purchaser.
3.
I/We agree to abide by this tender for period of 90 days from the fixed date/extended date for
opening of the same.
4.
We offer to execute the above mentioned work in second cover of the Bid for Lump sum tender
on turnkey basis (Total Bid Price) Rs. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (in figures) Rupees. _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ (in words) as per following breakup;
EE(EM)
Hawai EM Division
DHPD, Hawai
147
5.
We undertake to commence the works on receiving the Notice to Proceed with work in
accordance with the contract documents.
6.
This Bid and your written acceptance of it shall constitute a binding Contract between us. We
understand that you are not bound to accept the lowest or any Bid you receive. We hereby
confirm that this Bid complies with the Bid validity and Earnest money required by the bidding
documents.
Signature of Authorised Signatory ...............................................
Name and Title of Signatory......................................
Name of Bidder .......................................................
Address ......................................................................
Telephone No. ...............................................
Mobile No.......................................................
Fax No.............................................................
Email ID .........................................................
EE(EM)
Hawai EM Division
DHPD, Hawai