Blackbaud FundWare
Financial Accounting Standards Board
Reporting Guide
VERSION 7.60, SEPTEMBER 2009
Blackbaud FundWare Financial Accounting Standards Board Reporting Guide
USER GUIDE HISTORY
Date
Changes
December 2004
7.31—Guide rewritten to reflect Windows-based offering.
November 2005
7.40—The guide has been updated with minor corrections.
July 2008
7.50—The guide has been updated with minor corrections and new company
information.
September 2009
7.60—The guide has been updated to incorporate 7.60 functionality and to reflect
new company information.
© Copyright 2009, Blackbaud FundWare, Inc. All rights reserved.
The Blackbaud FundWare logos, among others, are registered trademarks and/or
registered service marks of Blackbaud Fundware, Inc. in the United States and other
countries. Other parties’ trademarks or service marks are the property of their respective
owners and should be treated as such.
ii
T ABLE
OF
C ONTENTS
Chapter 1—Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Statement of Financial Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Statement of Activities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Statement of Cash Flows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tips for Defining Your Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using Attributes to Create Report Headings . . . . . . . . . . . . . . . . . . . . . . . . .
Troubleshooting Accounts and Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Getting Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1
2
2
2
3
3
5
Chapter 2—Working With Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Attribute Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Defining Your Attribute Positions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Attribute Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Adding Attribute Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Printing Your Attribute Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Adding Attributes to Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Chapter 3—Using Attributes to Define Report Columns . . . . . . . . . . . . . 13
Using Your Attribute Positions for Report Columns. . . . . . . . . . . . . . . . . . . . .
Defining Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Example—Defining Attribute Positions and Values. . . . . . . . . . . . . . . . . .
Example—Assigning Attribute Values to Accounts. . . . . . . . . . . . . . . . . .
Example—Defining and Producing a Report Using One Position . . . . . . .
Example—Defining and Producing a Report Using Two Positions . . . . . .
14
16
16
17
18
20
Chapter 4—Statement of Financial Position . . . . . . . . . . . . . . . . . . . . . . . 23
The Asset Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Asset Section—Report Attributes . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Asset Section—Attribute Columns . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Asset Section—Putting it All Together . . . . . . . . . . . . . . . . . . . . . . . .
24
24
25
25
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The Liability Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Liability Section—Report Attributes . . . . . . . . . . . . . . . . . . . . . . . . . .
The Liability Section—Attribute Columns . . . . . . . . . . . . . . . . . . . . . . . . .
The Liability Section—Putting it All Together . . . . . . . . . . . . . . . . . . . . . .
The Net Assets Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The Net Assets Section—Report Attributes . . . . . . . . . . . . . . . . . . . . . . . .
The Net Assets Section—Attribute Columns . . . . . . . . . . . . . . . . . . . . . . .
The Net Assets Section—Putting it All Together . . . . . . . . . . . . . . . . . . . .
The Net Asset Section—Attribute Columns 4 and 5 . . . . . . . . . . . . . . . . . .
Total Liabilities and Net Assets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining an SOFP Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Producing an SOFP Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
27
28
29
29
30
31
31
32
34
35
35
42
Chapter 5—Statement of Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45
Report Columns Based on Fund Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
How the Report Sorts Accounts by Attribute Value . . . . . . . . . . . . . . . . . . . . .
Section One (Revenues) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Your System for Section One—Revenue Accounts . . . . . . . . . . .
Defining Your System for Section One—Expense Accounts . . . . . . . . . . .
Defining Your System for Section One—Net Asset Accounts . . . . . . . . . .
Heading Lines in Section One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Subtotal Text in Section One . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Section Two (Expenses) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining Your System for Section Two . . . . . . . . . . . . . . . . . . . . . . . . . . .
Heading Lines in Section Two. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Subtotal Text in Section Two. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Section Three (Prior Period Adjustments—Optional) . . . . . . . . . . . . . . . . . . . .
Prior and Current Year Postings to the Same Net Asset Account . . . . . . . .
Heading Lines in Section Three. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Totals Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Totals—Line One. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Totals—Line Two . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Totals—Line Three (Optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Report Totals—Line Four . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Defining an SOA Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Producing an SOA Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
iv
47
48
48
49
50
50
51
53
54
55
56
57
58
59
60
61
62
63
65
67
67
74
Table of Contents
Chapter 6—Statement of Cash Flows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Attribute Column 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
How FundWare Determines the Report Categories by Attribute Value . . . 78
The Heading Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
The Operating Activities Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Accounts Included in the Operating Activities Section . . . . . . . . . . . . . . . 84
Heading Lines in the Operating Activities Section . . . . . . . . . . . . . . . . . . . 84
Text Added to Entries in the Operating Activities Section . . . . . . . . . . . . . 85
Subtotal Text in the Operating Activities Section. . . . . . . . . . . . . . . . . . . . 87
The Investing Activities Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Accounts Included in the Investing Activities Section . . . . . . . . . . . . . . . . 89
Heading Lines in the Investing Activities Section . . . . . . . . . . . . . . . . . . . 89
Subtotal Text in the Investing Activities Section . . . . . . . . . . . . . . . . . . . . 91
The Financing Activities Section. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Accounts Included in the Financing Activities Section . . . . . . . . . . . . . . . 93
Heading Lines in the Financing Activities Section . . . . . . . . . . . . . . . . . . . 94
Subtotal Text in the Investing Activities Section . . . . . . . . . . . . . . . . . . . . 95
The Report Totals Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Line 1 of the Report Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Line 2 of the Report Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Line 3 of the Report Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Defining an SOCF Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Producing an SOCF Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106
Appendix A—Example FASB Attribute Values . . . . . . . . . . . . . . . . . . . 109
Attribute Position 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attribute Position 11 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attribute Position 12 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attribute Position 13 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attribute Position 14 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Attribute Position 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
109
110
110
111
112
113
Appendix B—FASB Worksheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Step 1—Define a Position for Net Asset Restrictions . . . . . . . . . . . . . . . . . . .
Step 2—Define Your System for the SOFP. . . . . . . . . . . . . . . . . . . . . . . . . . .
Step 2—Define Your System for the SOA . . . . . . . . . . . . . . . . . . . . . . . . . . .
Statement of Cash Flows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
115
115
117
118
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C
H A P T E R
1
I NTRODUCTION
In June 1993, the Financial Accounting Standards Board (FASB) amended Statement of
Financial Accounting Standards (SFAS) 95, Statement of Cash Flows, to extend its
provisions to not-for-profit organizations. SFAS 117, Financial Statements of Not-forProfit Organizations, establishes standards for general-purpose external financial
statements provided by not-for-profit organizations. The Statement requires that all notfor-profit organizations provide the following:
•
A Statement of Financial Position,
•
A Statement of Activities, and
•
A Statement of Cash Flows.
This guide is intended to help you define and produce these reports using Blackbaud
FundWare™.
STATEMENT OF FINANCIAL POSITION
The Statement of Financial Position (report category G) uses total assets, total liabilities,
and net assets to show the overall financial position of your organization. This report
allows you to use an attribute position to define one or more report columns for the
following required information:
•
Total assets,
•
Liabilities, and
•
Net assets. The net assets must be classified as:
— Permanently restricted,
— Temporarily restricted, or
— Unrestricted.
Statement of Financial Position reports are saved to the Financial Statements category.
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STATEMENT OF ACTIVITIES
The Statement of Activities (report category H) uses revenues, expenses, and any
change in net assets from the beginning of the year to the end of the year to display
activities. This report allows you to use an attribute position to classify your accounts as:
•
Permanently restricted,
•
Temporarily restricted, or
•
Unrestricted.
Statement of Activities reports are saved to the Revenue & Expense category.
STATEMENT OF CASH FLOWS
The Statement of Cash Flows (report category I) uses the net assets and operating
activities, investing activities, financing activities, and cash and cash equivalents to
report the cash flow for the period.
Statement of Cash Flows reports are saved to the Financial Statements category.
TIPS FOR DEFINING YOUR ATTRIBUTES
Use the following suggestions when you define your system to produce the FASB
reports.
•
Use Appendix B—FASB Worksheets on page 115 to determine how you will use
your attributes.
•
Ensure that you are defining only one meaning for each attribute position. For
example, do not try to use one position to indicate Form 990 information and
net asset restrictions.
•
FundWare orders each section of each report based on the alphanumeric order
of the applicable attribute value. Therefore, you should define attribute values to
reflect the order in which you want the account information to be grouped and
displayed in each report. You can skip letters/numbers in the last character of
the attribute value to allow for the addition of attribute values at a later date.
— For example, instead of using attributes ASA, ASB, ASC, ASD, use ASA,
ASC, ASE, and ASG.
2
Statement of Activities
Chapter 1—Introduction
USING ATTRIBUTES TO CREATE REPORT HEADINGS
If you design your attributes correctly, you can use attributes to create headings within
the body of the Statement of Activities and Statement of Cash Flows reports. Each line
of these reports is placed in alphanumeric order, based on a specific attribute position
and value. (This is explained in more detail in the applicable chapters.) If an attribute
value for the position has not been assigned to any accounts, FundWare will display the
description as a heading: a colon (:) following the text and no financial information.
For example, position 13 (FASB Revenues) in Division 96 has two attribute values
defined to create headings within a section of the Statement of Activities report (Figure
1.1). Attribute values R1A and R2A have not been assigned to any accounts; therefore,
they appear in the report as a heading line.
R1A
R2A
Figure 1.1—Example Statement of Activities Report—Attributes Used for Headings
For more information see Chapter 5—Statement of Activities on page 45 and Chapter
6—Statement of Cash Flows on page 77.
TROUBLESHOOTING ACCOUNTS AND ATTRIBUTES
Before producing your FASB reports, you should review your account definitions to
ensure that you have correctly applied attribute values to the accounts that must be
included in the FASB reports. The easiest way to view your accounts, including attribute
values, is through the Chart of Accounts.
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1. Click Accounts > Chart of Accounts on the module navigator (if the module is
not expanded, click General Ledger first) or select General Ledger >
Accounts > Chart of Accounts from the menu bar. The Chart of Accounts
displays the first ID type in your list of ID types (Figure 1.2).
Figure 1.2—Chart of Accounts—Division 96, ID Type A
2. Select an ID type from the drop-down list. The display may change to reflect the
ID type account structure.
3. Right-click and select the System Reserved and FASB attribute columns to
display in the COA.
4. Use the sort and filter features to review your accounts (e.g., click a column
heading to sort on that column, enter values in the search cells to filter the
accounts displayed).
For example, Division 96 uses attribute position 12—FASB STMT
POS #1 to produce the Statement of Financial Position report. We can
we can see exactly which accounts would be selected by the SOFP
report by typing “AS” in the System Reserved attribute column, then
sort on the attribute position 12 column. If there were any problems, we
could modify the account definition.
4
Troubleshooting Accounts and Attributes
Chapter 1—Introduction
GETTING SUPPORT
The following table provides a quick reference for getting the support you need for
FundWare modules.
Table 1.1—Getting Support
Department
Business
Office
Technical
Support
Contact
800-551-4458
800-227-7575
e-mail: [email protected]
Knowledgebase
www.blackbaud.com
Training
800-551-4458
Ask for the Client Sales department.
www.blackbaud.com
Product
Management
All other
information
www.blackbaud.com
www.blackbaud.com
Description
Obtain general information or contact a staff
member.
Get help resolving technical issues with the
product. Please have the following information
ready when you call:
• Blackbaud Site ID
• FundWare version number
• Error message details
A searchable database where you can type
your questions and get a list of possible
answers.
• Requires your license number and Blackbaud
Site ID.
Contact us for more information on our training
options:
• Regionals—Classes from 1 to 5 days in
length; held in cities around the country.
• eClasses—Two- to three-hour classes offered
over the Internet.
• Onsite custom training and consulting—Our
consulting staff can implement FundWare
and/or train your employees using your
organization’s data.
Contact our Product Management department
with any suggestions for improving FundWare.
Links are available for all other FundWare
information including replacement software,
user guides and software updates.
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Blackbaud, Inc.
6430 S. Fiddler’s Green Circle, Suite 200
Greenwood Village, CO 80111
800-551-4458
303-756-3030
6
Troubleshooting Accounts and Attributes
C
2
H A P T E R
W ORKING W ITH A TTRIBUTES
Attribute positions and attribute values are position-specific codes (1 to 3 alphanumeric
characters) that you assign to specific positions in your accounts to allow you to:
•
Produce better reports (e.g., define combined reports, filter reports)
•
Enhance inquiries
•
Define advanced allocations
•
Set budget control
•
Update groups of accounts
ATTRIBUTE POSITIONS
Each account number can include up to 15 attributes in an attribute string. These
attributes are entered by position.
For example, when you defined your ID type, you had the chance to accept or
redefine the default attributes. These attributes are automatically assigned to
position 1 (System Reserved) and are used to define the type of account (e.g.,
revenue, expense). Because position 1 is a required position, you must assign
one of these attributes to position 1 when you define an account.
When you are defining attributes, you can enter meaningful names for positions 2–15.
(Position 1 is defined as “System Reserved” and you cannot modify this name.)
You may also occasionally define an attribute value that applies to all attribute positions
(it is not likely that you will do this often).
DEFINING YOUR ATTRIBUTE POSITIONS
Use the following instructions to define your attribute positions.
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1. Click Maintenance > Attributes on the module navigator (if the module is not
expanded, click General Ledger first) or select General Ledger >
Maintenance > Attributes from the menu bar. The Attributes window displays,
open to the All position (Figure 2.1).
Figure 2.1—Attributes Window
2. Select the applicable ID type from the ID Type drop-down list.
8
Attribute Positions
Chapter 2—Working With Attributes
3. Select the attribute position from the Attribute drop-down list. The position
name, required setting, and any existing attributes display (Figure 2.2).
Figure 2.2—Example Attribute Position 2
4. Enter a position name significant to your organization. (Remember, this position
name applies to this position on all accounts.)
5. Select the Required check box to require an entry on this attribute position for
all accounts.
6. Click Apply to save your settings and remain in the window, or click OK to
save your settings and close the window.
ATTRIBUTE VALUES
Attribute values are the individual codes that you apply to each account. For example,
some of the attribute values defined for sample division 96 include the following:
•
RE (Revenue)—Position 1 (System Reserved)
•
EX (Expenditure)—Position 1 (System Reserved)
•
I80 (HUD Grand Indirect)—Position 2 (Indirect Cost Indicator)
•
10B (IRS 990 Line 10b)—Position 7 (Form 990 #1)
•
SEN (Smith Endowment)—Position 10 (Funding Source)
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You can enter additional attribute values for position 1 or for any of the remaining 14
positions of the attribute string. You can also modify the attribute definition and delete
obsolete attributes.
ADDING ATTRIBUTE VALUES
Use the following instructions to add a new attribute value for an ID type.
1. Click Maintenance > Attributes on the module navigator (if the module is not
expanded, click General Ledger first) or select General Ledger >
Maintenance > Attributes from the menu bar. The Attributes window displays,
open to the All position (Figure 2.3).
Figure 2.3—Attributes Window
2. Select the applicable ID type from the ID Type drop-down list.
10
Attribute Values
Chapter 2—Working With Attributes
3. Select the attribute position from the Attribute drop-down list. The position
name, required setting, and any existing attributes display (Figure 2.4).
Figure 2.4—Example Attribute Position 3
4. If necessary, modify the position name. (Remember, this position name applies
to this position on all accounts.)
5. Select the Required check box to require an entry on this attribute position for
all accounts. (This setting will apply to the position, not just to the attribute that
you are defining at this time.)
6. Enter up to three characters for the attribute name in the Value cell of the first
free row. (The asterisk will indicate the first free row.)
7. Enter a description of the attribute value. You can enter up to 60 alphanumeric
characters.
You can include this attribute description on reports. See the Blackbaud
FundWare General Ledger–Project/Grant Guide for more information.
8. Select the applicable radio button (Active or Inactive) to indicate the status of
the attribute.
9. Click Apply to save your settings and remain in the window, or click OK to
save your settings and close the window.
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PRINTING YOUR ATTRIBUTE VALUES
You can print the values for each attribute position.
1. Click Maintenance > Attributes on the module navigator (if the module is not
expanded, click General Ledger first) or select General Ledger >
Maintenance > Attributes from the menu bar. The Attributes window displays,
open to the All position.
2. Select the applicable ID type from the ID Type drop-down list.
3. Select the attribute position from the Attribute drop-down list. The position
name, required setting, and any existing attributes display.
4. Click Print Grid or right-click and select Print Grid from the shortcut menu.
The preview window displays from which you can print your attribute
information.
5. Click OK or Cancel to close the window.
If you have completed other tasks while in this window (e.g., adding an
attribute, editing a position name), clicking Cancel will negate your
changes.
ADDING ATTRIBUTES TO ACCOUNTS
You can add attribute values to an account definition in three main ways:
•
Individually—When you add or edit an account (click Accounts > New
Account to add an account or Accounts > Chart of Accounts on the module
navigator).
•
To a group of existing accounts—You can use the Account Utilities task to add
or change the attribute values defined for a group of existing accounts.
•
To new accounts using associations—You can associate an attribute position to
a dimension, then associate a specific attribute value to a specific dimension
value.
For more information on these options, please see the Blackbaud FundWare General
Ledger–Project/Grant Guide.
12
Attribute Values
C
H A P T E R
3
U SING A TTRIBUTES TO D EFINE R EPORT C OLUMNS
When you create the three FASB reports in Blackbaud FundWare, you will make
extensive use of additional attributes (i.e., attributes in excess of the standard attributes
used by most of the standard reports). Before we discuss the FASB reports, let’s review
how attributes are used in standard reports.
Most report types (i.e., “templates”) provided by General Ledger–Project/Grant allow
you to define only the rows of the report; the columns are predefined as part of the
template (e.g., one row may contain actual data and another budget, but you define the
time period). However, there are certain report types that allow you to use your
attributes to define the column contents by attribute position to define one or more
columns (often called “combined” reports in FundWare).
Table 3.1 defines those report types and explains their use.
Table 3.1—Report Types That Allow You to Define Attribute Columns
Report Type
Description
G—Statement of
Financial Position
Uses total liabilities and net assets to show the overall financial position of
your organization. Allows you to use an attribute position to define one or more
report columns.
• User-defined reports of this type are saved to the Financial Statements
category.
H—Statement of
Activities
Uses revenues, expenses, and change in net assets from the beginning of the
year to the end of the year to display activities. Allows you to use attributes to
define the report columns.
• User-defined reports of this type are saved to the Revenue & Expense
category.
I—Statement of Cash
Flow
Uses the net assets and operating activities, investing activities, financing
activities, and cash and cash equivalents to report the cash flow for the period.
Allows you to use attributes to define the report columns.
• User-defined reports of this type are saved to the Financial Statements
category.
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Table 3.1—Report Types That Allow You to Define Attribute Columns (Continued)
Report Type
Description
S—Combined
Balance Sheet
Presents the excess revenue over (or under) expenditures and the liabilities/
fund balance. Allows you to use attributes to define the report columns.
• User-defined reports of this type are saved to the Financial Statements
category.
T—Combined Rev. &
Exp.
Shows the excess revenue over (or under) expenditures to show combined
revenue and expense. Allows you to use attributes to define the report
columns.
• User-defined reports of this type are saved to the Revenue & Expense
category.
U—Combined Rev. &
Exp. W/Var.
Presents the excess revenue over (or under) expenditures to show combined
revenue and expense with variance. Allows you to use attributes to define the
report columns.
• User-defined reports of this type are saved to the Revenue & Expense
category.
V—Combined
Statement of Change
in Fin. Pos.
Presents the excess revenue over (or under) expenditures to show combined
change in financial position. Allows you to use attributes to define the report
columns.
• User-defined reports of this type are saved to the Financial Statements
category.
USING YOUR ATTRIBUTE POSITIONS FOR REPORT COLUMNS
The Attribute Columns tab of the report definition displays for those reports that allow
you to define column contents using attribute positions. For example:
•
You define three attribute values for position 11—Net Asset Restriction and
assign these values to accounts.
•
You assign attribute position 11—Net Asset Restriction to Attribute Column 1
of the report definition.
•
The report information is divided into three columns based on the attribute
value in position 11.
“Attribute Column” doesn’t mean that your selection represents a single
column. It is simply the first definition of an attribute position to
determine the content of your columns. It will result in multiple
columns, possibly as many columns as you have attribute values
defined for the position.
14
Using Your Attribute Positions for Report Columns
Chapter 3—Using Attributes to Define Report Columns
Different report types will allow you to define multiple “levels” for your report. For
example:
•
You define three attribute values for position 11—Net Asset Restriction and
seven attribute values for position 10—Funding Source and assign these values
to accounts.
•
You assign attribute position 11—Net Asset Restriction to Column 1 of the
report definition and attribute position 10—Funding Source to Column 2 of the
report definition.
•
The report information is divided into 21 columns based on the combination of
position 3 and position 4 attribute values (i.e., 3 x 7 = 21).
The number of available column/attribute position assignments that you can define will
depend on the report type. For example, a combined balance sheet report (type T) allows
you to make up to two assignments, while a statement of financial position (type G)
allows you to define up to five assignments (Figure 3.1).
Figure 3.1—Example Attribute Columns Tabs for Different Report Types
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DEFINING YOUR SYSTEM
There are three main steps to configuring your system to use attribute positions in report
definitions:
•
Define your attributes by position, keeping in mind how you might want to
report on this information.
•
Assign these attributes values to your accounts.
•
Assign attribute positions on the Attribute Columns tab of the report
definition.
EXAMPLE—DEFINING ATTRIBUTE POSITIONS AND VALUES
For reporting purposes, we want to see our restricted accounts by fund. Therefore, we
define the following in Division 96:
•
We define attribute position 10 as Funding Source.
•
We define attribute position 11 as Net Asset Restriction.
•
We define attribute values for each position (Table 3.2).
Table 3.2—Example Attribute Positions and Values
Value
Description
Attribute Position 10 (Funding Source)
END
Endowment
HHS
Health and Human Services
HUD
HUD Grant
INT
Internally Funded
PRV
Private Organization Grant
SEN
Smith Endowment
SG
Stage Grant
Attribute Position 11 (Net Asset Restriction)
16
FT1
Unrestricted
FT3
Temporarily restricted
FT4
Permanently restricted
Defining Your System
Chapter 3—Using Attributes to Define Report Columns
EXAMPLE—ASSIGNING ATTRIBUTE VALUES TO ACCOUNTS
Once we have defined our attribute values, we can assign those values to accounts. (If an
account does not have the attribute value that the report is looking for, it won’t be
included in the report.) If we look at the Chart of Accounts, we can see how the
attributes are assigned (Figure 3.2).
Figure 3.2—Example Attribute Values Assigned to Accounts
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EXAMPLE—DEFINING AND PRODUCING A REPORT USING ONE POSITION
We can define a revenue and expense report that creates columns for accounts by net
asset restriction. We enter position 11—Net Asset Restriction, which has three values, in
the Attribute Column 1 field (Figure 3.3).
Figure 3.3—Example “Combined” Attributes Column Tab—Using One Position
18
Defining Your System
Chapter 3—Using Attributes to Define Report Columns
When we produce the report, the information is sorted into three columns by the
restriction attribute value (Figure 3.4).
FT1
FT3
FT4
Figure 3.4—Example Report—Using One Position
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EXAMPLE—DEFINING AND PRODUCING A REPORT USING TWO POSITIONS
We can define a revenue and expense report that creates columns for the restricted
accounts, which are then divided into columns by fund, by entering attribute position 3
(Restrictions, which has three values) and attribute position 4 (Funds, which has five
values) (Figure 3.5).
Figure 3.5—Example “Combined” Attributes Column Tab—Using Two Positions
20
Defining Your System
Chapter 3—Using Attributes to Define Report Columns
When we produce the report, the information is sorted into three groups of columns by
the restriction attribute value and by the fund attribute value (Figure 3.6). (Because of
the number of columns, the report columns stretch across two pages. Figure 3.6 shows
only the first page.)
FT1
FT3
END
INT
END
HHS
HUD
Figure 3.6—Example Report—Using Two Positions
Figure 3.6 has been modified to best show this feature. Because of the number
of columns, this report stretches across multiple pages. Also, the report includes
columns for accounts that have an attribute value assigned to position 11 but no
value assigned to position 10. These columns have been removed from Figure
3.6.
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22
Defining Your System
C
S TATEMENT
4
H A P T E R
OF
F INANCIAL P OSITION
The Statement of Financial Position (SOFP) report (Figure 4.1) groups your balance
sheet accounts by their System Reserved attribute value (first-level filter), then uses
additional attribute positions to group the accounts by type (second-level filter).
Asset
section
Liability
section
Net Assets
section
Total
section
Figure 4.1—Example Statement of Financial Position
The report is divided into four areas—Asset, Liability, Net Assets, and Total—as
explained in the following sections.
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THE ASSET SECTION
Let’s break down the Asset section of the report by looking at the following:
•
The Asset field on the Report Attributes tab of the report definition (first-level
filter),
•
The Attribute Column 1 field on the Attribute Columns tab of the report
definition (second-level filter), and
•
How these settings combine to create the Asset section of the report.
THE ASSET SECTION—REPORT ATTRIBUTES
The settings on the Report Attributes tab of the report definition indicate what attribute
values in the System Reserved position your organization assigns for certain financial
categories. FundWare searches for accounts with the specified Asset attribute in the
System Reserved position. This is the first filter that determines the accounts included in
the Asset section of the report.
As shown in Figure 4.2, Division 96 assigns the attribute value “AS” to the System
Reserved position of asset accounts.
Figure 4.2—Report Attributes Tab
24
The Asset Section
Chapter 4—Statement of Financial Position
THE ASSET SECTION—ATTRIBUTE COLUMNS
The attribute position that you define in the Attribute Column 1 field of the Attribute
Columns tab is the second filter to determine the accounts included in the Asset section
of the report.
As shown in Figure 4.3, Division 96 has defined Column 12 (otherwise known as
attribute position 12) in the Attribute Column 1 field. Therefore, accounts with an
attribute value in position 12 (FASB STMT POS #1) can be included in the Asset
section of the report.
Figure 4.3—Attribute Columns Tab
THE ASSET SECTION—PUTTING IT ALL TOGETHER
When you produce the Statement of Financial Position report, FundWare creates the
Asset section by finding accounts that have:
•
The Asset attribute value in the System Reserved position (remember: the asset
attribute value is defined in the Asset field of the Report Attributes tab), and
•
One of the attribute values in the position defined in the Attribute Column 1
field of the Attribute Columns tab.
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Let’s take a look at the Asset section of the Statement of Financial Position report
produced to “show account detail” (Figure 4.4). (This is an option on the report
parameters window, displayed when you produce a report.)
Figure 4.4—Asset Section, Including Account Detail
In this version of the report, FundWare lists all the accounts that meet the attribute
restrictions. When we produce the report without the account detail, FundWare “rolls
up,” or summarizes the information by the second-level attribute value (i.e., the attribute
value in the position defined in the Attribute Column 1 field of the Attribute Columns
tab; for example, position 12). The description for each row is taken from the attribute
value description.
Using our example report, we have assigned one of five different position 12 attribute
values to asset accounts:
26
•
ASA—Cash and cash equivalents,
•
ASC—Investments,
•
ASG—Inventory,
•
ASI—Accounts Receivable, and
•
ASK—Due from Other funds.
The Asset Section
Chapter 4—Statement of Financial Position
However, when we roll this information up by these values, the ASK accounts total zero
and are excluded from the summary (Figure 4.5).
Figure 4.5—Asset Section, Summary
When you produce the SOFP report, you can include zero amounts. With this
example, the report would include an entry for ASK accounts (Due from Other
funds).
THE LIABILITY SECTION
Let’s break down the Liability section of the report by looking at the following:
•
The Liabilities field on the Report Attributes tab of the report definition (firstlevel filter),
•
The Attribute Column 2 field on the Attribute Columns tab of the report
definition (second-level filter), and
•
How these settings combine to create the Liability section of the report.
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THE LIABILITY SECTION—REPORT ATTRIBUTES
The settings on the Report Attributes tab of the report definition indicate what attribute
values in the System Reserved position your organization assigns for certain financial
categories. As you can see in Figure 4.6, Division 96 assigns the attribute value “LI” to
the System Reserved position of liability accounts.
Figure 4.6—Report Attributes Tab
FundWare searches for accounts with the specified Liability attribute value in the
System Reserved position. This is the first filter that determines the accounts included in
the Liability section of the report.
In Division 96, accounts with the attribute value “LI” in the System Reserved
position can be included in the Asset section of the report.
28
The Liability Section
Chapter 4—Statement of Financial Position
THE LIABILITY SECTION—ATTRIBUTE COLUMNS
The attribute position that you define in the Attribute Column 2 field of the Attribute
Columns tab is the second filter to determine the accounts included in the Liability
section of the report. As you can see in Figure 4.7, Division 96 has defined Column 12
(otherwise known as attribute position 12) in the Attribute Column 2 field.
Figure 4.7—Attribute Columns Tab
In Division 96, accounts with an attribute value in position 12 (FASB STMT
POS #1) can be included in the Liability section of the report.
THE LIABILITY SECTION—PUTTING IT ALL TOGETHER
When you produce the Statement of Financial Position report, FundWare creates the
Liability section by finding accounts that have:
•
The liability attribute in the System Reserved position (remember: the liability
attribute value is defined in the Liability field of the Report Attributes tab),
and
•
One of the attributes in the attribute position defined in the Attribute Column 2
field of the Attribute Columns tab.
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Let’s take a look at the Liability section of the Statement of Financial Position report
produced to “show account detail” (Figure 4.8).
Figure 4.8—Liability Section, Including Account Detail
In this version of the report, FundWare lists all the accounts that meet the attribute
restrictions. When we produce the report without the account detail, FundWare “rolls
up,” or summarizes the information by the second-level attribute value (i.e., the attribute
value in the position defined in the Attribute Column 2 field of the Attribute Columns
tab; for example, position 12). The description for each row is taken from the attribute
value description.
Using our example report, we have assigned one of three different position 12 attribute
values to liability accounts:
•
LIA—Accounts Payable,
•
LIE—Accrued Payroll, and
•
LIK—Notes payable.
When we roll this information up by these values, none of the totals equal zero.
Therefore, the summary has three entries—one for each attribute value (Figure 4.9).
Figure 4.9—Liability Section, Summary
THE NET ASSETS SECTION
Let’s break down the Net Assets section of the report by looking at the following:
30
•
Report Attributes tab of the report definition (first-level filter),
•
Attribute Columns tab of the report definition (second-level filter), and
The Net Assets Section
Chapter 4—Statement of Financial Position
•
How these settings combine to create the Net Assets section of the report.
THE NET ASSETS SECTION—REPORT ATTRIBUTES
The Net Assets section of the report works a little differently than the Asset and
Liability sections. In this section, FundWare looks for net asset (or fund balance),
revenue, and expense accounts, based on the settings on the Report Attributes tab of
the report definition. As you can see in Figure 4.10, Division 96 assigns the attribute
values “NA,” “RE,” and “EX” in the System Reserved position to these accounts.
Figure 4.10—Report Attributes Tab
FundWare searches for accounts with the specified Fund Balance (net asset), Revenue,
or Expense attribute value in the System Reserved position. This is the first filter that
determines the accounts included in the Net Assets section of the report.
In Division 96, accounts with the attribute value “NA,” “RE,” or “EX” in the
System Reserved position can be included in the Asset section of the report.
THE NET ASSETS SECTION—ATTRIBUTE COLUMNS
The attributes that you define in the Attribute Column 3, 4, and 5 fields of the Attribute
Columns tab are the second filter to determine the accounts included in the Net Assets
section of the report. As you can see in Figure 4.11, Division 96 has defined has defined
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Column 11 (otherwise known as attribute position 11) in the Attribute Column 3 field
and Column 1 (otherwise known as attribute position 1, or the System Reserved
position) in the Attribute Column 4 and 5 fields.
Figure 4.11—Attribute Columns Tab
In most cases, you will actively define an attribute position for Attribute Column 3 as a
secondary filter, but will allow FundWare to default Attribute Columns 4 and 5 (i.e.,
apply only a primary filter for revenue and expense accounts). This is discussed in
further detail in The Net Asset Section—Attribute Columns 4 and 5 on page 34.
THE NET ASSETS SECTION—PUTTING IT ALL TOGETHER
When you produce the Statement of Financial Position report, FundWare creates the Net
Assets section by finding accounts that have:
32
•
The net asset, revenue, or expense attribute value in the System Reserved
position (remember: these attribute values are defined in the Fund Balance,
Revenue, and Expense fields of the Report Attributes tab), and
•
One of the attributes in the attribute position defined in the Attribute Column 3
field of the Attribute Columns tab (you can also use Attribute Columns 4
and 5, as discussed in The Net Asset Section—Attribute Columns 4 and 5 on
page 34).
The Net Assets Section
Chapter 4—Statement of Financial Position
Let’s take a look at the a portion of the Net Asset section of the Statement of Financial
Position report produced to “show account detail” (Figure 4.12). In our example, this is
a large section, so we cannot show all of the Net Asset section.
Figure 4.12—Part of the Net Asset Section, Including Account Detail
When we produce the report without the account detail, FundWare “rolls up,” or
summarizes the information by the second-level attribute value (i.e., the attribute value
in the position defined in the Attribute Column 3 field of the Attribute Columns tab;
for example, position 11). The description for each row is taken from the attribute
description.
Using our example report, we have assigned one of three different column 11 attribute
values to net asset accounts:
•
FT1—Unrestricted,
•
FT3—Temporarily restricted, and
•
FT4—Permanently restricted.
When we roll this information up by these values, none of the totals equal zero.
Therefore, the summary has three entries—one for each attribute value (Figure 4.13).
Figure 4.13—Net Asset Section, Summary
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THE NET ASSET SECTION—ATTRIBUTE COLUMNS 4 AND 5
If you need to include or exclude specific revenue or expense accounts in the Net Asset
section, you can use Attribute Column 4 (Revenue) and Attribute Column 5 (Expense)
to define a second level of filtering, based on attribute values in the defined position.
•
Attribute Column 4—Accounts with the Revenue attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Net Asset section.
•
Attribute Column 5—Accounts with the Expense attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Net Asset section.
In most cases, you will not use Attribute Columns 4 and 5. If we return to the report
definition for Division 96, you can see that we selected attribute position 1 (i.e., the
System Reserved position). Because FundWare is already filtering accounts based on
the attribute value in the System Reserved position, we are applying only one level of
filtering (Figure 4.14).
Figure 4.14—Attribute Columns Tab
34
The Net Assets Section
Chapter 4—Statement of Financial Position
TOTAL LIABILITIES AND NET ASSETS
The final section of the report provides a total of your liabilities and net assets. This
number must equal the total of the Assets section (Figure 4.15).
These two numbers
must be the same.
Figure 4.15—Example Statement of Financial Position
You can define the phrase displayed on the total line on the General tab of the report
definition. By default, this entry is “Total Liabilities and Net Assets.”
DEFINING AN SOFP REPORT
Use the following instructions to define a Statement of Financial Position report.
1. Click Report Manager on the module navigator or select File > Report
Manager from the menu bar. The Report Manager window displays.
2. Select General Ledger (or General Ledger–Project/Grant) from the Module
drop-down menu.
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3. Select the Financial Statements report category.
4. Click New. A blank report definition opens to the General tab (Figure 4.16).
Figure 4.16—Blank Report Definition—General Tab
5. Define the report name (5 alphanumeric characters). FundWare uses the report
name, along with “GL” as a prefix, to determine the report file when you
produce the report. For example, report SOFP in Division 96 is saved as
GLSOFP.L96 when produced.
6. Define the report title (up to 40 alphanumeric characters). This title is printed in
the report heading.
36
Defining an SOFP Report
Chapter 4—Statement of Financial Position
7. Select G - Statement of Financial Position from the Report Type drop-down
menu. (Report types are discussed in the Blackbaud FundWare General
Ledger–Project/Grant Guide.) The report type determines what information
you must enter in the definition (Figure 4.17).
Figure 4.17—Example General Tab
8. If you want to include this report in a group of reports, enter a 1–5 alphanumeric
character group name.
9. If necessary, change the number of lines that FundWare will print on a page
from the default 60.
10. If necessary, change the currency symbol that will print on all applicable rows
of the report. By default, the dollar sign ($) is entered in this field.
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11. Select the Comparative check box to include a column of data from the previous
year (i.e., the year prior to the report year) for comparison (optional).
12. To restrict the accounts included in your report, you can select a Dimension and
define a range of values. In most cases, however, you will not use this option.
13. If necessary, change Phrase 1, which will display with the report total. By
default, this is defined as “Total Liabilities and Net Assets.”
14. Select the Include/Exclude Attributes tab (Figure 4.18).
Figure 4.18—Example Include/Exclude Attributes Tab
15. If necessary, define attribute values that will determine accounts that are
included or excluded from the report. In most cases, you will not need to enter
information on this tab.
38
Defining an SOFP Report
Chapter 4—Statement of Financial Position
16. Select the Report Attributes tab (Figure 4.19).
Figure 4.19—Example Report Attributes Tab
17. Define the System Reserved attribute values that you use for each category:
Assets, Liabilities, Fund Balance (or net asset), Revenue, and Expense.
The defaults entered on the tab are based on the defaults offered in the
ID type definition wizard.
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18. Select the Pages tab (Figure 4.20).
Figure 4.20—Example Pages Tab
19. If necessary, you can define page breaks using your dimensions and attributes.
For more information on page breaks, see the Blackbaud FundWare General
Ledger–Project/Grant Guide.
40
Defining an SOFP Report
Chapter 4—Statement of Financial Position
20. Select the Attributes Column tab (Figure 4.21).
Figure 4.21—Example Attribute Columns Tab
21. Define the Attribute Columns to create your report as follows:
•
Attribute Column 1—Accounts with the Asset attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Asset section.
•
Attribute Column 2—Accounts with the Liability attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Liability section.
•
Attribute Column 3—Accounts with the Net Asset attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Net Asset section.
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•
Attribute Column 4—Accounts with the Revenue attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Net Asset section. See The Net Asset Section—Attribute
Columns 4 and 5 on page 34 for more information.
•
Attribute Column 5—Accounts with the Expense attribute value (Report
Attributes tab) and any attribute value for the position defined here are
included in the Net Asset section. See The Net Asset Section—Attribute
Columns 4 and 5 on page 34 for more information.
22. Click OK to save the report definition.
PRODUCING AN SOFP REPORT
Use the following instructions to produce a Statement of Financial Position report.
1. Click Report Manager on the module navigator or select File > Report
Manager from the menu bar. The Report Manager window displays.
2. Select General Ledger (or General Ledger–Project/Grant) from the Module
drop-down menu.
3. Select the Financial Statements report category.
42
Producing an SOFP Report
Chapter 4—Statement of Financial Position
4. Double-click the report or select and click Produce. The report parameters
window displays (Figure 4.22).
Figure 4.22—Producing the Statement of Financial Position Report
5. Enter the account mask for the accounts to be included in the report. Most often,
this will be a full mask (i.e., all account numbers masked).
6. Modify the report date, if necessary.
7. Select the Year-End and Period dates from the drop-down menu, if necessary.
8. If necessary, you can define attributes to include or exclude. Most often,
however, you will leave these fields blank.
9. Select the check box to apply any of the following options:
•
Report reclass period—Includes reclass information in report totals. If the
ID type is not defined to use a reclass period, this option is disabled.
•
Show pennies—When this option is not selected, the report amounts are
rounded.
•
Show account detail—Reports each account included in the report on a
separate line.
•
Report zero balances—Reports all account information, even if the balance
is $0.00.
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10. Select the applicable radio button for your desired report output:
•
View—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory and displays the report in Print
Manager. For example, GLSOFP.L96.
•
Print—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory and prints the report from your
default printer. For example, GLSOFP.L96.
•
File—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory. For example, GLSOFP.L96.
11. Click OK to produce your report.
44
Producing an SOFP Report
C
5
H A P T E R
S TATEMENT
OF
A CTIVITIES
The Statement of Activities (SOA) report is divided into three sections:
•
Section One: Revenues—The first section generally tracks two types of
information:
— Revenues, gains, and other support; and
— Net assets released from restrictions (i.e., expenses posted to temporarily
restricted projects/funds).
The information included in this section of the report is based on the attribute
value assigned to the position defined in the report definition (i.e., Attribute
Column 2).
•
Section Two: Expenses—The second section tracks your expenses and losses
by program category. The information included in this section of the report is
based on the attribute value assigned to the position defined in the report
definition (i.e., Attribute Column 3).
•
Section Three: Adjustments to prior years (optional)—The information
included in this section of the report is based on the attribute value assigned to
the position defined in the report definition (i.e., Attribute Column 3).
— This section will be required only if you have entered adjusting transactions
for prior periods (years) to net asset accounts in the current fiscal year.
Within each group, your financial data is divided into columns for each net asset type
(e.g., unrestricted, temporarily restricted, and restricted), based on the attribute value
assigned to the position defined in the report definition (i.e., Attribute Column 1 on the
Attribute Columns tab).
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The example report shown in Figure 5.1 includes only the first and second sections
(revenues, with net assets released from restrictions, and expenses and losses).
Section 1
Section 2
Figure 5.1—Example Statement of Activities
46
Chapter 5—Statement of Activities
REPORT COLUMNS BASED ON FUND TYPES
FundWare will create a column in the SOA report for each attribute value defined for the
position assigned to Attribute Column 1 of the Attribute Columns tab (Figure 5.2).
Figure 5.2—Attribute Columns Tab
Certain report results are not reliant on the attribute values (e.g., net assets released from
restriction appear in two columns). Therefore, you must define your “Unrestricted”
attribute value as the first value, when listed alphanumerically. This ensures that the first
column in your report represents your unrestricted funds. For example, in Division 96,
we have defined attribute position 11 (i.e., Net Asset Restriction) in the Attribute
Column 1 field. This position has three attribute values:
•
F1—Unrestricted,
•
F3—Temporarily restricted, and
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•
F4—Permanently restricted.
Therefore, the report will display three columns—one column for each attribute
value—in addition to a total column (see Figure 5.1 on page 46).
HOW THE REPORT SORTS ACCOUNTS BY ATTRIBUTE VALUE
FundWare groups the entries in each section of the report based on the attribute value
assigned to each account as follows (assuming three-character values):
•
•
•
All attribute values beginning with the same first character are included in one
group within a section.
— For example, in Division 96, all the attribute values defined for position 13
begin with “R;” therefore, the revenues section of the report has one firstlevel group.
— If our reporting needs were different, we could define some attribute values
with a different first character to create another first-level group within the
revenues section.
All attribute values beginning with the same first and second characters are
included in the same subsection.
— For example, Division 96 attribute values in position 13 begin with either
“R1” (applied to all revenue accounts and displayed in the Revenues, Gains,
and Other Support section) or “R2” (applied to expense accounts that
should be included in the Net Assets Released From Restrictions section).
Finally, FundWare uses the third character to group to determine the order that
the report information is presented and to group accounts with the same
attribute value.
— For example, all Division 96 accounts that have the attribute value “R1C”
assigned to position 13 are totaled and presented on one line, along with the
attribute description for R1C. The lines in each section are sorted
alphanumerically based on the position 13 attribute, so that the R1C
information displays before R1M.
SECTION ONE (REVENUES)
The attribute position that you define in Attribute Column 2 of the Attribute Columns
tab determines the accounts included in the first section of the report. In most cases, you
will design your attribute values to divide the information into two subsections.
48
How the Report Sorts Accounts by Attribute Value
Chapter 5—Statement of Activities
The definition for Attribute Column 2 indicates where FundWare will find the attribute
values that organize your accounts in section one of the report (Figure 5.3).
Figure 5.3—Attribute Columns Tab
DEFINING YOUR SYSTEM FOR SECTION ONE—REVENUE ACCOUNTS
All revenue accounts must have an attribute value assigned to the position defined in
Attribute Column 2 of the Attribute Columns tab (e.g., in Division 96, this is
position 13). This ensures that the revenue account information is included in the
revenues section of the report (i.e., section one).
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DEFINING YOUR SYSTEM FOR SECTION ONE—EXPENSE ACCOUNTS
According to the FASB #117 definition, an expense paid from temporarily restricted
assets is an asset released from restriction and must be reported in a subsection to the
revenues area. Therefore, all expense accounts with activity in a temporarily restricted
project/fund must have an attribute value in the position defined in Attribute Column 2
of the Attribute Columns tab (e.g., position 13 in Division 96).
Because all expense accounts must have an attribute value in the position
defined in Attribute Column 3 of the Attribute Columns tab (e.g., position 14
in Division 96), accounts with activity in a temporarily restricted project/fund
will have attribute values in both attribute positions (i.e., the positions defined
in Attribute Column 2 and Attribute Column 3) and will be included in section
one and section two.
For each attribute value, FundWare sums the account balances and enters the total in the
applicable column (e.g., as shown in Figure 5.4, the funds that appear in the
Temporarily Restricted column have “FT3” assigned to position 11 of the account) with
the normal credit balance. The number is also entered into the first numerical column
with the sign reversed. (As recommended in Report Columns Based on Fund Types on
page 47, you should define your attribute values so that the first alphanumeric value is
“Unrestricted.”)
Figure 5.4—Example Section One—Balances Reversed
DEFINING YOUR SYSTEM FOR SECTION ONE—NET ASSET ACCOUNTS
Your organization may have transferred balances from one project or fund to another by
posting transactions to net asset/fund balance accounts. If this was done for the current
fiscal year, the financial information must be reported in a subsection to the revenues
area (e.g., net assets released from restrictions). Therefore, all net asset/fund balance
50
Section One (Revenues)
Chapter 5—Statement of Activities
accounts with activity must have an attribute value in the position defined in Attribute
Column 2 of the Attribute Columns tab (e.g., in Division 96, these accounts are
assigned a position 13 attribute value that begins with “R2”).
If a net asset/fund balance account has activity for the previous year (e.g., an
adjustment), you must assign an attribute value to the position defined in
Attribute Column 4 of the Attribute Columns tab (e.g., position 15 in
Division 96). This information is reported in the optional third section of the
SOA report (e.g., prior period adjustments). See Section Three (Prior Period
Adjustments—Optional) on page 58 for more information.
If a net asset/fund balance account has activity for both the current and previous
years, you must make some adjustments to your system. See Prior and Current
Year Postings to the Same Net Asset Account on page 59 for more information.
HEADING LINES IN SECTION ONE
In Sample Division 96, we have defined attribute values for position 13 (Figure 5.5) but
not assigned some of these values to accounts.
Figure 5.5—Attribute Values for Position 13 (FASB Revenues) in Division 96
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When we produce the SOA report, FundWare lists the information in each section by
alphanumeric order of the attribute value. When the program encounters an attribute
value that has not been assigned to any accounts, it takes the attribute value description,
adds a colon (:), and enters the information as a heading line, making the report easier to
follow (Figure 5.6).
R1A—unassigned
R1C
R1E
R1G
R1I
R1K
R2C
R2A—
unassigned
R2E
Figure 5.6—Example Attributes Used for Headings
52
Section One (Revenues)
Chapter 5—Statement of Activities
SUBTOTAL TEXT IN SECTION ONE
The text on the total line for the section is based on the information entered in Phrase 1
on the General tab of the report definition (Figure 5.7).
Figure 5.7—SOA Section One and General Tab
By default, this entry is “Total Revenues, Gains and Other Support.” However, you can
modify this information for your report definition.
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SECTION TWO (EXPENSES)
The second section of the Statement of Activities report is designed to show the
balances of your expense accounts in the first numerical column (Figure 5.8). (As
recommended in Report Columns Based on Fund Types on page 47, you should define
your attribute values so that the first alphanumeric value is “Unrestricted.”)
Figure 5.8—SOA Section Two
Postings to temporarily restricted projects/funds are addressed in the first
section of the report. See Defining Your System for Section One—Expense
Accounts on page 50. Your organization should have no expense activities
posted to permanently restricted projects/funds.
54
Section Two (Expenses)
Chapter 5—Statement of Activities
The attribute position that you define in Attribute Column 3 of the Attribute Columns
tab determines the accounts included in the second section of the report (Figure 5.9).
Figure 5.9—Attribute Columns Tab
DEFINING YOUR SYSTEM FOR SECTION TWO
All expense accounts must have an attribute value assigned to the applicable position
(i.e., the position defined in Attribute Column 3 of the Attribute Columns tab; in
Division 96, this is position 14). This ensures that the expense account information is
included in the expenses section of the report (i.e., section two).
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HEADING LINES IN SECTION TWO
In Sample Division 96, we have defined attribute values for position 14 (Figure 5.10)
but not assigned these values to accounts.
Figure 5.10—Attribute Values for Position 14 (FASB Programs) in Division 96
When we produce the SOA report, FundWare lists the information in each section by
alphanumeric order of the attribute value. When the program encounters an attribute
value that has not been assigned to any accounts, it takes the attribute value description,
adds a colon (:), and enters the information as a heading line (Figure 5.11).
E1A—unassigned
E1C
E1E
E1K
E1I
E1G
Figure 5.11—Example Attributes Used for Headings
56
Section Two (Expenses)
Chapter 5—Statement of Activities
SUBTOTAL TEXT IN SECTION TWO
The text on the total line for section two is based on the information entered in Phrase 2
on the General tab of the report definition (Figure 5.12).
Figure 5.12—SOA Section One and General Tab
By default, this entry is “Total Expenses and Losses.” However, you can modify this
information for your report definition.
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SECTION THREE (PRIOR PERIOD ADJUSTMENTS—OPTIONAL)
Your organization may have transferred balances from one project or fund to another by
posting transactions to net asset/fund balance accounts. If this was done during the
current fiscal year but applies to the prior fiscal year, the financial information must be
reported in an optional third section (i.e., prior period adjustments). If your organization
has not made any postings to the prior fiscal year and you have not defined your
accounts accordingly, this section will not be included in the report.
If a net asset/fund balance account has activity for the current year, you must
assign an attribute value to the position defined in Attribute Column 2 of the
Attribute Columns tab (e.g., position 13 in Division 96). This information is
reported in the first section of the SOA report (e.g., net assets released from
restriction). See Defining Your System for Section One—Net Asset Accounts on
page 50 for more information.
To include prior period adjustments in the SOA report, you must:
•
58
Ensure that the attribute value defined in the Fund Balance field of the Report
Attributes tab is assigned to the System Reserved position of your net asset/
fund balance accounts, and
Section Three (Prior Period Adjustments—Optional)
Chapter 5—Statement of Activities
•
Assign an attribute value to the position defined in Attribute Columns 4 of the
Attribute Columns tab (e.g., position 15 in Division 96) (Figure 5.13).
Figure 5.13—Attribute Columns Tab
PRIOR AND CURRENT YEAR POSTINGS TO THE SAME NET ASSET ACCOUNT
We have already stated that transactions for the current year that are posted to net asset/
fund balance accounts must be included in the first section of the report (e.g., net assets
released from restriction), while transactions for the prior year that are posted to net
asset/fund balance accounts must be included in the third section of the report (e.g.,
prior period adjustments). (See Defining Your System for Section One—Net Asset
Accounts on page 50 for more information.)
However, if you have both types of transactions posted to the same account, you must
modify your system to correctly report this information.
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1. Add at least two net asset/fund balance accounts for the project/fund:
•
Transfers to/from Other Funds; and
•
Prior Period Adjustments to Net Assets.
2. Assign an attribute value to the applicable position (e.g., position 13 in
Division 96) of the Transfer to/from Other Funds account. This will ensure that
the account balance will be included in the first section of the report (e.g., net
assets released from restriction).
3. Assign an attribute value to the applicable position (e.g., position 15 in
Division 96) of the Adjustment for Prior Years account. This will ensure that the
account balance will be included in the third section of the report (e.g., prior
period adjustments).
4. Log on to FundWare using the year-end date of your fiscal year (i.e., the last
date of your fiscal year).
5. Post a reclassification entry to a reclass journal. The reclass entry will appear on
your reports and financial statements. Journal entries made in the reclass period
do not affect the closing balances and will be ignored by the year-end tasks.
HEADING LINES IN SECTION THREE
In Sample Division 96, we have defined attribute values for position 15 (Figure 5.10)
but not assigned these values to accounts.
Figure 5.14—Attribute Values for Position 15 (FASB CASH FLOW) in Division 96
60
Section Three (Prior Period Adjustments—Optional)
Chapter 5—Statement of Activities
When we produce the SOA report, FundWare lists the information in each section by
alphanumeric order of the attribute value. When the program encounters an attribute
value that has not been assigned to any accounts, it takes the attribute value description,
adds a colon (:), and enters the information as a heading line.
Division 96 does not include any data that would be reported in section three.
Therefore, we cannot show examples of this section.
REPORT TOTALS SECTION
FundWare includes up to four total lines in the final section of the report (Figure 5.15).
Figure 5.15—Example SOA Totals Section
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REPORT TOTALS—LINE ONE
The first line in the report totals section reflects the balance of section one (i.e.,
revenues) and section two (i.e., expenses). The text on the first total line is based on the
information entered in Phrase 3 on the General tab of the report definition (Figure
5.16).
Figure 5.16—SOA Section One and General Tab
By default, this entry is “Change in Net Assets.” However, you can modify this
information for your report definition.
62
Report Totals Section
Chapter 5—Statement of Activities
REPORT TOTALS—LINE TWO
The financial information displayed on the second line in the report totals section is
calculated by totalling the beginning balance of the net asset/fund balance accounts (i.e.,
those accounts assigned the net asset/fund balance attribute in the System Reserved
position, based on the settings on the Report Attributes tab of the report definition). As
shown in Figure 5.17, the Statement of Activities in Division 96 is defined to total the
ending balances of all accounts with attribute value NA in the System Reserved
position.
Figure 5.17—Report Attributes Tab
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The setting in Attribute Column 5 on the Attribute Columns tab confirms that this
value is assigned to position 1 (i.e., the System Reserved position). In rare instances,
you may use attribute values defined for a different position. In this case, you would
defined a different attribute position in Attribute Column 5.
Figure 5.18—Attribute Columns Tab
64
Report Totals Section
Chapter 5—Statement of Activities
The text on the second total line is based on the information entered in Phrase 4 on the
General tab of the report definition (Figure 5.19).
Figure 5.19—SOA Section One and General Tab
By default, this entry is “Net Assets at Beginning of Year.” However, you can modify
this information for your report definition.
REPORT TOTALS—LINE THREE (OPTIONAL)
The third line in the report totals section reflects the adjusted net asset/fund balance by
adding:
•
The total for section three (i.e., the optional prior period adjustments section),
and
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•
The beginning balance of the net asset/fund balance accounts (i.e., the second
line of the report totals).
If your organization has not made any postings for the prior year during the current year,
the prior period adjustments section will not be included in the report. Therefore, the
third line of the report totals section will also not be included in the report.
The text on the third total line is based on the information entered in Phrase 5 on the
General tab of the report definition (Figure 5.20).
Figure 5.20—SOA Section One and General Tab
By default, this entry is “Adjusted Net Assets at Beginning of Year.” However, you can
modify this information for your report definition.
66
Report Totals Section
Chapter 5—Statement of Activities
REPORT TOTALS—LINE FOUR
The fourth and last line in the report totals section reflects the overall report total. The
text on this line is based on the information entered in Phrase 6 on the General tab of
the report definition (Figure 5.21).
Figure 5.21—SOA Section One and General Tab
By default, this entry is “Net Assets at End of Year” However, you can modify this
information for your report definition.
DEFINING AN SOA REPORT
Use the following instructions to define a Statement of Activities report.
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1. Click Report Manager on the module navigator or select File > Report
Manager from the menu bar. The Report Manager window displays.
2. Select General Ledger (or General Ledger–Project/Grant) from the Module
drop-down menu.
3. Select the Revenue & Expense Reports report category.
4. Click New. A blank report definition opens to the General tab (Figure 5.22).
Figure 5.22—Blank Report Definition—General Tab
5. Define the report name (5 alphanumeric characters). FundWare uses the report
name, along with “GL” as a prefix, to determine the report file when you
produce the report. For example, report SOA in Division 96 is saved as
GLSOA.L96 when produced.
68
Defining an SOA Report
Chapter 5—Statement of Activities
6. Define the report title (up to 40 alphanumeric characters). This title is printed in
the report heading.
7. Select H - Statement of Activities from the Report Type drop-down menu.
(Report types are discussed in the Blackbaud FundWare General
Ledger–Project/Grant Guide.) The report type determines what information
you must enter in the definition (Figure 5.23).
Figure 5.23—Example General Tab
8. If you want to include this report in a group of reports, enter a 1–5 alphanumeric
character group name.
9. If necessary, change the number of lines that FundWare will print on a page
from the default 60.
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10. If necessary, change the currency symbol that will print on all applicable rows
of the report. By default, the dollar sign ($) is entered in this field.
11. To restrict the accounts included in your report, you can select a Dimension and
define a range of values. In most cases, however, you will not use this option.
12. If necessary, change Phrases 1–6, which will display at various locations within
the report. For more information, see:
70
•
Heading Lines in Section One on page 51,
•
Heading Lines in Section Two on page 56,
•
Report Totals—Line One on page 62,
•
Report Totals—Line Two on page 63,
•
Report Totals—Line Three (Optional) on page 65, and
•
Report Totals—Line Four on page 67.
Defining an SOA Report
Chapter 5—Statement of Activities
13. Select the Include/Exclude Attributes tab (Figure 5.24).
Figure 5.24—Example Include/Exclude Attributes Tab
14. If necessary, define attribute values that will determine accounts that are
included or excluded from the report. In most cases, you will not need to enter
information on this tab.
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15. Select the Report Attributes tab (Figure 5.25).
Figure 5.25—Example Report Attributes Tab
16. Define the System Reserved attribute value that your organization uses for Fund
Balance (or net asset) accounts. The balance of net asset/fund balance accounts
is included in the report in the second total line (see Report Totals—Line Two on
page 63 for more information).
In most cases, this attribute values will come from the System Reserved
position. However, this is not a requirement. You will define the
attribute position for the Fund Balance (or net asset) values when you
define the Attribute Columns tab.
The defaults entered on the tab are based on the defaults offered in the
ID type definition wizard.
72
Defining an SOA Report
Chapter 5—Statement of Activities
17. Select the Attributes Column tab (Figure 5.26).
Figure 5.26—Example Attribute Columns Tab
18. Define the Attribute Columns to create your report as follows:
•
Attribute Column 1—Determines the columns included in the SOA report
by displaying a report column for each attribute value defined for the
specified position.
•
Attribute Column 2—Identifies the accounts included in the first section of
the report (e.g., revenues, gains, and other support). In most cases, you will
design your attribute values to divide the information into two subsections.
•
Attribute Column 3—Identifies the accounts included in the second section
of the report (e.g., expenses and losses).
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•
Attribute Column 4—Identifies the accounts included in the optional third
section of the report (e.g., prior period adjustments).
•
Attribute Column 5—Identifies the attribute position where the Fund
Balance (net asset) value (defined on the Report Attributes tab) can be
found.
19. Click OK to save the report definition.
PRODUCING AN SOA REPORT
Use the following instructions to produce a Statement of Activities report.
1. Click Report Manager on the module navigator or select File > Report
Manager from the menu bar. The Report Manager window displays.
2. Select General Ledger (or General Ledger–Project/Grant) from the Module
drop-down menu.
3. Select the Revenue & Expense Reports category.
4. Double-click the report or select and click Produce. The report parameters
window displays (Figure 5.27).
Figure 5.27—Producing the Statement of Activities Report
74
Producing an SOA Report
Chapter 5—Statement of Activities
5. Enter the account mask for the accounts to be included in the report. Most often,
this will be a full mask (i.e., all account numbers masked).
6. Modify the report date, if necessary.
7. Select the Year-End and Period dates from the drop-down menu.
8. If necessary, you can define attributes to include or exclude. Most often,
however, you will leave these fields blank.
9. Select the check box to apply any of the following options:
•
Report reclass period—Includes reclass information in report totals. If the
ID type is not defined to use a reclass period, this option is disabled.
•
Show pennies—When this option is not selected, the report amounts are
rounded.
•
Show account detail—Reports each account included in the report on a
separate line.
•
Report zero balances—Reports all account information, even if the balance
is $0.00.
10. Select the applicable radio button for your desired report output:
•
View—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory and displays the report in Print
Manager. For example, GLSOA.L96.
•
Print—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory and prints the report from your
default printer. For example, GLSOA.L96.
•
File—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory. For example, GLSOA.L96.
11. Click OK to produce your report.
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76
Producing an SOA Report
C
H A P T E R
S TATEMENT
OF
6
C ASH F LOWS
The Statement of Cash Flows (SOCF) report (Figure 6.1) is designed to use the indirect
method to report your cash receipts and payments according to their source: operating,
investing, or financing activities. To produce this report, you must define an attribute
position for this specific use (e.g., Division 96 uses position 15), then define attribute
values that divide your accounts into these three categories and any necessary
subcategories.
Operating
funds
section
Investing
funds
section
Financing
activities
section
Figure 6.1—Example Statement of Cash Flows
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ATTRIBUTE COLUMN 1
The attribute position defined in Attribute Column 1 of the Attribute Columns tab
(Figure 6.2) determines the accounts included in the SOCF report. The attribute values
defined for this position will divide your accounts into the report categories and
subcategories.
Figure 6.2—Example Attribute Columns Tab
The remaining attribute column settings will be discussed later in this chapter.
HOW FUNDWARE DETERMINES THE REPORT CATEGORIES BY ATTRIBUTE VALUE
FundWare groups your accounts into the sections of the report based on the attribute
value assigned to the designated position, as follows (assuming three-character values):
78
Attribute Column 1
Chapter 6—Statement of Cash Flows
•
•
•
The first character of the attribute value determines which section of the report
that the account is included in. For example, in Division 96:
— All attributes beginning with “A” are included in the operating activities
section;
— All attributes beginning with “B” are included in the investing activities
section; and
— All attributes beginning with “C” are included in the financing activities
section.
In the Operating activities and Investing activities sections, the remaining
characters in the attribute value determine the alphanumeric order of each entry.
Accounts with the same attribute value are totaled and presented on one line,
along with the attribute value description.
In the Financing activities section, all attribute values beginning with the same
first and second characters are included in the same subsection.
— For example, in Division 96, all position 15 attribute values beginning with
“C” are included in the Financing activities section. Within that section, we
have attribute values beginning with “C1” (applied to accounts included in
the “Proceeds from contributions restricted for” subsection) and “C2”
(applied to accounts included in the “Other financing activities”
subsection).
— Accounts with the same attribute value are totaled and presented on one
line, along with the attribute value description.
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THE HEADING SECTION
The heading section of the report (Figure 6.3) is made up of two lines. The text on each
line is based on the information entered in Phrases 1 and 2 on the General tab of the
report definition.
Figure 6.3—SOCF Heading Section and General Tab
By default, these entries are:
•
“Cash flows from operating activities:” and
•
“Change in net assets”
However, you can modify this information for your report definition.
80
The Heading Section
Chapter 6—Statement of Cash Flows
The financial information displayed on the second line (the “Change in net assets” line)
is calculated by totalling the ending balance of the revenue and expense accounts (i.e.,
those accounts assigned the revenue or expense attribute in the System Reserved
position, based on the settings on the Report Attributes tab of the report definition). As
shown in Figure 6.4, the Statement of Cash Flows in Division 96 is defined to total the
ending balances of all accounts with attribute value RE or EX in the System Reserved
position.
Figure 6.4—Report Attributes Tab
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In rare instances, you may need additional filters to determine this number. The setting
in Attribute Columns 3 and 4 on the Attributes Column tab allows you to define a
second-level filter (Attribute Column 3—revenue and Attribute Column 4—expense).
However, in Division 96, we do not need additional filtering and, therefore, select the
System Reserved position (attribute position 1) in these fields.
Figure 6.5—Attribute Columns Tab
82
The Heading Section
Chapter 6—Statement of Cash Flows
THE OPERATING ACTIVITIES SECTION
The first section of the report, intended to summarize the operating activities for your
organization, reflects the first grouping of accounts based on the attribute value in the
designated position (i.e., the position defined in Attribute Column 1 of the Attribute
Columns tab) (Figure 6.6).
Figure 6.6—Example Operating Activities Section, Including Account Detail
FundWare can present this information in a summarized form, for which all accounts
with the same attribute value are summed. The attribute value description is used to
identify the information in a line. For example, the Depreciation entry in Figure 6.7
represents the total for the seven A1C accounts shown in Figure 6.6.
Figure 6.7—Example Operating Activities Section, “Rolled Up”
In most cases, the accounts in this section will be either asset or liability, although this is
not a determinant for inclusion in the Operating Activities section of the report. For
example, the accounts included in the Accounts and Interest Receivable entry are all
assets, while the accounts included in the Accounts Payable entry are all liabilities. An
exception to this are depreciation accounts, which are expenses but are included in this
section to accurately reflect the operating activities.
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ACCOUNTS INCLUDED IN THE OPERATING ACTIVITIES SECTION
The first character of the attribute value determines where the account information is
displayed. For example, in Sample Division 96, we have assigned attribute values
beginning with the letter “A” to all accounts that should be included in the operating
activities section.
The second and third characters determine the order of the entry in the report, as well as
how the information is “rolled up.” (For more information, see How FundWare
Determines the Report Categories by Attribute Value on page 78.)
HEADING LINES IN THE OPERATING ACTIVITIES SECTION
In Sample Division 96, we have defined attribute values for position 15 (Figure 6.8) but
not assigned these values to accounts.
Figure 6.8—Attribute Values for Position 15 (FASB CASH FLOW) in Division 96
84
The Operating Activities Section
Chapter 6—Statement of Cash Flows
When producing the SOCF report, FundWare lists the information by alphanumeric
order of the attribute value. When the program encounters an attribute value that has not
been assigned to any accounts, it takes the attribute value description, adds a colon (:),
and enters the information as a heading line (Figure 6.9).
A1A—unassigned
A1B—unassigned
A1C
A2A
A2I
A2M
Figure 6.9—Example Attributes Used for Headings
TEXT ADDED TO ENTRIES IN THE OPERATING ACTIVITIES SECTION
When you produce the SOCF report without account details (i.e., totaled by attribute),
FundWare adds either “Increase in” or “Decrease in” to the asset and liability entries to
guide you through the information displayed (Figure 6.10).
Figure 6.10—Example Operating Activities Section, “Rolled Up”
FundWare uses the Asset and Liability setting defined on the Report Attributes tab of
the report definition to determine if an entry is considered an asset or liability. When
FundWare totals the accounts by the attribute value assigned to the position defined in
Attribute Column 1 of the Attribute Columns tab (e.g., in Division 96, this is
position 15), it moves through the accounts in numeric order. The asset/liability setting
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of the last account is the setting that the program uses to determine the text included
with the attribute description (e.g., if the last account is assigned the asset attribute in the
System Reserved position, the group of accounts is consider an asset).
Table 6.1—Text Added to Entries in the Operating Activities Section
Last Account
in Group
86
Phrase Added to Attribute Description
Asset
If the difference between last year’s ending balance and this year’s ending balance is a:
• Debit—The description prefix is “Increase in.”
• Credit—The description prefix is “Decrease in.”
For example, in Figure 6.10:
• “Decrease in accounts and interest receivable” reflects an asset group with a credit
difference.
Liability
If the difference between last year’s ending balance and this year’s ending balance is a:
• Debit—The description prefix is “Decrease in.”
• Credit—The description prefix is “Increase in.”
For example, in Figure 6.10:
• “Decrease in accounts payable” reflects a liability group with a debit difference.
Neither
No phrase is added to the attribute description.
For example, in Figure 6.10:
• “Depreciation” reflects an expense group.
The Operating Activities Section
Chapter 6—Statement of Cash Flows
SUBTOTAL TEXT IN THE OPERATING ACTIVITIES SECTION
The text on the total line for the section is based on the information entered in Phrase 3
on the General tab of the report definition (Figure 6.11). By default, this entry is “Net
cash provided by (used by) operating activities.” However, you can modify this
information for your report definition.
Figure 6.11—SOCF Operating Activities and General Tab
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THE INVESTING ACTIVITIES SECTION
The second section of the report, intended to summarize the investing activities for your
organization, reflects the second grouping of accounts based on the attribute value in the
designated position (i.e., the position defined in Attribute Column 1 of the Attribute
Columns tab) (Figure 6.12).
Figure 6.12—Example Investing Activities Section, Including Account Detail
When you do not include account details in the report, FundWare summarizes (or “rolls
up”) the ending balances for accounts assigned to each attribute value. For example, the
Purchase of equipment entry in Figure 6.13 represents the total for all the B1E accounts
shown in Figure 6.12.
Figure 6.13—Example Investing Activities Section, “Rolled Up”
In most cases, the accounts in this section will be either revenue or expense, although
this is not a determinant for inclusion in the Investing Activities section of the report.
88
The Investing Activities Section
Chapter 6—Statement of Cash Flows
ACCOUNTS INCLUDED IN THE INVESTING ACTIVITIES SECTION
The first character of the attribute value determines where the account information is
displayed. For example, in Sample Division 96, we have assigned attribute values
beginning with the letter “B” to all accounts that should be included in the investing
activities section.
The second and third characters determine the order of the entry in the report, as well as
how the information is “rolled up.” (For more information, see How FundWare
Determines the Report Categories by Attribute Value on page 78.)
HEADING LINES IN THE INVESTING ACTIVITIES SECTION
In Sample Division 96, we have defined attribute values for position 15 but not assigned
these values to accounts (Figure 6.14).
Figure 6.14—Attribute Values for Position 15 (FASB CASH FLOW) in Division 96
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When producing the SOCF report, FundWare lists the information by alphanumeric
order of the attribute value. When the program encounters an attribute value that has not
been assigned to any accounts, it takes the attribute value description, adds a colon (:),
and enters the information as a heading line (Figure 6.15).
B1E
B1A—unassigned
B1G
Figure 6.15—Example Attributes Used for Headings
90
The Investing Activities Section
Chapter 6—Statement of Cash Flows
SUBTOTAL TEXT IN THE INVESTING ACTIVITIES SECTION
The text on the total line for the section is based on the information entered in Phrase 4
on the General tab of the report definition (Figure 6.16). By default, this entry is “Net
cash provided by (used by) investing activities.” However, you can modify this
information for your report definition.
Figure 6.16—SOCF Investing Activities and General Tab
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THE FINANCING ACTIVITIES SECTION
The third section of the body of the report, intended to summarize the financing
activities for your organization, reflects the third grouping of accounts based on the
attribute value in the designated position (i.e., the position defined in Attribute
Column 1 of the Attribute Columns tab) (Figure 6.17).
Figure 6.17—Example Investing Activities Section, Including Account Detail
When you do not include account details in the report, FundWare summarizes (or “rolls
up”) the ending balances for accounts assigned to each attribute value. For example, the
Investment in endowment entry in Figure 6.18 represents the total for the five C1E
accounts shown in Figure 6.17.
Figure 6.18—Example Investing Activities Section, “Rolled Up”
92
The Financing Activities Section
Chapter 6—Statement of Cash Flows
To better show this section of the report, we have produced the SOCF report to
“show zero balances.” Most often, you will not show these balances and entries
that have a zero balance will be excluded from the report (Figure 6.19).
Figure 6.19—Example Investing Activities Section, Without Zero Balances
ACCOUNTS INCLUDED IN THE FINANCING ACTIVITIES SECTION
The first character of the attribute value determines where the account information is
displayed. For example, in Sample Division 96, we have assigned attribute values
beginning with the letter “C” to all accounts that should be included in the financing
activities section.
The second and third characters determine the order of the entry in the report, as well as
how the information is “rolled up.” (For more information, see How FundWare
Determines the Report Categories by Attribute Value on page 78.)
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HEADING LINES IN THE FINANCING ACTIVITIES SECTION
In Sample Division 96, we have defined attribute values for position 15 but not assigned
these values to accounts (Figure 6.20).
Figure 6.20—Attribute Values for Position 15 (FASB CASH FLOW) in Division 96
When producing the SOCF report, FundWare lists the information by alphanumeric
order of the attribute value. When the program encounters an attribute value that has not
been assigned to any accounts, it takes the attribute value description, adds a colon (:),
and enters the information as a heading line. As you can see in Figure 6.21, we have
three “headings” in the Investing Activities section of the report.
C1G
C1A—unassigned
C1E—unassigned
C2A—unassigned
C2E
C2G
Figure 6.21—Example Attributes Used for Headings
94
The Financing Activities Section
Chapter 6—Statement of Cash Flows
SUBTOTAL TEXT IN THE INVESTING ACTIVITIES SECTION
The text on the total line for the Investing Activities section is based on the information
entered in Phrase 5 on the General tab of the report definition (Figure 6.22). By default,
this entry is “Net cash provided by (used by) financing activities.” However, you can
modify this information for your report definition.
Figure 6.22—SOCF Financing Activities and General Tab
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THE REPORT TOTALS SECTION
The final section of the report provides report totals on three separate lines (Figure
6.23).
Figure 6.23—Example SOCF Totals Section
96
The Report Totals Section
Chapter 6—Statement of Cash Flows
LINE 1 OF THE REPORT TOTALS
The text on the first line of this section is based on the information entered in Phrase 6
on the General tab of the report definition (Figure 6.24). By default, this entry is “Net
increase (decrease) in cash and cash equivalents,” however, you can modify this
information for your report definition.
Figure 6.24—SOCF Totals Section and General Tab
The financial information on this line reflects the total of the information presented in
the operating, investing, and financing activities sections of the report.
LINE 2 OF THE REPORT TOTALS
The text on the second line of this section, “Cash and cash equivalents at beginning of
year,” is not user-defined and cannot be changed.
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The financial information displayed on the second line is calculated by totalling the
beginning balances for all accounts with the attribute value identified in the Cash &
Equivalents field on the Report Attributes tab of the report definition. As shown in
Figure 6.25, the Statement of Cash Flows in Division 96 is defined to total the
beginning balance of all accounts with attribute value ASA.
Figure 6.25—Report Attributes Tab
98
The Report Totals Section
Chapter 6—Statement of Cash Flows
The setting in Attribute Column 2 on the Attributes Column tab confirms that this
value is assigned to position 12.
Figure 6.26—Attribute Columns Tab
LINE 3 OF THE REPORT TOTALS
The text on the second line of this section, “Cash and cash equivalents at end of year,” is
not user-defined and cannot be changed.
The financial information displayed on the third line reflects the balance of the first and
second lines of the totals section.
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DEFINING AN SOCF REPORT
Use the following instructions to define a Statement of Cash Flows report.
1. Click Report Manager on the module navigator or select File > Report
Manager from the menu bar. The Report Manager window displays.
2. Select General Ledger (or General Ledger–Project/Grant) from the Module
drop-down menu.
3. Select the Financial Statements report category.
4. Click New. A blank report definition opens to the General tab (Figure 6.27).
Figure 6.27—Blank Report Definition—General Tab
100
Defining an SOCF Report
Chapter 6—Statement of Cash Flows
5. Define the report name (5 alphanumeric characters). FundWare uses the report
name, along with “GL” as a prefix, to determine the report file when you
produce the report. For example, report SOCF in Division 96 is saved as
GLSOCF.L96 when produced.
6. Define the report title (up to 40 alphanumeric characters). This title is printed in
the report heading.
7. Select I - Statement of Cash Flows from the Report Type drop-down menu.
(Report types are discussed in the Blackbaud FundWare General
Ledger–Project/Grant Guide.) The report type determines what information
you must enter in the definition (Figure 6.28).
Figure 6.28—Example General Tab
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8. If you want to include this report in a group of reports, enter a 1–5 alphanumeric
character group name.
9. If necessary, change the number of lines that FundWare will print on a page
from the default 60.
10. If necessary, change the currency symbol that will print on all applicable rows
of the report. By default, the dollar sign ($) is entered in this field.
11. To restrict the accounts included in your report, you can select a Dimension and
define a range of values. In most cases, however, you will not use this option.
12. If necessary, change Phrases 1–6, which will display at various locations within
the report. For more information, see:
102
•
The Heading Section on page 80,
•
The Operating Activities Section on page 83,
•
The Investing Activities Section on page 88,
•
The Financing Activities Section on page 92, and
•
The Report Totals Section on page 96.
Defining an SOCF Report
Chapter 6—Statement of Cash Flows
13. Select the Include/Exclude Attributes tab (Figure 6.29).
Figure 6.29—Example Include/Exclude Attributes Tab
14. If necessary, define attribute values that will determine accounts that are
included or excluded from the report. In most cases, you will not need to enter
information on this tab.
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15. Select the Report Attributes tab (Figure 6.30).
Figure 6.30—Example Report Attributes Tab
16. Define the System Reserved attribute values that your organization uses for
each category: Assets, Liabilities, Fund Balance (or net asset), Revenue,
Expense, and Cash & Equivalents.
104
•
Revenue and Expense—FundWare will total the ending balances for all
accounts with the attribute value identified in these fields. This total
displays on the second line of the report. See The Heading Section on page
80 for more information.
•
Cash & Equivalents—FundWare will total the beginning balances for all
accounts with the attribute value identified in this field. The total displays
on the second-to-last line of the report. See The Report Totals Section on
page 96 for more information.
Defining an SOCF Report
Chapter 6—Statement of Cash Flows
In most cases, these attribute values will come from the System
Reserved position. However, this is not a requirement. For example, in
Division 96 we use attribute value “ASA” for Cash & Equivalents. This
value is assigned to position 12 (FASB STMT POS #1). You will define
the attribute position for the Revenue, Expense, and Cash &
Equivalents values when you define the Attribute Columns tab.
The defaults entered on the tab are based on the defaults offered in the
ID type definition wizard.
17. Select the Attributes Column tab (Figure 6.31).
Figure 6.31—Example Attribute Columns Tab
18. Define the Attribute Columns to create your report as follows:
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•
Attribute Column 1—Accounts with a value in the selected attribute
position are included in the body of the report (i.e., the operating, investing,
and financing sections).
•
Attribute Column 2—Identifies the attribute position where the Cash &
Equivalents value (defined on the Report Attributes tab) can be found.
•
Attribute Column 3—Identifies the attribute position where the Revenue
value (defined on the Report Attributes tab) can be found.
•
Attribute Column 4—Identifies the attribute position where the Expense
value (defined on the Report Attributes tab) can be found.
19. Click OK to save the report definition.
PRODUCING AN SOCF REPORT
Use the following instructions to produce a Statement of Cash Flows report.
1. Click Report Manager on the module navigator or select File > Report
Manager from the menu bar. The Report Manager window displays.
2. Select General Ledger (or General Ledger–Project/Grant) from the Module
drop-down menu.
3. Select the Financial Statements report category.
106
Producing an SOCF Report
Chapter 6—Statement of Cash Flows
4. Double-click the report or select and click Produce. The report parameters
window displays (Figure 6.32).
Figure 6.32—Producing the Statement of Cash Flows Report
5. Enter the account mask for the accounts to be included in the report. Most often,
this will be a full mask (i.e., all account numbers masked).
6. Modify the report date, if necessary.
7. Select the Year-End and Period dates from the drop-down menu.
8. If necessary, you can define attributes to include or exclude. Most often,
however, you will leave these fields blank.
9. Select the check box to apply any of the following options:
•
Report reclass period—Includes reclass information in report totals. If the
ID type is not defined to use a reclass period, this option is disabled.
•
Show pennies—When this option is not selected, the report amounts are
rounded.
•
Show account detail—Reports each account included in the report on a
separate line.
•
Report zero balances—Reports all account information, even if the balance
is $0.00.
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10. Select the applicable radio button for your desired report output:
•
View—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory and displays the report in Print
Manager. For example, GLSOCF.L96.
•
Print—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory and prints the report from your
default printer. For example, GLSOCF.L96.
•
File—Saves a file (using “GL,” the report name, and the letter L plus the
division name) in the report directory. For example, GLSOCF.L96.
11. Click OK to produce your report.
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Producing an SOCF Report
A
P P E N D I X
A
E XAMPLE FASB A TTRIBUTE V ALUES
This appendix is intended to help you design your system to report FASB information
by providing the attributes values defined in Sample Division 96.
When FundWare produces the FASB reports, it usually orders the information in each
section alphanumerically based on an attribute value. Therefore, we have made
particular care to order the definitions to reflect how we want the information to appear
on our reports. With many of the attribute values, you will note that we have not defined
our attribute values consecutively. For example, instead of defining ASA, ASB, ASC,
we have defined ASA, ASC, ASE. This allows us the freedom to add attribute values
within the alphanumeric order, if necessary.
ATTRIBUTE POSITION 1
Attribute position 1, also called the System Reserved position, defines the main
financial category for each account. You are required to assign a value to this position
for each account.
Table A.1—Attribute Values for Position 1
Attribute
Description
AS
Assets
DS
Description
EX
Expenditure
LI
Liabilities
NA
Net Assets
RE
Revenue
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ATTRIBUTE POSITION 11
Attribute position 11 is used to define net asset accounts for the Statement of Financial
Position and Statement of Activities reports. We have named the position “Net Asset
Restriction” to help clarify how we use it.
Table A.2—Attribute Values for Position 11
Attribute
Description
FT1
Unrestricted
FT3
Temporarily restricted
FT4
Permanently restricted
Previously, organizations were required to provide separate information for unrestricted,
board-designated accounts. Attribute value FT2 was used for this purpose. However,
organizations are no longer required to provide this information. You should only assign
one of the three attributes for net assets.
ATTRIBUTE POSITION 12
Attribute position 12 is used to define the accounts in the Statement of Financial
Position and Statement of Cash Flows reports. We have named the position “FASB
STMT POS #1” to help clarify how we use it.
Table A.3—Attribute Values for Position 12
Attribute
110
Description
ASA
Cash and cash equivalents
ASC
Investments
ASE
Certificate of Deposit
ASG
Inventory
ASI
Accounts Receivable
ASK
Due from Other funds
ASM
Buildings Furniture and Fixtures
ASO
Real Estate
Attribute Position 11
Appendix A—Example FASB Attribute Values
Table A.3—Attribute Values for Position 12
Attribute
Description
LIA
Accounts Payable
LIC
Due to Other funds
LIE
Accrued Payroll
LIG
Accrued Payroll Taxes
LII
Pension Payable
LIK
Notes payable
ATTRIBUTE POSITION 13
Attribute position 13 is used to define the accounts in the Statement of Activities report.
We have named the position “FASB Revenues” to help clarify how we use it.
Table A.4—Attribute Values for Position 13
Attribute
Description
R1A
Revenues Gains and Other Support
R1C
Contributions
R1E
State grants
R1G
Federal grants
R1I
Income from investments
R1K
Sales and services
R1M
Other income
R1O
Gain on sale of assets
R2A
Net assets released from restrictions
R2C
Satisfaction of program restrictions
R2E
Satisfaction of equipment acquis restrictions
R2G
Expiration of time restrictions
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Table A.4—Attribute Values for Position 13 (Continued)
Attribute
R2I
Description
Current year transfers
ATTRIBUTE POSITION 14
Attribute position 14 is used to define the accounts in the Statement of Activities report.
We have named the position “FASB Programs” to help clarify how we use it.
Table A.5—Attribute Values for Position 14
Attribute
112
Description
E00
Administration
E01
Meals at Home
E02
Day Care
E03
Transportation (Elder Care)
E04
Training
E05
Support Employment
E06
Transportation (Adult Services)
E07
Residential
E08
Therapies
E09
Respite Care
E10
Finance
E11
IT
E12
Human Resources
E13
General Development
E14
Membership
E15
Special Events
Attribute Position 14
Appendix A—Example FASB Attribute Values
ATTRIBUTE POSITION 15
Attribute position 15 is used to define the accounts in the Statement of Activities and
Statement of Cash Flows reports. We have named the position “FASB CASH FLOW” to
help clarify how we use it.
Table A.6—Attribute Values for Position 15
Attribute
Description
A1A
Adjustments to reconcile change in net assets to net
A1B
Cash used by operating activities:
A1C
Depreciation
A1E
Fire loss
A1G
Actuarial loss on annuity obligations
A2A
Accounts and interest receivable
A2C
Deposits
A2E
Inventories and prepaid expenses
A2G
Contributions receivable
A2I
Accounts payable
A2K
Cash due to/from other funds
A2M
Accrued expenses
A2O
Payroll taxes payable
A2Q
Employee benefits payable
A2S
Refundable advance
A2U
Grants payable
A3A
Contributions restricted for long-term investments
A3C
Interest and dividend restr for l-t investment
A3E
Net unrealized and realized gains on l-t investment
B1A
Cash flows from investing activities:
B1C
Insurance proceeds from fire loss
B1E
Purchase of equipment
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Table A.6—Attribute Values for Position 15 (Continued)
Attribute
114
Description
B1G
Proceeds from sale of investments
B1I
Purchase of investments
C1A
Cash flows from financing activities:
C1C
Proceeds from contributions restricted for:
C1E
Investment in endowment
C1G
Investment in plant
C2A
Other financing activities:
C2C
Interest and dividends restricted for reinvestment
C2E
Payments of annuity obligations
C2G
Payments on note payable
C2I
Payments on long-term debt
Attribute Position 15
A
B
P P E N D I X
FASB W ORKSHEETS
STEP 1—DEFINE A POSITION FOR NET ASSET RESTRICTIONS
The first step is to define your system to categorize your accounts by restriction.
1. Determine which attribute position you will use to categorize the restriction
type for your accounts.
2. Define attribute values for this position (i.e., Unrestricted, Temporarily
Restricted, and Permanently Restricted). Sample Division 96 uses position 11
(Net Asset Restriction) for this purpose.
Table B.1—Attribute Values for Fund Types
Attributes
Attribute Description (up to 60 characters)
Attribute Position: _____________________________________
Position Name: _____________________________________
3. Assign the attribute values to your accounts. You can use the Account
Maintenance task to assign attribute values to groups of accounts or the Chart of
Accounts task to edit individual accounts.
STEP 2—DEFINE YOUR SYSTEM FOR THE SOFP
The second step is to define your system to create the Statement of Financial Position
(SOFP).
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1. Determine which attribute position you will use to categorize the groups
reported in the SOFP.
2. Define attribute values for this position. Sample Division 96 uses position 12
(FASB STMT POS #1) for this purpose.
Remember to assign the attributes in the alphanumeric order in which
you want the account groupings to appear on the SOFP report. You may
want to skip a letter/number so that you easily insert an account group
in the correct position on the statement, if necessary.
Table B.2—Attribute Values for SOFP Groups
Attributes
Attribute Description (up to 60 characters)
Attribute Position: _____________________________________
Position Name: _____________________________________
3. Assign the attribute values to your accounts. You can use the Account
Maintenance task to assign attribute values to groups of accounts or the Chart of
Accounts task to edit individual accounts.
116
Step 2—Define Your System for the SOFP
Appendix B—FASB Worksheets
STEP 2—DEFINE YOUR SYSTEM FOR THE SOA
The third step is to define your system to create the Statement of Activities (SOA).
1. Determine which attribute positions you will use to categorize the groups
reported in the SOA.
2. Define attribute values for each position. Sample Division 96 uses positions 13
(FASB Revenues) and 14 (FASB Programs) for this purpose.
Remember to assign the attributes in the alphanumeric order in which
you want the account groupings to appear on the SOA report. You may
want to skip a letter/number so that you easily insert an account group
in the correct position on the statement, if necessary.
Table B.3—Attribute Values for SOA Groups—First Position
Attributes
Attribute Description (up to 60 characters)
Attribute Position: _____________________________________
Position Name: _____________________________________
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Table B.4—Attribute Values for SOA Groups—Second Position
Attributes
Attribute Description (up to 60 characters)
Attribute Position: _____________________________________
Position Name: _____________________________________
3. Assign the attribute values to your accounts. You can use the Account
Maintenance task to assign attribute values to groups of accounts or the Chart of
Accounts task to edit individual accounts.
STATEMENT OF CASH FLOWS
Assign three character attribute codes to each account grouping. Assign the attributes in
the alphabetical and numerical order in which you want the account groupings to appear
on the Statement. When you define attributes, you may want to skip a letter so if an
118
Statement of Cash Flows
Appendix B—FASB Worksheets
account group is added later, it may be easily inserted in the correct position on the
statement. In Division 96 we used attribute position 15 for all account groupings for the
Statement of Cash Flows. Designate in the last column if the attribute you are defining is
a heading line or a description line.
Table B.5—Attribute Values for SOCF
Attributes
Attribute Description (up to 60 characters)
Attribute Position: _____________________________________
Position Name: _____________________________________
You may prefer to prepare a manual listing of your Statement of Cash Flows by fund.
Following are steps to follow to prepare a manual Statement of Cash Flows.
You will need to have available your prior fiscal year end balances as well as your
current year end balances for your assets, liabilities and net asset accounts.
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1. List prior year’s balances. List only assets, liabilities and net asset accounts.
This example lists accounts for 1 fund.
Table B.6—Prior Year’s Balances
Cash
12/31/05
Balances
Investments
Accounts
Receivable
34,870.57
Due to Oper
Fund
Accounts
Payable
300.00
Net Assets
(35,170.57)
2. Change sign of prior year’s balances.
Table B.7—Sign Change
Cash
12/31/05
Balances
Investments
Accounts
Receivable
(34,870.57)
Due to Oper
Fund
Accounts
Payable
(300.00)
Net Assets
35,170.57
3. List current fiscal year end balances with correct signs.
4. Take the difference between last year’s and the current fiscal year end balances.
Table B.8—Taking the Difference
Cash
Investments
Accounts
Receivable
Due to Oper
Fund
Accounts
Payable
12/31/05
Balances
(34,870.57)
12/31/06
Balances
84,307.14
123.42
72.66
(4,113.81)
(3,226.67)
(77,162.74)
49,436.57
123.42
72.66
(4,413.81)
(3,226.67)
(41,992.17)
Change
(300.00)
Net Assets
35,170.57
5. To manually calculate your statement of cash flows by fund, we will be using
the numbers calculated from the “change” line.
•
120
Start with the Change in Net Assets
Statement of Cash Flows
Appendix B—FASB Worksheets
•
List by attribute order, the adjustments to reconcile the change in net assets
to net cash used by operating, investing and financing activities. Take your
numbers from the “Change” line and reverse the sign of the number. For
example, the change for Accounts Payable is (3,226.67). List Accounts
Payable on your worksheet as 3,226.67.
•
For “Cash at beginning of year,” take your prior fiscal year end cash
number and reverse the sign for the number.
•
The difference of your numbers should be your cash at the end of your
current fiscal year.
Table B.9—Statement of Cash Flows Process
Attributes
Assigned
Description
Change in net assets
Amount
$ 41,992.17
Cash flow from operating activities:
A2A
Increase in accounts receivable
(72.66)
A2I
Increase in accounts payable
3,226.67
A2K
Increase in cash due to/from other funds
4,413.81
A3A
Contributions restricted for long-term investments
(123.42)
Increase in cash
49,436.57
Cash at beginning of year
34,870.57
Cash at end of year
$84,307.14
A worksheet is provided on the next page for you to manually calculate your Statement
of Cash Flows for each of your funds.
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Use this worksheet to manually create a Statement of Cash Flows by fund.
Table B.10—Worksheet for the SOCF Report
Attributes
Assigned
Description
Change in net assets
Cash flow from operating activities:
Net cash provided by (used by) operating activities
Cash flow from investing activities:
Net cash provided by (used by) investing activities
122
Statement of Cash Flows
Amount
Appendix B—FASB Worksheets
Table B.10—Worksheet for the SOCF Report (Continued)
Attributes
Assigned
Description
Amount
Cash flow from financing activities:
Net cash provided by (used by) financing activities
Increase (decrease) in cash
Cash at beginning of year
Cash at end of year
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Statement of Cash Flows
I NDEX
A
Accounts
Troubleshooting . . . . . . . . . . . . . . 3
Adding
Attribute values . . . . . . . . . . . . . . 10
Adjustments
SOA . . . . . . . . . . . . . . . . . . . . 45, 58
Assets
SOFP . . . . . . . . . . . . . . . . . . . . . . 24
Attribute columns
SOCF . . . . . . . . . . . . . . . . . . . . . . 78
Attributes
Creating values . . . . . . . . . . . . . . 10
Defining positions . . . . . . . . . . . . . 7
Defining values . . . . . . . . . . . . . . 10
Example . . . . . . . . . .16, 17, 18, 20
Example values . . . . . . . . . . . . . 109
Positions . . . . . . . . . . . . . . . . . . . . 7
Printing values . . . . . . . . . . . . . . 12
Report categories . . . . . . . . . . . . 78
Report columns . . . . . . . . . . . . . . 14
Report headings . . . . . . . . . . . . . . 3
SOA sorting . . . . . . . . . . . . . . . . 48
Tips . . . . . . . . . . . . . . . . . . . . . . . . 2
Troubleshooting . . . . . . . . . . . . . . 3
Values . . . . . . . . . . . . . . . . . . . . . . 9
B
Business Office . . . . . . . . . . . . . . . . . . 5
C
Categories . . . . . . . . . . . . . . . . . . . . . 13
Columns
Attributes . . . . . . . . . . . . . . . . . . . 14
SOA fund types . . . . . . . . . . . . . . 47
Creating
Attribute values . . . . . . . . . . . . . . 10
D
Defining
Attribute positions . . . . . . . . . . . . . 7
Attribute values . . . . . . . . . . . . . . 10
SOA . . . . . . . . . . . . . . . . . . . . . . . 67
SOCF . . . . . . . . . . . . . . . . . . . . . 100
SOFP . . . . . . . . . . . . . . . . . . . . . . 35
Diagram
SOA . . . . . . . . . . . . . . . . . . . . . . . 46
SOCF . . . . . . . . . . . . . . . . . . . . . . 77
SOFP . . . . . . . . . . . . . . . . . . . . . . 23
E
Example
Attribute values . . . . . . . . . . . . . 109
Attributes . . . . . . . . . . . . . . . .16, 17
Attributes and reports . . . . . .18, 20
Expenses
SOA . . . . . . . . . . . . . . . . . . . .50, 54
SOA (section two) . . . . . . . . . . . . 45
F
FASB
Definition . . . . . . . . . . . . . . . . . . . 1
Financing activities
SOCF . . . . . . . . . . . . . . . . . . . . . . 92
Funds
Report columns . . . . . . . . . . . . . . 47
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G
Getting . . . . . . . . . . . . . . . . . . . . . . . . .5
H
Headings
Attributes . . . . . . . . . . . . . . . . . . . .3
SOA . . . . . . . . . . . . . . . . 51, 56, 60
SOCF . . . . . . . . . . . . 80, 84, 89, 94
I
Investing activities
SOCF . . . . . . . . . . . . . . . . . . . . . .88
L
Levels . . . . . . . . . . . . . . . . . . . . . . . . .15
Liabilities
SOFP . . . . . . . . . . . . . . . . . . . . . .27
N
Net assets
SOA . . . . . . . . . . . . . . . . . . . . . . .50
SOFP . . . . . . . . . . . . . . . . . . . . . .30
O
Operatings activities
SOCF . . . . . . . . . . . . . . . . . . . . . .83
P
Positions
Attributes . . . . . . . . . . . . . . . . . . . .7
Printing
Attribute values . . . . . . . . . . . . . .12
Producing
SOA . . . . . . . . . . . . . . . . . . . . . . .74
SOCF . . . . . . . . . . . . . . . . . . . . .106
SOFP . . . . . . . . . . . . . . . . . . . . . .42
126
R
Report categories
SOCF . . . . . . . . . . . . . . . . . . . . . 78
Report Types
G (SOFP) . . . . . . . . . . . . . . . . . . 13
H (SOA) . . . . . . . . . . . . . . . . . . . 13
I (SOCF) . . . . . . . . . . . . . . . . . . 13
Reports
Attributes and columns . . . . . . . 14
Categories . . . . . . . . . . . . . . . . . 13
Defining SOA . . . . . . . . . . . . . . 67
Defining SOCF . . . . . . . . . . . . 100
Defining SOFP . . . . . . . . . . . . . . 35
Headings . . . . . . . . . . . . . . . . . . . 3
Levels . . . . . . . . . . . . . . . . . . . . . 15
Producing SOA . . . . . . . . . . . . . 74
Producing SOCF . . . . . . . . . . . 106
Producing SOFP . . . . . . . . . . . . 42
SOA diagram . . . . . . . . . . . . . . . 46
SOCF diagram . . . . . . . . . . . . . . 77
SOFP diagram . . . . . . . . . . . . . . 23
Templates . . . . . . . . . . . . . . . . . . 13
Types . . . . . . . . . . . . . . . . . . . . . 13
Revenues
SOA . . . . . . . . . . . . . . . . . . . 45, 48
S
SFAS
Definition . . . . . . . . . . . . . . . . . . . 1
SOA . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Adjustments (section three) . 45, 58
Defining . . . . . . . . . . . . . . . . . . . 67
Diagram . . . . . . . . . . . . . . . . . . . 46
Expenses . . . . . . . . . . . . . . . . . . 45
Expenses (section one) . . . . . . . . 50
Expenses (section two) . . . . . . . 54
Fund types . . . . . . . . . . . . . . . . . 47
Headings (section one) . . . . . . . . 51
Index
Headings (section three) . . . . . . . 60
Headings (section two) . . . . . . . . 56
Net assets (section one) . . . . . . . . 50
Producing . . . . . . . . . . . . . . . . . . 74
Report type . . . . . . . . . . . . . . . . . 13
Revenues (section one) . . . . . 45, 48
Subtotals (section one) . . . . . . . . 53
Subtotals (section two) . . . . . . . . 57
Totals . . . . . . . . . . . . . . . . . . . . . . 61
SOCF . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Attribute column 1 . . . . . . . . . . . 78
Defining . . . . . . . . . . . . . . . . . . 100
Diagram . . . . . . . . . . . . . . . . . . . . 77
Financing activities . . . . . . . . . . . 92
Headings . . . . . . . . . .80, 84, 89, 94
Investings activities . . . . . . . . . . . 88
Operatings activities . . . . . . . . . . 83
Producing . . . . . . . . . . . . . . . . . 106
Report categories . . . . . . . . . . . . 78
Report type . . . . . . . . . . . . . . . . . 13
Subtotals . . . . . . . . . . . . . 87, 91, 95
Totals . . . . . . . . . . . . . . . . . . . . . . 96
SOFP . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Asset section . . . . . . . . . . . . . . . . 24
Defining . . . . . . . . . . . . . . . . . . . 35
Diagram . . . . . . . . . . . . . . . . . . . . 23
Liability section . . . . . . . . . . . . . 27
Net assets section . . . . . . . . . . . . 30
Producing . . . . . . . . . . . . . . . . . . 42
Report type . . . . . . . . . . . . . . . . . 13
Totals section . . . . . . . . . . . . . . . . 35
Sorting
SOA . . . . . . . . . . . . . . . . . . . . . . . 48
Statement of Activities
See SOA . . . . . . . . . . . . . . . . . . . . 2
Statement of Cash Flows
See SOCF . . . . . . . . . . . . . . . . . . . 2
Statement of Financial Position
See SOFP . . . . . . . . . . . . . . . . . . . . 1
Subtotals
SOA . . . . . . . . . . . . . . . . . . . .53, 57
SOCF . . . . . . . . . . . . . . . .87, 91, 95
T
Technical support . . . . . . . . . . . . . . . . . 5
Tips
Attributes . . . . . . . . . . . . . . . . . . . . 2
Totals
SOA . . . . . . . . . . . . . . . . . . . . . . . 61
SOCF . . . . . . . . . . . . . . . . . . . . . . 96
SOFP . . . . . . . . . . . . . . . . . . . . . . 35
Training . . . . . . . . . . . . . . . . . . . . . . . . 5
Troubleshooting . . . . . . . . . . . . . . . . . . 3
V
Values
Attributes . . . . . . . . . . . . . . . . . . . . 9
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