VOYAGEPROJECT
projectNo.561656-EPP-1-2015-1-IT-EPPKA2-CBHE-JP-ERASMUS+CBHE
“Opportunitiesfortheyoungandgraduates
employabilityinVietnam”
PROJECTMEETING
-TrainingandCapacityBuildingWP.2.-
-Students’SecretariatStaffTrainingD.2.1.;ITStaffTrainingD.2.2.-
-ManagementMeeting-
UniversityofPostsandTelecommunications
InstituteofTechnology(PTIT)
7-11November2016
A1Building-PTIT,km10,NguyenTraiRoad,HaDongDistrict,Hanoi.
MeetingProgramme
ProjectConsortium
MeetingContentandParticipants
TheVoyageProjectmeetingopenswiththePLENARYSESSION,aninstitutionalmomentaimedat
welcometheparticipantsandthoughtasadisseminationsessionoftheVoyageProject.Then,the
meetingisorganizedinparallelsessions:
a.ITANDSECRETARIATS’STAFFTRAINING:
Universities’StudentSecretariats’Staff(studentofficeand/orcareerservicestaff),andITstaffof
the Voyage Universities of HANU, NUEA and PTIT are the target of the training. At least 3 IT
experts and at least 3 person from Students Secretariat (and staff from career service) will be
trainedinthemeeting.Atleast3HIZA-CESstaffinvolvedinplacementservicesandininvolving
thefirms/companiesintheVoyagePlatformwillbetrained.
ThescopeofthetrainingistotransfertothelocalstaffofPTITHANUNUAEandHIZA-CESthe
toolstomanagetheVoyagePlatformlocally.
b. MEETING OF COORDINATORS (MANAGEMENT MEETING): The meeting is addressed to local
coordinator and Voyage Working team other than ITs and Secretariats Staff (researchers,
administrative staff and dissemination team). The parallel sessions are intended to cover all
technical aspects related to the Project, to assess the project state of art according to WPs and
deliverables,includingthefinancialissues.
1
MeetingDay1:Monday,November7,2016
PlenarySession
9:30–10:00 Registrationofparticipants
10:00–10:30 Welcomeaddress
VuVanSan,RectorofPTIT
NguyenDinhLuan,RectorofHANU
PhamLeHoa,RectorofNUAE
LeQuangLong,PresidentofHIZA-CES
10.30-11.00 Coffeebreak
11:00–11:40 IntroductiontotheVoyageProjectmeeting
AlbertoLeoneandLuisaMengoni,AlmaLaurea
PARALLELSESSION
Day1.TrainingSession(roomt.b.c.)1Day1.ManagementSession(roomt.b.c.)2
3
11.40-17.30ITandSecretariats’StaffTraining :
Trainers:AlbertoLeone,ALITChiefOfficer;
LucaSantandrea,ALITexpert
MeetingContents:
• Introduction to the Voyage pilot platform-System
demo (platform presentation, university course list,
multi-language tools, login, credentials retrieve,
registration, national code duplication, password,
privacypolicy,e-mailofreceipt).
12.3013.30Lunch
• Student area: modify tools (personal data, password
change,datamodify,uploadofprofilepicture).
• Questionnaire fill out: fill out and modify of
questionnairereplies,printoffilloutreceipt.
• CVsection:consenttopersonaldatatreatment,alert,
visibility,flagnewsletter,CVmodifysection.
• Studenthelpdesk
16.3017.30Opendiscussionandclosingoftheday
SimultaneoustranslationItalian-Vietnamese
available
11.40-17.30MeetingofCoordinatorandVoyage
4
WorkingGroup 11.30-12.30ThestateofArtoftheVoyage
Project
LuisaMengoni,AlmaLaurea
12.3013.30Lunch
13-3014.30VoyageProject:ProgressofActivities
Participantspresentationofactivitiescarriedout,main
resultsandconstraintfacedaccordingtoInternal
QualityReportSections(D.8.2.1.)
• HoangGiaThu,HANU
• TranQuangAnh,PTIT
• DinhThiPhuongHoa,NUAE
• DoanMinhDuc,HIZA-CES
• ZeinebMazouz,UniversityofBarcelona
• SergioTeixeira,UniversityofMinho
• StefaniaChellin,UniversityofPadua
14.30-15.00LaunchingofPlatformTrialsand
Evaluation(WP.3.)
AlmaLaurea,VoyageConsortium,WPleaderHANU
15.00-16.30VoyageProjectNextStepsandMobility
LuisaMengoni,AlmaLaurea
16.3017.30Opendiscussionandclosingoftheday
6p.m.SocialDinner,locationtobeconfirmed
1
Training session is addressed to University Staff (at least 3 IT experts, 3 secretariat staff/career office per
university)andatleast3expertsinemployabilityservicesforHIZA-CES.
2
ManagementmeetingisaddressedtothelocalcoordinatorsofVoyagePartnersplustheteamotherthanITand
Secretariatstaff(researchers,administrative,disseminationteam).
2
MeetingDay2:Tuesday,November8,2016
PARALLELSESSION
Day2.TrainingSession(roomt.b.c.)Day2.ManagementSession(roomt.b.c.)
9.00-9.30RegistrationofParticipants
9.30-17.30ITandSecretariats’StaffTraining:
Trainers:AlbertoLeone,ALITChiefOfficer;
LucaSantandrea,ALITexpert
MeetingContents:
• VoyagePlatform’Enterprisearea:company
registration, reserved area, enterprise users
management.
10.30-11.00CoffeeBreak
• CV search tools: CV structure, sorting
parameters, search results, download,
bookmark.
12.00-13.00Lunch
• Job offer tools: publication, approval,
preview, CV modify and online application,
ratingandselectionofapplication,advanced
tools.Staffenterpriseareatools.
16.3017.30Opendiscussionandclosingoftheday
SimultaneoustranslationItalian-Vietnamese
available
9.00-9.30RegistrationofParticipants
9.30-17.30MeetingofCoordinatorandVoyage
WorkingGroup
MeetingContents:ProjectDissemination(Wp.6.)
9.30-11.00Presentationofdisseminationstrategy
towardsstudents
HANU,NUEA,PTIT
10.30-11.00CoffeeBreak
11.00-12.00PresentationofBestpracticein
disseminationtowardsCompanies
UniversityofPadua,HIZA-CES
12.0013.00Lunch
13.0015.00Projectdissemination:Handbook
ofparticipants
AlmaLaurea
15.0017.00Opendiscussionandclosingoftheday
3
MeetingDay3:Wednesday,November9,2016
PARALLELSESSION
Day3.TrainingSession(roomt.b.c.)Day3.ManagementSession(roomt.b.c.)
9.00-9.30RegistrationofParticipants
9.30-17.30ITandSecretariats’StaffTraining:
Trainers:AlbertoLeone,ALITChiefOfficer;
LucaSantandrea,ALITexpert
MeetingContents:
• Voyage Platform Help Desk function Student area: student research, student
details, course modify, history operation,
passwordreset,exclusion,criticalcases
9.00-9.30RegistrationofParticipants
9.30-17.30MeetingofCoordinatorandVoyage
WorkingGroup
MeetingContents:ProjectSustainability(Wp.7)
9.30-11-00VoyageProjectSustainability
(Technicalrequirementforplatformcentralization
inVietnamandTimingofSystemmigration)
AlmaLaurea
Voyage Platform Help Desk function –
Ticketing:ticketsearch,tickettake,
Tickethistoryandclosure
12.00-13.00Lunch
• VoyagePlatformHelpDeskfunction-
Duplicationcases:nationaltaxnumber
duplicablesearch,duplicableuse,plafond
modify,newduplicableinsertion
16.3017.30Opendiscussionandclosingoftheday
10.30-11.00CoffeeBreak
10.30-11.00CoffeeBreak
•
SimultaneoustranslationItalian-Vietnamese
available
11.00-12.00AssessmentofVoyageUniversity
internalresourcesforplatformmanagementin
Vietnam(part1)
HANU,NUAE,PTIT
12.00-13.00Lunch
13.00-14.30AssessmentofVoyageUniversity
internalresourcesforplatformmanagementin
Vietnam(part2)
HANU,NUAE,PTIT
14.3017.00Opendiscussionandclosingoftheday
4
MeetingDay4:Thursday,November10,2016
PARALLELSESSION
Day4.TrainingSession(roomt.b.c.)Day4.ManagementSession(roomt.b.c.)
9.00-9.30RegistrationofParticipants
9.30-13.30ITandSecretariats’StaffTraining:
Trainers:AlbertoLeone,ALITChiefOfficer;
LucaSantandrea,ALITexpert
MeetingContents:
• Voyage Platform’ Report section: report by
university, rate of completion of
questionnaireandCV,studentreport.
• Voyage Platform: Manual Certification of
Students’Careertool
10.30-11.00CoffeeBreak
Voyage
Platform-Translation
Tools:
language tool. On site translation of
platform’sectioninVietnamese.
12.00-13.00Lunch
13.00 17.30 Open discussion and training
conclusion
•
SimultaneoustranslationItalian-Vietnamese
available
9.00-9.30RegistrationofParticipants
9.30-17.30MeetingofCoordinatorandVoyage
WorkingGroupandResponsibleofProjectfinancial
Management
MeetingContents:EquipmentPurchase.
9.30-10.30PresentationoftheEquipmentrequired
ForthevoyageProject
AlmaLaurea
10.30-11.00CoffeeBreak
11.00-11.30Presentationofproceduresfortender
andequipmentpurchase
AlmaLaurea
11.3012.00Collectionofinformationonlocal
Proceduresandbestpractices
VoyageVietnamesePartners
12.0013.00Lunch
13.0016.00Opendiscussionandclosingoftheday
5
MeetingDay5:Friday,November11,2016
10.00-10.30RegistrationofParticipants
10.30-13.30MeetingofCoordinatorandResponsibleofProjectfinancialManagement
10.30-12.00AssessmentofVoyageBudget
AlmaLaurea
12.0013.00Lunch
13.00-14.30PracticalsessionofFinancialReporting
(Staffcost–TimesheetandStaffConventionFillout)
AlmaLaurea,ProjectConsortium
14.30EndofPracticalSessionandMeetingConclusion
6