Title:
Guidelines for the
auditing and re-stocking
of first aid kit supplies
1. Relevant CSU Policy
The following guidelines have been developed to ensure compliance with relevant aspects of
the Charles Sturt University (CSU) First Aid Policy.
2. Relevant to
This guideline is relevant to all CSU Senior First Aid Officers, Occupational First Aid Officers
and First Aid Officers, appointed by Human Resources and responsible for workplace first aid
kits or first aid rooms.
3.
Introduction
The Division of Human Resources has introduced processes to assist and automate the way
in which CSU first aid supplies are managed. These processes include:
1. Processes for auditing first aid kit supplies;
2. Processes for ordering first aid supplies; and
3. Procedures for the delivery of first aid supplies to First Aid personnel for placement in
kits.
4. Procedures for checking/auditing first aid kits
NB – the following applies to First Aid Kits only. Separate procedures and checklists will be
developed for First Aid Rooms.
4.1. First Aid Kit Contents
A generic list of first aid items recommended for CSU First Aid kits has been
developed with reference to legislation and relevant code of practice.
The
recommended list of first aid items is available at attachment 1. This list was
designed to be a generic list of first aid items, to which additional items could be
added dependent on the outcomes of a risk assessment that consider local
hazards, the likely injury types that could result from these hazards and there
first aid items necessary to treat this injuries. Additional items should be
discussed with and approved by the Manager, OHS prior to be included in kits
(see item 6 below for further information).
4.2. First Aid Kit Checklist
An updated first aid kit checklist and order form has been developed based on the
generic list of first aid items and is available at attachment 2.
4.3. First Aid Checks/Audits
Any First Aid Personnel (including Senior First Aiders, Occupational First Aiders and
First Aid Officers) with responsibility for maintaining first aid kits must maintain each
kit under their control as properly stocked and in accordance with the approved kit
contents.
To ensure kits are maintained, first aid personnel will:
• Complete quarterly checks/audits of all first aid kits under their control using the CSU
First Aid Kit Checklist and Order Form (attachment 2). Quarterly checks are to be
completed according to the following schedule:
Check/Audit #
Check #1
Check #2
Check #3
Check #4
Schedule
To be completed between January - March
To be completed between April – June
To be completed between July – September
To be completed between October - December
Procedures for Auditing and Ordering First Aid Supplies (v4.2 30 May 2014)
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A copy of the completed CSU First Aid Kit Checklist and Order Form should be
maintained locally by the first aider for audit purposes.
NB – if First Aid Officers are unsure of what type of kit they are responsible for (that is
either A, B or C) they should contact the Manager, OHS to clarify.
5. Procedures for ordering first aid supplies
Following the completion of a quarterly check, if stock is to be ordered so as to maintain
first aid supplies at the required minimum level(s):
5.1. The completed First Aid Kit Checklist and Order Form must be forwarded to the
person nominated by the First Aider as being the person who will order first aid
supplies on behalf of the first aid officer using COSnet (this is typically the person who
also orders general office supplies from COSnet).
5.2. The nominated person will have been authorised to order first aid items against the
relevant first aid cost code (please contact the Manager, OHS if you do not know who
your nominated person is or your nominated person requires authorisation).
5.3. Once the items are ordered and have arrived at the workplace, the nominated person
will notify the First Aid Officer, who can collect the items and restock their kit(s) as per
their last First Aid Kit Checklist and Order Form.
If no items of first aid are required, the completed First Aid Kit Checklist and Order Form
is filed locally by the First Aid Officer as evidence of the checks having been completed.
No further action is required.
6. Procedures for the addition of and ordering of non-standard first aid items
The Division of Human Resources policy is to supply and maintain basic first aid in
accordance with relevant legislation and/or code of practice (COP).
That said however, relevant legislation and/or COP states that an employer must provide
at each place of work first aid facilities that are adequate for the immediate treatment of
injuries and illnesses that may arise at the place of work.
Therefore, if a First Aid Officer (or workplace manager) feels that additional non-standard
first aid items are required in their kits/workplace(s) to address specific injury/illness
types that could arise given the nature of work performed in their workplace, this needs
to be first confirmed based on the outcomes of a risk assessment.
The risk assessment to identify the specific need will consider the types of activities
being undertaken in the workplace and therefore what injury types might be reasonably
expected to occur. Based on the likely injury types, consideration will be given to
whether the basic (standard) first aid kit items are sufficient for the immediate treatment
of those injuries and illnesses or whether additional ‘non-standard’ items will need to be
stocked.
If a need for non-standard first aid items is confirmed following a risk assessment then
the Division of Human Resources will supply and fund those additional first aid items
(following approval by the Manager, OHS). If however no need is established through a
risk assessment and yet the workplace still wishes to stock those items, then it is the
responsibility of the relevant workplace manager to supply, maintain and fund those
items.
On approval by the Manager, OHS to stock non-standard items, approved items can be
added to the workplaces CSU First Aid Kit Checklist and Order Form (attachment 2).
To initiate a risk assessment with a view to stocking non-standard first aid items please
contact the Manager, OHS.
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Attachment 1:
Generic list of first aid items recommended for CSU First Aid kits
Please find following a list of items recommended for CSU First Aid kits. First Aid Item codes listed come from the current First Aid Stock
supplier, COSnet.
Item Description
First aid bandaid Elastoplast plastic strips Pkt 50*
First Aid Elastic Adhesive bandage 2.5cm x 4.5m
First Aid Small
plastic
Medium
bags
large
First Aid non-adherent dressing 7.5cm x 7.5cm
First Aid Eye Pad - Sterile
First Aid bandage Confirming Gauze
5cmx4m
Gauze
First Aid bandage Confirming Gauze
10cmx4m
First Aid Glove – Large (Pkt 10)
First Aid Blanket Emergency 135cm x 90cm
First Aid Safety Pins Assorted (Pkt 12)
First Aid Scissors Sharp/Blunt (13cm)
Splinter forceps
First Aid Eye Wash Solution 30ml - Single
First Aid Antiseptic Swabs (Pkt 100)
- re-order when quantity in pack is <10)
First Aid Bandage Triangular Cotton – 110cm
COS Code
FIRST1010
FIRST1015
Kit Type and Item Quantity
Kit Type B
1 Pkt
1
1
1
1
2
2
FIRST1092
FIRST2020
Kit Type A
2 Pkt’s
1
2
2
2
5
5
FIRST1105
3
1
1
FIRST1110
3
1
-
1 Pkt
1
1
1
1 Pkt
1
1
1
1 Pkt
1
-
12
6
-
FIRST1062
1
1
-
FIRST1180
8
4
1
FIRST2010
GLOV1260
FIRST2040
FIRST2050
FIRST2060
Not available
FIRST2028
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Kit Type C
1 Pkt
1
1
-
3
First Aid Dressing Wound No 15
First id pamphlet as approved by WorkCover
- St John Emergency Guide
FIRST1086
10
3
1
FIRST1005
1
1
1
2
1
1
1
1
1
Other items (not recommended in legislation) to be included in kits (based on risk assessed need):
First Aid Resuscitation Face Shield – disposable
FIRST1001
2
First aid ice pack instant single
FIRST2080
1
Tweezers (Metal)
Special Order
1
*
NB – Catering food preparation area only to order – First Aid bandaid detachable blue Bx 100 (COS Code – FIRST1009)
Procedures for Auditing and Ordering First Aid Supplies (v4.2 30 May 2014)
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Attachment 2:
CSU First Aid Kit Checklist and Order Form
•
•
This form is to be completed by the responsible First Aid officer.
At least quarterly, the responsible First Aid Officer must inspect the contents of all First Aid Kits under their control and record their
inspection in the table below. Kit inspections are to be completed according to the following schedule:
Check/Audit #
Check #1
Schedule
To be completed between January - March
Check #2
Check #3
Check #4
To be completed between April – June
To be completed between July – September
To be completed between October - December
Name of First Aid Officer:
Campus Location:
Contact Number:
Inspection Date:
Name/location of kit inspected
(In the boxes below indicate the kit name or location and indicate
how many of each Kit Item is currently in the kit)
Kit Item/
Description
Approved First Aid Signage
is displayed and includes:
• Current list of
names/contact(s) for
First Aid Officers.
• Relevant Emergency
Contact Numbers
Kit Type &
quantity/kit type
A
B
C
1
per
kit
1
per
kit
1
per
kit
COS Code
Kit 1
Kit 2
etc
etc
Total of Kit
Item to be
order
N/A
(Provided by
CSU DHR)
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Name/location of kit inspected
(In the boxes below indicate the kit name or location and indicate
how many of each Kit Item is currently in the kit)
Kit Item/
Description
First aid bandaid Elastoplast
plastic strips Pkt 50*
First Aid Elastic Adhesive
bandage 2.5cm x 4.5m
Kit Type &
quantity/kit type
A
B
C
2
1
1
Pk Pkt Pkt
COS Code
Kit 2
etc
etc
FIRST1010
1
1
-
FIRST1015
Small
Medium
Large
2
2
2
1
1
1
1
1
-
FIRST2010
First Aid non-adherent
dressing 7.5cm x 7.5cm
5
2
-
FIRST1092
5
2
-
FIRST2020
3
1
1
FIRST1105
3
1
-
FIRST1110
1
Pkt
1
Pkt
1
Pkt
(special order
please contact
Therese Moon
on x 32354 for
supply
First Aid
plastic
bags
Kit 1
Total of Kit
Item to be
order
First Aid Eye Pad – Sterile
First Aid
bandage
Confirming
Gauze 5cmx4m
Gauze
First Aid
bandage
Confirming
Gauze
10cmx4m
First Aid Glove – Large
(Pkt 10)
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Name/location of kit inspected
(In the boxes below indicate the kit name or location and indicate
how many of each Kit Item is currently in the kit)
Kit Item/
Description
First Aid Blanket
Emergency 135cm x 90cm
First Aid Safety Pins
Assorted (Pkt 12)
First Aid Scissors
Sharp/Blunt (13cm)
Deposable splinter probe
First Aid Eye Wash
Solution 30ml - Single
First Aid Antiseptic Swabs
(Pkt 100)
- re-order when quantity
in pack is <20)
First Aid Bandage
Triangular Cotton – 110cm
First Aid Dressing Wound
No 15
First id pamphlet as
approved by WorkCover
- St John Emergency
Guide
First Aid Resuscitation Face
Shield – disposable
Kit Type &
quantity/kit type
A
B
C
COS Code
1
1
-
FIRST2040
1
1
1
FIRST2050
1
1
-
FIRST2060
1
1
1
FIRST2064
12
6
-
FIRST2028
1
1
-
FIRST1062
8
4
1
FIRST1180
10
3
1
FIRST1086
1
1
1
FIRST1005
2
2
1
FIRST1001
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Kit 1
Kit 2
etc
etc
Total of Kit
Item to be
order
7
Name/location of kit inspected
(In the boxes below indicate the kit name or location and indicate
how many of each Kit Item is currently in the kit)
Kit Item/
Description
First aid ice pack instant
single
Kit Type &
quantity/kit type
A
B
C
1
1
1
COS Code
Kit 1
Kit 2
etc
etc
Total of Kit
Item to be
order
FIRST2080
Special
Order
Tweezers (Metal)
*
1
1
-
(contact
Manager,
OHS if this
item is
required)
NB - Catering Area only to order – First Aid bandaid detachable blue Bx 100 (COS Code – FIRST1009)
Additional items approved (by Manager, OHS) to be added based on risk assessment outcomes.
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