Criterias for 03004
17.October 2012
Ecological criteria for the procurement of
office supplies
Ecological criteria for the procurement of office supplies
(03004/17.10.2012)
1. Introduction
Important objectives regarding implementation of environmental protection in the facilities of the
Vienna City Administration include reduction of resource consumption (e.g. energy), prevention of
substances harmful to the environment, prevention and reduction of waste, the ecologically
appropriate treatment of unavoidable waste, as well as reduction of noise and hazardous
substances.
Information for procurers
These criteria apply to:

Staplers, punchers and clips

Adhesives and adhesive tapes

Rulers and drawing boards

Scissors and sharpeners

Writing implements with ink, gel or paste

Fibre tip pen, markers, overhead projector pens and white board markers

Pens, drawing pencils and crayons with lead

Correction products, fluids and tapes

Paints and chalk crayon
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2. Minimum requirements of the provisions in the specification
The specification needs to contain at least the following minimum requirements:
Wood
Wood shall be given preference over plastic. Wooden surfaces shall be untreated or treated with
substances which are eco-friendly and not harmful to human health (oiled, waxed, water-based
coating).
Metal
Iron and steel may be used. The surfaces of the metals used may be polished, powder coated,
brushed or sanded. Aluminium shall have at least 30 % by weight of secondary aluminium.
Plastics
The following substances shall not be used or added:

Halogenated hydrocarbons (e.g. organic solvents, brominated flame retardant)

Plasticisers such as phthalates

Heavy metals antimony, arsenic, barium, selenium, lead, mercury, cadmium and chromium and
compounds thereof
Labelling of plastics with a mass fraction > 50 g shall be done according to Austrian Standard EN
ISO 11469 in combination with Austrian Standard EN ISO 1043-1.
Recyclates
Recyclates are those metals which can be reused as raw material after use and proper treatment.
Production waste produced by the production plant and can be reused in the production process
shall not be classified as recyclate.
Disassembly of products
The products shall be made and constructed in such a way that they can be disassembled easily
for recycling and repairing purposes and for reuse. Connections shall be easily detachable
(screwed, plugged-in) and shall not be glued, welted or riveted.
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Specific minimum requirements

Products for children under 14 years old (toys) shall meet the requirements of Austrian
Standard EN 71.

The products shall be free from odorous substances not caused by production.

Writing, drawing and painting implements with ballpoints shall be made of tungsten carbide,
ball sockets shall be made of stainless steel.
STAPLERS, PUNCHERS AND CLIPS
Staplers
Manual staplers for staples according to DIN 7405
-
Manual handling
-
Stapling capacity min. 15 sheets of paper (80g/m2) at a time
-
Stapling types: temporary pinning, fixed, tacking
Staples
-
All steel staples
-
Surface only zinc plated
-
Package size according to DIN 7405
Paper clips and round head paper fasteners
-
All steel
-
Surface only zinc plated
Drawing pins/push pins
-
All steel pins
-
Surface only zinc plated
Office punchers
-
Device for hole punching (file hole punch according to Austrian Standard DIN 821-2)
-
Punching capacity min. 10 sheets of paper (80g/m2) at a time
-
Paper guide with marks for punching of the following DIN formats: 2 hole punch for A4, A5,
A6, 4 hole punch for A4
-
Cutter made of high-quality, stainless, hardened steel
Heavy duty punchers
-
Devices for hole punching (file hole punch according to Austrian Standard DIN 821-2)
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-
Punching capacity min. 65 sheets of paper (80g/m2) at a time
-
Paper guides with marks for punching of the following DIN formats: 2 hole punch for A4,
A5, A6, 4 hole punch for A4
-
Cutters made of high-quality, stainless, hardened steel
ADHESIVES AND ADHESIVE TAPES
Adhesives (for paper or all purpose adhesives), glue sticks
Adhesives physically setting, single component, aqueous according to Austrian Standard EN 923
of liquid or solid consistency, for single-sided application
-
Washes out with water
-
Free of organic solvents
-
Not subject to compulsory labelling according to EU Directive 67/548/EEC (Directive on the
Classification, Packaging and Labelling of Dangerous Substances)
-
Not subject to compulsory labelling according to CLP Regulation
-
Added preservatives shall be approved also for cosmetics according to the Cosmetics
Regulation (Kosmetikverordnung), Federal Law Gazette II No 375/1999 in the applicable
version
-
Packaging shall be made of plastics only with sealable cap according to the general
provisions for plastics; aluminium is not permitted
-
Weight ratio net contents to packaging min. 1:1
-
Note on option to refill on the container (not on glue sticks)
Desktop adhesive tape dispensers for retaining and dispensing of adhesive tapes
(core diameter 2.6 cm or 7.6 cm)
-
Single-hand operation
-
Stability due to weight and non-skid base
-
Blades made of high-quality, hardened, stainless steel
-
Supplied adhesive tapes shall meet the requirements of synthetic adhesive tapes
Synthetic adhesive tape transparent (core diameter 2.6 cm – minimum length
adhesive tape 33 m, core diameter 7.6 cm – minimum length 66 m)
-
Tape made of polypropylene or cellulose acetate
-
Single-sided coating with pressure sensitive adhesive
-
Tapes shall be copy neutral and heat resistant
-
Adhesives free of organic solvents
-
Core material with 2.6 cm core diameter recycling cardboard or plastics
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-
Core material with 7.6 cm core diameter recycling cardboard
Synthetic adhesive tape/packaging tape coloured
-
Tape made of polypropylene or cellulose acetate
-
Single-sided coating with pressure sensitive adhesive
-
Adhesive free of organic solvents
RULERS AND DRAWING BOARDS
Rulers and protractor for schools and offices, non-transparent
-
Made of wood (untreated)
-
Scales according to Austrian Standard A 2130
Cutting rulers, non-transparent
-
Made of wood (untreated)
-
Scales according to Austrian Standard A 2130
-
With built-in metal slide-bar
Rulers and protractors for schools and offices, rulers for technical drawing,
transparent
-
Made of polymethyl methacrylate (PMMA) or equivalent thereof
-
Scales according to Austrian Standard A 2130
-
Deep embossing (hot stamp imprint) – the division marks shall be embossed in the
material, no surface print
Geometric protractors 45° for technical drawings, transparent
-
Made of polymethyl methacrylate (PMMA) or equivalent thereof
-
Quality according to Austrian Standard A 2134
-
Scales according to Austrian Standard A 2130
-
Deep embossing (hot stamp imprint) – the division marks shall be embossed in the
material, no surface print
Mobile drawing boards
-
Quality according to Austrian Standard A 2133
-
Protective packaging sealable, made for subsequent use
SCISSORS AND SHARPENERS
Scissors
-
Blades made of high-quality, stainless and hardened steel (> 54 Rockwell grade (HRC))
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-
Scissor blades shall be screwed together
Scissors for children
-
Blades made of high-quality, stainless and hardened steel
-
Scissor blades shall be screwed together and adjustable
-
Safety cutting (obtuse edge at the grind > 50 degrees)
-
Rounded tips
-
Specifiacation on recommended age of user (4 years+, 6 years+)
-
Clear labelling where scissors are also suitable for left-handers
Sharpeners with receptacles for schools and offices
-
Body of the built-in sharpener made of metal or magnesium
-
Container for pencil shavings made of cardboard, wood, polypropylene (PP), polyethylene
(PE) or polymethylmethacrylate (PMMA)
-
Blades made of high-quality, stainless hardened steel
-
Opening for removing broken pencil leads shall be dimensioned in a sufficient size
Pencil sharpening machines (mechanic desktop sharpener with cutter)
-
Variably adjustable point length
-
Automatic stop
-
Clamp for mounting on desktop
-
Replacement cutter shall be procurable and shall be replaced without special tools
WRITING IMPLEMENTS WITH INK, GEL OR PASTE
Ballpoint pens
-
Cap according to safety standards for closing caps DIN ISO 11540
-
If barrel and cap are not made of 100 % recyclate, refilling shall be possible
-
Refill for general use according to DIN ISO 12757-1 and for documents according to DIN
ISO 12757-2 shall be usable in the writing implement
-
Refills shall be available on the market
-
Reference to refill shall be stated on the product and the packaging
Lead with paste
-
Paste according to Austrian Standard EN 71-3
-
Leads for general use according to DIN ISO 12757-1 and for documents according to DIN
ISO 12757-2
-
Only organic solvents of MAK values of > 400 ppm (e.g. ethanole, propanole) are
permitted
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-
Cap-off time according to Austrian Standard ISO 554 > 1 year
Ink ballpoint pens, fineliner pens
-
Cap according to safety standards for caps DIN ISO 11540
-
If barrel and cap are not made of 100 % recyclate, refilling shall be possible
-
Refill for general use according to DIN ISO 12757-1 and for documents according to DIN
ISO 12757-2 shall be usable in the writing implement
-
Refills shall be available on the market
-
Reference to refill shall be stated on the product and the packaging
Ink:
- Water-based or organic solvent based, containing only solvents with a MAKvalue of > 400
ppm (ethanole, propanole)
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Easily washable
Learning-to-write pens with ink cartridges, school fountain pens, learning-to-write
fountain pens
-
Grip ergonomically shaped by age group
-
Name label and protection from rolling off
-
Pens shall be suitable for standard ink cartridges according to Austrian Standard A 2149
-
School fountain pens or learn-to-write fountain pens shall have a robust stainless steel nib
-
Product packaging must sate if it is suitable for L= left-handers or R= right-handers
according to age
Ink:
- Water-based or organic solvent based, containing only solvents with a MAKvalue of > 400
ppm (ethanole, propanole)
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Easily washable
Gel pens
-
Cap according to safety standards for closing caps DIN ISO 11540
-
If barrel and cap are not made of 100 % recyclate, refilling shall be possible
-
Refills shall be available on the market
-
Reference to refill shall be stated on product and packaging
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Gel:
- Water-based
-
Cap-off time according to Austrian Standard ISO 554 > 5 hours
FIBRE TIP PENS, MARKERS, OVERHEAD PROJECTOR PENS AND
WHITE BOARD MARKERS
Fibre tip pens (or felt tip pens) non-permanent
-
Cap according to safety standards for closing caps DIN ISO 11540
-
Barrel and cap made of polypropylene (PP) or polyethylene (PE)
-
Reference to refill shall be stated on the product and the packaging
-
Refill systems with water shall have an easily comprehensible manual
-
Refills shall be available on the market
Ink:
- Non-permanent, water-based
-
Ink does not soak through to the following page
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Easily washable
-
Ink is supplied for refill in containers, refill stations or via another low-waste refill system
-
Cap-off time according to Austrian Standard ISO 554 > 48 hours
Markers, text markers, highlighters, overhead projector pens non-permanent
-
Barrel and cap made of wood, paper board, polypropylene (PP) or polyethylene (PE) or 100
% recyclate – polystyrene (PS) and aluminium not included
-
Reference to refill shall be stated on the product and the packaging
-
Refills shall be available on the market
Ink:
- Non-permanent, water-based
-
Ink does not soak through to the following page
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Suitable for prints with inkjet printers
-
Ink is supplied for refill in containers, refill stations or via another low-waste refill system
-
Cap-off time according to Austrian Standard ISO 554 > 5 hours
Overhead projector pens permanent
-
Barrel and cap made of wood, paper board, polypropylene (PP) or polyethylene (PE) or 100
% recyclate –polystyrene (PS) and aluminium not included
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-
Reference to refill shall be stated on the product and the packaging
-
Refills shall be available on the market
Ink:
- Permanent, water-based
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Ink is supplied for refill in containers, refill stations or via another low-waste refill system
-
Cap-off time according to Austrian Standard ISO 554 > 5 hours
White board markers
-
Barrel and cap made of wood, paper board, polypropylene (PP) or polyethylene (PE) or 100
% recyclate – polystyrene (PS) and aluminium not included
-
Reference to refill shall be stated on the product and the packaging
-
Refills shall be available on the market
Ink:
- Non-permanent, water-based
-
drywipe
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Ink is supplied for refill in containers, refill stations or via another low-waste refill system
-
Cap-off time according to Austrian Standard ISO 554 > 24 hours
Marker with permanent ink
-
Barrel and cap made of wood, paper board, polypropylene (PP) or polyethylene (PE) or 100
% recyclate – polystyrene (PS) and aluminium not included
-
Reference to refill shall be stated on the product and the packaging
-
Refills shall be available on the market
Ink:
- Organic solvent based, whereby these shall only contain solvents with a MAKvalue of > 400
ppm (ethanole, propanole)
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Cap-off time according to Austrian Standard ISO 554 for fibre tip pens for children > 5 hours
PENS, DRAWING PENCILS AND CRAYONS WITH LEAD
Graphite pencils (pencils, lead with wooden coating), shorthand pencil
-
Free from preservatives and organic solvents
-
Hardness degree of lead stated on barrel
-
Bonding agent for lead based on renewable raw materials
-
Suitable for sharpener
Lead pens (mechanic drawing and writing pens)
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-
Pens according to Austrian Standard A 2136
-
Graphite leads according to Austrian Standard A 2137
-
Barrel, grip zone, push or turning button, clip mechanism preferrably made of wood or
metal – no polystyrene (PS)
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Replacement and refilling of lead shall be possible without special tools
-
Leads shall be available on the market
-
Built-in or attached eraser shall meet the requirements for erasers
Crayons, water colour pencils, highlighters, highlighter pencils, jumbo pens
-
Bonding agent for lead based on renewable raw materials or mineral substances
-
Free from preservatives and organic solvents
-
Minimum lightfastness 3 according to Austrian Standard ISO 105-B02
-
Lead diameter > 3 mm
-
Degree of lead thickness stated on information label and on packaging
-
Suitable for sharpeners
-
Pens shall be available separately
CORRECTION PRODUCTS, FLUIDS AND TAPES
Correction tape, correction rollers
-
Correction tape made of polypropylene (PP), paper or silicone-coated paper and
polyethylene terephthalate (PET)
-
Coating of correction tape shall be free from organic solvents
-
Correction tape shall be min. 4 mm wide and 6 m long
-
Applied correction tape shall be immediately rewriteable (also with water-based ink) and
shall not leave shadows at the edge when copied
-
Packaging made of recyclate or according to the general provisions on plastics
-
Refills shall be available on the market
Correction fluids
-
Water-based
-
Free from organic solvents
-
Not subject to compulsory labelling according to EU Directive 67/548/EEC (Directive on the
Classification, Packaging and Labelling of Dangerous Substances)
-
Not subject to compulsory labelling according to CLP Regulation
-
Content min. 20 ml
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Erasers, eraser pencils soft/hard
-
Main component of the erasers shall be natural rubber, factice, synthetic rubber or
recyclate
-
The requirements of Austrian Standard A 2151 shall apply
-
Eraser pencils suitable for sharpeners
-
Pens shall be available separately
PAINTS AND CHALK CRAYONS
Paint boxes for teaching purposes with 12 water-soluble covering colours (gouache
colours)
-
Paint boxes and opaque white according to Austrian Standard A 2140 and DIN 5023
-
Paints according to Austrian Standard EN 71
-
Paint pans made of polyethylene (PE) or polypropylene (PP), no aluminium
-
Covering colours shall be available on the market separately
Water colours, water-soluble (as paint plate, chalks, pencils or liquid)
-
Case or paint boxes made of wood or metal (tinplate)
-
Minimum lightfastness 5 according to Austrian Standard ISO 105-B02
-
Packaging for liquid or pasty colours made of polypropylene (PP) or polyethylene (PE)
-
Paint plates, pencils and chalks shall be available separately on the market
School tempera colours, poster paints
-
Minimum lightfastness 5 according to Austrian Standard ISO 105-B02
-
Individual paints shall be available in packages of > 500 ml
-
Packaging made of polypropylene (PP) or polyethylene (PE)
Finger paints
-
Paints and preservatives shall conform to an authorisation as foodstuff
-
Packaging made of polypropylene (PP) or polyethylene (PE)
-
Paints shall be tested according to Austrian Standard 71-7
Acrylic paints
-
Minimum lightfastness 5 according to Austrian Standard ISO 105-B02
-
Water-based paint and acrylic varnish
-
Packaging made of polypropylene (PP) or polyethylene (PE)
Lino print colours (waterborne print colour for printing methods for linoleum block
printing processes)
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-
Minimum lightfastness 5 according to Austrian Standard ISO 105-B02
-
Dried paint washable with water
-
Individual paints shall be available in packages of > 200 ml
-
Packaging made of polypropylene (PP) or polyethylene (PE)
Wax crayons
-
Made of plant-based waxes and oils, stearins, lanolin and/or beeswax
-
Share of petroleum products max. 10 %
-
Minimum lightfastness 5 according to Austrian Standard ISO 105-B02
-
Case made of cardboard, wood or metal (tinplate, galvanised steel sheet)
Crayons, chalk for school blackboard, chalk for writing, pavement chalk
-
Made of calcium carbonate, calcium sulphate and water
-
Free from contamination
-
Free from grease and dust
-
Free from formaldehyde
-
Shock-free packaging
Paintbrushes
-
Handle made of wood
-
Only synthetic or natural fibre, not losing their shape even when they are in water for a
longer period of time
-
Fastening of the fibres by a seamless ferrule (may also be made of primary aluminium)
-
Brushes shall clearly be labelled according to international standardised sizes
Data sheets
Prevailing data sheets for minimum requirements shall be provided. Minimum requirements not
specified in the data sheets are to be produced in the appropriate form upon special request of the
ordering party.
3. Packaging
Halogenated polymers are in principle undesirable in packaging.
Tenderers shall state, whether and in which collection and recycling system according to section
11 of the 1996 Regulation on Packaging, Federal Law Gazette (BGBl.) II No 648/1996 in the
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applicable version they are participating in. If they are not participating in a collection and recycling
system they shall state which measures they take to recollect the packaging put into circulation.
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