10th Walkathon & Carnival 24.11.2013
“Note to Participant”
(a) Basic Information: P.1/3
Hunghom - Tsimshatsui Promenade
SAMPLE
Note to Participant
(A completed copy will be provided
to you upon enrollment.)
Enquiries
For any enquiries, please contact our service unit which you submitted your registration form:
Service Unit: ______________________________________ (Staff:___________________________ )
Tel:____________________; Fax: __________________; Email:_____________________________
You may also contact the Walkathon Secretariat Office at tel 2731-6298.
Webpage: www.hkcs.org/support/walkathon/walkathon-e.html; facebook：www.facebook.com/hkcs.org
1) Documents & Souvenirs to Participants (For team members, they are provided via their “Team Contact Person”）
1.1 Upon Submission of Registration Form
Each participant (team member and “individual participant”) will receive: (Please make copies when needed)
1.1.1 Walkathon Leaflet with Sponsorship Form: Each individual participant/team member should have
his/her own copy of sponsorship from to solicit for donations from friends and families.；
Attention: Sponsorship fees/donations should be submit to HKCS by 21 November＃ (For teams, submission
should be made via “Team Contact Persons”). In case there are outstanding sponsorship fees by the deadline,
please submit the collected fee first. (＃The deadline set by service units may be earlier than the official date.)
1.1.2
“Note to Participant” (this document). It consist of:：
(a) Basic Information (this document, P.1-4)
(b) “Award List” (Please also see section 1.3 below for participant souvenir collection arrangement.)
(c) “Team Member and Payment List” (applicable to “team Contact Person”). To be completed and
returned to HKCS service unit by 18 November.
1.2
Upon Payment
(Please submit payment together with the “Sponsorship Form” (and “Team Member and Payment List”). Please keep copy of the forms.)
1.2.1
1.2.2
“Walk Pass” (one pass for each team and each “individual Participant). The Pass shall be presented
on the walkathon day for registration as well as redemption of souvenirs and carnival stamp card.
Appreciation Certificate: applicable to for participants achieved the “Basic Fundraising Target”（Issue by
handling service unit upon payment）
1.3
On the Walkathon Day
Present the “Walk Pass” at the registration counter for redemption of a participant souvenir and
a carnival stamp card for each participant
(For team members, the materials are collected via their Team Contact Person.)
“Note to Participant”
(a) Basic Information: P.2/3
2)
Arrangements on the Walkathon Day (24 November)
＊Please bring the “Walk Pass” (applicable to Team Contact Person and “Individual Participant”)＊
＊ A bottle of Bonaqua® mineralized water will be provided to every participants upon registration.
Please bring sufficient water for your own consumption need.＊
2.1 On-site Registration
2.1.1
Time: 1:30pm-2:00pm (Kick-off ceremony starts at 2:00p.m.)
2.1.2
Location: Tai Wan Shan Park, Hunghum
2.1.3
Your registration counter: __________________________ (Counter no.: _____ )
(Your registration counter is assigned by HKCS. Any questions, please contact the service unit
that you submitted your enrollment.)
[There are 5 registration counters:
(1) Child Development and Education;
(4) Growth and Social Rehabilitation;
2.1.4
(2) Elderly;
(5) Others.]
(3) Family and Community;
Team Contact Person (on behalf of all the whole team) and “Individual Participant” present the
“Walk Pass” at the registration counter assigned and collect the following souvenirs (Team
Contact Persons are recommended to bring along their “Team Member and Payment List” to
assist the distribution of souvenirs to members):
a)
A participant Souvenir for each participant
b) A carnival stamp card for each participant
2.1.5
After registration, you may take pictures yourselves at different photo spots at the venue or get
ready at the spectator area for watching the performances in the Kick-off Ceremony. Only
limited seats are available for audience with priority giving to the elderly, participants with
special needs and designated guests.
2.1.6
To avoid congestion, please don’t wait for your friends at the registration area. Thank you for
your co-operation! (There is a rest area adjacent to the registration area.)
2.4 Order and First-aid; Insurance Arrangement
2.4.1
All duty staff will wear Walkathon Working Staff badges for your easy identification.
2.4.2 Service team from the Scout Association of Hong Kong will assist in crowd-control.
2.4.3 The Red Cross are invited to provide First-aid services. For first-aid services, please go to the
first-aid counter located at the registration area or contact our duty staffs for assistance.
2.4.4
2.3
All attendees of the Walkathon (age 0-120) are under the coverage of a Group Personal Accident
Insurance purchased by HKCS. For further information about the insurance, please contact the
Walkathon central secretariat.
Rain or Bad Weather Arrangements
2.3.1
If Typhoon Signal No. 3 or above, or Rainstorm Warning (Amber, Red or Black) is being
hoisted at 9:00am or after, the Walkathon will be cancelled. Even if the signals or warnings are
lowered or cancelled afterwards, the Walkathon will remain cancelled and will not be rescheduled.
2.3.2 Under adverse weather conditions (even if the typhoon signals or rainstorm warnings mentioned in
2.5.1 is not hoisted), HKCS may cancel the Walkathon if weather conditions make the venue not
safe for participants.
2.3.3 Under adverse weather conditions, you should put your own safety at first priority and assess your
situation and physical conditions in deciding whether to attend the Walkathon.
2.3.4 For enquiries, please contact the service unit that you submitted your enrollment. For emergency
enquiries on the Walkathon Day (24 November), please call 2731 6298 to contact the Fundraising
Manager of HKCS.
2.3.5
Please bring your own rain gears according to the weather condition.
“Note to Participant”
(a) Basic Information: P.3/3
2.4 Transportation
2.4.1
Please make your own transportation arrangements or follow the instructions from the service unit
you belong to.
2.4.2 Transportation to Tai Wan Shan Park: 5-8 minutes walk from Whampoa Plaza (Whampoa Garden
Site 8); Public transportation to Whampoa Garden include:
To/From Whampoa Plaza bus terminus and public transport interchange:
−
Bus: Terminus - 8A Note, 12A, 30X, 212; Stop - 8P Note, E23
−
Green Minibus: 2, 2A, 6 Note, 6X Note
(Note: At Hunghom MTR Station Bus 8A and Green Minibus 6 are available;
At Tsimshatsui East MRT Station Bus 8A and 8P are available；
At Tsimshatsui MRT Station (Hankow Road Exit) Green Minibus 6X is available.
To/From other location of Whampoa Garden: Green Minibus 13, 26, 26X
黃埔花園 Whampoa Garden
黃埔花園
Whampoa
Garden
步行往大環山公園約需約 5 分鐘
5 minutes walk to Tai Wan Shan Park
專綫小巴
Green Minibus Terminus
2,2A,
2A,6,6X 大環山公園
Tai Wan Shan Park
大環山泳池
大環山泳池
Tai Wan Shan
Swimming Pool
黃埔廣場(黃埔花園 8 期)
Whampoa Plaza
巴士 Bus 總站 Terminus:8A
Terminus:8A,
8A,12A,
12A,30X,
30X,212
中途站 Stop:8P
Stop:8P,
8P,E23
聖公會奉基小學
Fung Kei
Primary School
聖公會奉基千禧小學
Fung Kei
Millennium School
The Whampoa
黃埔花園
Whampoa
Garden
2.5
The Walk
2.5.1 After the kick-off ceremony, please wait and follow our announcements to start the walk.
2.5.2 There are signage to direct your along the route.
2.5.3 Participants may leave amid or after completed the walk. You are welcome to stay for the
carnival at the finishing point. No sign-out is needed before you leave (please follow the
additional instructions, if any, given by the service unit that you submitted your enrollment).
~~~~~~~~~~~~ Thank you for your participation! ~~~~~~~~~~~~
Hong Kong Christian Service 10th Walkathon & Carnival 24.11. 2013 - Award List (獎項一覽表)
Enquiries: Tel: 2731 6362; Email: [email protected] (Walkathon Secretariat)
Any participants achieved the "Basic Fundraising Target" (HK$200) will receive an appreciation certificate.
Award
By Amount of Fund Raised
Eligibility
Quota
Detail Criteria
Prize
Note1
Note4
1a
Best Fundraiser (Individual)
1b
Best Fundraiser (Team) Note2
2a
2b
3a
3b
Note2
Outstanding Fundraiser - Gold
Award (Individual)
Outstanding Fundraiser - Gold
Award (Team)
Outstanding Fundraiser - Silver
Award (Individual)
Outstanding Fundraiser - Silver
Award (Team)
Any "Individual Participant" or team member
1 Gold, 1 Silver, and 1 Bronze
Any team (results of teams from a same
organisation/company are count seperately)
1 - Open (non-HKCS unit);
1 - HKCS service unit
Note3
The person who raised the highest sponsorship and achieved the requirement of
"Outstanding Fundraiser - Gold Award (Individual)"
The team that raised the highest sponsorship and achieved the requirement of
"Outstanding Fundraiser - Gold Award (Team)"
Any "Individual Participant" or team member
unlimited
Any person who raised HK$3,000 or above
Any team (same as above)
unlimited
Any team raised HK$6,000 or above and
the average on fund raised per member is not less than $600.
Any "Individual Participant" or team member
unlimited
Any person who raised HK$1,000 or above
Any team (same as above)
unlimited
Any team raised HK$4,000 or above and
the average on fund raised per member is not less than $400.
- Award thropy
;
- A special gift; and
- Two theme park tickets or gift coupon
HK$200
Note4
;
- Award thropy
- A special gift; and
- Two theme park tickets or gift coupon
HK$200
- Award certificate;
- A special gift
- Award certificate;
- A special gift
- Award certificate;
- A special gift
- Award certificate;
- A special gift
By Number of Participants Recurited
4
Highest Participation Award
Note2
Any organisation (including schools, companies, 1 - Open (non-HKCS unit);
Note3
HKCS service units and others)
1 - HKCS service unit
Note4
The organisation that have the largest number of participants (recruited and paid) (not
- Award thropy
;
less than 30 members). All the team members and "individual participants" who enrolled - A special gift; and
and submitted payment information via the organisation's contact person will be counted. - Gift coupon HK$200
Others
5
6
Best Costume Award
Best Photo Award
Any individual or combination.
(Individual include any "individual participant" or
team member; Combination can be formed by
any "individual participants" or members from 1 1 individual;
or more teams)
1 combination
(Participants can complete for the individual
award and the combination award at the same
time)
Any individual or combination.
(Individual include any "individual participants" or
team members; Combination can be formed by
any "individual participants" or members from 1 1 individual or combination
or more teams)
The individual or combination in costume that best fit the selection criterias: creativitiy, ecoconcept, joyful mood
- judge panel: HKCS Director
- how to participate: send your photo (30. megapixel up) shot on the Walkathon Day together
with a brief on design concept, no. of members, contact information to HKCS Walkathon
Secretariat ([email protected] or 6/F, 33 Granville Road, TST) by 6 December
(Note: Photos submitted may be used for future publicity use without piror notice )
The walkathon photo that brings the most feelings of love and joy
judge panel: HKCS Director
how to participate: send your photo (30. megapixel up) shot on the walkathon day to HKCS
Walkathon Secretariat ([email protected] or 6/F, 33 Granville Road, TST) by 6 December
(Note: Photos submitted may be used by HKCS for future pubicity use without piror notice)
- Award certificate;
- A special gift;
- The photo be posted on Walkathon
webpage
- Award certificate;
- A special gift;
- The photo be posted on Walkathon
webpage
Note 1:Team Contact Person should notify HKCS the list of member achieved the level of "Outstanding Fundraiser Awards (Individual)" using the "Team Member and Payment List" ; HKCS will not take the initative to locate the qualified members and present the award to them.
Late submissions may not be counted once the award calculation process has started. The Best Fundraiser Awardee will not be entitled to the Outstanding Fundraiser Award at the same time.
Note 2: In case of same results ("Best Fundraiser Award" and "Most Active Participation Award"), the prize (execpt certificate or thropy) will be allocated to awardees by draw.
Note 3: "Teams of HKCS Service Units" include any teams that have any members being HKCS service users, staff members and/or volunteeers.
Note 4: If the winner is HKCS staff member or service unit, the award thropy will be presented in the "HKCS Award Presentation Ceremony"
Note 5: Awardees will be notified by phone directly. The top awards will also be announced on webpage. HKCS reserves the right for the final decision of award results. Should there be any changes in prizes, piror notices will not be made.
Hong Kong Christian Service 10th Walkathon & Carnival 24.11.2013
“Note to Participant (c)”
Attention to HKCS Service units:
本表格供服務單位自用，不需交回聯絡員或
企展部，但需總結資料至《單位資料統計表》
，
於 12 月 13 日或之前交回企展部
(傳真 2731-6363; [email protected])。
Team Member and Payment List
《隊伍成員名單及善款總表》
(fill by Team Contact Person)
By 18 November, please provide Team Particulars (I) and Member Name (IIA) to HKCS service units.
When submitting payment (by 21 November), please provide the payment and award information (IIB).
(You are encouraged to a copy of this form to attend the walkathon for the organiser’s and your own reference when necessary.)
Enquiries/
Return Form: Service Unit:
Fax:
Address:
(Staff:
) Tel:
Email:
I) Team Particulars
Team Name:
Company Name
No. of Team members:
(if different from above):
Contact Person:
(Mr/Miss/Mrs)
Tel:
Job Title (if applicable):
Fax:
Email:
II) Team Member Information (Please photocopy if more copies are needed):
(A) Please provide the below
information
by 18 November
(B) Please provide the below information
when submitting payment (by 21 November)
(fill by Team Contact Person and verify by HKCS staff)
Member Name
Individual Awards Entitled
Sponsorship/ Basic Fundraising Outstanding Fundraiser
Target ($200)
Donation
Sliver (Raised $1,000 or up)
Achiever:
Gold (Raised $3,000 or up)
submitted
Appreciation
(√ one if applicable)
Certificate
(HK$)
(√ if applicable)
Sliver
Gold
1
2
3
4
5
6
7
8
9
10
Team Total: $
person
person
person
Sign by Team Contact Person
upon receipt of Appreciation Certificate:
Remark (if any)