Kids Fun Zone
Wristband / Ticket
Volunteer
Guidelines
YOUR VOLUNTEER
1.
2.
3.
PACKET SHOULD CONTAIN:
A Volunteer Parking Pass
A 3-day Admission WRISTBAND to the Festival
Festival Map
HOW TO CHECK-IN
FOR YOUR VOLUNTEER SHIFT
Please make sure that you allow plenty of time to get to the Festival, especially on Friday and
Saturday Nights. Those are the busiest times and you will get caught in a Huge Traffic jam. We
recommend that if you are working the 7pm - 10pm shift on Saturday that you plan on arriving at
4:00pm ... you can check out the Festival and get something to eat before your shift starts.
The VOLUNTEER PARKING LOT is located on the EASTSIDE of Collin College, but you will enter
from the WESTSIDE on Jupiter Road. Please refer to the map included in your packet for the exact
location. Your pass is only good for the day that you volunteer so when you enter the VOLUNTEER
PARKING LOT to park, someone will take your pass. If you are volunteering on more than one
day or returning for another shift, please pick up an additional pass when you check in for
your first shift.
If you have your volunteer assignment and know where to report, proceed directly to your shift
location. If you are unclear about where to report or need additional assistance, please proceed to
the volunteer check-in booth. The VOLUNTEER CHECK-IN BOOTH will be located near the south
end of the Volunteer Parking Lot. Look for the Volunteer Check-in Tent which will be clearly marked,
but refer to the site map for exact location.
HELPFUL HINTS AND SUGGESTIONS
ATTIRE: Please feel free to wear a t-shirt that showcases the agency you are representing. It can be
HOT during the Festival, so dress accordingly.
Wear comfortable shoes and don't forget your
sunscreen if you're working during the day! Travel light! There is not a safe place to store your
valuables!
COURTESY AND PROFESSIONALISM: It is the goal of the Plano Balloon Festival, Inc. to make sure
that our attendees, sponsors / vendors, pilots and volunteers have a great experience! Please make
every effort to assist our guests in a courteous and professional manner. If anyone has a complaint,
concern or comment, that you cannot address, please direct them to one of the Zone Coordinators,
Festival Headquarters or to the Volunteer Check-in area.
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•
SAFETY FIRST: Nothing is more important than the safety of our guests, sponsors / vendors, pilots
and volunteers! Please alert Festival staff to any situation that you feel is a safety concern, no matter
how small.
The Kids Fun Zone is a major children's activity area at our Festival. It is very important
you greet our attendees in a pleasant manner and encourage them to have a wonderful time. You are
the Festival Face in the Kids Fun Zone and we want their impression of the InTouch Credit Union
Plano Balloon Festival to be a positive one.
Play Prices
• All day play wristbands
$20
• Single ticket play
$2.00 per ticket
• AD Pages Coupon for 1 single ticket - NO Cash Value
Wristbands and Tickets are good in the Kids Fun Zone ONLY
All inflatable rides are one ticket each. Rock wall is 2 tickets per climb.
Logistics
and Operations
Items and Supplies Provided: Supplies that are in BOLD will need to be picked up at the Finance
Trailer each morning as your shifts begin. Access to the Finance and Radio Trailers is located
through the gate directly behind the Kashi Tour.
•
•
•
•
•
Wristbands and single tickets
Two-way radios
Ice chest with water
Change for the day
10 x 10 gazebo at each ticket selling booth.
MONEY COLLECTION:
ALL MONEY SHOULD REMAIN INSIDE THE DRAWER. .. DO NOT
COUNT THE MONEY ON THE TABLES IN VIEW OF THE PUBLIC.
Radio Contact for change or
cash is Channel #3. Money will be collected by an authorized member of the Festival Team. They
will have on a BRIGHT GREEN shirt and will be wearing a badge. If you are uncomfortable with
the pick-up, please use the radio and call Channel #3 to confirm the pick-up. A Sheriff's Officer will be
stationed at your tent for security purposes. Do not transport the money yourself - instead, radio
channel #3 and ask for a pick-up.
COMMUNICATION:
You will have a radio that you will need to keep on Channel #3. You can check
out the radio from the Communications Trailer located beside the Finance Trailer. Be sure you return
the Radio each evening so it can be charged for the next day. If your battery becomes low, it will beep.
Bring the Radio to the Communication Traiier and the battery can be switched.
Radio Recap:
Keep radio on Channel #3 - Finance
ISSUES OR CONCERNS:
Channel # 7.
Please feel free to contact Headquarters.
We can be reached on
The "Gift of Time" you are giving to the InTouch Credit Union Plano Balloon Festival is immeasurable.
In terms of hours donated, you save the Festival thousands and thousands of dollars. We are grateful
for your time, commitment and support of this community event. ..thank you.
To obtain information about the status of the Festival throughout the weekend
check the website at www.planoballoonfest.org,
or find us on Facebook.
WALKING DISTANCE % MILE
••
TO
CENTRAL
EXPRESSWAY
FROM PLANO CENTRE PUBLIC PARKING
TO PLANO BALLOON FESTIVAL MAIN GATE
•••
NORTH
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ADMISSION GATE
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ATM
•
SPONSORS & VENOORSFOOD COURT
--
VIEWING AREA
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0
DART "BALLOON FLYER" DROP OFF
VIP TENT
It:jj;J\f\'1 VIP & VOLUNTEER PASS PARKING
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AUTOMOBILE ENTRANCE
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PUBLIC PAID PARKING
PLANO CENTRE
OAK POINT RECREATION CENTER
COLLIN COLLEGE
MAIN GATE
KLUV MAIN STAGE
FIRST UNITED METHODIST
CHURCH PARKING
HANDICAP PARKING
INTERNAL HANDICAP
DROP OFF/PICKUP LOCATIONS
ALTERNATE ROUTES FROM CENTRAL EXPRESSWAY
EXIT AT GEORGE BUSHI190, PLANO PAAKWAY, PARK BLVD
OR PARKER ROAD AND TRAVEL EASTWARO TO JUPITER
••
TO
CENTRAL
EXPRESSWAY
ROAD. FOLLOW SIGNS TO NEAREST PARKING LOT.
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Knights of Columbus #11716,
Plano Balloon Festival, Inc.
Board of Directors
OFFICERS
April 17, 2010
The 2010 InTouch Credit Union Plano Balloon Festival is scheduled
for September 17, 18, and 19. In an effort to fulfill our mission it has
been decided to accept several new service providers this year. After
reviewing all the organizational profiles we received and your areas of
interest to assist us in 2010, the Plano Balloon Festival, Inc. Board
would like to extend an invitation to your organization to staff the Kids
Fun Zone on Sunday, September 19.
Groups assigned to staff the Kids Fun Zone will share $4,500.00 to be
distributed based on the number of volunteer slots that the
organization fills. Your percentage will be 26% which is $1,170.
Chairman
I have included the volunteer sign-up sheets for your organization.
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Please complete and return the forms to us by August 31 • Please
respond to this email by April 30th so we know you received it
and are accepting this volunteer opportunity.
Rick Horne
Vice-Chairman
Rick Maucieri
Secretary
Amy Leone
A volunteer meeting is scheduled for Wednesday, September 1st at
6:00PM. The meeting will be held at Plano City Hall in the Council
Chamber area located at:
Treasurer
Ean Sullivan
Balloon Operations
Win Myers
1520 Ave K
Plano, TX 75074
BOARD MEMBERS
(972) 941-7107
Terri Bass
Monica Castillo
Kent Christensen
Marc Lewis
Michael Slayton
Karen Williams
We encourage all of your volunteers to attend this meeting but
understand that this might not be possible.
Please have several
volunteers present as we will be providing information on how to run
the KFZ, logistics of the Festival and will be distributing volunteer
packets that contain the volunteer 3 day admission ticket and parking
pass.
To maximize your organizations exposure to our attendees we
encourage your volunteers to wear shirts promoting your organization.
Executive Director
JoVia
The Board of Directors looks forward to another great event and
continuing our relationship with your organization.
If someone other
than yourself will be assigned as your Festival liaison, please provide
me with his/her name, em ail address, mailing address, and phone
numbers.
Event Director
Jessica Jackson
Sincerely,
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Terri Bass
Volunteer Coordinator
InTouch Credit Union Plano Balloon Festival
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