CTS Writing Conventions
Courseware Writing Conventions
Convention
Description
Titles
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
Proper case
Apply the “Cover Course Main Title” style
Bulleted Items

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
Use bullets if more than a single item
Use when order is NOT important
Use Shift + Enter to create new lines
within the current bullet item
Begin each item in a list with a word of the
same grammatical type. Eg. First item begins
with a verb, all items must begin with a verb
Do not use periods after items in a bulleted list
unless they are complete sentences
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Numbered Items
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
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Example
Use when order is important, such as
procedural steps where items have to occur in
a particular sequence.
Use Shift + Enter to create new lines
within the current numbered item
Use proper punctuation
Word – Level 1
 Delete unwanted emails.
 Archive important emails.
 Save attachments to the network.
 Remove attached files that are saved.
 Link attachments, wherever possible.
-ORList of available courses:
 Word
 Excel
 Powerpoint
1. Open email that contains the attached file that is to be removed.
2. Right-click on the attached file.
A shortcut menu appears.
3. Select Remove.
4. Close the email message.
An alert dialog box appears prompting to save the file.
5. Click Yes.
Menu selections


Greater than symbol
Apply the Choose style
File > Save
Format > Column > Hide
Keyboard


Capitalize the first letter of the key name only
Apply the Choose style
Alt
Ctrl
Home
Caps Lock
Left Arrow
Page Up
Computer Training Solutions
Revised: 12/05/2014
Shift
Enter
Spacebar
Esc
Up Arrow
Page Down
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CTS Writing Conventions
Convention
Description
Mouse actions


Example

Hyphenate multiple words
Capitalize only if the term is at the beginning
of a sentence
Do not apply a style
Click the Save button.
right-click
double-click
drag
right-drag
scroll
Right-click to display the context menu.
Mouse & keyboard
actions



Capitalize 1st letter of Shift, Alt, Ctrl
Do not capitalize the mouse action
Do not apply a style
Shift + click
Ctrl + drag
Annotation text
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

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
Explanatory text that accompanies an image
Tahoma, 10 pt, bold, black
Left align if placed right of the image
Right align if placed left of the image
No border or fill on the text box

Shapes such as ovals, arrows, rectangles,
braces
Black, line width of 1-2 pt, no fill
Align arrow with the first line of annotation
text
Annotation graphics


Commands that are
grey in appearance are
currently unavailable
Use your network
login password.
Password is case
sensitive.
Computer Training Solutions
Revised: 12/05/2014
Page 2 of 3
CTS Writing Conventions
Convention
Description
Image Types

JPG
Image Names

Standard naming conventions used with
images
Use the following prefix for each type of
image: followed by an underscore (_)

Example
Excel_Worksheet.jpg
button
dialog box
icon
logo
menu
screen
toolbar
window

Filenames



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Computer Training Solutions
button_Existing_user.jpg -
dialogbox_Open.jpg icon_Outlook.jpg -
logo_MBeHealth.jpg -
If uploading documents to your website limit
the number of characters to 20 characters
long.
menu_OutlookCalendar.jpg -
Standard naming conventions used with files.
Coursename-Level#
Coursename-SpecifiedTopic
Use a “camel”case without any spaces
Separate the coursename with a dash “-“
No spaces allowed
If uploading documents to your website limit
the number of characters to 20 characters
long.
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

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toolbar_Web.jpg -
Word-2010_Level1.pdf
Excel-2010_Level2.pdf
Outlook2010-Calendar.pdf
Outloo2010-Email.pdf
Revised: 12/05/2014
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