EAST HANOVER TOWNSHIP BOARD OF EDUCATION
Public Meeting, 6:30 p.m.
May 11, 2015
East Hanover Middle School
477 Ridgedale Avenue
AGENDA
The mission of the East Hanover School District is to prepare our young people to be positive, contributing members of
society. Our diversified curriculum incorporates the expectation that all students achieve or exceed the Common Core
State Standards (CCSS) and the New Jersey Core Curriculum Content Standards (NJCCCS) at all grade levels. The
educational environment fosters self-esteem, independent thinking, and respect for individual differences. We provide
our students with the skills and experiences necessary to assist them in achieving their fullest potential as unique
individuals and to meet the challenges of life.
Assistance for persons with disabilities for the purpose of attending this or any other district meeting/function can be
obtained by contacting the Board Secretary’s office at 973-887-2112 (x100).
CALL TO ORDER OPEN PUBLIC MEETING STATEMENT
The New Jersey Open Public Meeting Law was enacted to insure the right of the public to have advanced notice of and
to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon.
In accordance with the provisions of this Act, the East Hanover Township Board of Education has caused notice of this
meeting to be forwarded to the Hanover Eagle and Daily Record as official newspapers of the East Hanover Township
Board of Education and posted in the Board Office, 20 School Avenue, and forwarded to the Township Clerk.
PLEDGE OF ALLEGIANCE
ROLL CALL
PUBLIC COMMENTS
PRESENTATIONS
Morris County Middle School Leadership Award: Sarah Lombardo
New Jersey Center for the Book/Library of Congress Letters about Literature Distinguished Honors Recipients
 Christopher Bartlett
 Melinda Genberg
 Nitish Kasarla
 Bryant Har
Novartis Multi-Cultural Mentoring Program
No Place For Hate Award – Central Elementary School
East Hanover Middle School Student Council Representative: Victoria LoPinto
East Hanover Middle School Students of the Month:
6th grade: Sofia Marrano
7th grade: Hailey Duarte
8th grade: Thomas Galdieri
SUPERINTENDENT’S REPORT
District Updates
Harassment, Intimidation and Bullying Incident Report
BUSINESS ADMINISTRATOR/BOARD SECRETARY REPORT
COMMITTEE REPORTS
Personnel
Education/Technology
Finance
Policy/Public Relations
Buildings and Grounds/Transportation
May 11, 2015 – Regular Public Meeting
6:30 p.m.
CONSENT RESOLUTIONS
All matters are considered to be routine in nature and will be enacted by one motion. Any Board member may
request that an item be removed from the Consent Agenda for separate consideration. Any item(s) removed from
the Consent Agenda will be discussed and acted upon separately, immediately following the consideration of the
remaining items on the Consent Agenda. A motion or a second is not required to remove an item(s) from the
Consent Agenda. All resolutions acted upon at this meeting are available to be viewed this evening and copies
can be obtained by contacting the School Board Secretary’s Office.
APPOINTMENTS
1.
Approve the following appointments through June 30, 2016:
A. Voluntary Insurance Providers
1.
Group Disability Insurance – Prudential Financial/EIS
B. Group Disability Insurance – AFLAC
C. Voluntary Tax Shelter Annuity Providers – 403(b)
1.
Lincoln Investments
2.
Equitable 457(b)
3.
Equitable Life Insurance Co.
4.
The Variable Annuity Life Insurance Co.
D. Insurance Service Providers
1.
Dental Insurance Broker – Brown & Brown Benefit Advisors, Inc.
2.
Flexible Spending Account Broker – Brown & Brown Benefit Advisors, Inc.
3.
Risk Management Insurance – IMAC Insurance Management & Consulting
4.
Health Benefits Consultant/SEHBP – Brown & Brown Advisors, Inc. to provide benefit advisor
services at the rate of $750.00 per month effective July 1, 2015, through June 30, 2016.
5.
Health Insurance Broker /Prescription – Brown & Brown Advisors, Inc.
E. Neurological Examiners
1.
Dr. Nancy Holahan
2.
Dr. Joseph Holahan
3.
Dr. Aparna Malik
4.
Dr. Kathleen Fadden
5.
Dr. Lara Morse
6.
Dr. Tosan Livingstone
7.
Dr. Shelly Lanzkowsky
8.
Dr. Elliot Grossman
9.
Dr. Debra Fagan
F.
G.
Psychiatric Examiners
1.
Dr. Marc Faber
2.
Dr. Emanuel Elfenbein
School Physician/Medical Inspector – Dr. Brenda Ziegler to provide services for the 2015-16 school
year at the annual cost of $9,280.00.
Page 2 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
H. Attendance Officer – Stanley Hansen, Chief of Police
I.
Affirmative Action Officer – Melissa Falcone
J.
504 Officer/Americans with Disabilities Act Coordinator – Alexis Piombino
K. District Anti-Bullying Coordinator – Alexis Piombino
L. Right-To-Know/Asbestos Coordinator – Bruce D’Amato
M. Designation of Bank Depository – TD Bank
N. Designation of banks insured by F.D.I.C. for investment purposes as deemed necessary by the Board
Secretary/Business Administrator
O. Asbestos Management – Bruce D’Amato
P. Indoor Air-Quality Designee – Bruce D’Amato
Q. Integrated Pest Management Coordinator – Bruce D’Amato
R. AHERA Coordinator – Bruce D’Amato
S.
Appointment of Child Protection and Permanency, CP&P (formerly the Division of Youth and
Family Services, DYFS) Liaison – Alexis Piombino
T. Appointment of Homeless Liaison – Alexis Piombino
U. Board Secretary – Deborah Muscara
V. Public Agency Compliance Officer – Deborah Muscara
W. Treasurer of School Monies – Jon Rheinhardt
X. Custodian of Records – Deborah Muscara
2.
Approve the Professional Services for the 2015-2016 school year for Attorney, Auditor, Bond Counsel and
Architect of Record;
WHEREAS, there exists a need for the performance of this service for the Board of Education of East Hanover
Township in the County of Morris and
WHEREAS, funds have been provided for such professional services;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of East Hanover Township, in the County of
Morris approves the following professional service providers;
a.
Schwartz Simon Edelstein & Celso, LLC of Whippany, NJ to be appointed attorney at a rate of $153.00 per
hour and $163.20 per hour for Special Education matters.
b.
Lerch Vinci & Higgin, LLP of Fair Lawn, NJ to be appointed auditor.
c.
Parette Somjen Architects of Rockaway, NJ to be appointed Architect of Record.
d. McManimon Scotland & Baumann, LLC of Roseland, NJ to be appointed Bond Counsel.
This appointment is awarded without competitive bidding under the provisions of the ‘Local Public Contract
Law’ of New Jersey.
A copy of this Resolution shall be published in The Daily Record or The Hanover Eagle as required by law
within ten (10) days of passage.
3.
Approve the appointment of Qualified Purchasing Agent:
WHEREAS, N.J.S.A. 18A:18A-3(a), permits boards of education to grant authorization to its appointed
purchasing agent the right to negotiate and award contracts below the bid threshold; and
WHEREAS, East Hanover Township Board of Education desires to do the above pursuant to this resolution,
Page 3 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
RESOLVED, that the governing body of the East Hanover Township Board of Education, in the County of
Morris, in the State of New Jersey hereby establishes its bid threshold pursuant to 18A:18A-3, at $36,000; and be
it further,
RESOLVED, that the governing body hereby appoints Deborah Muscara, School Business Administrator, as
the Board’s Qualified Purchasing Agent to exercise the duties of a purchasing agent pursuant to N.J.S.A.
18A:18A, et. Seq. and grants authority, responsibility, and accountability of the purchasing activity of the East
Hanover Township Board for the 2015-2016 school year.
4.
Approve the Superintendent to audit and approve account and demands for payment prior to presentation to
the Board for emergency hand checks and the June 30 th bills list. Any such approval shall be presented to the
Board for ratification at their next meeting, as per Title 18A:19-4.1.
DESIGNATION OF AUTHORIZED BANK SIGNATURES
Approve the following persons be authorized to sign checks July 1, 2015, through June 30, 2016, for the following
accounts at TD Bank, and that the facsimile signature(s) be authorized:
1.
General Operating Account (Acct. #7859699451)
Payroll Deduction Account (Acct. #7857859699477)
Unemployment Compensation Trust Fund (Acct. #7859699493)
Capital Projects Account (Acct. #7859699584)
Referendum Account (Acct. #7859699592)
EHTASCC Account (Acct. #4259716723)
Signatures:
2.
Payroll Account (Acct. #7859699469)
Signatures:
and
3.
Ms. Stacie Costello, Principal, East Hanover Middle School
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
Central Elementary School Student Account (Acct. #785969943)
Signatures:
and
or
6.
Ms. Stacie Costello, Principal, East Hanover Middle School
Mr. Gregory Gruzdis, Sports Coordinator
Mr. Michael Calomino, Assistant Principal, East Hanover Middle School
Mrs. Deborah Muscara, Business Administrator/Board Secretary
East Hanover Middle School Activities Account (Acct. #7859699550)
Signatures:
and
or
5.
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
Sporting Event Account (Acct. #7859699568)
Signatures:
and
or
or
4.
Mr. Sean Sullivan, Board President
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
Ms. Melissa Falcone, Principal, Central Elementary School
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
Frank J. Smith Elementary School Student Account (Acct. #7859699527)
Signatures:
and
or
Ms. Kerry Quinn, Principal, Frank J. Smith Elementary School
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
Page 4 of 13
May 11, 2015 – Regular Public Meeting
7.
After School Child Care Program/Petty Cash Account (Acct. #4280169157)
(Two of the three signatures are required)
Signatures:
8.
Mr. Frank Biamonte, Coordinator EHTASCC
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
Milk Account (Acct. #7859699485)
Signatures:
9.
6:30 p.m.
Mr. Sean Sullivan, Board President
Dr. Scott Rubin, Superintendent
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Flexible Spending Account (Acct. #4271487774)
Signatures:
Mr. Sean Sullivan, Board President
Mrs. Deborah Muscara, Business Administrator/Board Secretary
Dr. Scott Rubin, Superintendent
DESIGNATION OF OFFICIAL NEWSPAPER
Approve designating the Hanover Eagle and Daily Record as official newspapers of the East Hanover Township
Board of Education.
MINUTES
1.
Approve the minutes of the April 20, 2015, Regular Public Meeting.
(Doc. M-1)
2.
Approve the minutes of the April 20, 2015, Executive Session.
(Doc. M-2)
3.
Approve the minutes of the April 27, 2015, Public Hearing and Adoption of the 2015-2016 School Budget.
(Doc. M-3)
4.
Approve the minutes of the April 27, 2015, Executive Session.
(Doc. M-4)
PERSONNEL
1.
Approve to accept, with regret, the letter of resignation for retirement purposes from Edward O’Connor, Bus
Aide, effective June 30, 2015.
(Doc. P-1)
2.
Approve the appointment of Alexis Piombino to the position of Director of Special Services, at a yearly salary
of $122,500, effective July 1, 2015, through June 30, 2016.
(Doc. P-2)
3.
Approve the appointment of Kristen Kearney to the position of Supervisor of Curriculum and Instruction, at a
yearly salary of $85,000, effective July 1, 2015, through June 30, 2016.
(Doc. P-3)
4.
Approve the appointment of Laura Parker to the position of Guidance Counselor, Frank J. Smith Elementary
School, at a yearly salary of $58,035, Step 1 of the MA 2014-2015 Teacher’s Salary Guide, effective September 1,
2015, through June 30, 2016.
(Doc. P-4)
5.
Approve the appointment of Colleen Vogel to the position of Grade 6-8 Physical Education/Health teacher,
East Hanover Middle School, at a yearly salary of $58,535, Step 2 of the MA 2014-2015 Teacher’s Salary Guide,
effective September 1, 2015, through June 30, 2016.
(Doc. P-5)
6.
Approve the appointment of Melissa Xepolitos to the position of Grade 6 Social Studies and Science Teacher,
East Hanover Middle School, at a yearly salary of $58,035, Step 1 of the MA 2014-2015 Teacher’s Salary Guide,
effective September 1, 2015, through June 30, 2016.
(Doc. P-6)
7.
WHEREAS, the East Hanover Township Board of Education has determined that it is necessary to effectuate
certain reductions in force for reasons of economy and efficiency.
NOW, THEREFORE, BE IT RESOLVED, upon the recommendation of the Superintendent, that the
Financial Literacy position at East Hanover Middle School be abolished, effective June 30, 2015; and
BE IT FURTHER RESOLVED, that employee #4716, Financial Literacy teacher, be terminated, effective June
30, 2015; and
Page 5 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
BE IT FURTHER RESOLVED, that employee #4716 be notified of the impact this reduction in force will
have on her employment, including tenure and seniority rights, if any.
8.
Approve the revised request for Megan Hannis, Part Time Basic Skill Teacher, for a leave of absence, having
received doctor’s certification, commencing May 11, 2015, under the Federal Family Medical Leave Act
(FMLA), ending after twelve (12) weeks on October 9, 2015, while utilizing twenty-nine (29) sick days.
Approve eleven (11) weeks under the NJ Family Leave Act (FLA) for Megan Hannis commencing on
September 1, 2015 through November 13, 2015, with a return to work date on November 16, 2015.
9.
Ratify/Approve the request for Linda Hughes, Instructional Aide, for a leave of absence commencing April
20, 2015, under the Federal Family Medical Leave Act (FMLA) and the NJ Family Leave Act (FLA), ending
after twelve (12) weeks on September 18, 2015, if necessary.
10. Approve the request for Taralynn Simone, Grade 8 Reading Teacher, for a leave of absence, having received
doctor’s certification, commencing September 17, 2015, under the Federal Family Medical Leave Act (FMLA),
ending after twelve (12) weeks on December 9, 2015, while utilizing thirty-nine (39) sick days.
Approve twelve (12) weeks under the NJ Family Leave Act (FLA) for Taralynn Simone commencing on
November 16, 2015, through February 12, 2016, with a return to work date on February 15, 2016. Benefits will
be paid by employer with health contributions paid by the employee.
11. Ratify/Approve discontinuing the Bus Aide position for Mary Beth Wingerter due to the morning childcare
placement of a student, effective May 1, 2015, through June 30, 2015.
12. Ratify/approve the placement of employee #4402 on leave without pay effective April 30, 2015, through May
13, 2015.
13. RESOLVED, that the East Hanover Township Board of Education, based upon the recommendation of the
Superintendent of Schools, withholds for good cause the employment increment, if any, and the adjustment
increment of Employee #4179 for the 2015-2016 school year, for the reasons provided by the Superintendent of
Schools and on record with the Board members and in the office of the Superintendent, and directs its School
Business Administrator/Board Secretary to provide the affected staff member with written notice of this action
and the reasons therefore within 10 days.
14. Approve the certificated staff transfers and reassignments for the 2015-2016 school year, as per attached.
(Doc. P-7)
15. Approve the appointments and salaries of the district administrators for the 2015-2016 school year, as per
attached.
(Doc. P-8)
16. Approve the appointments, assignments, and salaries of the non-tenured certificated staff for the 2015-2016
school year (at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-9)
17. Approve the appointments, assignments, and salaries of the tenured certificated staff for the 2015-2016 school
year (at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-10)
18. Approve the appointments, assignments, and salaries of the secretaries and clerk-typists for the 2015-2016 school
year (at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-11)
19. Approve the appointments, assignments, and salaries of the custodians and maintenance staff for the 2015-2016
school year (at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-12)
20. Approve the appointments, assignments, and salaries of the confidential secretaries for the 2015-2016 school year
(at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-13)
21. Approve the salaries of the full-time instructional aides for the period September 1, 2015, through June 30, 2016
(at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-14)
22. Approve the salaries of the part-time instructional aides for the period September 1, 2015, through June 30, 2016
(at 2014-2015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-15)
Page 6 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
23. Approve the appointments, assignments, and salaries of the part-time cafeteria/playground aides for the
period September 1, 2015, through June 30, 2016 (at 2014-2015 rates, pending settlement of the 2015-2016 EHEA
agreement), as per attached.
(Doc. P-16)
24. Approve the appointment of bus drivers and aides for the period July 1, 2015, through June 30, 2016 (at 20142015 rates, pending settlement of the 2015-2016 EHEA agreement), as per attached.
(Doc. P-17)
25. Approve the salary of the Treasurer of School Monies for 2015-2016 fiscal year, as per attached.
(Doc. P-18)
26. Approve the appointment of Rachel Horowitz to the position of part-time leave replacement Instructional
Aide, at Frank J. Smith Elementary School, at a salary of $1,584.24 (17.5 hours per week), for the period of
Monday May 18, 2015, through June 19, 2015, pending fingerprinting/criminal history background check
approval.
(Doc. P-19)
27. Approve the following individuals as Head Counselors in the EHTASCC Summer Camp Programs at Central
Elementary School, subject to enrollment, at a salary of $15.00 per hour, not to exceed 370 hours, including
training and parent orientation participation, effective June 1, 2015, through August 21, 2015.
 Caitlyn Bardi
 Danielle Butler
 Jessica Gatti
28. Approve Amanda Araneo as Head Counselor in the EHTASCC Summer Camp Programs at Central
Elementary School, subject to enrollment, at a salary of $15.00 per hour, not to exceed 420 hours, including
training and parent orientation participation, effective June 1, 2015, through August 21, 2015, pending
fingerprinting/criminal history background check approval.
29. Approve the following individuals as Counselors in the EHTASCC Summer Camp Programs at Central
Elementary School, subject to enrollment, at a salary of $11.00 per hour, not to exceed 370 hours, including
training and parent orientation participation, effective June 1, 2015, through August 21, 2015.
 Monica Bagan
30. Approve the following individuals as Counselors in the EHTASCC Summer Camp Programs at Central
Elementary School, subject to enrollment, at a salary of $11.00 per hour, not to exceed 370 hours, including
training and parent orientation participation, effective June 1, 2015, through August 21, 2015, pending
fingerprinting/criminal history background check approval.
 Christina D’Aries
 Peter DeCilla
 Cori Lardieri
 James Whelan
31. Approve the following EHTASCC fundraising events for Summer Camp 2015 in support of Hemophilia
research:
 “A Drop in the Bucket for Hemophilia” Donation Bucket
 Friday “Pizza Days”
 “Car Wash for Cure”
 T.G.I. Friday’s Proceeds Night

“Rolling for a Reason”
 EHTASCC Carnival
EDUCATION
1.
Affirm and approve the Superintendent’s HIB/Discipline Report for March 10, 2015, through April 20, 2015.
2.
Approve the revision to the 2015-2016 District Calendar, as per attached.
Page 7 of 13
(Doc. E-1)
May 11, 2015 – Regular Public Meeting
3.
6:30 p.m.
Approve the appointment of School Safety Teams for the 2015-2016 school year:
Frank J. Smith Elementary School
Principal: Ms. Kerry Quinn
School Anti-Bullying Specialists/Guidance Counselor: Ms. Laura Parker
Teacher: Mrs. Christina Hammer
Parent: Ms. Toni Ann Ucci
Central Elementary School
Principal: Ms. Melissa Falcone
School Anti-Bullying Specialist/Guidance Counselor: Ms. Kathryn Guenther and Psychologist: Mrs. Noelle Benton
Teacher: Mrs. Jessica Jamieson
Teacher: Mrs. Suzanne Dolan
East Hanover Middle School
Principal: Ms. Stacie Costello
School Anti-Bullying Specialist/Guidance Counselor: Ms. Gillian Sernio & Heather Cannon, Social Worker
Teacher: Mrs. Joan Barone
Teacher: Ms. Alyssa Skiff
Parent: Mrs. Scrivo
4.
Approve the Danielson Teachscape Framework as the district teacher and administrator evaluation
instrument for the 2015-2016 school year.
5.
Approve to co-sponsor a Student Safety Academy with East Hanover Township at East Hanover Middle
School on June 25-28, 2015.
6.
Approve the following student teaching/observation assignment:
Student/College
Louis Scerbo
Fairleigh Dickinson University
Purpose
Cooperating Teacher(s)
Student Teaching
Dates
Mrs. Debi Wilson, Grade 5
9/1/15 – 12/23/15
7.
Approve Frank Manno and Leonid Sverdlov, students at Rutgers School of Dental Medicine, to give a
presentation to East Hanover Middle School students about the effects of smoking, Tuesday, May 12, 2015.
8.
Approve the following course approval applications for potential reimbursement:
Staff Member
College
Jennifer Keshka
Art Teacher, PreK-5
Boston University
Katharine Lauritsen
Gr. 8 Science Teacher
Samantha Sorrentino
Gr. 8 Math Teacher
9.
Boise State
University
Caldwell University
Course
Dates
Crs.
AR620 Curriculum Planning
5/12/15 to 6/29/15
4
AR600 Contemporary Issues in Art
Education
7/7/15 to 8/24/15
4
Edtech 542: Tech-Supp. Project
Based Learning
6/29/15 to 8/16/15
3
Edtech 504: Theoretical
Foundations of Educational
Technology
8/24/15 to 12/11/15
3
Ed. 535: Brain Based Strategies
5/20/15 to 6/24/15
3
Approve the following field trips for the 2014-2015 school year:
School
Central Elementary School
Destination
Grade Level
Proposed Date
East Hanover Middle School
3
6/2/15
East Hanover Middle School
5th Grade Band
6/2/15
East Hanover Middle School
5
6/5/15
East Hanover Town Hall
3
6/8/15
East Hanover Pool
5
6/12/15
Page 8 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
10. Approve performances by the Hanover Park Jazz Band on May 18, 2015, at 9:00 a.m. at East Hanover Middle
School, and 10:00 a.m. at Central Elementary School.
11. Acknowledge the following fire drills and school security drills, as reported by the school principals, for the
month of April 2015:
School
Fire Drill
Security Drill Evacuation
Frank J. Smith Elementary School
4/15 & 17/2015
4/29/2015 (Bomb Threat)
Central Elementary School
4/15 & 29/2015
4/20/2015 (Shelter in Place)
East Hanover Middle School
4/2 & 4/24/2015
4/27/2015 (Lockdown Drill)
POLICY
1.
Approve the second reading to revise Policy 0134 Board Self Evaluation, as per attached.
(Doc. PL-1)
2.
Approve the second reading to revise Policy 0152 Board Officers, as per attached
(Doc. PL-2)
3.
Approve the second reading to revise Policy 3212 Attendance, as per attached
(Doc. PL-3)
4.
Approve the second reading to revise Policy 4212 (formerly Policy 4211) Attendance, as per attached.
(Doc. PL-4)
5.
Approve the second reading to revise Policy 3218 Substance Abuse, as per attached.
(Doc. PL-5)
6.
Approve the second reading to revise Policy 4218 Substance Abuse, as per attached.
(Doc. PL-6)
7.
Approve the second reading to revise Policy 5200 Attendance, as per attached.
(Doc. PL-7)
8.
Approve the second reading to revise Policy 8630 Bus Driver/Bus Aide Responsibility, as per attached.
(Doc. PL-8)
9.
Approve the second reading to revise Regulation 3218 Substance Abuse, as per attached.
(Doc. PL-9)
10. Approve the second reading to revise Regulation 4218 Substance Abuse, as per attached.
(Doc. PL-10)
11. Approve the second reading to revise Regulation 5200 Attendance, as per attached.
(Doc. PL-11)
12. Approve the second reading to revise Regulation 8630 Emergency School Bus Procedures, as per attached.
(Doc. PL-12)
FINANCE
1.
Approve the attached travel and related expenses.
(Doc. F-1)
2.
Approve the bills list dated April 30, 2015, to May 11, 2015 for the 2014-2015 school year in the amount of
$605,163.84.
(Doc. F-2)
General Fund
$573,193.05
Special Revenue Fund
$ 31,379.92
Enterprise Fund -EHTSACC
$
590.87
Approve the payroll disbursement for April 30, 2015, in the total amount of $568,037.28.
Approve the Unemployment Compensation Fund check #2041 in the amount of $2,710.13 for quarter ending
March 31, 2015.
3.
Approve the report of the Secretary A-148 and the Treasurer’s Report A-149 for the month ending March 31,
2015.
(Doc. F-3)
4.
Approve the certification of the Business Administrator/Board Secretary that as of March 31, 2015, pursuant to
N.J.A.C. 6A:23-2.11(c)3, no budgetary line item has been over expended in violation of N.J.A.C. 6A:23-s.11(a).
5.
Certify that as of March 31, 2015, after reviewing the Business Administrator/Board Secretary’s financial report,
to the best of our knowledge no major account or fund has been over expended in violation of N.J.A.C. 6A:232.11(b) and sufficient funds are available to meet the District’s financial obligations for the remainder of the
year.
Page 9 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
6.
Approve the list of transfers dated March 31, 2015.
(Doc. F-4)
7.
Ratify/Approve the participation in the Time & Material Maintenance Bid Agreement with Educational Data
Services, Inc. for the period of April 1, 2015, through March 30, 2016, at the cost of $1,990.00.
8.
Approve the continued participation in the Cooperative Pricing System with the Middlesex Regional
Educational Services Commission for the period of July 1, 2015, to June 30, 2016.
9.
Approve the continued participation in the Cooperative Pricing System with the Hunterdon County
Educational Services Commission for the period of July 1, 2015, to June 30, 2016.
10. Approve the continued participation in the Cooperative Pricing System with Somerset County for the period of
July 1, 2015, to June 30, 2016.
11. Approve the estimated tuition rates for the 2015-2016 school year as follows:
Preschool/Kindergarten
Grades 1-5
Grades 6-8
$13,241.00
$16,249.00
$17,654.00
12. Authorizes the East Hanover Township Board of Education to make purchases in the 2015-2016 school year
through State Contracts as per N.J.S.A. 18A:18A-10.
13. Approve the following petty cash accounts for the 2015-2016 school year as indicated below:
Business Office
Facilities Office
Special Services
East Hanover Middle School
Central School
Frank J. Smith School
EHTASCC
$ 400.00
$ 400.00
$ 400.00
$ 400.00
$ 400.00
$ 400.00
$10,000.00
14. Approve the renewal license with Teachscape, Inc. of San Francisco, Calif. for the 2015-2016 school year for a
teacher evaluation program at the cost of $17,506.51.
(Doc. F-5)
15. Approve the Technology Services Agreement for the 2015-2016 school year with Peggnet Computers;
WHEREAS, there exists a need for the performance of this service for the Board of Education of East Hanover
Township in the County of Morris and
WHEREAS, funds have been provided for such professional services;
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of East Hanover Township, in the County
of Morris approves Peggnet Computers, 4 East Main Street, Mendham, NJ to provide technology services for
the 2015-2016 school year in the amount of $152,440 based on the agreement dated February 5, 2015.
This appointment is awarded without competitive bidding under the provisions of the ‘Local Public Contract
Law’ of New Jersey.
A copy of this Resolution shall be published in The Daily Record or The Hanover Eagle as required by law
within ten (10) days of passage.
(Doc. F-6)
16. Approve the replacement of interior doors for the East Hanover Middle School for the 2015-2016 school year
with GL Group of Bloomingdale, NJ at the cost of $39,150.00, based on the Ed Data Time and Material Bid
Package #EDS15-132-1. This project will be funded by maintenance reserve.
(Doc. F-7)
17. Approve the purchase of 150 student desks and chairs for Central Elementary School with School Specialty
Furniture and Equipment of Mansfield, OH at the cost of $12,201.60 based on the Middlesex Regional
Cooperative Purchasing Consortium, #MRESC 13-14-11.
(Doc. F-8)
Page 10 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
18. Approve the following resolution for District Taxes for the 2015-2016 school year:
RESOLVED that the amount of district taxes needed to meet the obligations of the East Hanover Township
Board of Education during the school year 2015-2016 is $17,422,828 plus $505,000 Principal Debt Service
payment and $121,763 Debt Service Interest Payments less an Other Revenue Source of $1.00 Fund Balance
and that East Hanover Township is hereby requested to place in the hands of the Treasurer of School Monies
that amount according to the following schedule in accordance with the statutes relating thereto:
2015-2016 Tax Levy
East Hanover Township School District
Township Request Month
General Fund
Debt Service
Tax Levy
Tax Levy
Jul-15
$1,451,902.00
Aug-15
$1,451,902.00
$1,451,902.00
Sep-15
$1,451,902.00
$1,451,902.00
Oct-15
$1,451,902.00
$1,451,902.00
Nov-15
$1,451,902.00
$1,451,902.00
Dec-15
$1,451,904.00
$252,499.75
$1,704,403.75
$8,711,414.00
$308,381.00
$9,019,795.00
Jan-16
$1,451,902.00
$308,381.00
$1,760,283.00
Subtotal
$ 55,881.25
Total
$1,507,783.25
Feb-16
$1,451,902.00
$1,451,902.00
Mar-16
$1,451,902.00
$1,451,902.00
Apr-16
$1,451,902.00
$1,451,902.00
May-16
$1,451,902.00
$1,451,902.00
Jun-16
$1,451,904.00
$1,451,904.00
Subtotal
$8,711,414.00
$308,381.00
$9,019,795.00
Total
$17,422,828.00
$616,762.00
$18,039,590.00
19. Approve the Certified Audited Tuition Adjustment for Cerebral Palsy of North Jersey, for the 2013-2014
school year in the amount of $2,585.00, in accordance with N.J.A.C. 6A:23-4.2, as per attached.
(Doc. F-9)
20. Approval the following resolution for the leasing of district copiers:
Whereas, the district is in need to upgrade existing Konica Minolta copiers in all four buildings to improve
the quality of service;
Whereas, Konica Minolta has agreed to provide a new agreement prior to the termination of the current
five year agreement due to expire on June 30, 2016;
Whereas, the current agreement expiring June 30, 2016 will be terminated effective July 1, 2015;
Page 11 of 13
May 11, 2015 – Regular Public Meeting
6:30 p.m.
Therefore, be it resolved, that the East Hanover Township Board of Education will enter into a new five year
lease agreement with Konica Minolta of Ramsey, NJ with the monthly fee of $4,416.85, effective July 1, 2015,
through June 30, 2020, based on State Contract #A52046.
(Doc. F-10)
21. Whereas, the public address system in Central School is outdated with the inability to locate parts due to
age and needs to be replaced in the 2014-2015 school year;
Whereas, this project would be considered for grant funding, Tier 1, however, funding is no longer
available;
Whereas, the East Hanover Board of Education received proposals from the following contractors:
J & R Sound and Communication
$12,801.40
Bingham Communications, Inc.
$16,995.00
Therefore, be it resolved, that the East Hanover Board of Education approves the proposal from J & R Sound
Communication of Hopelawn, NJ as the lowest quote to install a new public address system at Central
School at the cost of $12,801.40 to be funded by the General Fund.
(Doc. F-11)
22. Approve PowerSchool Consultation Services and the PowerSchool Custom Pages/Report Package with
RAS Technology Consultants, Inc. of Skillman, NJ at the cost of $7,000 for the consultation services and
$5,800 for the Custom pages/Report package for the 2015-2016 school year. Other service providers were
researched with RAS Technology Consultants providing the lower cost and better servicing the district.
(Doc. F-12)
23. Approve the service contracts for the East Hanover Board of Education’s Special Education Programs for the
2015-2016 extended school year, as attached.
(Doc. F-13)
24. Approve the tuition costs for Out of District placements for the East Hanover Board of Education’s Special
Education Programs for the 2015-2016 extended school year, as attached.
(Doc. F-14)
25. Approve the tuition costs for Out of District placements for the East Hanover Board of Education’s Special
Education Programs for the 2015-2016 regular school year, as attached.
(Doc. F-15)
26. Approve the service contracts for the East Hanover Board of Education’s Special Education Programs for the
2015-2016 regular school year, as attached.
(Doc. F-16)
27. Approve the web-based license contracts for services for the East Hanover Board of Education’s Special
Education Programs for the 2015-2016 school year, as attached.
(Doc. F-17)
TRANSPORTATION
1.
Approve the Educational Services Commission of Morris County summer route to P.G. Chambers for student
#1423 from July 6, 2015, to August 14, 2015.
2.
Approve the Educational Services Commission of Morris County summer route to EPIC School for student
#1665 from July 6, 2015, to August 7, 2015.
3.
Approve the Educational Services Commission of Morris County summer route to Chapel Hill Academy for
Student #1527 from July 1, 2015, to August 11, 2015.
4.
Approve the East Hanover ESY summer routes E-003 a.m./p.m. to New Beginnings for student TO#180 from
July 6, 2015, to August 14, 2015.
5.
Approve the Parent Transportation Agreement for East Hanover student #TO-1515 for the 2015 ESY, July 1,
2015, through August 12, 2015, per attached parental contract for student transportation.
(Doc. T-1)
6.
Approve the School Bus Emergency evacuation drills which were conducted on May 4, 2015, at 9:00 a.m. at the
Frank J. Smith Elementary School, the East Hanover Middle School, and the Central Elementary School
respectively, and on May 5, 2015, at 8:00 a.m. at the East Hanover Middle School and at 8:50 a.m. at the Central
Elementary School, for all transportation routes, supervised by principals Ms. Quinn, Ms. Costello, and Ms.
Falcone, respectively, in accordance with NJAC 6A:27-11.2.
(Doc. T-2)
BUILDINGS & GROUNDS
1. Approve/Ratify the applications for building use for the organizations listed on the attached.
Page 12 of 13
(Doc. B&G-1)
May 11, 2015 – Regular Public Meeting
6:30 p.m.
OLD BUSINESS
NEW BUSINESS
PUBLIC COMMENTS
EXECUTIVE SESSION
WHEREAS, C.231, P.L. 1975, also known as the Sunshine Law, authorizes a public body to meet in executive or
private session under certain limited circumstances; and
WHEREAS, said law requires the Board to adopt a resolution at a public meeting before it can meet in such an
executive or private session:
NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE EAST HANOVER TOWNSHIP
SCHOOL DISTRICT:
1.
That it does hereby determine that it may be necessary to meet in Executive Session on May 11, 2015, at ___
p.m. to discuss matters involving negotiations, personnel, legal and student matters.
2.
That the matter discussed will be made public if and when confidentiality is no longer required and action
pursuant to said discussion shall take place only at a public meeting.
Formal action may be taken upon return from Executive Session.
President ____ reconvenes the meeting at ____ p.m.
ADJOURNMENT
Move to adjourn the meeting at __ p.m.
Moved:
Seconded:
Next Meeting: June 8, 2015, 6:30 p.m.
East Hanover Middle School Auditorium
Page 13 of 13